Sol_140P1119R0004.pdf

SOLICITATION/CONTRACT 1. THIS CONTRACT IS A RATED

5. SOLICITATION TYPE2. CONTRACT NO. 4. SOLICITATION NUMBER

PAGE OF PAGES

7. ISSUED BY CODE 8. THIS ACQUISITION IS

BIDDER/OFFEROR TO COMPLETE BLOCKS 11, 13, 15, 21, 22, & 27

RATING

ORDER UNDER DPAS (15 CFR 700)

3. AWARD/

EFFECTIVE DATE ISSUE DATE

6. SOLICITATION

UNRESTRICTED OR SET ASIDE:

SMALL BUSINESS

SIZE STANDARD:

9. (AGENCY USE)

NO COLLECT CALLS

10. ITEMS TO BE PURCHASED (BRIEF DESCRIPTION)

SUPPLIES SERVICES

11. IF OFFER IS ACCEPTED BY THE GOVERNMENT WITHIN

CALENDAR DAYS (60 CALENDAR DAYS UNLESS OFFEROR INSERTS A DIFFERENT

PERIOD) FROM THE DATE SET FORTH IN BLOCK 9 ABOVE, THE CONTRACTOR

AGREES TO HOLD ITS OFFERED PRICES FIRM FOR THE ITEMS SOLICITED

HEREIN AND TO ACCEPT ANY RESULTING CONTRACT SUBJECT TO THE TERMS

AND CONDITIONS STATED HEREIN.

CODE 12. ADMINISTERED BY

13. CONTRACTOR FACILITY 14. PAYMENT WILL BE MADE BY CODE CODE

OFFEROR CODE

TELEPHONE NO.

DUNS NO.

CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK:

15. PROMPT PAYMENT DISCOUNT 16. AUTHORITY FOR USING OTHER

THAN FULL AND OPEN COMPETITION

10 U.S.C. 2304 41 U.S.C. 253

NEGOTIATED

(RFP)

SEALED BIDS

(IFB)

1 3

11/09/2018

NPS, HFC - Acquisition Management 67 Mather Place IDC Building Harpers Ferry WV 25425

NPS, HFC - Acquisition Management 67 Mather Place IDC Building Harpers Ferry WV 25425

PHF

100.00

512110

% FOR:

X

X x

PHF

First State NHS-Audiovisual Production Services

$32.50

140P1119R0004

NAICS:

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

8(A)

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOSB PROGRAM

EDWOSB

17.

ITEM NO.

18.

SCHEDULE OF SUPPLIES/SERVICES

19.

QUANTITY

20.

UNIT

21.

UNIT PRICE

22.

AMOUNT

First State National Historic Site

The purpose of this solicitation is to provide all audiovisual services to create one 12-minute orientation video in English and Spanish for

First State National Historical Park in Delaware.

The contractor shall provide all services, including labor, materials, equipment, Continued ...

27. SIGNATURE OF OFFEROR/CONTACTOR 28. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

NAME AND TITLE OF SIGNER (TYPE OR PRINT) DATE SIGNED NAME OF CONTRACTING OFFICER DATE SIGNED

25. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY CONTINUATION SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

26. AWARD OF CONTRACT: YOUR OFFER ON SOLICITATION

NUMBER SHOWN IN BLOCK 4 INCLUDING ANY ADDITIONS

OR CHANGES WHICH ARE SET FORTH HEREIN, IS

ACCEPTED AS TO ITEMS:

23. ACCOUNTING AND APPROPRIATION DATA 24. TOTAL AWARD AMOUNT

(FOR GOVERNMENT USE ONLY)

Jason Albright x

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

STANDARD FORM 1447 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.214(d)

COPIES TO

TYPE OR PRINT NAME AND TITLE OF SIGNER

SIGNATURENAME AND ADDRESS OF FIRM (Include ZIP Code)

WE DO NOT, DESIRE TO BE RETAINED ON THE MAILING LIST FOR FUTURE PROCUREMENT OF THE TYPE OF ITEMS INVOLVEDWE DO

DO NOT REGULARLY MANUFACTURE OR SELL THE TYPE OF ITEMS INVOLVED

CANNOT MEET DELIVERY REQUIREMENT

OTHER (Specify)

UNABLE TO IDENTIFY THE ITEM(S)

CANNOT COMPLY WITH SPECIFICATIONS

PAGE

NO RESPONSE FOR REASONS CHECKED

3 2 OF

DATE AND LOCAL TIME

AFFIX

STAMP

HERE

TO:

FROM:

SOLICITATION NO.

NPS, HFC - Acquisition Management 67 Mather Place IDC Building Harpers Ferry WV 25425

PHF

140P1119R0004

STANDARD FORM 1447 (REV. 2/2012) BACK

(A)

ITEM NO.

(B)

SUPPLIES/SERVICES

(C)

QUANTITY

(D)

UNIT

(E)

UNIT PRICE

(F)

AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

140P1119R0004 facilities, fees, subject matter research, and travel necessary to plan and produce one

12-minute audiovisual production for First State

National Historical Park (FRST) in Delaware and

Pennsylvania.

