Revised_Combined_Synopsis_Solicitation_Elevator_TIR_-_Amd_5.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. Solicitation number 140R1719Q0042 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 19-01. This is a total small business set-aside under NAICS 811310 with an associated small business size standard of $7.5 Million. All supplies are F.O.B. Destination.

The Bureau of Reclamation intends to award a Firm Fixed Price Purchase Order, for the acquisition of the following services pursuant to the Performance Work Statement (PWS) and the Elevator List and Schedule:

CLIN 0010: Base Year: Thirteen (13), Five Year Elevator Inspections CLIN 0020: Base Year: Two (2), Annual Elevator Inspections for two Hydraulic Elevators CLIN 0030: Base Year: Elevator Reinspection (Optional) CLIN 0040: Base Year: Purchase a Weightless Elevator Inspection System

CLIN 0050: Option Year 1: Fifteen (15), Annual Elevator Inspections CLIN 0060: Option Year 1: Elevator Reinspection (Optional)

CLIN 0070: Option Year 2: Fifteen (15), Annual Elevator Inspections CLIN 0080: Option Year 2: Elevator Reinspection (Optional) CLIN 0090: Option Year 2: One (1), Annual Elevator Inspection for Block 31 Elevator CLIN 0100: Option Year 2: One (1) Annual Elevator Inspection for the Fire Station Elevator

CLIN 0110: Option Year 3: Fifteen (15), Annual Elevator Inspections CLIN 0120: Option Year 3: Elevator Reinspection (Optional) CLIN 0130: Option Year 3: One (1), Annual Elevator Inspection for Block 31 Elevator CLIN 0140: Option Year 3: One (1) Annual Elevator Inspection for the Fire Station Elevator

CLIN 0150: Option Year 4: Fifteen (15), Annual Elevator Inspections CLIN 0160: Option Year 4: Elevator Reinspection (Optional) CLIN 0170: Option Year 4: One (1), Annual Elevator Inspection for Block 31 Elevator CLIN 0180: Option Year 4: One (1) Annual Elevator Inspection for the Fire Station Elevator CLIN 0190: Option Year 4: One (1) Annual Elevator Inspection for the Third Power Plant Inclined Elevator

Written, signed quotes on a company letterhead with contact information are due no later than May 20, 2019 at 5:00 PM PT by mail to or in person at Bureau of Reclamation, PO Box 620, Grand Coulee, WA 99133, or by electronic mail to tmest@usbr.gov. For information regarding this Request for Quotation, please contact Terry L. Mest, Contract Specialist at 509-633-9327 or Malena Sanderlin, Contracting Officer at msanderlin@usbr.gov or 509-633-9515.

PERFORMANCE WORK STATEMENT (PWS)

Annual and Five-Year Elevator Inspections 12 March 2019

1.0 Scope of Work:

1.1 The Bureau of Reclamation, Grand Coulee Power Office, Grand Coulee, Washington, has a requirement for annual and 5-year (or category 5, “cat 5”) elevator inspections, tests, certifications for 15 elevators located throughout the facility, including the Right Powerhouse (RPH), Third Power plant (TPP), Left Powerhouse (LPH), Pump Generator Plant (PGP), Industrial Area (IND) and Grand Coulee Dam Visitor Center (VC). In addition, there are three other elevators that may come online in the following option years. Inspections and certifications will verify that all related equipment associated with each elevator, is in compliance with the applicable portions of the Safety Code for Elevators and Escalators, ANSI 17.1.

