B08_RFQ_PSA-South_0001.pdf

National Park Service – Commercial Services Request for Quote Number 140P4324Q0029

Project Scoping Assessment (PSA) FRST – First State National Historic Park, New Castle, DE MIMA – Minute Man National Historic Park, Lincoln MA

1. DESCRIPTION OF PROJECT

The purpose of this requirement is to conduct PSAs for high priority NPS facilities, evaluate condition, and develop comprehensive project scopes, generate costs for maintenance backlog and corrective actions, project cost estimates and assist parks in developing project descriptions, justifications, and other essential information required for submitting projects into the NPS Project Management Information System (PMIS).

The data collected and projects developed will provide parks with information needed to develop a funding strategy to rehabilitate facilities, reduce DM, address code deficiencies, correct health/life-safety issues, accessibility requirements, and enhance operational efficiencies. The data will be made available for use by all branches of the NPS to plan for long-term park asset management.

The data collected and projects developed will provide parks with information needed to develop a funding strategy to rehabilitate facilities, reduce maintenance needs, address code deficiencies, correct health/life-safety issues, accessibility requirements, and enhance operational efficiencies. Data captured from this work will be migrated by NPS staff into the Facility Management Software System (FMSS) data system and the NPS Project Management Information System (PMIS). Data may also be used to support Scope of Service or Scope of Work for future contracting. The data will be made available for use by all branches of the NPS to plan for long-term park asset management.

NPS facilities included in this assessment represent high priority assets, primarily with large maintenance backlogs. If any facilities are identified as historic in significance or are part of cultural landscapes, they will be assessed with preservation of these elements in mind.

2. PERIOD OF PERFORMANCE

The period of performance of this call order will be 365 calendar days from date of award. Site visits and completion of each PSA will be phased based on seasonal conditions. Note, 365 days were to coordinate the assessment travel days. Once the assessment travel is completed, contractor shall follow the individual submission duration days.

3. TRAVEL

All travel costs shall be included in the detailed price proposal format and shall be in accordance with Federal Travel Regulations Federal Travel Regulation (FTR) | GSA and per diem rates at https://www.gsa.gov/travel/plan-book/per-diem-rates.

https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation-ftr https://www.gsa.gov/travel/plan-book/per-diem-rates

Accepted travel rates will be included in the firm-fixed-price total for this contract.

4. QUESTIONS

All questions must be submitted in writing via email to Contracting Officer mari_tolleson@nps.gov.

Questions must be submitted no later than 2:00 pm Eastern Time April 16, 2024. Questions received after the cut-off date and time for submission will not be considered. Questions with responses (if any) will be submitted via an amendment to this solicitation.

5. QUOTE SUBMISSION

Your quote submission is due via email submission to mari_tolleson@nps.gov on May 7, 2024, no later than 2:00 p.m. Eastern time. Quote submission by any other method will not be accepted. Your technical and business submissions shall be sent in two different emails titled the Request for Quotation Number, Park Name, Technical Submission, Email 1 of 2, and Business Submission (price quote), Email 2 of 2.

Submit one (1) electronic copy each for the Technical and Business submissions. Include folders and files in accordance with the below technical and business submission requirements. The technical submission shall be submitted in a separate file from the business submission.

Email file sizes are restricted to individual email attachments no larger than 38 MB. Each email shall be no larger than 100 MB. If individual file sizes exceed this size standard send multiple files and ensure submission time is in advance of the established cut-off time. Any submissions received after the identified date and cut-off time will be considered late and will not be evaluated.

If a decision is made not to submit a quote for the proposed contract, the Contractor shall return the Not Competing Form.

Tasks marked “Optional” will be independently priced and may or may not be exercised at the discretion of the government during the period of performance of the resultant order.

52.217-5 --Evaluation of Options (Jul 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

FAR 52.217-7 Option for increased Quantity-Separately Priced Line Item MAR 1989

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within the contract period of performance.

Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

mailto:mari_tolleson@nps.gov.

mailto:%20mari_tolleson@nps.gov

52.204-24 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204- 26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements;

or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services.

The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand;

model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment— https://www.sam.gov/

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand;

model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) APR 2013

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the

Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Invoice to be on company letterhead with stated contract number.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

6. QUOTE CONTENT

A. TECHNICAL

Your technical proposal shall only address that information relevant to your understanding of the proposed Scope of Work.

Your technical proposal shall not be longer than 8 pages. DO NOT INCLUDE extraneous additional information not directly requested in the technical submission information.

1) TECHNCIAL APPROACH AND PROJECT SCHEDULE

https://www.ipp.gov/ https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

Provide a detailed written proposal that confirms your understanding of the Scope of Work for the tasks and additional tasks specific to this contract. Explain in detail the results of the approach identified meet or exceed the requirements and goals of the project (ex. accuracy of data, efficiencies and economies that can be taken to complete the project work).

Provide a detailed project schedule confirming the mandatory dates for the Site Visit and date for submission of final documents. The detailed Project Schedule shall identify start and not-later-than completion dates for the various submittals identified in the Scope of Work.

If the Offeror is unable to meet either the proposed dates for the Site Visit or final deliverable date this shall be noted in the Project Schedule response and an alternate schedule may be proposed. The alternate schedule will be reviewed to determine the feasibility of completing all work that is closest to the original proposed final deliverable date.

(2) PROPOSED TEAM MEMBERS AND ROLES IN THE PROJECT

Provide a detailed list of all team members for both the prime and any proposed subcontract employees.

Identify by Name, title matched to the Labor Categories provided in Attachment 1, and the role they will have in the project. If individuals will have shared roles, identify the specific roles that will be shared.

Provide written confirmation that all team members are committed to this project for the duration of the project schedule and identify other work projects that could have an impact on the personnel assigned to this project.

7. BUSINESS SUBMISSION

A. Signed Cover Letter by authorized signatory transmitting your price quote. Your price quote must be valid for a minimum of 60 days.

B. Acknowledge email receipt of questions and answers (if any). Acknowledgment can be a separate document or included in the Cover letter.

C. Submit a detailed price quote using the attached Condition Assessment Firm Fixed Price Excel Form. Quoter is responsible for checking cell formulas for accuracy. The Government is not responsible for pricing mistakes due to cell formula errors.

D. Confirm your understanding that all personnel will need to sign a Non-Disclosure Agreement after receipt of the awarded contract.

8. QUOTE EVALUATION

A. Quotes will receive a preliminary review to determine whether the quote contains sufficient information to allow the Government to provide a meaningful evaluation. If the results of this preliminary review indicate the quote lacks sufficient information, the quote may be eliminated from further evaluation and not considered for award. The Quoter will be notified of this decision.

B. Quotes will be evaluated using Factor 1 – Technical Approach and Project Schedule and Factor 2

– Proposed Team Members and Role in Project. All technical evaluation factors, other than cost or price, when combined are significantly more important than price. The evaluated price will not be rated or scored but will be considered for reasonableness in the final decision.

9. TECHNICAL EVALUATION CRITERIA

Technical Evaluation Criteria are in descending order of importance.

A. FACTOR 1 - TECHNICAL APPROACH AND PROJECT SCHEDULE

Evaluation will be based on a detailed written proposal that confirms your understanding of the Scope of Work for the tasks and additional tasks specific to this contract. Explain in detail the results of the approach identified meet or exceed the requirements and goals of the project (ex.

accuracy of data, efficiencies, and economies that can be taken to complete the project work).

Evaluation will also be based on a detailed project schedule confirming the mandatory dates for the Site Visit and date for submission of final documents and the detailed Project Schedule identifying start and not-later-than completion dates for the various submittals identified in the Scope of Work.

