1420145-event.pdf

14 September 2026

Plumbing Services MD Anderson is seeking proposals from qualified vendors to provide miscellaneous plumbing maintenance, repair, or renovation services as-needed.

14 September 2026

Released 9/14/2026, 8:59 AM CDT Type Request for Proposal Open 9/14/2026, 9:00 AM CDT Number FAC-01720-RFP Close 10/13/2026, 4:00 PM CDT Currency US Dollar

Sealed Until 10/13/2026, 4:00 PM CDT

Contacts Amy Gradford ACGradford@mdanderson.org

Phone +1 346-725-5147

Commodity Codes Commodity Code Description 72101510 Plumbing system maintenance or repair 72102300 Plumbing and heating and air conditioning

14 September 202614 September 202614 September 202614 September 202614 September 202614 September 202614 September 202614 September 2026 mailto:ACGradford@mdanderson.org

The University of Texas MD Anderson Cancer Center (MD Anderson) is seeking a qualified plumbing contractor to provide miscellaneous campus building maintenance, repair, or renovation services as-needed. Services shall include, but are not limited to, the following: Domestic water line installation and repair, Main sanitary sewer line and their branches installation and repair, Storm sewer line installation and repair, Test and repair of MD Anderson owned backflow preventer, Natural gas line installation and repair, and Med gas line installation and repair.

Pre-submittal Conference: Tuesday, September, 22, 2026 at 9:00 am CST via Teams.

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Questions Required Questions

Group 1.1: About MD Anderson Instructions:

1.1.1 To read about MD Anderson, please visit the following link:

https://www.mdanderson.org/about-md-anderson.html

Group 1.2: Facts & History Instructions:

1.2.1 To read about MD Anderson's "Facts and History" please visit the following link:

https://www.mdanderson.org/about-md-anderson/facts-history.html

Group 1.3: Request for Proposal (RFP) Instructions:

1.3.1 MD Anderson is soliciting Proposals ("Proposals") for the selection of a Contractor(s) for the RFP in accordance with the terms, conditions, and requirements set forth herein.

This RFP provides the information necessary to prepare and submit a Proposal for consideration and ranking by MD Anderson and under the "Texas Education Code".

1.3.2 As you navigate the RFP, please ensure that you continue to SAVE all answers by clicking the "Save Progress" button as you navigate through the event.

Group 2.1: Addenda Instructions:

2.1.1

When issued, this page will contains any new information about the RFP after the published date. If there are any changes to the RFP, it will be documented here. If you receive an e-mail or an online notification (if logged into MD Anderson Sourcing Director) with the subject the line "The Sourcing Event is Amended", please visit this page for all important changes to the event.

2.1.2 Information presented at the Pre-submittal Conference presentation will be posted in this section after the meeting.

2.1.3 The Pre-Submittal Attendees list will be posted here after the Pre-Submittal meeting.

2.1.4 The Q&A Document will be posted here by 10/05/2026.

Group 3.1: Responding to RFP Questions Instructions:

3.1.1

All RFP questions must be answered thoroughly and individually. Please do not reference another response that has been addressed in a previous or subsequent question. To clarify, do not respond to any question with "See question No. ###." Do not attempt to upload a file that has been used previously unless the file is specifically applicable to the individual question. If multiple files will be uploaded as a response, please Zip the files into a single Zip folder. Failure to adhere to these rules may disqualify your response(s) from any consideration.

Group 3.2: Pre-Submittal Conference Instructions:

3.2.1

A pre-submittal conference will be held at the time and location described: Tuesday, September, 22, 2026 at 9:00 am CST via Teams. Attendance at the pre-submittal conference is optional but strongly recommended.

