1414883-event.pdf

02 September 2026

Institutional Footwear - Canvas, Deck and Sandals Institutional Footwear - Canvas, Dock and Sandals

02 September 2026

Open 7/17/2026, 10:00 AM CDT Type RFB - Request for Bids Close 8/14/2026, 10:00 AM CDT Number 005-RFB-2921-2027 Currency US Dollar

Sealed Until 8/14/2026, 10:00 AM CDT

Payment Terms 0% 0, Net 60

02 September 2026

Contacts Lara Hicok lara.hicok@das.iowa.gov

02 September 2026

Commodity Codes Commodity Code Description

80000 SHOES AND BOOTS

80005 Boots and Shoes, Athletic and Sportsman Type, Including Canvas Type 80032 Shoes and Slippers, House, All Types 80068 Shoes and Boots, Inmate

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This RFB is designed to provide Bidders with the information necessary for the preparation of competitive bids.

The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is response for determining all factors necessary for submission of a comprehensive Bid. The Lead Agency may choose to award to multiple Bidders. Any contract(s) resulting from the RFB shall not be an exclusive contract.

The State of Iowa is seeking eligible bidders for Institutional Footwear – Canvas, Deck and Sandals. Various State of Iowa Agencies and Political Subdivisions provide footwear to incarcerated individuals and residents in multiple facilities. The contract(s) will be available to all State Agencies and Political Subdivisions.

Bid Submission and Amendments

Bidders are encouraged to Save Progress frequently, particularly after uploading documents.

If a Bidder opens a bid after it has been certified and submitted, the bid must be certified and resubmitted.

Opening the bid does not remove previously entered information or uploaded documents.

If the Issuing Officer issues an amendment after a bid has been submitted, the Bidder must review and acknowledge the amendment, then certify and resubmit the bid. All previously submitted information and attachments will remain intact.

Instructions for Responding to an Amendment

1. Review the amendment in the solicitation.

2. Complete any newly added or revised questions in the Questions section, if applicable.

3. Acknowledge the amendment.

4. Certify and resubmit the bid before the solicitation closing date and time.

Background

Usage for the past 12 months reflects a minimum of the following:

· Canvas shoes – 2540 pairs.

· Deck Shoes – 1032 pairs.

· Other Like-items – limited quantities

Contract Term

The term of the contract will begin 12/01/2026 and end on 11/30/2027.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to 5 (five) annual extensions. The resulting contract will be available to all State Agencies.

Please see attached MANDATORY SPECIFICATIONS AND REQUIREMENTS

DOCUMENT

for details on required goods.

Description

Required to View Event

Prerequisites Required to Enter Bid

02 September 2026

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. Mandatory Requirements and Specifications Document.pdf

02 September 202602 September 202602 September 202602 September 202602 September 202602 September 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDE0ODgzLTIwNjEyOTM5OTBNYW5kYXRvcnkgUmVxdWlyZW1lbnRzIGFuZCBTcGVjaWZpY2F0aW9ucyBEb2N1bWVudC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.8

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.

1.9 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.10

Form 22 – Confidential Treatment of Information – All Bidders are required to submit a Form 22 indicating whether or not they are requesting confidential treatment of specific information within their response (see form attached). If Bidder DOES NOT request confidential treatment, Bidder must complete Part 1 of Form 22 and upload in response to this question. If Bidder DOES requests confidential treatment of specific information, Bidder must: (1) fully complete and sign Part 2 of Form 22 and upload in response to this question; (2) prepare and upload a “Public Copy” of the Bid to the "Vendor Attachments" tab from which the confidential information has been redacted as described in Form 22.

1.11 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Federal Terms and Conditions and enter a response.

2.7 Bidder shall read the Insurance Requirements and enter a response.

2.8 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

2.9 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.

2.10 Nonprofit Entities - The resulting Contract will be made available to nonprofit entities that qualify under I.R.S. § 501 (c) provisions. Bidder shall enter a response.

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2.11

Quarterly Sales Report - The Bidder shall submit a complete and accurate Quarterly Sales Report in Microsoft Excel for net sales made under the resulting Contract. Reports shall be submitted in the format and by the method prescribed by the State and shall be received by no later than thirty (30) calendar days following the end of each calendar quarter. Net sales means the total invoiced sales less credits, returns, refunds, and canceled orders. Bidder shall enter a response.

2.12

Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee calculated using the sales reported on the corresponding Quarterly Sales Report. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.13

Pursuant to Iowa Executive Order 18 (February 10, 2026), the State of Iowa may not purchase equipment, supplies, or services from a Prohibited Company. For purposes of this solicitation, "Prohibited Company" has the meaning set forth in Iowa Code section 12K.1(4) – please see a copy of Iowa Code section 12K.1 attached for your reference.

Bidder shall either hereby certify that “no” it is not a Prohibited Company as defined in Iowa Code section 12K.1(4), or “yes” it is a Prohibited Company as defined in Iowa Code section 12K.1(4). If the Bidder answers "yes," the Department of Administrative Services reserves the right to reject and not evaluate the Bidder's proposal.

2.14 Please indicate which list(s) identified in Iowa Code section 12K.1(4) that Bidder is included on and provide additional clarification or information about Bidder’s inclusion on this list.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

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Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Men's and Women's Low-Top Canvas Shoe - Tie 1 EA - Each

80000 - SHOES AND BOOTS

Heavy Duty, Double Lined Canvas Upper, Fully Stitched Cushion Insole, Non-skid rubber sole with rubber toe cap.

Must be available in tie closure.

Available in Sizes 6-16 both full and half sizes.

Must be available in wide width.

Colors: Black and White

P2 Men's and Women's Low-Top Canvas Shoe - Velcro 1 EA - Each

Heavy Duty, Double Lined Canvas Upper, Fully Stitched Cushion Insole, Non-skid rubber sole with rubber toe cap.

Must be available in Velcro closure.

Available in Sizes 6-16 both full and half sizes.

Must be available in wide width.

Colors: Black and White

P3 Men's and Women's Deck Shoe - Slip-on 1 EA - Each

Heavy Duty, Double Layer 7 oz Low Top Canvas-Upper Shoe, Cushion insole, Non-skid rubber sole.

Must be Slip-on Style Shoe Available in Sizes 6-16 - Whole Sizes only Colors: Black, Navy and Orange

P4 Men's and Women's Slip-On Polyvinylchloride (PVC) Sandal 1 EA - Each

Slip On PVC Sandal, One-Piece Flexible Construction, Must be Autoclavable, Non-skid, Non-marking design.

Available in sizes 7-16 - Whole Sizes only.

Colors: Tan, White and Orange

P5 Men's and Women's V-Strap Thong-Style Sandal 1 EA - Each

V-Strap Thong Sandal, 1/2" v-strap with reinforced shaft, 1/2" sole.

Available in whole sizes only.

Color: White top, Black sole

P6 % Discount on Footwear in Vendor Catalog 1 EA - Each

Will your company offer a % discount on like-items in your vendor catalog not detailed above? If so, what % discount off list price will you offer?

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Service Line Items Service Line Items

There are no Items added to this event.

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