Legacy Doc #: NPS

Delivery: 12/18/2020

Delivery Location Code: 0009060803

NPS, Harpers Ferry Center

IDC Building, 67 Mather Place

Harpers Ferry WV 25425 US

FOB: Destination

Period of Performance: 12/19/2018 to 12/18/2020

00010 FRST Digital Video Orientation

NSN 7540-01-218-4386 STANDARD FORM 1447 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.214(d)

INFORMATION TO OFFERORS OR QUOTERS

(Section A – Cover Sheet)

SOLICITATION NUMBER: 140P1119R0004

SEALED BID (IFB) X NEGOTIATED (RFP)

ISSUING OFFICE

National Park Service, Harpers Ferry Center Office of Acquisition Management P.O. Box 50, 67 Mather Place Harpers Ferry, West Virginia 25425-0050

DESCRIPTION OF PURCHASE

AUDIOVISUAL PRODUCTION FOR

FIRST STATE NATIONAL HISTORIC PARK

DELAWARE

THIS PROCUREMENT IS:

UNRESTRICTED X SET-ASIDE FOR SMALL BUSINESS

NOTE THE AFFIRMATIVE ACTION REQUIREMENT OF THE EQUAL OPPORTUNITY CLAUSE WHICH

MAY APPLY TO THE CONTRACT RESULTING FROM THIS SOLICITATION.

See the Paragraph of this solicitation entitled “INSTRUCTIONS FOR THE PREPARATION OF PROPOSALS” in Section L.

The envelope used in submitting your reply must be plainly marked with the Solicitation Number, as shown above and the date and local Time set forth for bid opening or receipt of proposals in the solicitation document.

If NO RESPONSE is to be submitted, detach the next page from the solicitation, complete the information requested, fold, affix postage, and Mail. NO ENVELOPE IS NECESSARY.

Replies must set forth full, accurate, and complete information as required by this solicitation (including attachments). The penalty for making false statements is prescribed in 18 U.S.C. 1001

ADDITIONAL INFORMATION:

The Government anticipates award of one best value, firm-fixed price contract.

ISSUE DATE: November 9, 2018 CLOSING DATE: December 11, 2018

ACCEPTANCE PERIOD

Because of the time required by the Government to evaluate proposals adequately, offerors are requested to specify an acceptance period of not less than 120 days.

FOR INFORMATION ON THIS PROCUREMENT WRITE OR CALL:

Office of Acquisition Management P.O. Box 50, 67 Mather Place

Telephone: (304) 535-6237 Fax: (304) 535-6176 Email: Jason_albright@nps.gov

NO

COLLECT

CALLS

NO RESPONSE FOR REASONS CHECKED

CANNOT COMPLY WITH SPECIFICATIONS

CANNOT MEET DELIVERY REQUREMENT

UNABLE TO IDENTIFY THE ITEM(S)

DO NOT REGULARLY MANUFACTURE OR SELL

THE TYPE OF ITEM(S) INVOLVED

OTHER (Specify)

WE DO

WE DO NOT, DESIRE TO BE RETAINED ON THE MAILING LIST FOR FUTURE PROCUREMENTS OF THE

TYPE OF ITEM(S) INVOLVED

NAME AND ADDRESS

SIGNATURE

TYPE OR PRINT NAME AND TITLE OF SIGNER

FROM: AFFIX

STAMP

HERE

To: National Park Service Harpers Ferry Center Office of Acquisition Management Attention: Jason Albright

SOLICITATION NUMBER: 140P1118R0034 DATE AND LOCAL TIME: June 29, 2018 AT 10:00 A.M.

(Local Prevailing Time)

AWARD/CONTRACT 1. THIS CONTRACT IS A RATED ORDER UNDER

DPAS (15 CFR 350)

RATING PAGE OF PAGES

1 1

2. CONTRACT (Proc. Inst. Ident.) NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUEST/PROJECT NO.

5. ISSUED BY CODE PHF 6. ADMINISTERED BY (If other than Item 5) CODE

Office of Acquisition Management

7. NAME AND ADDRESS OF CONTRACTOR (NUMBER, STREET, CITY, COUNTY,

STATE AND ZIP CODE)

8. DELIVERY

FOB ORIGIN X OTHER (See below)

9. DISCOUNT FOR PROMPT PAYMENT

PP30

10. SUBMIT INVOICES

TO THE ADDRESS SHOWN IN:

ITEM

CODE FACILITY CODE

11. SHIP TO/MARK FOR CODE 12. PAYMENT WILL BE MADE BY CODE IPP INV

Invoice Processing Platform System US Department of Treasury http://www.ipp.gov

13. AUTHORITY FOR USING OTHER THAN FULL AND OPEN

COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253 (c)( )

14. ACCOUNTING AND APPROPRIATION DATA

15A. ITEM NO. 15B. SUPPLIES/SERVICES 15C.

QUANTITY

15D. UNIT 15E. UNIT PRICE 15F. AMOUNT

Audiovisual Production Services for First State National Historic Park in Delaware

Firm-fixed price of

15G. TOTAL AMOUNT OF CONTRACT $

16. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE (S) (X) SEC. DESCRIPTION PAGE (S)

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM A-1/3 X I CONTRACT CLAUSES I-1/2

X B SUPPLIES OR SERVICES AND PRICES/COSTS B-1 PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT C-1/36 X J LIST OF ATTACHMENTS J-1

X D PACKAGING AND MARKING D-1 PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE E-1

X

K

REPRESENTATIONS, CERTIFICATIONS

AND OTHER STATEMENTS OF

OFFERORS

K-1/6

X F DELIVERIES OR PERFORMANCE F-1/3

X G CONTRACT ADMINISTRATION DATA G-1/10 X L INSTRS., CONDS., AND NOTICES TO

OFFERORS

L-1/11

X H SPECIAL CONTRACT REQUIREMENTS H-1 X M EVALUATION FACTORS FOR AWARD M-1/5

CONTRACTING OFFICER WILL COMPLETE ITEM 17 OR 18 AS APPLICABLE

17. CONTRACTOR’S NEGOTIATED AGREEMENT

X (Contractor is required to sign this document and return 1 copies to the issuing office.)

Contractor agrees to furnish and deliver all items or perform all the services set forth or otherwise identified above and on any continuation sheets for the consideration stated herein. The rights and obligations of the parties to this contract shall be subject to and governed by the following documents: (a) this award/contract, (b) the solicitation, if any, and (c) such provisions, representations, certifications, and specifications, as are attached or incorporated by reference herein. (Attachments are listed herein.)

