1414961-event.pdf

PDF 575 KB Posted Jul 17, 2026

Attached to: Athletic Wear for State Agencies
Solicitation number: 005-RFB-2917-2027
Issued by: Iowa

About this file

Written by GovTribe AI · Sep 7, 2026

This is a Request for Bids (RFB) issued by the State of Iowa Department of Administrative Services for athletic wear to supply incarcerated individuals and residents across multiple state facilities. The RFB was opened on July 17, 2026, at 10:00 AM CDT, with bids due on August 14, 2026, at 10:00 AM CDT. The solicitation requests bids for six primary product line items: unisex crewneck sweatshirts, pullover hooded sweatshirts, full-zip hooded sweatshirts, sweatpants without pockets, sweatpants without pockets and drawcords, and sweatpants with pockets. Based on the most recent twelve-month usage period, anticipated volumes include 9,200 units of sweatpants and 7,500 units of sweatshirts, with limited quantities of other items. All products must be constructed from 50% polyester/50% cotton preshrunk fabric, anti-pill and colorfast, weighing 7.5 to 10 ounces, available in assorted colors and sizes from Adult Small to 10X-Large. The contract term begins October 1, 2026, and ends September 30, 2027, with the State retaining the sole option to renew for up to five additional annual extensions. The resulting contract will be available as a cooperative purchasing vehicle for all State of Iowa agencies and political subdivisions.

Bidders must submit responses using the IMPACS Electronic Procurement System and are required to certify compliance with all terms and conditions, including FOB Destination freight prepaid shipping. Payment terms are Net 60 days in accordance with Iowa Code 8A.514, with an optional 30-day payment discount available. In addition to approved pricing, bidders must pay a 1.00% administrative fee calculated on quarterly net sales. Bidders must submit quarterly sales reports in Microsoft Excel format within thirty days following each calendar quarter end. The solicitation requires bidders to certify they are not Prohibited Companies as defined in Iowa Code section 12K.1(4) and must authorize background investigations. Bidders must also provide three professional references, submit a Terminations, Litigation and Debarment document, and indicate whether confidential treatment of bid information is requested via Form 22. The RFB permits the State to award to multiple bidders, and contracts awarded will not be exclusive.

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Mandatory Requirements and Specifications Document.pdf	PDF	Jul 17, 2026

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14 August 2026

Athletic Wear for State Agencies Athletic Wear for State Agencies

14 August 2026

Open 7/17/2026, 10:00 AM CDT Type RFB - Request for Bids Close 8/14/2026, 10:00 AM CDT Number 005-RFB-2917-2027 Currency US Dollar

Sealed Until 8/14/2026, 10:00 AM CDT

Payment Terms 0% 0, Net 60

14 August 2026

Contacts Lara Hicok lara.hicok@das.iowa.gov

14 August 2026

Commodity Codes Commodity Code Description 20010 Athletic Clothing

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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. The Lead Agency may choose to award to multiple Bidders. Any contract(s) resulting from the RFB shall not be an exclusive contract. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

The State of Iowa is seeking eligible bidders for Athletic Wear. Various State of Iowa Agencies and Political Subdivisions provide athletic wear to incarcerated individuals and residents in multiple facilities. The contract(s) will be available to all State Agencies and Political Subdivisions.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

Usage for the most recent twelve (12) month period includes but is not limited to:

• Sweatpants - 9200 units.

• Sweatshirts - 7500 units.

• Other items - limited units.

Contract Term

The term of the contract will begin 10/01/2026 and end on 09/30/2027.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to five (5) annual extensions. The resulting contract will be available to all State Agencies and political subdivisions.

PLEASE SEE ATTACHED MANDATORY SPECIFICATIONS AND REQUIREMENTS

DOCUMENT

for details on the goods required.

Description

Required to View Event

Prerequisites Required to Enter Bid

14 August 2026

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. Mandatory Requirements and Specifications Document.pdf

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Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.8

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.

1.9 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.10

Form 22 – Confidential Treatment of Information – All Bidders are required to submit a Form 22 indicating whether or not they are requesting confidential treatment of specific information within their response (see form attached). If Bidder DOES NOT request confidential treatment, Bidder must complete Part 1 of Form 22 and upload in response to this question. If Bidder DOES requests confidential treatment of specific information, Bidder must: (1) fully complete and sign Part 2 of Form 22 and upload in response to this question; (2) prepare and upload a “Public Copy” of the Bid to the "Vendor Attachments" tab from which the confidential information has been redacted as described in Form 22.