Evaluation will also be based on the proposed alternate schedule reviewed to determine the feasibility of completing all work that is closest to the original final deliverable date.

B. FACTOR 2 - PROPOSED TEAM MEMBERS AND ROLES IN THE PROJECT

Evaluation will be based on a detailed list of all team members for both the prime and any proposed subcontract employees. Identify by Name, title matched to the Labor Categories provided in Attachment 1, and the role they will have in the project. If individuals will have shared roles, identify the specific roles that will be shared.

Evaluation will also be based on the written confirmation that all team members are committed to this project for the duration of the project schedule and identify other work projects that could impact the personnel assigned to this project.

Technical

Rating Definition/Standard Proposal

Risk Exceptional RATING: Proposal is:

(1) complete and comprehensive.

(2) exceeds required performance and capabilities in a way very beneficial to the government.

(3) contains no noted deficiencies.

(4) demonstrates a full understanding of all aspects of the requirements; and

(5) provides very high expectation for timely completion and outstanding quality.

RISK:

(1) No proposal weaknesses have potential to cause disruption of schedule, increase, in price, or degradation of performance.

(2) Normal contractor effort will likely minimize any difficulties.

Very Low

Very Good RATING: Proposal is: Low

(1) complete and comprehensive.

(2) exceeds required performance and capabilities in a way beneficial to the government.

(3) contains no noted deficiencies.

(4) demonstrates a good understanding of the requirements; and

(5) provides a high expectation for timely completion and good quality.

RISK:

(1) Any proposal weaknesses have little potential to cause disruption of schedule, increase, in price, or degradation of performance.

(2) Normal contractor effort will likely minimize any difficulties.

Satisfactory RATING: Proposal is:

(1) mostly complete and comprehensive.

(2) meets required performance and capabilities.

(3) contains no noted deficiencies.

(4) demonstrates adequate understanding the requirements; and

(5) provides average expectation for timely completion and acceptable quality.

Moderate

Technical Rating

Definition/Standard Proposal Risk

RISK:

(1) Proposal has a few weaknesses that can potentially cause some disruption of schedule, increase in price, or degradation of performance.

(2) Special contractor emphasis will likely minimize any difficulties.

Marginal RATING: Proposal is:

(1) neither complete nor comprehensive.

(2) fails to meet many required performances and capabilities but may become acceptable with discussions.

(3) contains few deficiencies causing a negative impact.

(4) demonstrates a general lack of understanding of the requirements.

(5) provides low expectations for timely completion and acceptable quality; and

(6) is unacceptable without discussion.

RISK:

High

(1) Proposal has a few weaknesses that have the potential to cause serious disruption of schedule, increase in price, or degradation of performance.

(2) Even with special contractor emphasis significant difficulties are anticipated.

Unacceptable RATING: Proposal is:

(1) neither complete nor comprehensive.

(2) fails to meet minimum required performance and capabilities.

(3) contains many uncorrectable deficiencies causing a negative impact.

(4) fails to demonstrate any understanding of the requirements; and

(5) provides no expectation for timely completion or acceptable quality unless completely revised.

Very High

Technical Rating

Definition/Standard Proposal Risk

RISK:

(1) Proposal has many weaknesses that have the potential to cause serious disruption of schedule, increase in price, or degradation of performance.

(2) Even with special contractor emphasis serious difficulties are anticipated.

C. PRICE QUOTE EVALUATION

Price is a non-weighted factor. The Government will evaluate the price to determine which quote(s) represents the best value to the Government in accordance with FAR 8.404-2(d). The Government is required to consider the “lowest overall cost alternative” per FAR 8.404(d);

however, the Government reserves the right to consider features in addition to price and accept other than the lowest price quote. The additional features are considered the non-price factors stated above in Number 9, Technical Evaluation Criteria.

10. BASIS FOR AWARD

A. The Government may reject any quote that is evaluated to be unrealistic in terms of program commitments or high or low in cost when compared to the Government estimates, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the project.