18. AWARD (Contractor is not required to sign this document.) Your offer on Solicitation Number 140P1119R0004 , including the additions or changes made by you which additions or changes are set forth in full above, is hereby accepted as to the items listed above and on any continuation sheets. This award consummates the contract which consists of the following documents:

(a) the Government’s solicitation and your offer, and (b) this award/contract.

No further contractual document is necessary.

19A. NAME AND TITLE OF SIGNER (Type or print) 20A. NAME OF CONTRACTING OFFICER

19B. NAME OF CONTRACTOR

BY

(Signature of person authorized to sign)

19C. DATE SIGNED 20B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

20C. DATE SIGNED

NSN 7540-01-152-8069 26-107 STANDARD FORM 26

PREVIOUS EDITION UNUSABLE Prescribed by GSA U.S. Government Printing Office: 1991 – 281-782/40022 FAR (48 CFR) 53.214(a)

A-1

Request for Proposal Number 140P1119R0004

SECTION B

SUPPLIES OR SERVICES AND PRICE/COSTS

The contractor shall provide all services, including labor, materials, equipment, facilities, fees, research, licensing, and travel necessary to produce one 20 to 23-minute ultra-high-definition (UHD) interpretive film with Audio Description (AD), Subtitles for the Deaf and Hard of Hearing (SDH), Closed Captions, and Spanish Language Subtitles; one Blu-Ray replicating master with cover and discface artwork; and one Digital Video Disc (DVD) replicating master with cover and discface artwork for North Cascades National Park Service Complex in Washington.

TOTAL

CLIN DESCRIPTION COST

00010 Audiovisual Production Services for $ First State National Historic Park in Delaware

TOTAL FIRM-FIXED-PRICE FOR THE JOB: $

SECTION C

INTERPRETIVE VIDEO

for

FIRST STATE NATIONAL HISTORICAL PARK

DELAWARE/PENNSYLVANIA

C.I BACKGROUND

Famous as the First State to ratify the Constitution, Delaware was born out of a conflict among the three world powers for dominance of the Delaware Valley. From this beginning, the region developed a distinct character that tolerated diversity in religion and national origin, and valued independence. First State National Historical Park was established to tell the story of the early colonial history of Delaware and the role the state played in the establishment of the United States. Several notable events in American history combine to create a tapestry of diverse stories, including Caesar Rodney’s famous ride to break the deadlocked vote for independence, the landing of colonists to establish New Sweden, and the reading of the Declaration of Independence from the balcony of New Castle Court House and on the Dover Green.

The park consists of seven sites across 100-miles operated by different partners and the National Park Service (NPS). They are, from north to south:

1. Beaver Valley (old Woodlawn Tract), southern PA/northern DE (administered by

NPS)

2. Fort Christina, Wilmington, DE (administered by Kalmar Nyckel Foundation and Delaware Division of Historical and Cultural Affairs)

3. Old Swedes Church, Wilmington, DE (administered by Old Swedes Foundation)

4. New Castle Court House Museum, New Castle, DE (administered by Delaware

Division of Historical and Cultural Affairs); The New Castle Green (administered by New Castle Historical Society); and the Sheriff's House (administered by NPS)

5. The Green, Dover, DE (administered by First State Heritage Park and the Delaware Division of Historical and Cultural Affairs)

6. John Dickinson Plantation, Dover, DE (administered by Delaware Division of Historical and Cultural Affairs)

7. Ryves Holt House, Lewes, DE (administered by Lewes Historical Society)

C.II PURPOSE

The purpose of this contract is to provide all audiovisual services to create one 12-minute orientation video in English and Spanish for First State National Historical Park in Delaware.

C.III SCOPE OF WORK

The contractor shall provide all services, including labor, materials, equipment, facilities, fees, subject matter research, and travel necessary to plan and produce one 12-minute audiovisual production for First State National Historical Park (FRST) in Delaware and Pennsylvania.

A. The contractor shall produce the following:

1. One Interpretive Video

The 12-minute interpretive video shall provide an overview of the story of the early colonial history of Delaware and the role the state played in the establishment of the United States; and orient the viewer and visitor to each of the seven sites, spread across 100 miles and operated by different partners. The video shall introduce each site in its individual context and within the broader context of First State National Historical Park.

Specification Overview:

a. Video Format: High Definition (HD) 1920 x 1080P or higher resolution

b. Length: 12 minutes

c. Multiple shoots: Seasonal filming in Fall 2019 (peak colors) late Spring 2020

d. Aerial footage via unmanned aircraft system (UAS)

e. Small-scale historic reenactments

f. Interviews with five Subject Matter Experts

g. Acquisition of archival material and stock footage

h. Audio: Stereo Sound

i. Music: an original score is required

j. Accessibility: Audio Description (AD) and On-screen Subtitles for the Deaf and

Hard of Hearing (SDH)

k. Video shall be produced in English and Spanish; Spanish language version shall include Spanish AD and Spanish SDH

B. Park Interpretive Themes

To varying degrees, the new video shall touch on each of the interpretive themes listed below. These themes are the foundation upon which the content of the video shall be created. At 12-minutes, the video cannot examine every park story in detail; yet, the video must offer more than just a superficial glimpse of the park. The narrative and visual shall create an interpretive “tapestry” of interweaving storylines, revealing connections between the natural and cultural worlds, people and places, and stirring in the visitor a sense of wonder and awe, and a desire for personal discovery through exploration of the resources.

1. The film shall interpret the following:

a. Theme 1: Pursuit of Self-Determination and Civil and Human Rights

For more than 300 years, on a fraught and uneven course, people in Delaware worked individually and collectively seeking to make the world a better place through the pursuit of self-determination and human rights for themselves and others.

