Sol_140P6220Q0016_Amd_0001.pdf

(x)

140P6220Q0016 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

PMM

St Louis MO 63102 11 North 4th Street NPS, MWR - Missouri MABO

08/05/20200001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/05/2020

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SOLICITATION NO. 140P6220Q0016

Project: Custodial Service Requirement at U.S. Gateway Arch National Park

AMENDMENT 0001 issued on 8/24/2020 TO RFQ 140P6220Q0016: The purpose of this amendment is to provide clarification to the Performance Work Statement, provide responses to questions received from prospective quoters, provide additional information from the Site Visits held on 8/12/2020 and 08/13/2020, and to extend the closing date and time to August 28, 2020 at

3:00 PM central time.

1. Clarification to the Performance Work Statement

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Kathryn Logsdon

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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A. Page two (2) of the Performance Work Statement in paragraph three (3) it is indicated that there are Six (6) days outside of the summer season that will be programmed prior to heavy winter holiday visitation. UPDATE this sentence to read

SEVEN (7) days outside of the summer season that will be programmed prior to heavy winter holiday visitation.

2. Questions Received in Writing During the

Question and Answer Period

Questions Posed by Interested Parties will be indicated with a "Q"

The government's response will be indicated with a "R"

Additional Information provided by the government will be indicated with an "AI"

Q1: Who is the incumbent?

R1: There is no incumbent

Q2: What is the annual value of the existing contract?

R2: There is no past or existing contract for this custodial service.

Q3: Just to confirm, it would be just service for

09/01/2020 to 09/19/2020 and seven days (one week) in November or December of 2020, and then in the option year service 05/23/2021 to

09/18/2022 and seven days (one week) in November or December 2021- not every day service from the start of the contract until the end of the option year on 03/31/2022?

R3: The period of performance covers the entire period the contract will be in place for that year (base and/or option year). The anticipated work schedule covers the periods of when the service work is required to be conducted.

AI: Base Contract Period: 9/01/2020 - 3/31/2021

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Sponsored by GSA

FAR (48 CFR) 53.110

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(Actual work performance days are 9/01/2020 to

9/19/2020 (19 days), plus one week (7 days) in

November or December 2020; for a total number of

26 work performance days during the Base Period.)

Option Contract Period #1: 4/01/2021 - 3/31/2022

(Actual work performance days are 5/23/2021 to

9/18/2021 (119 days), plus one week (7 days) in

November or December 2021; for a total number of

126 work performance days during Option Period

#1.)

Q4: Is this a new requirement, or a follow-on? If a follow-on, who is the incumbent and what is the contract number?

R4: This is a new requirement for US Gateway Arch

Q5: Are there any security requirements?

R5: The security requirements for this requirement are indicated in the PWS in General

Overview, paragraph 4 and 4. Specific

Requirements - Custodial Services k., p., and r.

NPS Law Enforcement and dispatch are available onsite 24/7.

AI: Note: Security requirements may be added or amended as federal regulations are imposed an/or threat level conditions for the Gateway Arch may change.

Q6: Attachment 4 - Cleaning Areas, does not distinguish between carpet and hard flooring.

Would the government indicate the approximate percentage of carpet and hard flooring?

R6: Approximately 3% of the floor surfaces in the contract are carpeted

Q7: From the floorplan, it appears there are 6 restrooms. Would the government confirm that?

R7: The number of separate restrooms in the

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140P6220Q0016/0001 public area to be maintained are 3 men, 3 women, 4 family assist restrooms. The number of restrooms in the non-public area to be maintained are 1 men, 1 women and 1 family assist restroom.

Q8: What level of cleaning if any is required for the trams?

R8: None

Q9: Is any cleaning required at the top of the arch observation area?

R9: No

Q10: Attachment 1 has list of green certified products as furnished by the Park. Is it correct to say additional chemicals such as CDC approved disinfectant, floor sealers, etc., are responsibility of contractor to purchase for placement/use in the Visitor Center?

R10: No, the park provides CDC approved quaternary disinfectants and floor sealers.