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/257578958253369?p=QvdS2oIsBkNcZSwPsa

Meeting ID: 257 578 958 253 369

Passcode: KW7xC7yw

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+1 281-810-2192,,778417754# United States, Houston

Find a local number

Phone conference ID: 778 417 754# Group 3.3: Disclosure of Interested Parties Mandated by House Bill 1295

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Instructions:

3.3.1

MD Anderson must comply with the Disclosure of Interested Parties mandated by House Bill 1295 and as implemented by the Texas Ethics Commission. Before MD Anderson may execute a contract exceeding $1M, the Contractor(s) with which MD Anderson is contracting must submit a completed Form 1295 before or concurrent with Contractor submission of the signed contract to MD Anderson. For more information, please see the following link: https://www.ethics.state.tx.us/filinginfo/1295/

Group 3.4: Public Information Act (PIA) Instructions:

3.4.1

All information, documentation, and other material submitted in response to this RFP solicitation is considered non-confidential and/or non-proprietary and is subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after the agreement is executed. MD Anderson strictly complies with all statutes, court decisions, and opinions of the Texas Attorney General with respect to disclosure of RFP information.

Group 3.5: Best Value Selection Instructions:

3.5.1

If awarded, MD Anderson may select the Proposal(s) that offers the "Best Value" for the institution based on the published selection criteria, its evaluation ranking, and the terms of Texas Government Code 2155.074. MD Anderson may first attempt to negotiate a contract with the selected Contractor(s). MD Anderson may also discuss with the selected Contractor(s) options for a scope or time and price change modification. If MD Anderson and/or its governing Board(s) are unable to reach a contract with the selected Contractor(s) in a timely manner, MD Anderson may formally end negotiations with that Contractor(s) and proceed to the next "Best Value" Contractor(s) in order of the selection ranking until a contract is reached or all Proposals are rejected.

Group 3.6: Historically Underutilized Business Submittal Requirements Instructions:

3.6.1

It is the policy of The University of Texas System, and each of its component institutions, to promote and encourage contracting and subcontracting opportunities for Historically Underutilized Businesses (HUB) in all contracts. Accordingly, MD Anderson has adopted the Rider 104-HUB Subcontracting Plan, Policy on Utilization of Historically Underutilized Businesses. This Policy applies to all contracts with an expected (cumulative) value of $100,000 or more. If MD Anderson determines that subcontracting opportunities are probable, then a HUB Subcontracting Plan is a required element of the Proposal. Failure to submit a required HUB Subcontracting Plan will result in rejection of the Proposal.

Group 3.7: HUB Statement of Probability Instructions:

3.7.1

MD Anderson has determined that subcontracting opportunities are probable in connection with this procurement solicitation; therefore, a HUB Subcontracting Plan (HSP) is required as part of your Proposal. Each RFP Respondent shall develop and administer an HUB Subcontracting Plan as part of the Proposal in accordance with MD Anderson's Policy on Utilization of Historically Underutilized Businesses (HUB) and Rider 104-HUB Subcontracting Plan.

Group 3.8: Type of Contract Instructions:

3.8.1 Any contract resulting from this solicitation will be governed by MD Anderson's Standard Terms and Conditions referenced in the Summary Agreement attached to this RFP. The work associated with this RFP will be awarded as a contract to the Supplier(s) offering the "Best Value" to MD Anderson.

Group 3.9: Selection Criteria Instructions:

3.9.1 The successful Contractor(s) selected by MD Anderson, in accordance with the requirements and specifications set forth in this RFP, will be the Contractor(s) which offers "Best Value"to MD Anderson. MD Anderson's evaluation committee members, comprised of key stakeholders will evaluate and score approved proposals.

3.9.2

In the event MD Anderson chooses a second step to the selection process, “Short List Presentations”, the most qualified Contractors may be requested to attend an interview with the evaluation committee members to confirm the Contractor's proposal and answer additional questions. The evaluation committee will then rank the proposals submitted by the “most qualified" Contractor in order to select the response offering the “best value” to MD Anderson.

Group 3.10: MD Anderson's Reservation of Rights

3.10.1

MD Anderson may evaluate the Proposals based on the anticipated completion of all or any portion of the RFP. MD Anderson reserves the right to divide the RFP into multiple parts, to reject any and all Proposals and re-solicit for new Proposals, or to reject any and all Proposals and temporarily or permanently abandon the RFP. MD Anderson makes no representations, written or oral, that will enter into any form of agreement with Contractor(s) for this RFP. No such representation is intended or should be construed by the issuance of this RFP.