Subthemes:

• European Settlements and Indigenous Peoples o Relationships between Indigenous Peoples and European settlers in the different parts of the state/battles and conflicts o DE as English colony - influence of William Penn

• Separation and becoming the First State o Establishing a nation/Independence o The Green - Ratification and 19th Amendment o “We The People” did not include everyone: Mason-Dixon line;

gender relationships and marginalized groups

• Underground Railroad, slavery, civil rights o John Dickinson’s slaves/manumission o Abolitionists’ trials: Garrett/Hunn, Dover 8, Samuel Burris o Bancroft - conservation and housing segregation

b. Theme 2: Empire and Commerce

During the colonial period, Scandinavian and European powers fought for strategic control of Delaware and the Delaware River and Bay resulting in a diversified population, as well as expanded commerce and industry and a legacy for the prevailing group.

• Global power o Strategic location on Delaware River o Trading with Indigenous Peoples; other forms of “riches” o Forts

• Delaware Identity and Self Government o 12-mile arc o Separate identity as “3 Lower Counties on the Delaware” still to this day

c. Theme 3: Natural Resources

Initially valued for natural resources that formed natural defenses, provided transportation corridors, and fueled prosperous industry, Delaware’s natural resources tell stories of shifts in views and values for land use from extraction for manufacturing, to conservation, stewardship, and recreational uses that have the power to rejuvenate and inspire.

• Waterways and Geology o Transportation, how it influenced settlements o Water connects all sites and stories

• Industry and Agriculture o Open space conservation Bancroft and the Woodlawn Trustees o DuPont

• Cultural Landscape o Old growth forests o Piedmont plateau o Quaker settlement patterns intact o Recreation and Art Wyeth

2. See Attachment D, First State Interpretive Theme Matrix for an in-depth description of Interpretive Themes, Sub-Themes, Topics and Stories. Film content shall be discussed and determined in collaboration with park staff and the Contracting Officer's Representative (COR), post-award.

C. Filming locations shall include:

1. Beaver Valley, Old Woodlawn Tract, DE/PA:

Consists of 1,100 acres of rolling hills and wooded areas located along the Brandywine River and the arced border between northern Delaware and southern Pennsylvania. This land was first deeded to William Penn and reflects early Quaker settlement patterns and Native American migration. In 1906, William Bancroft purchased this bucolic property to preserve the beauty of the Brandywine Valley for future generations. Since then, it served as a privately-owned park until donated to the National Park Service in 2013.

a. Quaker ruins are visible from a trail.

b. No filming is required from a boat on the river.

c. Filming shall occur in the fall to capture peak fall colors.

d. No reenactments required at this site.

2. Fort Christina, Wilmington, DE:

It was here, along the banks of the Christina River over 375 years ago, that the first Swedish and Finnish American settlers aboard the Kalmar Nyckel and the Fogel Grip landed and settled the first American Swedish colony, New Sweden.

Fort Christina was quickly built and named for the Queen of Sweden at the time.

The wharf of rocks that was the site of the first landing remains, however, some believe archeological digs at the site could uncover much more.

a. A potential source of stock footage of the Kalmar Nyckel under sail with a costumed crew is in the Kalmar Nyckel Foundation's film, The Forgotten Journey.

b. New filming of the ship in port is required

c. No reenactments required at this site

3. Old Swedes Church, Wilmington, DE:

In 1699, Swedish and Finnish settlers finished building what is now called the Old Swedes Church, just a short walk from Fort Christina. Much of the original church stands today and is celebrated as the oldest church in America still used for worship. The church has preserved records of life of the early settlers and there are more than 5,000 gravestones in the cemetery.

a. Filming shall include the cemetery and the interior and exterior of the church.

b. No reenactments are required at this site.

4. New Castle Court House Museum, New Castle Green, and the Sheriff's House, New Castle, DE:

The New Castle Court House was built in 1732 and served as the meeting place for the state's colonial assembly from 1732-1777. It is here where the Delaware Assembly voted in June 15, 1776 to separate from England and from Pennsylvania, creating the "State of Delaware." The Green was first laid out by the Dutch as a public square and has since served as a place for public forums and town activities. The Sheriff's House is located adjacent to the Courthouse and the Green is all that remains of Delaware's first prison system.

a. Reenactments shall be required. See Section C.IV.E.5. Reenactments.

b. Exterior filming, only, at Sheriff's House. Interior filming of Courthouse is required.

5. The Green, Dover, DE:

William Penn established the town of Dover in 1683. As surveyed in 1717, the town featured three public squares including The Green. Surrounded by government buildings, shops, homes, and taverns, The Green became the heart of Dover. During the American Revolution, it was the setting for troop reviews, markets, and public gatherings. On December 7, 1787 thirty delegates, ten from each county, met at the Golden Fleece Tavern facing The Green and ratified the United States Constitution, giving Delaware a place of honor as "The First State."

c. Reenactments shall be required. See Section C.IV.E.5. Reenactments.

a. Park partners provide regular tours in period clothing; living history.

6. John Dickinson Plantation, Dover, DE:

Home to John Dickinson, known as the "penman of the Revolution" because his writings helped inspire colonial opposition to Great Britain, this site was built in 1739 and is located about 6 miles southeast of The Green in Dover. John Dickinson was also a member of the Continental Congress that wrote the Declaration of Independence, and a delegate to the Constitutional Convention.

After John Dickinson's death, President Thomas Jefferson wrote that Dickinson was "Among the first of the advocates for the rights of his country ... and his name will be consecrated in history as one of the great worthies of the revolution."

a. The site gives regular living history tours and demonstrations such as blacksmithing, weaving, food preparations, and smokehouse operations.

