Tracy_Office_Pest_Control-PWS_REVISED_MAR2025_0002.pdf

PERFORMANCE WORK STATEMENT (PWS)

SCCAO-TRACY OFFICE RODENT AND PEST CONTROL SERVICE

MARCH 2025

POINTS OF CONTACT:

Contracting Officer: Joe Molina, 916-978-5177

Contracting Officer Representative (COR): Zealyne Williams, 209-836-6249

Onsite Project Manager(s): Betty Santana, 209-836-6299; Terry Bartlett 209-836-6233

1.0 OBJECTIVE

The objective is a new service contract for the United States Bureau of Reclamation, South-

Central California Area Office’s Tracy Office (Reclamation) to eradicate bugs, insects, flying insects (bees/wasps/hornets/yellow jackets, etc.) and rodents within the interior/exterior of all buildings/structures at the Administrative Complex and Tracy Fish Collection Facility.

2.0 SCOPE

The Contractor shall furnish all labor, materials, equipment, supplies, permits, transportation and supervision necessary to provide Rodent and Pest Control service. The Rodent and Pest Control service will be performed at two Reclamation locations approximately 3.5 miles apart in Byron, California. The Administration Complex at 16650 Kelso Road, Byron, California, consists of the Admin Building/Elevator and the Water Quality Building/Warehouse. The Tracy Fish

Collection Facility at 6525 Lindeman Road, Byron, California, consists of Biology Building, the

Operations and Maintenance Building (O&M), Holding Tank Building, Tracy Aquaculture

Facility Building, P&H Building, Workshop, and various storage sheds.

The Contractor shall be responsible for the following:

A. Monthly exterior pest spraying of all buildings/sheds/elevator EXCEPT Biology Area (#3 refer to Exhibit B). Additional pest calls at the Tracy Fish Collection Facility will be done as needed when requested by the COR but will not exceed twice a month. Contractor must remove, including but not limited to spider webs, remove/knock down nests, hives etc., as preventative measures for pest control/eradication of all buildings/sheds/elevator.

B. Monthly interior pest spraying will be performed at the Water Quality Building/Warehouse in the afternoon (2-4pm) only. Contractor must remove, including but not limited to spider webs, knock down nests, hives etc., as preventative measures for pest control/eradication. Interior pest spraying for the remaining office buildings will be as needed and requested by the COR. The date and time will be coordinated with the COR for the requested office building(s).

C. Installation of all exterior and interior Rodent Control equipment for all buildings/sheds as listed in Tables 1 and 2 under Type of Service (also refer to Exhibits A and B for location).

Additional monitoring is required to regulate current infestation. At a minimum, Contractor must perform bi-monthly visits until rodent influx is under control. If there are any changes, COR will notify the Contractor to adjust visits accordingly.

D. Maintenance of all rodent control equipment. The COR will notify Contractor if equipment replacements are needed for any service area.

E. Immediate removal (during each site visits) of any dead rodents. If service visit are scaled back to monthly, as needed the COR will place up to 3 additional calls per month for rodent or flying insect removal.

TABLE 1: Administration Complex (Refer to Exhibit A)

Buildings Square

Footage Type of Service Frequency

1. Administration Building

(Two story, Bldg Height approx. 22’)

8,000 Interior/Exterior Rodent and Pest Monthly, As needed

2. Water Quality Building

(Warehouse/mezzanine, Bldg Height approx. 25’)

5,000 Interior/Exterior Rodent and Pest Monthly, As needed

TABLE 2: Tracy Fish Collection Facility (Refer to Exhibit B)

Buildings Square

Footage Type of Service Frequency

3. Biology Area 3,500 NO PESTICIDE, Exterior

Rodent control only

Monthly, As needed

4. P&H Building 1,000 Exterior Rodent and Pest Monthly, As needed

5. Workshop 1,000 Exterior Rodent and Pest Monthly, As needed

6. O&M Building 2,000 Interior/Exterior Rodent and Pest Monthly, As needed

7. Holding Tank Building

(Bldg Height approx. 20’)

1,500 Exterior Rodent and Pest Monthly, As needed

8. TAF Building

(Bldg Height approx. 20’)

1,000 Exterior Rodent and Pest Monthly, As needed

9. Storage Sheds 1,000 Exterior Rodent and Pest Monthly, As needed

3.0 TYPE OF CONTRACT

The Government will award a Firm-Fixed Price, multi-year contract.

4.0 PERIOD OF PERFORMANCE

This requirement shall be for a multi-year contract - Base Year and four (4) Option Years. The

Base Year will begin as follows: Date of Award through one Year, the first Option Year will begin after the last day of the Base Year through one year. This will continue for all Option

Years if exercised and the existing need for the services by the Government.