Group 3.11: Obligation Instructions:

3.11.1

Neither the transmission of this RFP to a prospective Contractor(s), nor the acceptance of a reply, implies any obligation or commitment by MD Anderson to enter into any contract or undertake any financial obligations with respect to this RFP. After evaluation of all Proposals, MD Anderson intends to conduct negotiations with the Contractor(s) considered "Best Value" to meet its requirements. MD Anderson reserves the right to reject any or all proposals whenever such actions are in its best interest.

Group 3.12: No Reimbursement for Costs Instructions:

3.12.1 Contractor(s) acknowledges and accepts that any cost incurred from the Contractor(s) participation in this RFP process shall be at the sole risk and responsibility of the Contractor(s). Contractor(s) submit Proposals at their own risk and expense.

Group 3.13: Clarification and Interpretation Instructions:

3.13.1

Any clarifications or interpretations of this RFP that materially affect or change its requirements will be issued by MD Anderson as an Addendum. It is the responsibility of all Contractor(s) to obtain this information in a timely manner. All such Addenda will be due prior to the RFP Close Date. Addenda may be issued by the RFP Point-of-Contact via the SciQuest Sourcing Director, Tools section Q&A Board or in the Addenda section of this RFP. All communication specific to this RFP shall be exchanged within the SciQuest Sourcing Director, Tools section Q&A Board.

Group 3.14: Certain Proposals and Contracts Prohibited Instructions:

3.14.1

Under Section 2155.004, Texas Government Code, a state agency may not accept a Proposal or award a contract that includes proposed financial participation by a person with received compensation from the agency to participate in preparing the specifications or request for Proposal on which the Proposal or contract is based. All Contractor(s) must certify their eligibility by acknowledging the following statement:

"Under Section 2155.004, Government Code, Contractor(s) certifies that the individual or business entity named in this RFP or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate.

3.14.2

If a state agency determines that an individual or business entity holding a state contract was ineligible to have the contract, yet accepted the award as described above, the state agency may immediately terminate the contract without further obligation to the Contractor(s). This does not create a cause of action to contest a Proposal or award of a state contract.

Group 3.15: Acceptance or Rejection of Proposal Instructions:

3.15.1

This RFP is not an offer to contract. Acceptance of a Proposal neither commits MD Anderson to award a contract to any RFP Contractor, nor limits MD Anderson's rights to negotiate terms in its best interest. MD Anderson reserves the right to accept or reject any or all Proposals in part or whole. MD Anderson reserves the right to request clarification on responses, omissions, or claims made in the RFP. MD Anderson further reserves the right to request modification to a Contractor(s) Proposal in order to provide the optimum solution for strategic team planning. Contractors submitting a Proposal do so with the understanding that MD Anderson reserves the right to select one or more "Contractor(s) of choice" based solely on their RFP response or to evaluate one or more Contractor(s) via additional interviews, site visits, reference checks, and other evaluations. MD Anderson will notify Contractors of the results when final decisions have been made.

Group 3.16: Submission of Proposals

3.16.1

MD Anderson is to receive all Contractor(s) Proposals by the RFP close date communicated within the SciQuest Sourcing Director tool. Proposals not received within the specified time frame, and prior to the RFP close date and time, will not be accepted. Contractor(s) are urged not to wait until the last minute to submit their final Proposal. Proposals and final HUB Plans submitted via telephone, fax, or electronic mail (email) will be rejected. Only those submitted via this tool will be accepted.

Contractors must provide a response to all "REQUIRED" questions or the system will not accept the submission.