7. Ryves Holt House, Lewes, DE:

This house, built in 1665 in Lewes, Delaware by early Dutch settlers, is thought to be built thirty years after the destruction of the nearby ill-fated Zwaanendael colony, one of the first Dutch settlements in America, and first European settlement in Delaware. It survived the Lord Baltimore raids, which eventually led to the English taking control of the area. The house was purchased in 1723 by its namesake, Ryves Holt, who served as the first Chief Justice of Delaware from 1745 until his death in 1763.

a. The Lewes Historical Society presents Living History programs; tavern programs and maritime programs

C.IV. SPECIFICATIONS AND SUBMITTALS

This contract includes the following specifications and required submittals as detailed below:

A. Project Management

The contractor’s Project Manager shall:

1. Be the primary point of contact between the contractor and the Contracting Officer’s Representative (COR)

2. Have full authority to act for the contractor on all matters.

3. Provide quality control to ensure that all elements of project work meet the requirements of the contract specifications as follows:

a. Provide routine inspections of ongoing work.

b. Inform the COR of any issues that could affect work quality or schedule.

c. Ensure that all work not acceptable or compliant with the specifications is corrected prior to review by the COR.

4. Produce a detailed, complete overall Project Schedule listing all submittals and review times, site visits, and closeout submittals. The contractor-provided project schedule shall be submitted to the COR for review and approval 14 workdays after the Post award on-site meeting. The contractor shall update the approved schedule and resubmit to the COR as needed over the life of the project.

5. Track work progress to ensure that the project is completed according to the schedule. Coordinate and confirm the dates for all submittals and meetings with the COR.

6. Ensure that contractor staff adhere to the communication protocol set forth by the

Contracting Officer, as follows:

a. The contactor shall only communicate with the COR. No direct contractor to FRST staff communication is permitted.

7. Progress Meetings: Initiate, participate, and provide the agenda for bi-weekly telephone conference progress meetings with representatives of the contractor, the NPS, and subcontractors. Submit meeting notes no later than five calendar days post meeting.

B. Format and Method for Submitting Deliverable Documents and Video Edits

1. Unless otherwise specified, all documents shall be created in the latest version of Microsoft Word and shall be submitted to the COR electronically via email.

2. Unless otherwise specified, all video edits shall be submitted digitally to the COR on three identical USB flash drives, as follows:

a. One flash drive shall contain files compatible with playback on Macintosh computers

b. Two flash drives shall contain files compatible with playback on computers using the Windows operating system with Windows Media Video.

C. Accessibility

a. Contractor shall produce Audio Description (AD) and Subtitles for the Deaf and Hard of Hearing (SDH) in English and Spanish.

b. Contractor shall pace all scripts and edits required under this contract to accommodate a secondary AD narration track. The Scriptwriter shall incorporate “natural pauses” where no primary narration is spoken, into the script.

c. See Section C.IV.F.9. Subtitles for the Deaf and Hard of Hearing (SDH) Review for additional specifications.

D. Pre-Production Phase

Work performed during the Pre-Production phase centers on ensuring the project is logically structured and its goals are understood and realistically attainable within the contractor’s budget, schedule, and other specified parameters. Work in this phase shall include:

1. Travel to Site as specified in Section C.V.Travel, Meetings, and Presentations.

a. Prepare and submit a Trip Report.

b. Prepare and submit written response to COR review comments.

2. Conduct Research

a. The contractor shall be responsible for performing all primary content research; researching, acquiring and licensing all elements not originally produced, such as, graphic materials, photographs, archival and historic images, stock footage, and sound effects in order to create the final production, and location scouting.

b. The Government shall furnish access to park collections, buildings, and archives but has minimal archival material.

3. Production Plan

a. After the on-site post award meeting at the park, the contractor shall prepare and submit a Production Plan for the project to include:

1. Proposed schedule for pre-production, production, and post-production.

2. Proposed HD or better camera with specifications.

3. Proposed production equipment, for example, specialized cameras, drones, cranes, dollies, sliders, jibs, and camera mounts; with specifications.

4. Proposed backdrop(s), style, and “look” for interview filming.

5. Identification of all filming locations, including information about any required permits.

6. Specific information pertaining to all compliance requirements. See Section

C.IV.D.10 Cultural Compliance for additional information.

b. Prepare and submit written response to COR review comments. More than one Treatment per program may be required.

4. Treatments

After the on-site post award meeting at the park, the contractor shall prepare and submit a Treatment.

a. Broadly, Treatment content shall reflect the following:

1. The in-depth discussions between the contractor, park staff, park partners, consultants, advisors, and COR during the on-site post award meeting, and the contractor’s research.

2. Production appropriate for a broad range of viewers of all ages, ethnicities and abilities.

3. Video that is “evergreen” and that shall not include content or production techniques that would date the program.

4. The use of story-telling techniques with voice-over narration and integration of archival and historic images with contemporary footage.

b. Specifically, the Treatment document shall include the following:

1. Narrative overview of the proposed creative approach to the storyline and storyteller(s), and the proposed style of filming for original material and interviews;

2. Sources for program/content research;

3. Estimated percentage of the program that shall be comprised of original footage, interviews, reenactments, historic images, and stock footage;

4. Description of proposed scenes, locations, and graphics, with sufficient detail to provide a sense of the proposed production;

5. Description of the proposed original musical score;

6. Stock footage and images (with descriptions and sources) proposed for the production;

7. Names and contact information of proposed interview subjects including biographical information and field of expertise for each;

8. Location scouting report.

c. Prepare and submit written response to COR review comments. More than one Treatment per program may be required.

5. Scripts

a. Develop and submit a Script in accordance with the following requirements:

1. Script shall incorporate all required, agreed upon changes.

2. Multiple drafts may be required until a final script is approved by the COR.

3. See Section C.IV.F.2 Narrator and Narrator Samples for specific requirements.

4. Scripts shall be created in the latest version of Microsoft Word and presented in a two-column table format with numbered scenes, visual information, and cueing in the left column; and narrative, dialogue, and sound effects in the right column.

5. All pages shall be numbered.

6. The script cover shall contain the program title, production number (TV-# shall be furnished by the COR), date, client organization and address, and the Contractor’s name, address, and telephone number.

b. After receipt of COR comments for each draft script, prepare and submit written response to COR review comments.

6. Storyboards

a. Create and submit Storyboards for all reenactments

b. Prepare and submit written response to COR review comments

7. Spanish Language Film Version

a. Submit Spanish version as required throughout this contract in a two-column table format in the latest version of Word with English text on the left and the corresponding Spanish version on the right.

b. The contractor shall be responsible for obtaining all Spanish translations.

c. The Spanish version shall match the vocabulary level and style of Spanish found on Spanish language television, such as Univision and CNN en Espanol.

d. The Spanish version shall not be word-for-word translations from English to

Spanish; the Spanish narrative shall achieve the interpretive intent of the English narrative

e. All Spanish scripts and edits shall be paced to accommodate Spanish AD

f. Over-dubbing of English-speaking interview audio into Spanish is not required. In these situations, the SDH shall be in English with a Spanish translation on-screen above the SDH.

8. Filming Fees and Honorariums

a. The contractor shall pay all fees and honorariums related to on-site filming, including all location, permit, and licensing fees; honorariums to interview subjects; and costs incurred by interview subjects to travel to interview location.

b. Filming in the park shall require an NPS filming permit, however, the park shall waive the permit fee.

c. See Section C.IV.E.6 Interviews for additional information.

9. American Indian Collaboration

a. Collaboration with American Indian Tribal representatives is required to ensure that all communication and media content produced or collected is respectful and accurate. The National Park Service shall facilitate communication with tribes and pay all consultation fees.

b. All collaboration and communication between the contractor and Tribal representatives shall be coordinated through the COR.

10. Cultural Compliance

a. All filming shall be done in strict accordance with all compliance requirements and regulations imposed by the federal or state government, or private landholders per the National Historic Preservation Act (NHPA) and the National Environmental Policy Act (NEPA) in regard to accessing a proposed filming location(s), such as a culturally sensitive landscape or historic property, or the proposed use of specialized filming equipment at a specific location(s), such as constructing dolly track at an archeological site.

b. The park shall require the contractor to obtain a Special Use Permit for all filming within First State NHP. The Permit fee, as well as the park entrance fee shall be waived by the NPS for the duration of the project.

c. The contractor shall coordinate with partner sites for filming on their property, both exterior and interior filming. All required permits and filming fees (unknown at this time) shall be the responsibility of the contractor.

d. The Production Plan shall include specific information discussed during the post award on-site visit pertaining to all compliance requirements.

E. Production Phase

Work performed during the Production phase centers on the acquisition of media and other supporting material. The following shall be the required submittals during this phase for all media:

1. Shooting Script and Filming Schedule

a. Develop and submit a Shooting Script and Filming Schedule for each location shoot no later than 21 calendar days prior to the start of filming.

b. The Shooting Script shall include:

1. Specific shots to be acquired based on the latest approved draft script for the

12-minute film

2. Interviews to be acquired

3. Interview questions for each subject matter expert

c. The Filming Schedule shall include:

1. Film crew travel and lodging information

2. Daily crew call times

3. Location(s) and time(s) for filming

4. Scenes to be filmed at each location with script references

5. Contractor’s emergency contact information

6. Copies of permits, if shooting in restricted locations

d. Prepare and submit written response to COR review comments.

2. Principal Photography

a. Filming shall take place in Fall 2019 (peak fall colors) and late spring 2020. Exact dates shall be determined, post award.

b. The requirements for filming shall be:

1. Footage shall originate, at a minimum, in High Definition (HD) format using a professional camera pre-approved by the COR.

2. If contractor prefers to film in 2K or 4K format using a professional camera pre-approved by the COR, low-resolution (HD) files for playback and review by COR are required. Review files shall be MPEG-4 or Apple ProRes 422 proxy files for playback on Macintosh; and Windows Media Viewer (.wmv) for playback on computers with Windows operating system.

3. The frame rate for all video products shall be 23.97P.

4. Camera moves shall be smooth and steady, easing in and out of pans and tilts so that starts and ends can be used as lock-downs themselves.

5. Exposure and white balance shall be correctly adjusted according to lighting, location, and time of day.

6. All footage shall be in focus.

7. All lenses and camera sensors shall be free of dust and dirt.

8. Camera(s) shall record synchronous sound at all times.

9. Special effects filters shall not be used unless pre-approved by the COR.

10. All cameras shall be mounted on a sturdy tripod with fluid head; hand-held gimbal stabilized camera movement systems; slider, or other stabilizing devices. Handheld camerawork shall only be approved by the COR if it is deemed appropriate to the program.

11. Filming platform shall not be limited to a tripod. The use of platforms that create movement in shots such as a jib and slider are required.

12. A tripod shall be used during interview filming.

13. Lighting is required for interior filming.

14. The contractor shall back up all digital files on redundant hard drives.

15. All footage shall be logged. Logs shall include:

a. Date of filming

b. Location of filming

c. Description of scenes including any discrete scene numbers

d. Camera(s) used

e. Type of audio recorded

f. Other information pertinent to identifying the footage

c. After each location shoot and interview filming session, submit all footage and footage logs for review. Footage shall be submitted as digital files on two hard drives for review. Original high-resolution footage shall not be submitted for this interim review. All synchronous audio shall be included with digital files. Footage logs shall be submitted electronically via email.

