140R3022Q0009_RFQcomplete.pdf

140R3022Q0009 – Victaulic Vortex Nitrogen Fire Suppression System Annual Inspection and Repairs Combined Synopsis/Solicitation

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) To facilitate electronic quote submissions through beta.SAM Contract Opportunities, a request for quote (RFQ No. 140R3022Q0009) is being issued subsequent to this combined solicitation/synopsis.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular number 2022-03 dated 01/01/2022.

(iv) This requirement is a total small business set-aside. The North American Industry Classification System (NAICS) Code for this acquisition is: 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The small business size standard for NAICS Code $8 Million.

(v) Line item 0001 – Vortex Nitrogen Fire Suppression System Annual Inspection and Repairs. The Performance Work Statement (PWS) provides more detailed information about the requirement and is attached to the RFQ. It is estimated that Task Orders for the Vortex Nitrogen Fire Suppression System annual inspection will be awarded on an annual basis.

(vi) The Bureau of Reclamation has a requirement for a contractor to perform the manufacturer / NFPA recommended and required annual inspection, testing, maintenance, troubleshooting, and repair to the Victaulic Vortex Nitrogen Fire Suppression System (Vortex System) located in Parker Dam, Power Plant.

(vii) Reclamation anticipates awarding one firm-fixed price Indefinite Delivery/Indefinite Quantity (IDIQ) as a result of this RFQ. The ordering period will begin on or about February 1, 2022 and continue for 5 years. Work shall be completed at Parker Dam, Power Plant in Parker Dam, CA. The Government reserves the right to make multiple awards or no award, if necessary.

THE FOLLOWING CLAUSES AND PROVISIONS ARE APPLICABLE TO THIS COMMERCIAL

ITEM ACQUISITION:

(viii) FAR provision 52.212-1, Instructions to Offerors - Commercial Items.

(ix) FAR provision 52.212-2, Evaluation-Commercial Items.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Relevant Experience

2. Past Performance

3. Price *See the provision “QUOTE INSTRUCTIONS” paragraph (b) for specific information.

QUOTE INSTRUCTIONS -FULL TEXT: (a) A comparative evaluation will be performed in accordance with FAR 13.106-2(b)(3). The Government will conduct a direct comparison of one quote with another in order to determine which quote best provides the Government what it needs, as identified in this solicitation. The Government reserves the right the select a quote that provides benefit to the Government that exceeds the minimum, but is not required to do so. Quotes may exceed the requirements, but the Government is not requesting or accepting alternate quotes. Each quote must respond to the solicitation requirements. If only one quote is received, the quote will be evaluated for technical acceptance and price reasonableness will be determined.

(b) Instructions. ~1. Relevant Experience - Vendors must demonstrate a sufficient amount of experience in performing work that is similar in nature and complexity to the work described within this requirement.

To facilitate evaluation of this, vendors are requested to submit: 1) a minimum of three examples of work they have performed in the last 5 years that are similar in nature to the scope and complexity of the work described within this requirement. ~2. Past Performance - Vendors must demonstrate satisfactory or better past performance in successfully performing work that is similar in nature and complexity to the work described within this requirement. To facilitate evaluation of this, the vendor shall provide: 1) the name and current telephone number of a minimum of three companies they have performed this work for within the last 5 years. These may be the same projects that were provided under “Experience”. ~3. Price

- Vendors shall complete and submit: 1) A quote applicable to the work outlined in Attachment 1 – PWS.

Note that by submission of a quote, the Vendor is certifying that they have the capability to perform the requirements of the Vortex Fire Suppression System. 2) Applicable Wage Determination - The Wage Determination included in this RFQ is only applicable for contractors in the Riverside County, CA.

(x) FAR provision 52.212-3, Offeror Representations and Certifications - Commercial Items.

Offerors are advised include with their offer, a completed copy of the provision 52.212-03, or indicate completion of the provision online. Offerors may complete the annual representations and certifications online at https://www.sam.gov/.

(xi) FAR clause 52.212-4, Contract Terms and Conditions - Commercial Items.

(xii) FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items.