Group 3.17: Group Purchasing Instructions:

3.17.1

MD Anderson is an institution of UT System which consists of nine academic and six health institutions. Texas law authorizes institutions of higher education (defined by Section 61.003, Education Code) to use the group purchasing procurement method (ref. Sections 51.9335, 73.115 and 74.008, Education Code). With this, if an Agreement results from this competitive procurement method, the RFP Contractor acknowledges that additional Texas institutions of higher education may procure from the RFP Contractor the goods and services set forth in this RFP/Agreement on the same terms and conditions attached herein by entering into a separate contract with RFP Contractor, or by concluding an appropriate addendum to the Agreement

3.17.2

It is understood that: (1) Unless specifically stated otherwise, any volume of goods or services stated in the final Agreement reflects only goods and/or services to be purchased by MD Anderson and does not include potential purchases by other System institutions, and (2) Each System institution is a financially separate entity and will be solely responsible for its own commitments to Contractor.

Group 3.18: MD Anderson Point-of-Contact Instructions:

3.18.1

MD Anderson designates the following person as its representative and Point-of-Contact for this RFP: Amy Gradford. Contractor(s) shall restrict all contact with MD Anderson personnel, specific to this RFP, and direct all questions regarding this RFP, to the Point-of-Contact: Amy Gradford, Sourcing Specialist, acgradford@mdanderson.org

Note: All communication exchanges should be performed via MD Anderson Sourcing Director, Tools section using the Q&A Board.

Group 3.19: Respondent's Point-of-Contact Instructions:

3.19.1 Please provide your company's contact information. Provide the following: Name of Person to which all correspondence will be sent, Company Address, Telephone and Email Address.

Group 4.1: Scope of Work Instructions:

4.1.1 Please download and review Rider 101 - Scope of Work. After review is complete please return to this page and acknowledge that you have read it

4.1.2 Please download and review Exhibit A - Cost Worksheet. After review is complete please return to this page and acknowledge that you have read it

Group 5.1:

Instructions:

5.1.1

Contractor must review the Summary Agreement (ref. 5.1.2 below) and all of its attachments, riders and exhibits. Contractor must clearly communicate in writing all terms and conditions of the Summary Agreement (Including all attachments, riders and exhibits) Contractor will require changed before Contractor will sign the Agreement.

Contractor must provide written attestation of its willingness to accept Owner’s complete Summary Agreement without change or modification or if Contractor will require changes, Contractor must provide all actual draft language it proposes for each change requested. In addition to proposed edits, Contractor must provide a reasonable and articulable explanation why the Contractor requests each change. Redlining the Agreement or providing a statement with the intent/implication that the agreement will require further discussion/negotiation will not be considered sufficient as a reasonable request for change and will negatively impact Contractor's evaluation

5.1.2 Please download and review the Summary Agreement. When complete reviewing, return to this page and acknowledge that you have read it.

5.1.3

Should your organization take any exceptions to the Summary Agreement, please provide them in the attached Word document in a red-lined format. Upon red-line completion, upload the document back into the tool in an EDITABLE Word format.

Should your organization NOT have any exceptions, please upload a CLEAN file stating "No Exceptions".

Exceptions with the Summary Agreement and all Riders will be evaluated and ranked for the RFP "Best Value" determination per Section 6.1 Vendor Rider Affirmation/Attestation.

5.1.4

Please download and review the Rider 107 - Travel Policy. When complete reviewing, return to this page and acknowledge that you have read it.

Should your organization take any exceptions to Rider 107-Travel Policy, please provide them in the attached Word document in a red-lined format. Upon red-line completion, upload the document back into the tool in an EDITABLE Word format.

Should your organization NOT have any exceptions, please upload a CLEAN file stating "No Exceptions". Exceptions with the Summary Agreement and all Riders will be evaluated and ranked for the RFP "Best Value" determination per Section 6.1 Vendor Rider Affirmation/Attestation

5.1.5

Should your organization take any exceptions to Rider 107-Travel Policy, please provide them in the attached Word document in a red-lined format. Upon red-line completion, upload the document back into the tool in an EDITABLE Word format.

Should your organization NOT have any exceptions, please upload a CLEAN file stating "No Exceptions". Exceptions with the Summary Agreement and all Riders will be evaluated and ranked for the RFP "Best Value" determination per Section 6.1 Vendor Rider Affirmation/Attestation

5.1.6 Please download and review the Rider 116 - Invoice Payment Requirements. When complete reviewing, return to this page and acknowledge that you have read it.

5.1.7

Should your organization take any exceptions to Rider 116 - Invoice Payment Requirements, please provide them in the attached Word document in a red-lined format. Upon red-line completion, upload the document back into the tool in an EDITABLE Word format. Should your organization NOT have any exceptions, please upload a CLEAN file stating "No Exceptions". Exceptions with the Summary Agreement and all Riders will be evaluated and ranked for the RFP "Best Value" determination per Section 6.1 Vendor Rider Affirmation/Attestation

5.1.8 I acknowledge that MD Anderson reserves the right to incorporate additional Riders and/or terms and conditions, as necessary, following the award, to ensure alignment with the final, agreed upon, contractual Scope of Work (SOW).

Group 6.1: Rider Attestation Instructions:

6.1.1

Proposed exceptions to MDACC Contract Riders must be noted in the applicable section of the Riders & Agreements portion of the RFP via redlines, and acceptance (or rejection) to those Riders must be documented on the Attestation form accordingly. Any inconsistencies between the proposed exceptions and the information submitted on the Attestation form WILL result in a rejection of the Attestation, and the Attestation WILL be scored as zero points. The RFP Attestation form MUST be signed by an Authorized Representation of the Prospective Supplier. Failure to submit a signed Attestation WILL result in rejection of the Attestation and the Attestation WILL be scored as zero points.

6.1.2 Please download and review the RFP Vendor Rider Attestation Form. Upload the completed RFP Vendor Rider Attestation Form.

Group 7.1: Rider 104 HUB Subcontracting Plan Instructions:

7.1.1 Please download and complete the Rider 104 - State of Texas Subcontracting Plan.

When complete, please return to this page and Upload the completed Rider 104 document.

7.1.2 Please acknowledge that you have read/reviewed the VetHUB Tip Sheet for information regarding successful Subcontracting Plan submissions.

Group 8.1: General Questionnaire Instructions:

8.1.1 Does Contractor have an existing contract with any healthcare institution that is similar in size and scope to this solicitation? If "Yes", please provide the name/name's of the facility or facilities.

8.1.2 What licensing does Contractor employees maintain, and do these align with the work requirements?

8.1.3 If selected as the Successful Contractor, how long does the Contractor anticipate will be required before start-up under this scope of work?

Group 8.2: Ability to Provide Services

8.2.1 Provide a statement of interest for this project including a narrative describing the Contractor's qualifications for performing the work described in the Scope of Work.

8.2.2 What criteria will the Contractor consider when assigning a team to perform the Scope of Work?

8.2.3 Describe Contractor's ability to track time, material and cost detail by work site.

Group 8.3: Service Level Assurance Instructions:

8.3.1 What is Contractors standard response time for emergency work?

8.3.2 Provide past performances within different healthcare facilities?

8.3.3 Does Contractor have the ability to generate reports showing ongoing progress of the performance of Scope of Work?

Group 8.4: Quality Instructions:

8.4.1 Does your company have a Quality Assurance/Quality Control Program?

8.4.2 If yes, please provide documentation

Group 8.5: Safety Instructions:

8.5.1 Does your organization have a safety program?

8.5.2 If yes, please provide documentation.

Group 9.1: Rider 102 - Price Schedule Instructions:

9.1.1 Please download and review the Rider 102 Fee Schedule. Failure to thoroughly complete this file may result in Bid Submission Rejection. Return to this page to upload the completed Rider 102 Fee Schedule in it's original MS Excel format.

Group 10.1: Important Dates Instructions:

10.1.1

RFP Published Date: September 14, 2026 Pre-submittal Conference: September 22, 2026 at 9:00 AM (CST) Supplier Questions Submission End: September 28, 2026 at 4:00 PM (CST) Supplier Questions & Answer Published: October 5, 2026 by 5:00 pm RFP Close Date: October 13, 2026 at 4:00 PM (CST) Short-List Presentations and/or Demonstrations Dates: Anticipated date subject to change - November 2026

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