Two hard drives shall be submitted, as follows:

1. One hard drive shall be formatted for playback on Macintosh with digital files in MPEG-4 or Apple ProRes 422 proxy file format.

2. One hard drive shall be formatted for playback on personal computers using

Microsoft Windows operating systems with digital files in Window Media Video (.wmv) format.

d. Prepare and submit written response to COR review comments.

3. Aerial Filming

a. Aerial filming is required at the following sites:

1. Beaver Valley

2. Fort Christina

3. Old Swedes Church

4. New Castle

5. John Dickinson Plantation, if approved by the Airforce. See Item d., below.

b. The date(s) for filming shall be determined by the contractor. Any delays due to weather shall be the responsibility of the contractor.

c. Aerial footage shall be acquired using an unmanned aircraft system (UAS) device that shall be operated (lift-offs and landings) from non-NPS property, only.

Lifting-off and landing a UAS within park boundaries is strictly prohibited (no waivers shall be requested), however, flying over the park shall be permitted. The NPS shall work with the contractor to identify landholders of potential locations for UAS operations; however, the contractor shall be responsible for all associated fees (unknown at this time) and documentation required for entrance onto non- NPS property.

d. For aerial filming at the John Dickinson Plantation, the contractor shall be required to contact Dover Airforce Base for permission to operate a UAS in their airspace; and shall be responsible for any permits required by the Airforce.

e. The contractor shall provide flight company information including names and certifications of UAS pilots and operators, the make and model of the proposed UAS device including on-board camera system specifications, and a certificate of authority to operate under Federal Aviation Administration (FAA) 107 rules for COR approval. See Section C.V.Travel, Meetings, and Presentations, Item c.2.;

and Attachment C - Fact Sheet- Small Unmanned Aircraft Regulations (Part 107)

f. Images shall be steady, smooth and free of aircraft vibrations.

g. Images shall be free of obstructing views such as the aircraft structure, insects, dirt, water drops, and sun flares.

h. Shots shall be artistically composed to create a dynamic and dramatic look and feel while documenting the subject. Elements such as lighting and framing shall be taken into consideration in order to achieve this goal.

4. Sound Recording

a. After each location shoot and interview filming session, submit all sound logs for review electronically via email.

1. Wild and sync sound shall be recorded during all filming and shall be included in the final edited production when appropriate.

2. All audio shall be digitally recorded with a sampling rate of 48kHz (kilohertz) or higher and a bit rate of 16 bits or higher.

3. Sound shall be recorded on digital recorders capable of, at a minimum, multitrack recording; low-cut filtering, compression, and limiting; two mic/line inputs; and battery powered operation.

4. All sound recordings shall be logged. Logs shall include:

a. Date of filming

b. Location of filming

c. Description of scenes including any discrete scene numbers

d. Name of person/character speaking

e. Type of audio recorded (wild, background, sync)

f. Other information pertinent to identifying the audio recordings

5. Reenactments

a. Reenactment footage shall be reviewed by the government under Section IV.E.2.

Principal Photography. The requirements for reenactments are:

1. The NPS anticipates approximately 20% of total screen time shall be comprised of reenactment footage.

2. Small to mid-size reenactments with up to 30 people are required.

3. Reenactment scenes shall vary in complexity and shall portray realistic, historically accurate scenarios and lifestyles. Reenactors shall be similar in age and have the physical appearance and stature that is historically accurate and appropriate to the event being portrayed.

4. Reenactments shall be filmed at approved locations determined during Production Planning.

5. A stylized scenic approach with minimal dialogue, and historically accurate furnishings, equipment, and costuming is required.

6. For all talent hired via a casting process, the contractor shall be responsible for all talent contracts and agreements as well as all talent compensation, including day rates, travel expenses, lodging, meals, professional fees, and rental costs.

7. For all volunteer Reenactors, the contractor shall be responsible for honorariums to individuals or groups.

b. While the exact scenes to be recreated shall be determined post award in collaboration with park staff and COR, the following list of potential scenarios provides insight into the subject, scale, and type of reenactment required by this contract.

1. Location - The Green, Dover, DE: The primary DE story that relates to the significance of First State NHP is the ratification of the Constitution and becoming the "First State." Historically, the action took place in the Golden Fleece Tavern, however, the Tavern, today, is not a feasible location for filming. Alternative locations for creating a Tavern set are the basement of the John Dickinson Plantation in Dover, and the Bell House, a Colonial historic structure on The Green. The scene, as depicted in a painting held by the Delaware Archives:

2. Location - The Green, Dover, DE: The Womens' Suffrage Rally on The Green in 1920. While the crowd was large during the Rally, the reenactment may focus on a small group of women listening to a speaker and cheering. Audio shall be an important component of this scenario. Two photographs of the Rally:

3. Location - Old State House, Dover, DE: the trial of Samuel Burris, a free Black man, Abolitionist, and conductor on the Underground Railroad. He was arrested in June 1847 while helping a woman escape, convicted in November 1847, and sentenced into slavery through auction. Burris was bought by a friend and set free. In 2015, 168 years later, Samuel Burris was pardoned by Gov. Jack Markell of Delaware.

The scene may be done without costumed reenactors and told powerfully through crafted camera movements inside the empty courtroom at the Old State House, with audio of the event voiced by character actors. Then, the scene would dissolve to footage or photographs of the pardon ceremony at the Old State House in 2015.

Samuel Burris

4. Location - New Castle Courthouse Museum, Newcastle, DE: In 1776, New Castel, Kent, and Sussex counties declared their independence from Pennsylvania and England creating the Delaware State. Possible reenactment scenarios include, the conversation and voting that took place, or the reading of the Separation Document from the New Castle Courthouse Museum balcony, shown below:

5. Location - New Castle Courthouse Museum, Newcastle, DE: The trial of Abolitionists Thomas Garrett and John Hunn in 1848. The scenario would offer a glimpse into the court proceedings. A potential source of stock footage is the film, Whispers of Angels, produced 15-years ago by the State of Delaware and owned by the Division of Historical and Cultural Affairs.