The following additional FAR clauses cited in this clause are applicable to the acquisition:

52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Oct 1995) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.204-13, System For Award Management Maintenance (OCT 2018) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) 52.219-14, Limitations on Subcontracting (Sep 2021) 52.222-3, Convict Labor (June 2003) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (Jan 2020) 52.222-21, Prohibition of Segregated Facilities (Apr 2015) 52.222-26, Equal Opportunity (Sept 2016) 52.222-35, Equal Opportunity for Veterans (Jun 2020) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-37, Employment Reports on Veterans (Jun 2020) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) 52.222-50, Combating Trafficking in Persons (Nov 2021)

52.222-54, Employment Eligibility Verification (Nov 2021) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) 52.222-41, Service Contract Labor Standards (Aug 2018) - WAGE DETERMINATION NO. 2015-5629, REVISION NO. 16, DATE OF REVISION 10/20/2021 (see Attachment 3 - Wage Determination).

52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) - Laborer; WG-3502-03;

MONETARY WAGE - $16.03/hr; FRINGE BENEFITS – 19%, includes paid health insurance premiums, retirement benefits, vacation pay, and sick leave pay. This Statement is for Information Only:

It is not a Wage 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (May 2014) 52.222-55, Minimum Wages Under Executive Order 13658 (Nov 2020) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) 52.226-9, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020)

(xiii) Additional contract requirements include the following clauses and provisions:

52.204-7, System for Award management (Oct 2018) 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020) 52.211-6, Brand Name or Equal (Aug 1999) 52.216-18, Ordering (Aug 2020) 52.216-19, Order Limitations (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $10,000.00;

(2) Any order for a combination of items in excess of $50,000.00; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph

(b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 15 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

MINIMUM AND MAXIMUM ORDERING QUANTITIES (INDEFINITE DELIVERY, INDEFINITE

QUANTITY CONTRACT)--BUREAU OF RECLAMATION-LOWER COLORADO REGION

The Government will order and the contractor shall furnish at least the minimum and not to exceed the following maximum quantity of supplies or services during the term of this contract:

GUARANTEED MINIMUM (over 5 year term): $5,000.00

NOT TO EXCEED MAXIMUM (over 5 year term): $50,000.00

Once the Guaranteed Minimum is met, the Government has no further ordering obligations under this contract.

52.216-22, Indefinite Quantity (OCT 1995) 52.225-1, Buy American – Supplies (Nov 2021) 52.232-40, Provide Accelerated Payments to Small Business Subcontractors (DEC 2013) 52.242-15, Stop Work Order (AUG 1989) 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) 52.252-2, Clauses Incorporated by Reference (Feb 1998) 1452.201-70, Authorities and Delegations—Department of the Interior (SEP 2011) 1452.201-80, Contracting Officer’s Representative’s Authorities and Limitations—Bureau of Reclamation (May 2018) 1452.215-71, Use and Disclosure of Proposal Information—Department of the Interior (Apr 1984) 1452.225-82, Notice of World Trade Organization Government Procurement Agreement Evaluations— Bureau of Reclamation (May 2005) 1452.223-80, Asbestos-Free Warranty – Bureau of Reclamation (Aug 2021) 1452.237-80, Security Requirements—Bureau of Reclamation (FEB 2017)

DOI-AAAP-0028, Electronic Invoicing and Payment Requirements-Invoice Processing Platform (IPP)

(APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: NONE

The Contractor shall also submit an electronic copy of the IPP invoice to LRBell@usbr.gov once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone

(866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(xiv) Not Applicable

(xv) All questions shall be submitted via email to lrbell@usbr.gov no later than January 14, 2022 by 4:00

P.M., PST.

Offers are due January 25, 2022 by 4:00pm, PST. Responsible offerors are requested to submit a quote for this requirement. Quotes shall be submitted electronically through SAMbeta/FedConnect or via email to lrbell@usbr.gov.

(xvi) The Point of Contact for this solicitation is Ms. Larissa Bell. She may be reached via e-mail at lrbell@usbr.gov, or by phone at 702-293-8528.