1.11 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Federal Terms and Conditions and enter a response.

2.7 Bidder shall read the Insurance Requirements and enter a response.

2.8 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

2.9 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.

2.10 Nonprofit Entities - The resulting Contract will be made available to nonprofit entities that qualify under I.R.S. § 501 (c) provisions. Bidder shall enter a response.

2.11

Quarterly Sales Report - The Bidder shall submit a complete and accurate Quarterly Sales Report in Microsoft Excel for net sales made under the resulting Contract.

Reports shall be submitted in the format and by the method prescribed by the State and shall be received by no later than thirty (30) calendar days following the end of each calendar quarter. Net sales means the total invoiced sales less credits, returns, refunds, and canceled orders. Bidder shall enter a response.

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2.12

Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee calculated using the sales reported on the corresponding Quarterly Sales Report. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.13

Pursuant to Iowa Executive Order 18 (February 10, 2026), the State of Iowa may not purchase equipment, supplies, or services from a Prohibited Company. For purposes of this solicitation, "Prohibited Company" has the meaning set forth in Iowa Code section 12K.1(4) – please see a copy of Iowa Code section 12K.1 attached for your reference.

Bidder shall either hereby certify that “no” it is not a Prohibited Company as defined in Iowa Code section 12K.1(4), or “yes” it is a Prohibited Company as defined in Iowa Code section 12K.1(4). If the Bidder answers "yes," the Department of Administrative Services reserves the right to reject and not evaluate the Bidder's proposal.

2.14 Please indicate which list(s) identified in Iowa Code section 12K.1(4) that Bidder is included on and provide additional clarification or information about Bidder’s inclusion on this list.

Group 3: Payment Terms

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

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Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Unisex Sweatshirt with Crewneck 1 EA - Each

20010 - Athletic Clothing

Fabric: 50% Poly/50% Cotton, Preshrunk, Anti-Pill, Colorfast.

Fabric Weight: Minimum 7.5 oz, Maximum 10oz.

Color: Assorted.

Style: Long Sleeve, Cover-Seamed Throughout, Lycra Reinforced Rib Knit on the Cuff-Color Waistband – Spandex is acceptable.

Sizes: Adult Small – 10X-large.

P2 Unisex Sweatshirt Pullover with Hood 1 EA - Each

Color: Assorted.

Style: Pullover, Hooded, Long Sleeve, One Muff Pocket located on front/center of sweatshirt above waistband, Double Ply Hood with matching tipped drawstring or without drawstring, Cover-Seamed Throughout, Lycra Reinforced Rib Knit on the Cuff-Color Waistband – Spandex is acceptable.

Sizes: Adult Small-10X-Large.

P3 Unisex Sweatshirt with Zipper and Hood 1 EA - Each

Color: Assorted.

Style: Full Front Metal Zipper, Hooded, Long Sleeve, Muff Pockets (One pocket on each side of zipper next to waistband), Double Ply Hood with matching tipped drawstring or without drawstring, Cover-Seamed Throughout, Lycra Reinforced Rib Knit on the Cuff-Color Waistband – Spandex is acceptable.

Sizes: Adult Small-10X-Large.

P4 Unisex Sweatpants with No Pockets 1 EA - Each

Color: Assorted.

Style: Ankle Length, Elastic Waistband, Elastic Leg Cuffs, Cover-Seamed Throughout, Draw cord, No Pockets.

P5 Unisex Sweatpants with No Pockets and No Drawcords 1 EA - Each

Color: Assorted.

Style: Ankle Length, Elastic Waistband, Elastic Leg Cuffs, Cover-Seamed Throughout, No Draw cord, No Pockets.

Sizes: Adult Small-5X-Large.

P6 Unisex Sweatpants with Pockets 1 EA - Each

Color: Assorted.

Style: Ankle Length, Elastic Waistband, Elastic Leg Cuffs, Cover-Seamed Throughout, Draw Cord or No Draw cord, Pockets on sides below waistband.

Sizes: Adult Small-5X-Large.

P7 % Discount on General Athletic Wear in Catalog 1 EA - Each

Will your company offer a % discount on like-items in your vendor catalog not detailed above? If so, what % off list price will you offer?

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Service Line Items Service Line Items

There are no Items added to this event.

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File details come from the government source that posted it. Updated Sep 7, 2026.