Q11: Review of Specifications does not show periodic floor care frequency exceptions, i.e., buffing/scrub/seal resilient tile floors, machine scrub non resilient floors, deep scrub restroom floors, tough carpet cleaning is mentioned as twice per year. Are there expected minimum frequencies that you can share with proposers?

R11: Resilient floors (tile and terrazzo) are machine scrubbed daily with floor machines, Deep scrubbing with removal of floor finish, replying new finish and buffing of floors is done through this contract twice a year once in the spring at the start of the project and again in the late fall.

Q12: What company is current service provider.

R12: There is no company that currently provides this service.

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Q13: What is current contract number and monthly/annual price.

R13: There is no current contract number or current monthly/annual price.

Q14: Should Phase II opening continue to be delayed does the Park anticipate reduction in service charge for not cleaning Visitor Viewing

Area on top of Arch and Documentary Movie viewing area?

R14: The Visitor Viewing Area on top of the Arch and Documentary Movie viewing Area are not included in this requirement. Those areas are not the responsibility of the awarded contractor.

Q15: Please confirm back-of-the-house office areas, including restrooms, are not part of this solicitation.

R15: There is only one are that is back of the house it is the breakroom and associated men's and women's restrooms, one family assist restroom. This area is also available to contractor for breaks during shift.

Q16: Where do you prefer we place quote for carpet cleaning?

R16: Quoting for the Carpet Services are shown in

Attachment 2: Quoter's Service Price Schedule as

VI. CARPET

Q17: Will there be an extension for the due date of this solicitation?

R17: Yes, to August 28, 2020

Q18: Will the contractor/team be required to possess a current ISSA CIMS-GB certification or equivalent at contract's start date and maintain

ISSA CIMS-GB certification or equivalent

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140P6220Q0016/0001 throughout the contract period?

R18: No

Q19: Can invoices be submitted every two weeks?

As a small business, under FAR 52-232.1(b) we can invoice twice monthly to allow for better cash flow.

R19: FAR 52.232-1(b) is not in the contract clauses. Payment terms fall under 52.212-4

(Contract Terms and Conditions - Commercial

Items, paragraph (i) Payment.) The reconciliation of invoices can be labor intensive for the COR. The invoicing will be on a monthly basis. 1st day of the month thru the last day of the month; except for those periods of work performed (such as November or December) that are less than one continual month in duration.) Once an invoice is received in IPP from the

Contractor, payment of the invoice is typically made within 15 calendar days from the date the invoice is received in IPP.

Q20: Should the contractor limit the number of decimal places used for "Unit price per day" considering the potential affect when small prices are used in a calculation? If so to how many decimal places should the contractor use for price?

R20: For unit pricing, it can be carried out to three decimal places; however, for the monthly billing the total monthly billing for each line item will be two decimal places. For example; if a particular price for a task is $4.239 per day, you would calculate total number of days in the month by the daily price and then round to the nearest two decimal points (up or down). $4.239 x 31 days = $131.409 = a monthly billing for that task of $131.41.)

Q21: Is the contractor supposed to fill out SF

1449 Item CLINS? If so, should it be based on the day unit price or the yearly price?

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R21: The contractor is not required to fill out the CLINS on the SF 1449. It is recommended to use the Quoter's Service Price Schedule

(Attachment 2).

Q22: Is this contract required to be a Union based contract? If so, will the awardee be required to join the Union?

R22: No

Q23: Modification when a new Collective

Bargaining Agreement is negotiated

R23: There is no requirement for this contract to be awarded to a union company, nor is there currently a contract in place for this service at the Gateway Arch. This will be the first contract awarded for custodial services at the

Arch.

Q24: Will a bank letter be sufficient for

Financial capability supporting documents?

A24: Name of Bank, POC at Bank, and phone number is required. You may provide a letter from the bank, but the Contracting Officer, at his/her discretion, may still opt to make contact with the quoter's financial institution to vet financial responsibility.