End of Combined/Synopsis Solicitation

140R3022Q0009

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

0040561217

1 2

Lower Colorado Region Regional Office 500 Fir Street

Bureau of Reclamation

Boulder City NV 89005

01/31/2028

Bureau of Reclamation-Parker Dam

Parker Dam Field Division

Parker Dam

CA 92267-0878

702 293-8528Larissa Bell

01/25/2022 1600 PD

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

NAICS: 811310

Project Title: Annual Inspection and Maintenance of the Victaulic Vortex Nitrogen Fire Suppression System For Parker Dam - IDIQ Legacy Doc #: BOR Period of Performance: 02/01/2022 to 01/31/2027

00010 Annual Inspection and Repair of the Victaulic Vortex Fire Suppression System Product/Service Code: H312 Product/Service Description: INSPECTION- FIRE

CONTROL EQUIPMENT

Delivery: 01/31/2028 Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R3022Q0009

Period of Performance: 02/01/2022 to 01/31/2028

All work shall be performed in accordance with

Attachment 1 - Performance Work Statement.

**SUBMIT ALL QUESTIONS VIA EMAIL TO LARISSA BELL,

CONTRACT SPECIALIST @ LRBELL@USBR.GOV BY JANUARY

14, 2022 @ 4PM PST

**SUBMIT YOUR QUOTES TO LARISSA BELL VIA EMAIL @

LRBELL@USBR.GOV BY JANUARY 25, 2022 @ 4PM PST

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

STATEMENT OF WORK

Bureau of Reclamation Parker Dam

5 Year IDIQ Service Contract Victaulic Vortex Nitrogen Fire Suppression System

1.0 BACKGROUND

The Bureau of Reclamation (BOR), Parker Dam and Power Plant located at Latitude: N 34° 17' 41.3844" Longitude: W 114° 8' 24.9684", on Parker Dam Rd., in San Bernardino County California, Parker Dam CA. 92267 previously purchase and installed the VICTAULIC VORTEX™ 1500 HYBRID FIRE EXTINGUISHING SYSTEM (Vortex System) to provide fire protection for the lube oil filtration room. This high-pressure nitrogen over water system requires annual inspection, testing, maintenance, and repair to maintain proper safe operation to ensure the safety of the employees and critical equipment at the Parker Dam Hydrogenation Facility.

2.0 SCOPE

Parker Dam BOR has a requirement to procure a service contract of Indefinite Quantity and Indefinite Delivery (IDIQ) to an authorized distributor/ servicer of the Vortex System to perform all manufacturer/ NFPA required and recommended inspection, testing, maintenance and repair.

This contract will ensure the timely annual inspection, testing, maintenance, and repair of the Vortex System to ensure the continued operation, with minimal down time.

3.0 TASKS

Once on sight at Parker Dam the contractor will perform all repairs, annual inspection, maintenance, and testing required by the Performance Work Statement (PWS). The contractor shall endeavor to return the system to fully operational status upon completion of all PWS required tasks. If there is an unknown deficiency found during the course of work performance that prevents the return of the Vortex System to fully operational status the contractor will report the issue to the BOR Point of Contact (POC) immediately. The contractor shall provide an estimate for repairs, and endeavor to complete the repair to return the system to fully functional status as soon as possible. The Contractor will provide a written report documenting work performed, status of equipment as found and as left condition, and any recommendations for future repairs or replacements within 14 days of completion of the Task Order. (See Performance Work Statement)

4.0 DELIVERY

Work will be scheduled at a mutually agreed upon date and time no less than 10 calendar days in advance and will be performed onsite during the normal Parker Dam Work Hours. Due to the COVID-19 Pandemic, if any deviation from scheduled work performance is required notification will be given ASAP by either party, and rescheduling will be mutually agreed upon at the BOR’s discretion.

5.0 WARRANTY

All work performed, parts and material supplied will be warrantied for manufacturer defect and/ or workmanship for the period of one year from the date of on site work performance.