B. All technical evaluation factors, other than cost or price, when combined are significantly more important than price. After completion of the technical and price evaluation, the COR will make an award recommendation based on the technical evaluation to the Contracting Officer. The Contracting Officer will then consider all quotes and the evaluation factors stated herein, including an assessment of the degree of risk associated with the quotes, to determine the quote that represents the best value to the Government in accordance with FAR 8.405-3(2)(viii). The Contracting Officer’s decision will be based on a comparative analysis of quotes against all the evaluation factors specified in the RFQ.

C. In addition to the evaluation of technical merit, the price, and other factors, the standards for determining an offeror’s responsibility as set forth in FAR 9.104-1, will be examined and considered. Additional factors which are not specifically set forth in this Request for Quote, but which are prerequisites for the award as implied by law, regulation or public policy will be considered in the determination of a Quoter’s acceptability.

11. ANTICIPATED AWARD DATE

The Government anticipates award of this contract on or before June 7, 2024.

12. TYPE OF CONTRACT

A firm-fixed-price will be issued.

13. REQUEST FOR QUOTE ATTACHMENTS

The following listed attachments are provided as part of this Request for Quote:

A. Scope of Work

B. Appendix A – South Project Information forms (draft)

C. Appendix B - NPS Glossary of Terms and Definitions

D. Appendix C - Inspection Guidance Document

E. Appendix D - Utilities Related Standards

F. Appendix E - Quick Reference Guide to Component Life Cycle Estimates by Asset Type

G. Appendix F - Condition Assessment Guidance – Documenting the Scope

H. Appendix G - NPS Directors’ Order #36 Housing

I. Appendix I - National Fire Protection Association, Standard 1 – Uniform Fire Code and Standard 101 – Life Safety Code, and other Association codes and standards

J. Condition Assessment Firm Fixed Price Excel Form

K. Accessibility Survey Guidelines and FMSS Integration Guide: To be provided to the contractor once awarded.

L. RM 58 Structural Fire: Reference Manual 58 Structural Fire Management (nps.gov)

A. PMIS User Guide: https://doimspp.sharepoint.com/sites/nps-comp-pmis/PMISHelpDocs/Forms/General Info.aspx?id=%2Fsites%2Fnps-comp-pmis%2FPMISHelpDocs%2FPMIS_User_Guide%2Epdf&parent=%2Fsites%2Fnps-comp-https://www.nps.gov/subjects/fire/upload/reference-manual-58.pdf https://doimspp.sharepoint.com/sites/nps-comp-pmis/PMISHelpDocs/Forms/General%20Info.aspx?id=%2Fsites%2Fnps-comp-pmis%2FPMISHelpDocs%2FPMIS_User_Guide%2Epdf&parent=%2Fsites%2Fnps-comp-pmis%2FPMISHelpDocs https://doimspp.sharepoint.com/sites/nps-comp-pmis/PMISHelpDocs/Forms/General%20Info.aspx?id=%2Fsites%2Fnps-comp-pmis%2FPMISHelpDocs%2FPMIS_User_Guide%2Epdf&parent=%2Fsites%2Fnps-comp-pmis%2FPMISHelpDocs https://doimspp.sharepoint.com/sites/nps-comp-pmis/PMISHelpDocs/Forms/General%20Info.aspx?id=%2Fsites%2Fnps-comp-pmis%2FPMISHelpDocs%2FPMIS_User_Guide%2Epdf&parent=%2Fsites%2Fnps-comp-pmis%2FPMISHelpDocs pmis%2FPMISHelpDocs https://doimspp.sharepoint.com/sites/nps-comp-pmis/PMISHelpDocs/Forms/General%20Info.aspx?id=%2Fsites%2Fnps-comp-pmis%2FPMISHelpDocs%2FPMIS_User_Guide%2Epdf&parent=%2Fsites%2Fnps-comp-pmis%2FPMISHelpDocs