Q25: On attachment 2, at the bottow is states

"provide unit price for each occurrence", is that classified per day?

R25: The language at the bottom of page 1 of

Attachment 2 is the footnote language pertaining

ONLY to VI. CARPET - 5. Shampoo Carpet. This line item is to be quoted as the Unit price for Each

Occurrence. The anticipated occurrence of this line item once in the base year and twice in optional year one.

Q26: Will you provide the stripper and way to seal floors and carpet cleaning shampoo for

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140P6220Q0016/0001 carpet?

R26: The park will provide cleaners, soaps, strippers as well as consumables for restrooms.

3. The following is the additional information and questions posed from Site Visits held on

8/12/2020 and 8/13/2020. Please note, if a question was posed in writing by an interested party during the question and answer period and that question was asked during a site visit, then that question was included above (in 2. Questions

Received in Writing During the Question and

Answer Period). Questions posed during the site visits that were not received in writing during the question and answer period are indicated in this section of Amendment 0001.

Questions posed are indicated as SV1Q# (Site

Visit 1 Question #) or SV2Q# (Site Visit 2

Question #)

The government's response are indicated as SV1R#

(Site Visit 1 Response #) or SV2R# (Site Visit 2

Response #)

Additional Information provided by the government will be indicated with an "AI"

Site Visit held on 08/12/2020

SV1Q1: Currently, how many NPS Custodial Staffers maintain the arch area?

SV1R1: There are currently 6 Custodial Staffers which maintain all buildings on the grounds.

AI 1: Temporary COVID-19 Plexiglass partitions and stanchion stands have been added to the entrance lobby. These Plexiglass partitions and stanchions are to be maintained by NPS Staff and are not to be cleaned by the contractor.

AI 2: Current park visitation on a weekday is 200

- 500 individuals and current park visitation on weekend days is as high as 1,500 visitors

AI 3: NPS Staff maintains all equipment, walls, partitions, tables, roller tables, and stanchions

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140P6220Q0016/0001 in the Security Screening Area. Cleaning of the floor in the Security Screening Area is the responsibility of the contractor.

AI 4: Escalators, escalator rails, and escalator areas are maintained by the NPS

AI 5: Explore St. Louis Table on exhibit level

(1st Floor) near the education center is maintained by NPS and Explore St. Louis staff.

The contractor will be required to clean the floor areas around and behind the Explore St.

Louis desk.

AI 6: Education center A and Education Center B are to be maintained by NPS staff, not the contractor.

AI 7: The Exhibit area is to be vacuumed and terrazzo walkway maintained. Exhibits are not to be maintained by the contractor.

AI 8: Offices attached to the East side of Tram

Lobby are not to be maintained by the contractor.

AI 9: Breakroom is available to contractor's personnel for storage of personal effects and perishables while on the job. Lockers are available but should not be used to store items outside of the scheduled workday. The microwave and refrigerator in the breakroom are available during the scheduled workday.

AI 10: The refrigerator and microwave are not to be maintained by the contractor.

AI 11: The walkway designated as "To The Top

North" and "To the Top South" are not to be cleaned by the contractor. The area of delineation is where there is a floor color change when going down to the load zones. Ramps up to the Arch North and South Leg Exits are to be cleaned.

AI 12: Cell phone service can be spotty depending on the phone carrier. The Arch grounds does offer free wifi.

AI 13: Contractor is to enter and exit at the employee only entrance at the West entrance to

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140P6220Q0016/0001 the visitor center.

Site Visit held on 08/13/2020

SV2Q1: Is it the expectation that all cleaning is done in one night or in sections/ on a rotational basis?

SV2R1: Yes, it is the expectation that all cleaning indicated in this PWS is to be completed nightly.

SV2Q2: Will NPS Staff be deep cleaning the floors during the day?

SV2R2: Deep cleaning responsibilities will fall on the awarded contractor during the performance period of this contract.

SV2Q3: Are there specific instructions from US

Gateway Arch for maintaining or cleaning the

Terrazzo Floors?

SV2R3: Stay away from acid cleaners

SV2Q4: Are their any specific instructions for appearance of the contractor's staff?

SV2R4: Contractor's staff should be neat in appears and staff should be easily identifiable.

A company logo to be shown on the staffs uniform or clothing is preferred.

SV2Q5: What is the NPS's long term intend of this requirement?

SV2R5: The Gateway Arch would like this to be a permanent means of how custodial needs during peak visitor time frames are met. During peak visitor times, it is difficult for Gateway Arch

Staff to address the work outlined in the PWS when visitors are present. The future of this requirement, past the current anticipated contract period of performance, is dependent on available funding and the Gateways Arch's future manpower constraints.

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AI 1: All Housekeeping rooms by the restrooms have floor mop sinks.

AI 2: Permanent stanchions near the security checkpoint and ticketing booth in the West

Entrance area can be removed during the cleaning process as long as they are returned to their original configuration.

AI 3: Contractor's equipment is to be removed after the anticipated performance period.

AI 4: - 3rd Floor of the Visitor Center (Ground

Level) is Terrazzo Flooring

- 2nd Floor of the Visitor Center (One level below ground level) is Terrazzo Flooring

- 1st Floor of the Visitor Center (Museum Exhibit

Level) is Terrazzo and Carpet Flooring

AI 5: Chrome Pieces on glass partitions and stair railing are to be cleaned by the contractor.

AI 6: There are maintenance hatches on the 1st

Floor which are flush with the Terrazzo Floor.

These hatches are mostly around the education center. Cleaning equipment can go over these hatches. The hatches are not to be avoided during the cleaning process.

AI 7: Please be careful when cleaning around the projector screens located between the education center and museum exhibit. It is best proactive to stay on the outside edge (floor side) of the metal trim.

AI 8: Timers will be adjusted so that the lighting in the exhibit area will be brighter during contractor's work hours.

AI 9: The Arch Store, Theater, and Restaurant

(including area where the restaurant tables are set) areas are not to be maintained by the contractor.

AI 10: The Keystone Exhibit in the Tram Lobby

Area is not to be cleaned by the contractor.

AI 11: NPS Staff will clean the shower stall in

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140P6220Q0016/0001 the Breakroom Area. The sink, toilet, floor, wall surfaces in the shower room are included in this requirement.

AI 12: There is a water filling station and cleaning solution dispenser available in South

Leg Custodial Closet.

AI 13: Contractor is responsible for their own mop equipment and rags during the performance of this requirement.

AI 14: Floor stripper and sealer to be provided by the Park is SSS Tornado PH Neutral Floor

Stripper and SSS Legacy Floor Finish

AI 15: There was no formal Site Visit held on

8/14/2020.

4. Potential Quoters are to consider the information furnished in this Amendment No. 0001 in the preparation of his/her quote.

5. Should any of the information in this

Amendment No. 0001 contradict, change, add, or delete any work specifications described in the original solicitation documents and/or its attachments, the information contained in this amendment is deemed to take precedence and will supersede that specific information found to be contrary to, or lacking from the original solicitation documents and its attachments, except when a subsequent amendment has been issued for clarification or correction. Other exceptions include apparent clerical errors, and minor informalities or irregularities that are merely a matter of form and not of substance.

6. Any and all amendments that have been issued against this solicitation are to be acknowledged by the Quoter and submitted with his/her quotation.

7. SOLICITATION CLOSING DATE AND TIME, as per this Amendment 0001, the closing date is extended to August 28 at 15:00 central time. Quotations are to be e-mailed to the Contract Specialist, colton_nelson@nps.gov so they are received not later than that date and time.

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8. Reminder that instructions for submission of a quote, with the exception of the extended closing date and time for submission of your quote, can be found in Attachment 8 of the solicitation.

9. The point of contact for this amendment is:

POC: Colton D. Nelson, Contract Specialist

Phone: (314) 655-1608

E-mail: colton_nelson@nps.gov

Legacy Doc #: NPS

Period of Performance: 09/01/2020 to 03/31/2021

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