6.0 POINT OF CONTACT

The Contractor/ Consultant shall provide all documentation or recommendations to the point of contact and address, and/or E-mail below:

Bureau of Reclamation Parker Dam Field Division Highway 95 Parker Dam, CA 92267 Phone: (760) 663-3712 x3226 Marcus Dickerson E-mail mdickerson@usbr.gov

7.0 WORK SITE CONDITIONS

Work Hour Restrictions: Work will be limited to 06:30 to 17:00 (MST) Monday – Thursday with Government holiday restrictions. Work hours may be extended on a case by case basis with approval from the Parker Dam Facility Manager

8.0 SECURITY REQUIREMENTS

The operation of Lower Colorado Dams Office (LCDO) facilities and power-plants requires continuous and effective security measures. Contractors shall be escorted by a Reclamation employee at all times while within the facility. The Contractor shall be responsible for ensuring that its employees comply with all established security rules and regulations. Contract personnel shall not be permitted to enter established or designated restricted areas unless so authorized by the Government. Entry shall be in accordance with and subject to the security regulations established in the area. It shall be the Contractor’s responsibility to ensure that its personnel do not enter these areas unless authorized.

9.0 SAFETY

The Contractor shall comply with all federal, state and local laws and standards as well as the mailto:mdickerson@usbr.gov

Bureau of Reclamation manual Reclamation Safety and Health Standards (RSHS), 2014 Edition.

An electronic copy of the RSHS is available upon Contractor request. The contractor must remove employees who refuse or repeatedly fail to comply with safe work practices and standards, or supervisors who fail to enforce compliance.

1. The Contractor shall assume full responsibility and liability for compliance with all applicable Federal, state, and local regulations pertaining to the protection of workers.

The Contractor shall hold harmless the Government for failure to comply with any applicable safety or health regulations on the part of itself, its employees, or its subcontractors.

2. Contractor shall submit Safety Data Sheets (SDS) for all chemicals used on site. In addition, Contractor shall include a Hazardous Material Authorization (HMA) form for all potentially hazardous materials proposed to be used on site. These items shall be submitted no later than 14 days prior to the commencement of onsite work.

3. The contractor will investigate and report accidents, injuries, or illnesses in accordance with Reclamation Safety and Health Standards, Section 3.7. The contractor supervisor will complete Form 7-2077, CONTRACTOR’S REPORT OF RECORDABLE INJURY/ILLNESS, and submit it to the Contracting Officer’s Representative within 72 hours of any incident or onset of illness. The contractor is responsible for providing and obtaining appropriate medical care for injured employees. If emergency assistance is required, notify Davis Control Center.

4. A Job Hazard Analysis is required prior to engaging in potentially hazardous work. The contractor, after consulting with the Bureau site representative, Contracting Officer’s Representative, or inspector, will assess the workplace and work activities to determine if hazards are present or are likely to be present. The contractor will develop a written Job Hazard Analysis for the work per Reclamation Safety and Health Standards, Section 3.3, Required Safety Programs and Section 4.2, Requirements for Job Hazard Analysis. The hazard analysis will define hazardous operations and activities; and identify proposed methods for eliminating or minimizing the hazard. The methods will outline employee training requirements, personal protective equipment requirements, procedural changes, methods for evaluating program effectiveness, etc. The contractor will be required to receive approval of the Job Hazard Analysis the Bureau of Reclamation Work Sight Representative.

Performance Work Statement

Victaulic Vortex Nitrogen Fire Suppression System IDIQ - Task Order 1 & 2

FY 2022

1.0 1.0 Introduction The Bureau of Reclamation, Parker Dam and Power Plant (Parker Dam) located at Latitude: N 34° 17' 41.3844" Longitude: W 114° 8' 24.9684", on Parker Dam Rd., in San Bernardino County California. Parker Dam provides up to 120MW of Hydrogenated electricity, maintains the reservoir elevation of Lake Havasu to allow for recreational activities, water diversion to Central Arizona Project and Los Angeles Department of Water and Power, regulates and delivers the downstream water orders for irrigation and agriculture demand. Parker Dam has a requirement to contract an authorized Victaulic Vortex Nitrogen Fire Suppression System Install / Service Company

1.1 OBJECTIVE -

Bureau of Reclamation Lower Colorado Dams Office Parker Dam (BOR) has a requirement to procure contractor services to perform the manufacturer / NFPA recommended and required annual inspection, testing, maintenance, troubleshooting, and repair to the Victaulic Vortex Nitrogen Fire Suppression System (Vortex System) located in the Parker Dam, Power Plant.