5.0 ADMINISTRATIVE INFORMATION

5.1 Hours of Operations: The Contractor is responsible for conducting business, between the hours of 8:00a.m. to 4:00p.m., Monday thru Friday except Federal Holidays or when

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Only exception is for the scheduled date/time for pest spraying of interior office buildings.

5.2 Federal Holidays: The Contractor is not required to perform on the following holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Day Christmas Day

Independence Day

The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

5.3 Security: All facilities are gated and require entry access. Upon arrival, contractor must press the keypad to speak to attendant and identify themselves in order to gain entry. Contractor may be provided a provisional access code.

All contractor employees entering Federal property will comply with posted security instructions. Valid State or Federal ID is required at all times. Adhere to all State/Federal regulations applicable to the workplace, and apply to the contractor and its employees while working on the premises. These regulations include, but are not limited to, presenting valid identification for entrance, smoking restrictions and observe safety procedures/practices, etc. to maintain a health and safe work environment.

6.0 CONTRACTORS RESPONSIBILITIES

6.1 Point of Contact: The Contractor shall provide name(s) and telephone number(s) to call for ordering the emergency and as needed services.

6.2. Licenses/Certifications: The Contractor shall possess and maintain a current valid

Pesticide Applicators License for the State of California. All insect sprays must be approved for use near water in Alameda, San Joaquin and Contra Costa Counties. NO anticoagulant rodent poison will be used.

6.3 Invoices: The Contractor shall submit invoices in compliance with RAC 13-03, Reclamation Invoicing Submission Requirements and RAC 13-08, Electronic Invoicing and

Payment Requirements –Internet Payment Platform (IPP). The Contractor shall submit a proper invoice containing information outlined in RAC 13-03; specifically include the unit price for each type of service provided and the number of units serviced for each type of service. Invoices not containing the requested information will be rejected and returned.

6.4 Payment: Payments shall be made monthly in arrears at the contract unit price for services performed in accordance with the pricing schedule and as described herein. The Government shall pay the Contractor upon submission of proper invoices for services delivered and accepted for the portion of the work performed under the contract in accordance with the Prompt Payment

Act.

6.5 Deliverables: The Contractor shall provide a pesticide application record (PAR) to

Reclamation after each service visit (no later than 5 business days). The PAR shall contain the following items: location of treatment, visit summary (including, but not limited to pest activity, any findings, entry point sealing recommendations, etc.), first and last name of applicator, applicator license number, trade name of product, and EPA registration number.

7.0 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

7.1 Services: The Government will provide access to all facilities.

7.2 GFP: The Government WILL NOT furnish any property, office space or materials under this contract.

7.3 Utilities: The Government will provide water and electrical service at both facilities.

8.0 PERFORMANCE ASSESSMENT

8.1 Monitoring Performance: During the course of the evaluation period, the COR will track

Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor’s performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality

Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

8.2 Contractor Self-Assessment: Following the evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the

Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per Performance

Requirement Summary element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the payment determination.

8.3 COR Recommendation: The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting

Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final

COR report at the same time the report is submitted to the Contracting Officer.

8.4 Quality Assurance Surveillance Plan (QASP): The QASP is one evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the

Contractor performance.

PERFORMANCE REQUIREMENTS SUMMARY AND

QUALITY ASSURANCE SURVIELLANCE PLAN (QASP)

Performance

Requirement Summary

(PRS)

Acceptable Quality Level Method of Surveillance

Contractor shall comply with the Performance

Work Statement (PWS)

Timeliness: Treatment applications and deliverables are provided in a timely manner and are submitted by the date required 90% of the time.

Quality: Deliverable specifications are met as stated in the PWS.

Pesticides used are effective at eliminating all pests/rodents.

Comparison of the performance and submittals date(s) to the

Government’s specified dates.

Periodic COR surveillance.

Interim Evaluations (if needed)

9.0 EXHIBIT

Exhibit A – Administration Complex, 16650 Kelso Road, Byron California 94514

Exhibit B – Tracy Fish Collection Facility, 6525 Lindeman Road, Byron California 94514

Exhibit A

Administration Complex

16650 Kelso Road

Byron California 94514

1. Administrative Building

2. Water Quality Building / Warehouse

Exhibit B

Tracy Fish Collection Facility

6525 Lindeman Road

Byron California 94514

3. Biology Area

4. P&H Building

5. Workshop

6. O&M Building

7. Holding Tank Building

8. TAF Building

9. Storage Sheds