1.2 Type of Contract Contemplated

1.2.1 This will be a firm fixed price service contract.

1.3 Period of Performance

1.3.1 The period of performance of this contract will be a base year plus four option years commencing from the date of award. However, the Government retains the right to exercise additional “option years”, to be decided upon completion of the current year’s work

1.4 Applicable Documents

1.4.1 Occupational Safety and Health Administration (OSHA)

1.4.2 American National Standards Institute (ANSI) Code A17

1.4.3 American Society of Mechanical Engineers (ASME) A17.1 through A17.5

1.4.4 American Society for Testing and Materials (ASTM)

1.4.5 National Electrical Manufactures Association (NEMA)

1.4.6 National Electrical Code (NEC)

1.4.7 National Electrical Safety Code (NESC)

1.4.8 National Fire Protection Association (NFPA)

1.4.9 National Association of Elevator Contractors (NAEC)

1.4.10 National Elevator Industry Education Program (NEIEP)

1.4.11 Safety Code for Elevators and Escalators, ANSI 17.1

1.4.12 ANSI 17.1, Section 8.11 qualified elevator inspector (QEI) certification requirements

1.4.13 ASME/ANSI QEI-1, “Standards for Qualification of Elevator Inspectors”

1.4.14 Reclamation Safety and health Standards (RSHS), dated 2009 or newer http://www.usbr.gov/ssle/safety/RSHS/Rshs.html The Contractor must comply with the most recent revision of the Reclamation Safety and Health Standards (RSHS), dated 2009 or newer, where applicable (for example, Section 8 for Personal Protective Equipment and Section 16 for Fall Protection and Rope-Access Work were revised in 2013), http://www.usbr.gov/ssle/safety/RSHS/rshs.html, and the OSHA Construction Safety Standards. If there is a conflict between the requirements contained in these documents, the Contractor’s safety program, other codes and standards, etc., the more stringent requirements will prevail.

1.4.15 FIST manual Volume 2-10. https://www.usbr.gov/power/data/fist/fist2_10/fist2-10.pdf

1.5 Qualification of Inspectors and Workers:

1.5.1 Anyone who performs any work for this contract must possess current certification as an elevator inspector, mechanic, electrician or technician. Valid certifications are those issued by organizations such as the NAEC or NEIEP. Qualification training shall include those requirements applicable to elevators, as published by the referenced standards organizations listed in paragraph 1.4. A qualified elevator inspector (QEI) shall be certified based on the requirements of ANSI 17.1, Section 8.11 and shall meet the qualification requirements of ASME/ANSI QEI-1, “Standard for the Qualification of Elevator Inspectors”.

2.0 Specific Tasks and Requirements:

2.1.1 Task One: Five Year Inspections

2.1.1.1 Contractor shall perform the 5-year (or category 5, “cat 5”) inspections with any applicable load tests, and certification of each of the 13 geared or gearless elevators listed in the elevator table. Inspections and certifications are intended to verify elevators comply with applicable standards, Government regulations, and departmental policies. Contractor shall furnish all required labor, third-party QEI, equipment, and materials to perform inspections for all elevators using a weightless system (see task 2.1.4 for deliverable information on the weightless system.)

(Note: Currently there are three other elevators that are not in service. Block 31, Fire Station, and the Third Power Plant Inclined elevator.)

2.1.1.2 The inspections will incorporate appropriate consensus standards (ANSI, ASME, NEMA, etc.) as called for by law. The Contractor shall perform a functional load test, as required, using the weightless testing system, during the elevator inspections.

2.1.1.3 If the Contractor discovers that the serial number, make, model number, size or capacity of an elevator is different from the information listed, the Contractor shall notify the COR immediately.

2.1.1.4 The tests shall be performed in accordance with ASME 17.1 Safety Code for Elevators and Escalators, ASME 17.2 Inspectors Manual for Elevators and Escalators, ASME 17.3 Safety Code Existing Elevators and Escalators, and ASME QEI-1. The Contractor shall document anything that breaks during the tests, notify and provide details to the CO/COR immediately.

2.1.1.5 The contractor will submit a report for each elevator. When completed, the reports will be submitted to the government and will serve as a permanent record of inspections and certifications.

2.1.1.6 The report format used must contain, at a minimum, the inspections and tests required by FIST manual Volume 2-10. https://www.usbr.gov/power/data/fist/fist2_10/fist2-10.pdf

2.1.1.7 The report form used shall have a space for the Contractor’s designated representative to place their signature and shall also be witnessed and signed by the QEI. The signatures certify that the noted inspections have been completed and that the elevator meets all applicable specifications and acceptance standards unless deficiencies are noted for repair.

2.1.1.8 The report submitted for a specific elevator must include the information contained in the list of elevators table. Specifically, it must list the location, serial number, make and model, rated capacity, date of inspection, name of inspector (printed), and remarks to indicate the overall condition of the inspected elevator.

2.1.1.9 The inspection shall include functional tests and weightless load tests, if required. Scheduled inspections and functional tests (including load tests, if necessary) shall be witnessed by the COR or a designated Government representative. Document all deficiencies on the inspection report, with a clear, concise and complete description of the location, nature of the problem, etc. The description of deficiencies that violate a code requirement must cite the applicable section and paragraph of the source requirement(s) in detail. List any other deficiencies (i.e., non-code violations, suggested improvements and recommended repairs) in a separate section of the report.

2.1.1.10 The Contractor must complete and submit a signed inspection report to the CO and COR within ten (10) working days after completing an inspection. The ten-day period may be extended if approved by the CO, but payment will not be made until the inspection report has been received and accepted by the Government. If the report is not acceptable, the Government will provide a written response to the Contractor, indicating the specific requirements not met, and any other applicable objections. The Contractor is responsible for resolving these issues in a timely manner.

2.1.1.11 The 5 year inspections shall be completed in the base year of the contract within 60 days of award.)

2.1.2 Task 2, Annual inspection:

2.1.2.1 During the base year the contractor shall perform an annual inspection of the two hydraulic elevators listed in the elevator table. These inspections will be conducted in conjunction with the 5 year inspections during the base year.

2.1.2.2 Contractor shall perform the annual inspections, and certification of each of the 15 elevators listed in the elevator table. Inspections and certifications are intended to verify elevators comply with applicable standards, Government regulations, and departmental policies. Contractor shall furnish all required labor, third-party QEI, equipment, and materials to perform inspections for all elevators.

(Note: Currently there are three other elevators that are not in service. Block 31, Fire Station, and the Third Power Plant Inclined elevator. Block 31 and the Fire Station are tentatively scheduled to be available for annual inspections starting in 2021. The TPP Inclined elevator is tentatively scheduled to be available for annual inspection starting in 2023.

2.1.2.3 The inspections will incorporate appropriate consensus standards (ANSI, ASME, NEMA, etc.) as called for by law.

2.1.2.4 If the Contractor discovers that the serial number, make, model number, size or capacity of an elevator is different from the information listed, the Contractor shall notify the COR immediately.

2.1.2.5 The tests shall be performed in accordance with ASME 17.1 Safety Code for Elevators and Escalators, ASME 17.2 Inspectors Manual for Elevators and Escalators, ASME 17.3 Safety Code Existing Elevators and Escalators, and ASME QEI-1. The Contractor shall document anything that breaks during the tests, notify and provide details to the CO/COR immediately.

2.1.2.6 The contractor will submit a report for each elevator. When completed, the reports will be submitted to the government and will serve as a permanent record of inspections and certifications.

2.1.2.7 The report format used must contain, at a minimum, the inspections and tests required by FIST manual Volume 2-10. https://www.usbr.gov/power/data/fist/fist2_10/fist2-10.pdf

2.1.2.8 The report form used shall have a space for the Contractor’s designated representative to place their signature and shall also be witnessed and signed by the QEI. The signatures certify that the noted inspections have been completed and that the elevator meets all applicable specifications and acceptance standards unless deficiencies are noted for repair.

2.1.2.9 The report submitted for a specific elevator must include the information contained in the list of elevators table. Specifically, it must list the location, serial number, make and model, rated capacity, date of inspection, name of inspector (printed), and remarks to indicate the overall condition of the inspected elevator.

2.1.2.10 The inspection shall include functional tests. Scheduled inspections and functional tests shall be witnessed by the COR or a designated Government representative. Document all deficiencies on the inspection report, with a clear, concise and complete description of the location, nature of the problem, etc. The description of deficiencies that violate a code requirement must cite the applicable section and paragraph of the source requirement(s) in detail. List any other deficiencies (i.e., non-code violations, suggested improvements and recommended repairs) in a separate section of the report.

2.1.2.11 The Contractor must complete and submit a signed inspection report to the CO and COR within ten (10) working days after completing an inspection. The ten-day period may be extended if approved by the CO, but payment will not be made until the inspection report has been received and accepted by the Government. If the report is not acceptable, the Government will provide a written response to the Contractor, indicating the specific requirements not met, and any other applicable objections. The Contractor is responsible for resolving these issues in a timely manner.

2.1.2.12 Annual inspections will be performed within 60 days upon exercise of option years.

2.1.3 Task 3, Optional Reinspection:

2.1.3.1 If deficiencies are reported during a 5-year or annual inspection, the contactor will stop the inspection and notify the CO and COR. At this time the contractor will coordinate with the CO and COR and evaluate if the deficiency or deficiencies can be corrected on the spot, or if the contactor has to return at a later date to complete the inspection(s) after the deficiency or deficiencies have been corrected.

2.1.3.2 If the contractor must return at a later date, the contractor shall, with approved authorization by bilateral contract modification, return to the facility to re-inspect the elevator. A new report shall be submitted complete with the signatures which certify that the repairs and re-inspections have been completed and that the elevator now meets all applicable specifications and acceptance standards.

2.1.4 Task 4, Weightless Inspection System:

2.1.4.1 Contractor will deliver a weightless inspection system. Weightless system will become Government property upon delivery and then the Government will modify the contract to furnish the Weightless system to the Contractor for use as Government Furnished Property. The Weightless system will be a Henning ELVI 2.0 elevator inspection system or equal system. The elevator inspection system to be delivered shall have the following features:

2.1.4.1.1 Satisfy Category 5 Safety Test Requirements in A17.1 (2013).

2.1.4.1.2 Will provide the load test results of traction elevators without the use of weights.

2.1.4.1.3 Will simulate the conditions of a loaded car.

2.1.4.1.4 Test safeties, traction force, machine brakes, rope brakes or other emergency brakes.

2.1.4.1.5 Measure capacities of safeties in case of free fall.

2.1.4.1.6 Capable of checking oil buffer performance.

2.1.4.1.7 Capable of doing half load balances.

2.1.4.1.8 Able to distinguish the influences of counterweight ropes and/or the motor.

2.1.4.1.9 Method of testing will be more precise and accurate than manual safety test methods.

2.1.4.1.10 Capable of comparing current test results to previous test results on the same equipment.

2.1.4.1.11 Able to create reports of test results either digitally or paper copy.

3.0 Schedule

3.1 The normal work hours for maintenance personnel are Monday through Thursday 0630 to 1700. Requests for support outside of these hours must be submitted to the COR at least five (5) working days beforehand. Requests do not constitute a guarantee or obligate the Government to accommodate alternative working hours. If these normal work hours change, the COR will notify the Contractor

3.2 The Contractor will propose a schedule for all inspections, and formally submit it to the CO/COR for approval no later than 10 calendar days from Contract date for each area - the LPH/PGP, RPH/TPP, IND, and VAC. The Contractor will conduct elevator inspections with a minimum amount of downtime. Inspections will all be Cat 5 for the first year of the contract, with the exception of the two hydraulic elevators, which will receive and annual inspection during the base year. Annual inspections will be accomplished for Option Year 1 through 4. It is preferred that a schedule of all inspections take place within 30 consecutive days from start of inspections. However, please note that the schedule of inspections may change due to work by other contractors.

3.3 Some of the listed elevators are important to the safety of the dam. Others are used in conjunction with travel to and from work sites. Consequently, the length of time the elevator is unavailable for use is a critical aspect of the Contractor’s performance. Once the Contractor’s work starts, delays in completing the work in the agreed upon period will not be allowed.

3.4 Other Contractors are currently working in the RPH, TPP, LPH, PGP and IND areas. Each of them may need to use one or more of the elevators in conjunction with their work. Close coordination between the Contractor and the COR is essential to prevent schedule conflicts.

3.5 The Contractor and COR will work together to resolve schedule conflicts. Once approved, the schedule cannot be changed without prior written approval of the CO/COR. The Contractor must check in with the COR at least seven (7) working days in advance of inspections to preclude interfering with other work.

4.0 Safety Program Information:

4.1.1 Job Hazard Analysis (JHA): As part of compliance with RSHS requirements, the Contractor shall conduct a JHA before conducting any inspections or repair work. Normally, this should include the mechanical and electrical supervisors, the CO and the COR at a minimum. The Contractor and COR will coordinate the meeting time in advance.

4.1.2 Lockout/Tagout: As part of compliance with RSHS requirements, the Contractor shall ensure that the means used for energy isolation correctly correspond to the equipment for which lockout/tagout is being performed. The Contractor must physically attempt to operate the energy-isolating device and attempt to restart the equipment using the normal equipment controls to verify lockout condition. In the event work on the elevator inspection cannot be completed before leaving for the day or an unsafe condition exists the Contractor shall notify the COR.

4.1.3 Hazardous Materials: It is the responsibility of the Contractor to acquire, store, and properly dispose of oils, grease, paint and other (hazardous) materials used on Government properties. The Contractor must submit a Chemical Approval Form for approval and provide to the Government’s Safety Office the current Safety Data Sheet (SDS) information for all substances they intend to bring onto the project. The Safety Office must provide written approval of all such materials before the Contractor can bring them onto the project. Submittal of SDS information does not guarantee Safety Office approval. If the chemicals are approved, contractor will only bring what is enough to complete the job. The Contractor is responsible for investigating alternative materials and products when the Government does not approve of the initially intended product.

4.1.4 Warning Signs and Barricades: The Contractor must provide and maintain warning signs and barricades necessary to protect personnel, vehicle traffic, equipment and material throughout the course of this Contract.

4.1.5 Cleanliness and Fire Hazards: The Contractor shall keep all work sites free of rubbish, waste and other miscellaneous materials. This includes removing all waste that might constitute a fire hazard at the end of each workday. The Contractor is responsible for proper disposal of any waste generated, in accordance with applicable State and Federal regulations.

5.0 Delivery or Deliverables:

5.1 Timely submission of deliverables and reports is essential to successfully completing this requirement.

5.1.1 Weightless Elevator Inspection System

5.1.2 Signed inspection report submitted to the CO and COR within ten (10) working days after completing an inspection

6.0 Meetings:

6.1 When contractor arrives to begin inspections, there will be a Post-Award Pre-Work Meeting at the Grand Coulee Power Office prior to contractor beginning inspections. (Specific date, time, and location to be mutually agreed-upon between Contractor and COR). During the meeting, safety and security protocols will be discussed, and the contractor will obtain their ID badges.

7.0 Required Travel:

7.1 The principal place of performance is in Grand Coulee, WA. All Travel costs shall be in accordance with the Federal Travel Regulation and included in the total cost of the inspections which are firm fixed price. Include time for an onsite, pre-work meeting which can last half a day. During the meeting, safety and security protocols will be discussed, and the contractor will obtain their ID badges.

8.0 Government Furnished Property/Equipment/Services

8.1 Government Furnished Services:

8.1.1 Service water and 110VAC electrical power are available at the site and will be made available to the Contractor at no charge. If additional services are required, the Contractor must notify the COR at least ten (10) working days in advance of the need. Notification does not constitute a guarantee or obligate the Government to supply the requested services. If the Government does not provide the requested services, the Contractor must make separate arrangements at their expense.