1.2 BACKGROUND-

Bureau of Reclamation, Lower Colorado Dams, Parker Dam installed the Victaulic Vortex Nitrogen Fire Suppression System in 2015 to provide fire suppression for the oil filtration room.

The Vortex System provides fire protection by discharging high pressure nitrogen gas mixed with atomized water that creates a fog to prevent and or extinguish fire in the oil filtration room. The Vortex System will prevent damage and contamination to critical equipment that could prevent Parker Dams ability to Generate the rated 120MW of electricity and maintain the downstream water demand.

The Vortex System is currently in need of an HMI repair/ replacement, 5-year manufacturer required component replacement, and annual inspection and testing to keep the Vortex System in fully operational status.

2.0 REFERENCES - The following list of documents are required in the performance of this contract:

Number Title and Edition Date Source

1. RSHS 2009 Bureau of Reclamation

2. JHA Submitted and Reviewed 2020 OSHA

3. NFPA 70E 2018 NFPA

4. OSHA 29 CFR 2019 OSHA

2.0 TASKS

Task Order 1 & 2 will be performed consecutively unless further repairs are identified and deemed required before proceeding to Task #2.

Task Order #1-Replace failed HMI and perform manufacturer required and recommended component replacement.

1.) Provide labor and material as required to replace the following equipment that is past the hydro stamp test date:

2.) Two (2) double row hose connection kit.

3.) Two (2) double stack pilot hose.

4.) Fourteen (14) cylinder discharge hose.

5.) Ten (10) ¼” pilot hose.

6.) One (1) primary cylinder pilot hose.

7.) Six (6) Emitter cap.

8.) One (1) ¼” hose for connection from the pressure regulator to the water tank line.

9.) Provide material and labor as required to replace and program the display (HMI) on the

Victaulic Vortex control panel. A new connector cable shall also be provided and installed.

10.) Verify System is Operational before proceeding with Task Order #2.

Task Order #2-Perform required annual test and inspection of the Fire Alarm Releasing Panel & Victaulic Vortex Fire Suppression System.

Annual Test & Inspection - Fire Alarm Releasing Panel The system inspection will consist of testing all fire alarm control panels, pull stations, pressure and tamper switches, smoke and/or heat detectors, along with the signaling devices. An outline follows:

1) Notify the owner of the fire alarm test; disable system i.e.: (audio visual devices, elevator recall systems, air handler shutdowns, door controls, and all other integrated systems.)

2) Activate alarms on each zone; perform lamp test; & measure system voltages.

3) Visually inspect each manual station; initiate alarms and verify at control panel; reset station and control panel.

4) Activate each restorable thermal detector by a rapid temperature increase; allow detector to cool; verify operation and reset control panel.

5) Close system isolation, control valves and/or butterfly valves; verify supervisory condition at panel; return all valves to proper operating position.

6) Verify panel has correct time and date on display at all annunciators.

7) Measure battery voltage; remove primary power and verify transfer to battery power;

return primary power and measure battery charge current.

8) ➢ Visually inspect all audible/visual signals; activate and verify operation of each alarm indicating device that includes horns and strobe lights.

9) Restore system back to normal operating condition.

Annual Test & Inspection – Victaulic Vortex Fire Suppression System Annual inspections of Victaulic Vortex fire suppression system will include the following:

1) Inspect nitrogen and water supply lines. Note any damage and expired hydrotest dates.

2) Review annunciator history, if applicable.

3) Inspect hybrid emitters to verify that they are not damaged or obstructed and that they have the protective caps installed.

4) Inspect the nitrogen tank pressure levels for low pressure. If low pressure condition exists, check for root cause and repair, recharge cylinders as required. If recharging the cylinders is require it shall be done at additional cost.

5) Cycle the nitrogen and water valves to verify proper operation.

6) Empty water from the water storage tank. Visually inspect the tank from sight glass ports. Replace the water in the water storage tank with new distilled water.

7) Inspect the water tank valves to verify that they are in the proper operating positions and confirm that the water supply is available in the event of a system operation. This will all be done at the end of the testing.