6. Interviews

a. The contractor shall arrange and conduct interviews with five subject matter experts, all local to park and partner sites.

1. All interviews shall be filmed.

2. The length of each interview shall be at the discretion of the contractor;

however, interviews shall be no less than one-hour in length.

3. Interview questions shall be delivered to the COR no later than 21-days before filming. See Section C.IV.E.1. Shooting Script and Filming Schedule

4. Interview audio shall be recorded using a lavaliere microphone and boom shotgun microphone fed to a digital field mixer/recorder with an additional audio feed to the camera; on-camera microphone shall record synchronous guide-track audio only.

5. All interior interviews shall be professionally lit, three-point lighting at a minimum, with set-up to include pre-approved backdrop(s), style, and “look” for interview filming.

6. All exterior interviews shall be done in locations with even, natural lighting conditions that are quiet and free from human-made noise or loud natural sound. The contractor shall be responsible for securing interview locations.

7. The Contractor shall be responsible for all honorariums and fees, including travel costs, associated with conducting the interviews. Honorariums to interview subjects shall be set at $200 per person. If a Federal Government employee is interviewed, they shall not receive an honorarium or travel costs.

See Section C.IV.D.8. Filming Fees and Honorariums.

8. At the on site post award meeting, the National Park Service shall furnish the contractor with a list of subject matter experts for interviewing. Exact interview location(s) for interview filming shall be determined post award.

b. The contractor shall submit transcriptions of all interviews to the COR no later than 15 business days after an interview session.

c. Prepare and submit written response to COR review comments.

7. Stock Footage

a. All stock footage proposed for use shall be pre-approved by the COR.

1. The contractor shall perform all necessary research to locate stock footage.

2. The contractor shall submit stock footage for review in a digital format pre-approved by the COR.

3. All stock footage shall be available for use in its native format.

4. All stock footage shall meet the aesthetic and technical specifications for original footage included in this contract.

5. The contractor shall be responsible for paying all fees related to the use of stock footage in accordance with the use rights required by this contract for non-original material. See Section C. IV.E 8. NPS Release Forms and License Agreements for additional information.

8. NPS Release Form and License Agreements

a. The use of the National Park Service Release Form is mandatory for all “Talent”

(interview subjects, voiceover actors, narrators, musicians, music composers) appearing in, or providing content for, all media produced. See Attachment A, National Park Service Release Form.

b. For restricted, copyrighted material used in the productions, the contractor shall clear and negotiate price, terms, and conditions of all elements for use, including all rights with publishers and copyright holders; and pay all costs and fees. See Section G, Item 9, Rights In Data-Special Works.

c. Licenses with indemnification clauses signed on behalf of the National Park Service shall not be accepted.

d. All acquisitions of restricted material shall have documented signed agreements in the name of the National Park Service.

e. The following use rights shall be required:

1. All uses; all media; all locations; in perpetuity (or for the Life of the

Project)

F. Post Production Phase Work performed during the Post Production phase begins after all media elements have been acquired, and ends with the approval of Final Deliverables. See Section F.

Item 4 Deliverables and Destination Point. The following tasks shall be required during this phase for all media:

1. Rough Cut Edit and Edit Scripts

a. Submit a Rough Cut Edit and corresponding Edit Script in accordance with the following requirements:

1. Rough cut edits and edit scripts are required and shall include enough of the structure and content to evaluate the validity of the approach and to determine if changes are needed to enhance clarity and strengthen the goals and objectives of the program.

2. Temporary narration, only

3. Rough cuts shall be paced for the eventual addition of English and Spanish AD; and translation of the primary narration into Spanish.

4. Spanish edit scripts are required for all rough cuts subsequent to delivery of the first rough cut

5. Multiple rough cuts and edit scripts may be required until approved by the

COR.

2. Narrator and Narrator Samples

a. Submit, electronically via email, a minimum of six voice samples, three male samples and three female samples for proposed program narration (primary narrator, audio description narrator) in MPEG Audio Layer 3 (MP3) format for both English and Spanish versions. A COR and contractor agreed upon selection shall be made prior to the Fine Cut submittal.

b. Prepare and submit written response to COR review comments.

3. Music Samples

a. The contractor shall work with the COR to determine appropriate music and instrumentation for the video.

1. An original score is required.

2. Submit, electronically via email, music samples from three composers in MP3 format, which are appropriate to the tone, mood, style, and pacing of the program. A COR and contractor agreed upon selection shall be made prior to the Fine Cut submittal.

3. Original music produced under this contract become the property of the government.

a. Prepare and submit written response to COR review comments.

4. Stock Footage and Sound Effects, Existing Maps, Photographs, and Artwork

a. Prepare and submit an inventory with thumbnail images (where applicable) that accounts for the sources of all copyrighted and public domain elements (images, video, film footage, artwork, graphics, animations, music, sound effects, maps) proposed for use in the programs that shall be procured and obtained by the contractor.

b. Acquisition of high-resolution images (minimum 300 dots per inch for HD video) of any proposed photographs, illustrations, maps or other graphics to be used in the final videos, shall be the responsibility of the contractor.

c. Prepare and submit written response to COR review comments.

5. Lower Thirds and Other On-Screen Text

a. Submit, electronically via email, samples of the proposed font and design style for lower third name identifications and other on-screen text including proposed font for SDH.

6. Fine Cut Edit and Edit Script

a. Submit a Fine Cut Edit and corresponding Edit Script for English and Spanish versions in accordance with the following requirements:

1. Fine Cut…