8.2 Government Furnished Equipment:

8.2.1 Weightless elevator inspection system delivered as part of this contract will be available for use by the Contractor as necessary for the inspections contained in this contract.

9.0 Contracting Officer Representative (COR):

9.1 The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. Any work outside the scope of the contract will be coordinated through the CO.

9.2 At any point during the course of performance, the CO/COR or Safety Office representative may notify the Contractor of any violations of the safety and health requirements. This notification may be either in written or oral form. The Contractor shall immediately correct such conditions. If the Contractor fails or refuses to promptly correct the deficiencies identified, the CO may order any part, or all the work stopped until satisfactory corrective action is taken. When satisfactory corrective action is taken, an order to resume work will be issued. Under these circumstances, the Contractor is not entitled to any extension of time, claim for damages, or additional compensation due to either the directive or the stop work order. Failure of the CO/COR or Safety Office representative to intervene in any or all of the Contractor’s operations does not relieve the Contractor of primary responsibility for the safety of personnel, equipment and property

Price Schedule:

Schedule for Base Year TBD June, 2019 to TBD June, 2020

(Firm Fixed Price Line Item)

(Firm Fixed Price Line Item)

(Firm Fixed Price Line Item)

Schedule for Option Year One TBD June, 2020 to TBD June, 2021

(Firm Fixed Price Line Item)

Schedule for Option Year Two TBD June, 2021 to TBD June, 2022

(Firm Fixed Price Line Item)

(Firm Fixed Price Option Line Item)

(Firm Fixed Price Option Line Item)

Schedule for Option Year Three TBD June, 2022 to TBD June, 2023

(Firm Fixed Price Line Item)

(Firm Fixed Price Option Line Item)

(Firm Fixed Price Option Line Item)

Schedule for Option Year Four TBD June 2023 to TBD June 2024

(Firm Fixed Price Line Item)

(Firm Fixed Price Option Line Item)

(Firm Fixed Price Option Line Item)

(Firm Fixed Price Option Line Item)

Total Costs

CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE - (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): FAR Clauses – https://www.acquisition.gov/far/ (End of clause)

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL ITEMS - (OCT 2018)

Addendum to 52.212-4, Sub-clause (o), Warranty, is tailored to read as follows: (o) Warranty: Manufacturer’s Standard Warranty is required.

(End of Clause)

ADDENDUM TO 52.212-4

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE - (OCT 2018)

(End of Clause)

ADDENDUM TO 52.212-4

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE - (JUL 2016)

(a) Definition. As used in this clause– “Commercial and Government Entity (CAGE) code” means–

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity, or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as an NATO CAGE (NCAGE) code.

(b) Contractors shall ensure that the CAGE code is maintained throughout the life of the contract. For contractors registered in the System for Award Management (SAM), the DLA Commercial and Government Entity (CAGE) Branch shall only modify data received from SAM in the CAGE master file if the contractor initiates those changes via update of its SAM registration. Contractors undergoing a novation or change-of-name agreement shall notify the contracting officer in accordance with subpart 42.12. The contractor shall communicate any change to the CAGE code to the contracting officer within 30 days after the change, so that a modification can be issued to update the CAGE code on the contract.

(c) Contractors located in the United States or its outlying areas that are not registered in SAM shall submit written change requests to the DLA Commercial and Government Entity (CAGE) Branch. Requests for changes shall be provided at https://cage.dla.mil. Change requests to the CAGE master file are accepted from the entity identified by the code.

(d) Contractors located outside the United States and its outlying areas that are not registered in SAM shall contact the appropriate National Codification Bureau (points of contact available at http://www.nato.int/structur/AC/135/main/links/ contacts.htm) or NSPA at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx to request CAGE changes.

(e) Additional guidance for maintaining CAGE codes is available at https://cage.dla.mil.