8) Visual inspection of all system cylinders for damage or corrosion.

9) After test and inspection, a report will be completed and given to customer.

4.0 PERFORMANCE REQUIREMENTS SUMMARY

Task Order #1 & #2 shall be considered complete and accepted when all required tasks have been completed and system is verified by the POC to be fully functional.

Performance Objective

Paragraph Number

Acceptable Quality Level

Method of Surveillance

Incentive/Disincentive

Contractor shall schedule and perform work during designated times.

Statement of Work

6.0 & 7.0

Coordination with Parker Dam POC

POC Status Updates and Coordination

Incentive: Positive past performance evaluation.

Disincentive: Negative past performance evaluation.

Contractor meets scheduling requirements of on sight work

PWS

1.1 Objective

Contractor completes project within time frame negotiated and stipulated in the contract

POC reports completion of on sight work to Contracting Specialist.

Incentive: Positive past performance evaluation.

Disincentive: Negative past performance evaluation.

Draft and final deliverables are complete, professionally written, and submitted on schedule.

PWS

5.0 & 6.0

Deliverables are complete and submitted to POC within 30 days of completion of on sight work.

POC reviews all deliverables prior to acceptance.

Incentive: Positive past performance evaluation.

Disincentive: Negative past performance evaluation.

5.0 DATA AND REPORTS - The contractor shall provide the following data and reports as follows:

Item No.

Description

Content

Format

Medium

Delivery

1. Site Visit Report All work performed and outcome

Contractors Choice

Word or PDF Electronic Report Submitted Site Contact.

mdickerson@ usbr.gov within 2 weeks of sight visit.

2. Updated Electrical Drawing

Electrical Control drawing to include wiring changes made. As built.

Contractor Choice

PDF or CAD Electronic Report Submitted Site Contact.

mdickerson@ usbr.gov within 2 weeks of sight visit.

Report will include status of work completed. Software Name/versions utilized and updated electrical drawings.

6.0 DELIVERABLES - The contractor shall submit the following reports in accordance with paragraph 5.0, “DATA AND REPORTS”:

● The finalized report will give a synopsis of the work performed and outcome in enough detail to inform Bureau of Reclamation, Parker Dam on the condition and functionality of the Victaulic Vortex Nitrogen Fire Suppression System. Electrical Drawing/ Print will include changes made to the wiring during installation.

Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

---Addendum to 52.212-4---

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC

2013)

52.242-15 STOP-WORK ORDER (AUG 1989)

52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from February 2022 through January 2027.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

http://www.acquisition.gov/far http://www.acquisition.gov/diar

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $10,000.00;

(2) Any order for a combination of items in excess of $50,000.00; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 15 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the

Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the 'maximum.' The Government shall order at least the quantity of supplies or services designated in the Schedule as the 'minimum.'

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract afterJanuary 31, 2027.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of the Interior Acquisition Regulation (48 CFR Chapter 14) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The

COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the

COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING

PLATFORM (IPP) (APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor.

To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

NONE

The Contractor shall also submit an electronic copy of the IPP invoice to LRBell@usbr.gov once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause) http://www.ipp.gov/ mailto:LRBell@usbr.gov mailto:IPPCustomerSupport@fiscal.treasury.gov

DOI-AAAP-0050 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (DEC 2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the

Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

http://www.cpars.gov/ http://www.cpars.gov/

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for

Government use supporting source selection actions after it has been finalized.

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND LIMITATIONS --

BUREAU OF RECLAMATION (MAY 2018)

a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation

Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

WBR 1452.223-80 Asbestos-Free Warranty -- Bureau of Reclamation (AUG 2021)

(a) The Contractor warrants that all items delivered, or work required by the contract, shall be free of asbestos in any form whatsoever.

(b) The Contractor may request the Contracting Officer to approve an exception to this prohibition when an asbestos-free product is not available. Such requests shall be fully documented and submitted as soon as possible after the contractor determines that an asbestos-free product is not available.

WBR 1452.237-80 SECURITY REQUIREMENTS -- BUREAU OF RECLAMATION (FEB 2017)

(a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel…