Attachment_1_Statement_of_Work_for_rock_crushing_services.pdf

NORTH CASCADES NATIONAL PARK SERVICE COMPLEX

NORTH CASCADES NATIONAL PARK

ROSS LAKE NATIONAL RECREATION AREA

LAKE CHELAN NATIONAL RECREATION AREA

REQUEST FOR QUOTATIONS # 140P8318Q0066

Crush Rock in Gravel Pit near Stehekin, Washington

STATEMENT OF WORK

NATIONAL PARK SERVICE

PACIFIC WEST REGION

June 2018

140P8318Q0066: Rock crushing services North Cascades NPS Complex Attachment 1: Statement of Work

PART 1 - GENERAL

1.1 SUMMARY OF WORK

A. The work of this contract consists of crushing and consolidating into sorted piles the granite and gneiss material in the gravel pit at the North Cascades National Park (NOCA) located in Stehekin, WA. Finished sizes include 6”minus (if option exercised), 3”- 4” minus, 2” minus, and 3/4” – 1” minus. The base quantity is 4,500 cubic yards (cy) of crushed rock in three size classes.

B. All work will be performed under a single firm fixed price contract.

C. All work and any exercised options will be performed during a single mobilization period.

1.2 DEFINITION OF CONTRACT LINE ITEMS

Base Item No. 1 – Crush gravel pit material to 3”- 4” Minus This item consists of providing all labor and equipment required to crush material into roughly 1,500 cubic yards of material in 3”- 4” sizes into a consolidated pile.

Base Item No. 2 – Crush gravel pit material to 2” Minus This item consists of providing all labor and equipment required to crush material into roughly 1,500 cubic yards of material in 2” minus sizes into a consolidated pile.

Base Item No. 3 – Crush gravel pit material to 3/4” – 1” Minus This item consists of providing all labor and equipment required to crush material into roughly 1,500 cubic yards of material in 3/4” – 1” minus sizes into a consolidated pile.

Option A – Crush gravel pit material to 6” Minus This item consists of providing all labor and equipment required to crush material into roughly 1,500 cubic yards of material in 6” minus sizes into a consolidated pile.

Option B – Crush additional gravel pit material to 3”- 4” Minus This item consists of providing all labor and equipment required to crush additional material into 3” – 4” minus sizes. If exercised, NPS would order a minimum of 100 cubic yards in increments of 100 cubic yards.

Option C – Crush additional gravel pit material to 2” Minus This item consists of providing all labor and equipment required to crush additional material into 2” minus sizes. If exercised, NPS would order a minimum of 100 cubic yards in increments of 100 cubic yards.

Option D – Crush additional gravel pit material to 3/4” – 1” Minus This item consists of providing all labor and equipment required to crush additional material into 3/4” – 1” minus sizes. If exercised, NPS would order a minimum of 100 cubic yards in increments of 100 cubic yards.

1.3 LOCATION

A. The gravel pit is located approximately 5 miles from the ferry landing and across Harlequin Bridge in Stehekin, Washington, at the north end of Lake Chelan. The site is remote, and there is no road access to Stehekin, though there are roads within Stehekin Valley. Maps and photos are in Attachment 4.

B. NPS-concessionaire and private lodging options may be available in Stehekin. Maps, description, accommodations, and services may be viewed at www.lodgeatstehekin.com, http://www.nps.gov/noca/planyourvisit/stehekin.htm, www.stehekinvalley.com, and www.stehekin.com.

C. Public phone service at Stehekin is limited to a single telephone requiring credit or calling card.

Cellular phone service is not available.

D. Public internet access is not available.

E. Transportation is available via the Lake Chelan Boat Company (passenger ferries), private boat or barge to the marina at Stehekin. Materials may be transported to the site by barges, which do not run on a fixed schedule but can be chartered for a fee. Some tools and materials may be transported on the ferries.

F. Transportation – Information and links to area public transportation )provided for information purposes only)

1. Lake Chelan Boat Company (Lady of the Lake) 1418 W Woodin Ave, Chelan, WA 98816 Phone: 509-682-4584 Website: http://ladyofthelake.com/

2. Mountain Barge Service (MBS)

1222 W. Woodin Ave, Chelan, WA 98816 Phone: 509-682-2493 Email: info@mountainbarge.com

3. If contractor plans to utilize Mountain Barge Service, the draw depth of their barge is five feet, which would mean the lake level should be at 1,095 feet for barge access and mudline at 1,088 feet to utilize the summer barge landing.

4. Lake Chelan water level fluctuation is controlled by Chelan Public Utilities District (PUD).

https://www.chelanpud.org/parks-and-recreation/lake-chelan-lake-levels.

1.4 SCHEDULE

A. Target dates are July – October, 2018.

B. Contractor shall commence work within 15 days of notice to proceed and complete the base items within 45 days thereafter. If options are exercised, time will be added to the performance period (number of days to be negotiated and will depend on quantity of material ordered).

1.5 SPECIAL REQUIREMENTS

A. Contractor shall at all times conduct their operations to ensure the least inconvenience to the public.

Confine storage of materials to the work limits of the project.

http://www.lodgeatstehekin.com/ http://www.nps.gov/noca/planyourvisit/stehekin.htm http://www.stehekin.com/ http://ladyofthelake.com/ mailto:info@mountainbarge.com https://www.chelanpud.org/parks-and-recreation/lake-chelan-lake-levels

B. All excess materials and project debris, including all trash from any Contractor generated source, shall be completely removed from the park for reuse, recycling, or environmentally responsible disposal at a down lake site. No disposal of any items shall be allowed within the park.

1. All trash cans that are not of the bear-resistant design shall be located inside trailers or buildings. Place all food and drink trash or garbage in trash cans.

2. Feeding of any wildlife is prohibited.

C. Work Restrictions: Work may occur only between 7:00 am and 7:00 pm, Monday through Friday, unless prior permission is granted by the COR.

D. Keep project area neat, orderly and in a safe condition at all times.

E. Wet-down dry materials and rubbish to prevent blowing of dust; see 1.8.

1.6 FIELD VERIFICATION

Field-verify all conditions affecting the work of this contract before mobilizing.

1.7 MATERIALS

The Contractor shall supply all materials required for the work.

1.8 WATER AND SANITARY SERVICES

A. Water is not available for Contractor’s use at the work site. NPS will not provide any water to the contractor.

B. If the contractor would like to draw water from the Stehekin River, they must apply for and obtain a permit from the Washington State Department of Ecology and follow the limitations on draw rates imposed by the state. Their website is https://ecology.wa.gov

C. The Contractor shall provide clean sanitary facilities (portable toilet(s) and hand-washing stations) for employees’ use at the work site. Public restrooms are located at the Stehekin Landing near the general store, approximately 5 miles from the job site.

PART 2 – SPECIFICATIONS AND DETAILS

2 .1 EQUIPMENT

A. All equipment shall be leak-free, and all servicing must occur off-site on private property or in a location approved by the COR.

B. It is required that all equipment used in this contract contains bio-based hydraulic fluid. Information on this material can be viewed at https://www.biopreferred.gov/BioPreferred/

C. Equipment gross weight shall not exceed Harlequin bridge weight limits. Crossing the bridge is the only way to access the gravel pit site. Refer to Attachment 2 for exact details.

https://www.biopreferred.gov/BioPreferred/

PART 3 – EXECUTION

3.1 ROCK CRUSHING TASKS

A. Crush rock by mechanical means only, the use of explosives or fire is not acceptable.

B. Prior to beginning work, coordinate work schedule with the Contracting Officers Representative (COR) and no physical work shall commence at the site until a notice to proceed is issued by the Contracting Officer.

C. Prior to beginning work, coordinate the location of consolidated piles with the COR. Crushed material shall be stored in ideal locations for future use by the NPS that allows access to the site.

D. Furnish and provide all labor, materials, equipment, supervision, water, transportation, and lodging required to complete the work specified.

3.2 AVOIDANCE OF NOXIOUS WEEDS

A. To prevent the introduction of the seeds from noxious weeds into Stehekin valley or onto NPS land, the Contractor shall wash all mechanized equipment thoroughly, top to bottom, before transport via barge. This includes the removal of all soil, seeds, vegetative matter or other debris that could contain or hold seeds or plant material. Diffuse or Spotted Knapweed, Rush Skeleton weed and Japanese Knotweed are the primary noxious weeds of concern.

1. The Contractor shall employ whatever cleaning methods are necessary to ensure compliance with the terms of this provision, and shall notify the NPS prior to moving each piece of mechanized equipment into Stehekin valley. Cleaning of equipment shall not occur on NPS land. Notification will include identifying the location of the equipment's most recent operation.

2. The NPS will inspect each piece of equipment prior to its being placed into service. If a piece of equipment fails the inspection, the Contractor will be responsible to perform whatever methods are necessary to pass upon re-inspection and will bear all costs.

3. The Contractor shall certify in writing, compliance with the terms of this clause prior to placement on a barge for arrival in Stehekin valley. For the purposes of this provision, "equipment" means all ground-based contract machinery, including pickup trucks, cars, or other vehicles used to transport personnel.

3.3 ACCIDENT PREVENTION

A. Accident Prevention Plan (APP): Prior to beginning work contractor shall submit for approval a site-specific APP. The Contracting Officer will review the proposed program for compliance with OSHA and project requirements. If the program requires any revisions or corrections, the Contractor shall resubmit the program within 10 days. The Contracting Officer will not issue the Notice to Proceed until the APP is approved. The plan shall include:

1. Name of responsible supervisor to carry out the program.

2. Weekly and monthly safety meetings.

3. First aid procedures.

4. Description of each phase of the work, the hazards associated with each major phase, and the methods proposed to ensure property protection and safety of the public, National Park Service personnel, and Contractor's employees.

5. Training, both initial and continuing.

6. Planning for possible emergency situations, such as earthquakes, floods, wind storms, fires, cave ins, slides, explosions, and power outages. Such planning shall take into consideration the nature of work, site conditions, and degree of exposure of persons and property.

7. Waste control and potential hazardous materials precautions.

8. Personal protective equipment.

9. Hauling routes – coordinate with COR.

B. Ensure first aid is available and training adequate for the number of employees and the type of work at the site.

C. Report all accidents to the COR immediately. A reportable accident is defined as death, occupational disease, traumatic injury to an employee or the public, property damage in excess of $100, and fires. Form DI-134 must be completed and submitted to the COR within three days of an accident. Forms are available from the COR.

D. Provide personal protective equipment that meets the requirements of OSHA, NIOSH and MSHA, Material Safety Data information where applicable, as well as ANSI.

E. Inspect personal protective equipment daily and maintain in a serviceable condition. Clean, sanitize, and repair, as appropriate, personal items before issuing them to another individual. Inspect and maintain other protective equipment and devices before use and on a periodic basis to ensure safe operation.

F. Provide all necessary traffic barriers, traffic control signs, markers, and flaggers when required during operations. Traffic control for occupied work areas shall be in accordance with National Standards contained in the Manual of Uniform Traffic Control Devices (MUTCD).

G. Post specific reporting instructions for contacting Emergency Response Personnel in Stehekin in conspicuous locations at the work site.

H. Identify materials considered to be “Hazardous Materials” by industry standards and provide protection and security for identified materials throughout contract period. Hazardous materials spills shall be reported immediately and clean up shall be the sole responsibility of contractor.

I. As a minimum, conduct weekly 15 minute "toolbox" safety meetings. These meetings shall be conducted by a foreman and attended by all personnel at the worksite. Conduct monthly safety meetings for all levels of supervision. Notify the COR so that they may attend. These meetings shall be used to review the effectiveness of the Contractor's safety effort, to resolve current health and safety problems, to provide a forum for planning safe work activities, and for updating the accident prevention program. The COR will enter the results of the meetings into their daily log.

J. The entire gravel pit is designated as a hard hat area by the Contracting Officer. The hard hat area shall be posted by the Contractor in a manner satisfactory to the COR. It is the Contractor's responsibility to require all those working on or visiting the site to wear hard hats and other necessary protective equipment at all times. As a minimum, provide six hard hats for use by visitors.

Change liners before reissuing hats.

3.4 SPILL PREVENTION

Spill Prevention/Response Plan (SPP): Prior to beginning work contractor shall submit for approval a site-specific Spill Prevention and Response Plan. The COR will review the proposed program for compliance with OSHA and project requirements. If the program requires any revisions or corrections, the Contractor shall resubmit the plan within 10 days. The Contracting Officer will not issue the Notice to Proceed until the SPP is approved.

3.5 SITE RESTORATION

A. Ensure all areas where materials were taken from are free of standing water and debris. Do not leave holes or pits in the ground.

B. Grade disturbed areas to blend with original contours and provide drainage flow.

PART 4 – VERIFICATION OF MATERIAL PILES

4 .1 CRUSHED ROCK

A. The COR will measure each pile of material to determine if the quantities are 1500 CY for each base item, and the ordered amount for any option item.

B. The COR will use the formula for the volume of a rectangle: ((cubic feet = L x W x H) / 27) = cubic yards if the piles are in a rectangular shape. Where L is the length of one side of the pile, W is width of the adjacent side of the pile and H is the height of the pile from ground level.

C. The COR will use the formula for the volume of a cone: ((𝑐𝑐𝑐𝑐𝑐𝑐𝑐𝑐𝑐𝑐 𝑓𝑓𝑓𝑓𝑓𝑓𝑓𝑓 = 𝜋𝜋𝑟𝑟2 ℎ ) / 27) = cubic yards if the piles are in a cone shape. Where r is the radius of the pile and h is the height of the pile from ground level.

D. The allowable variation in quantity is 5% per class size. Refer to FAR clauses 52.211-16 and 52.211-17.

PART 5 - CLOSEOUT

5 .1 SUBMITTALS

Submit photos and basic map of the area depicting each pile labeled with rock size and approximate dimensions of each pile.