Spec_Rationale_SSJ.pdf

SOURCES SOUGHT SYNOPSIS

140P5318Q0040

Cabinet and Key Panel:

• Cabinets Constructed of 16 gauge metal steel and 12 gauge steel door or clear see through door

• 16 key capacity within a single cabinet

• Blank Modules for future planning for growth within cabinet

• All cabinets are able to be networked together

• Key panels are all locking and modular

• Battery Backup (Built-in)

• Include upgraded longer life custom battery for up to 48 hours

• Mandatory service door to include:

• Easy entry to remove/access all components and wiring of the system without having to remove entire key panel module

• Emergency key release function – allowing manually release keys from individual key without having to physically remove key panel module

• No Tools required to release keys in event of both main power and battery failure

• The key cabinet or panel must NOT include any Windows based software for operation.

• measuring no greater than 25” W x 12” H x 8-1/2”D

Options should include:

• 17 Button Illuminated Keypad

• Option to expand to RFID reader capabilities (prox reader)

• Magnetic Stripe Reader

• Bar Scan Reader

A Keyfob system:

• RFID Keyfobs – “contactless” technology eliminating the requirement of a “metal to metal” contact return system – i.e. – metal to metal (chips or clips) contact within cabinet system.

• Round Keyfobs made of polycarbonate which can tolerate dirt, water, temperature fluctuations without affecting system performance – No possible way to insert incorrectly

• Maintenance Free

• Lifetime guarantee of fobs

• Reusable Lifetime

• Key Ring – sealed with two part seal eliminating requirement of physically cutting key ring to replace or transfer keys.

Software:

• SQL database

• Web based application

• Real-Time notification of events as they occur

• Real-Time Transaction Reporting of key status

• Open communication protocol

• Key Reservations Management Software

• Option to include fleet and reservations software with the ability to record gas levels, indicate parking location of vehicles, record several issues or faults at one time, reserve vehicles at each system terminal

• User Groups - Users combined in groups by departmental release and custom permissions

• Emergency Key Groups can be set-up

• Emailing Alerts and Alarming including Overdue Late Keys

• Group Settings and Release

• Emergency Protocols

• No Annual Fee for Software License

• No User Fees for Software

• Emergency Key Release

• Customized supports

Some features included in each system and some features at additional cost

• Support Portal that Includes a knowledge base, online ticketing system, all documentation and on-line chat support

• Enterprise Level software – The Administrator can see entire network but one facility cannot interact with any other system – delegated and segregated by Admin within a single database

SOURCES SOUGHT SYNOPSIS

140P5318Q0040

• Extensive and flexible reporting including: User Summary Reports, Group Summary Reports, User Assignments Reports and Logfile Reports

• The system will support flexible and configurable email notification for events and alarms

• The system will support or have the option to expand to multiple authentication options including pin code, card reader, fingerprint, facial scanner and iris scanning and others

• Option to include LDAP Active Directory Protocol

• Option to include RTN Utilities Import Software allowing for importing of information into software from spread sheets at time of set-up

• Option to include customized Software Integration

• Option to include web Services – for other systems in network to integrate and communicate for easy third party interaction

Options to include the following door exit Security options

• Door Exit Alarming

• Active RFID on Key Fob that will alert when the key is leaving the facility

• Automatic Alarming Audible

• Automatic Alarming Visual Lights

• Automatic Locking of Doors – overridden by Fire Alarm

• Software - AuoDashboard app should display all events and alerts, from both the key cabinet system AND key exit system, all in one single

• Asset Tracking

• People Tracking

• Locker Cabinets with or without RFID auditing

Warranty:

• 2 Years hardware and software

• 2 Years remote phone and web technical support with on-going training

1 | P a g e

National Park Service Sole Source or Brand Name Justification

SER v5 Requester: Estimated Price: Requisition #:

Description of Required Supplies or Services:

Suggested Vendor:

Describe why only one source can perform the required work:

• Only one responsible source and no other supplies or services will satisfy agency requirements____

• Unusual and compelling urgency____

• Authorized or required by statute ____

• The item is peculiar to one manufacturer ______ (NOTE: In accordance with FAR 11.105(a)(1), you must identify the particular brand name, product, or feature is essential to the Government’s requirements, and market research which indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet the agency’s needs.)