(End of Clause)

ADDENDUM TO 52.212-4

52.217-7 OPTION TO INCREASED QUANTITY – SEPARATELY PRICED LINE ITEM (MAR 1989)

The Government may require additional services of the numbered line item, identified in the Schedule as a service option, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within one day. Additional services shall continue at the same rate that like services are called for under the contract, unless the parties otherwise agree.

(End of Clause)

ADDENDUM TO 52.212-4

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

ADDENDUM TO 52.212-4

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed sixty-six months.

ADDENDUM TO 52.212-4

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS - (DEC 2013)

ADDENDUM TO 52.212-4

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

ADDENDUM TO 52.212-4

52.242-15 STOP-WORK ORDER - (AUG 1989)

ADDENDUM TO 52.212-4

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICE PROCESSING PLATFORM (IPP) - APR 2013) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoicing payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions-Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

The Contractor shall also submit an electronic copy of the IPP invoice to the Contract Specialist/Contracting Officer at tmest@usbr.gov/msanderlin@usbr.gov once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3-5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

ADDENDUM TO 52.212-4

1452.201-70 Authorities and Delegations - (Sep 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

ADDENDUM TO 52.212-4

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S AUTHORITIES AND LIMITATIONS -- BUREAU OF RECLAMATION (MAY 2018)

(a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation Contracting Officer's Representative (COR). The term “technical direction” is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR’s authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled “Changes;”

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor’s right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled “Disputes.”

(End of Clause)

ADDENDUM TO 52.212-4

WBR 1452.223-82 Protecting Federal Employees and the Public from Exposure to Tobacco Smoke in the Federal Workplace -- Bureau of Reclamation - (Dec 2009)

(a) In performing work under this contract, the contractor shall comply with the requirements of Executive Order 13058, dated August 9, 1997, which prohibits the smoking of tobacco products in all interior space owned, rented, or leased by the executive branch of the Federal Government, and in any outdoor areas under executive branch control in front of air intake ducts.

(b) In addition, pursuant to Federal Management Regulation (FMR) Bulletin 2009-B1, effective December 22, 2008, smoking is prohibited in courtyards and within 25 feet of doorways and air intake ducts on outdoor space under the jurisdiction, custody or control of GSA.

(End of clause)

ADDENDUM TO 52.212-4

WBR 1452.237-80 SECURITY REQUIREMENTS--BUREAU OF RECLAMATION (FEB 2017)

(a) (a) General Security Requirements:

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements. Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the CO. If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the CO will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity Verification (PIV) Card, a temporary identification card, or a visitor badge. (Note: within the Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities. Contractor employees are responsible for the safekeeping of all Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more. The Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be U.S. citizens or foreign individuals legally residing in, or legally admitted to, the U.S. For all non-U.S. citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I-94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives (including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the Contracting Officer (CO). The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from Reclamation facilities at no cost to the Government. These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures. Failure to comply with Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from Reclamation buildings and/or facilities at no cost to the Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

(13) These security requirements apply to all sections of this Contract including Contract Drawings and other Contract Specifications as applicable. Related documents include other general provisions of Construction or Operations and Maintenance type Contracts, including FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and 552a of Title 5, United States Code: the Freedom of Information Act and the Privacy Act. Sensitive information is generally categorized as FOR OFFICIAL USE ONLY (FOUO) information or CONTROLLED UNCLASSIFIED INFORMATION (CUI), but in some cases may include other unclassified information. (The protection of National Security information is beyond the scope of this clause. If any work on National Security information is required under this contract, it is addressed under other contract clauses.) The Contractor shall protect this type of information from unauthorized release into public domain, or to unauthorized persons, organizations, or subcontractors. Information which, either alone or in aggregate, is deemed sensitive by Reclamation shall be handled and protected in accordance with Reclamation directives and standards for identifying and safeguarding sensitive information (SLE 02-01), which is available from the COR or at http://www.usbr.gov/recman/DandS.html#sle.

(i) Any Government-furnished information or material does not become the property of the Contractor and may be withdrawn at any time.