Rationale for determination.

Describe the informal market survey and the results of the research, historical ordering information, or state why a market survey was not conducted.

Statement that requirement does not result from a lack of planning or the expiration of funds.

Requesting Office I certify that the attached justification is accurate, and contains complete information necessary to support the recommendation for a limited source justification and approval. Also meets, AP&P 1443.06-01 Enhancing Competition and Contracting by Other than Full and Open Competition documentation requirements.

Request Office Rep: E-Signature: Phone #: Date:

Actions < $25k Contracting Office I certify that this justification is accurate and contains complete information for approval.

Contracting Officer: E-Signature: Phone #: Date:

Warranted Individual One Level Above the CO $25k - $150k Lead Contracting Officer: E-Signature: Phone #: Date:

Actions > $150k Regional Chief of Contracting Jeffrey Shaffer E-Signature: Phone #: Date:

Rationale for determination

There are several factors that lead to the determination that only Key Tracer can meet the needs of the park. Of the vendors contacted, only KeyTracer combined the following features: Cabinets Constructed of 16 gauge metal steel and clear see through door, 16 key capacity within a single cabinet, measuring no greater then 25” W x 12” H x 8-1/2” D, the Cabinets are able to be networked together, Key panels are all locking and modular, Battery Backup (Built-in), Included upgraded longer life custom battery for up to 48 hours, Mandatory service door includes, Easy entry to remove/access all components and wiring of the system without having to remove entire key panel module, Emergency key release function

– allowing manually release keys from individual key without having to physically remove key panel module, No Tools required to release keys in event of both main power and battery failure, a 17 Button

Illuminated Keypad, and The key cabinet or panel must not (and does not) include any Windows based software for operation.

RFID Keyfobs are contact-less technology eliminating the requirement of metal to metal contact return system, Keyfobs are made of polycarbonate which can tolerate dirt, water, temperature fluctuations without affecting system performance, with No possible way to insert incorrectly, Maintenance Free system, Lifetime guarantee of fobs, Reusable Lifetime Key Ring sealed with two part seal eliminating requirement of physically cutting key ring to replace or transfer keys.

A SQL database Web based managing application, sending Real-Time notification of events as they occur, Real-Time Transaction Reporting of key status, Key Reservations Management Software included, Users can be combined in groups by department and custom permissions added, Emailing Alerts and

Alarming include Overdue Late Keys - all of these features at no additional cost, Group Settings and

Release, No Annual Fee for Software License, No User Fees for Software, has Option to include LDAP

Active Directory Protocol, has Option to include RTN Utilities Import Software allowing for importing of information into software from spread sheets at time of set-up. Includes 2 Years hardware and software warranty and 2 Years remote phone and web technical support with on-going training.

RFID Keyfobs are contact-less technology eliminating the requirement of metal to metal contact return system, Keyfobs are made of polycarbonate which can tolerate dirt, water, temperature fluctuations without affecting system performance, with No possible way to insert incorrectly, Maintenance Free system, Lifetime guarantee of fobs, Reusable Lifetime Key Ring sealed with two part seal eliminating requirement of physically cutting key ring to replace or transfer keys.

A SQL database Web based managing application, sending Real-Time notification of events as they occur, Real-Time Transaction Reporting of key status, Key Reservations Management Software included, Users can be combined in groups by department and custom permissions added, Emailing Alerts and Alarming include Overdue Late Keys - all of these features at no additional cost, Group Settings and Release, No Annual Fee for Software License, No User Fees for Software, has Option to include LDAP Active Directory Protocol, has Option to include RTN Utilities Import Software allowing for importing of information into software from spread sheets at time of set-up. Includes 2 Years hardware and software warranty and 2 Years remote phone and web technical support with on-going training.