Attachment_B-Specific_Requirements_for_Completion_Report.pdf

ATTACHMENT B

Specific Requirements For Completion Report

The contractor shall submit an electronic file of the entire completion report on CD and hard drive detailing information about the program and all elements used within all programs. In addition, the contractor shall submit all materials in acid-free archival storage boxes. Each box shall have an attached lid and shall not exceed 15" x 12.5" x 10."

The Completion Report shall contain the following information:

1. Title: Full title of all programs

2. Media Numbers: Assigned NPS numbers and park acronym (will be provided by COR).

3. TRT: Total running time of each program

4. Contract Number

5. Client: National Park Service

6. Completed: Date programs completed

1. Formats: Master formats delivered of final programs. Also state accessibility features for each master

2. NPS Producer/COR: State name

3. Contract Production Company: List the full name of company

11. Purpose of Shows: A brief paragraph stating overall theme of each program

12. Use Rights: Per program, identify what type of use rights were purchased.

All original Release Forms, Licenses, Contracts (in hard copy as well as electronically) shall be included.

13. Narration: State the names of all narrators and character voice actors, restrictions, if any, and type of clearances acquired

14. Music: State music used (i.e. original composition, library music, etc). Identify name, restrictions, if any, and type of license acquired (i.e. license, permission letter, clearances). If multiple music selections have been used, identify the source, restrictions, and license as well as the time code of the selection within the final programs.

15. Other Talent: State any other talent used, including interviews, restrictions, if any, and kind of clearances acquired (i.e. license, permission letter, etc.).

16. Original Footage Format: List all original cameras, formats and other pertinent information, such as the selected frame rate.

17. Original Footage and Sound Logs

18. Footage: The purpose of this list is an accounting of all shots used in the programs and whether or not the shots are restricted. It is recognized that programs with longer running times may have hundreds of associated shots.

Shots, if identifiable as a group may be noted in this manner. For example, if multiple shots of a natural environment and/or the interior of a historic house have been use in the program, the list may simply state, “all exterior and interior shots of Independence Hall were shot for this production and are in the public domain.” However, for all shots that are restricted, the location within the program(s) and timecode shall be noted. Again, if the same kind of material has been used, a general statement may first be given and then the individual shots listed.

19. Graphics: State the type of graphics used and any general restrictions. The following information shall be included: graphic thumbnail, title and description, use rights, time code or location within program of the image contained in final program, format of image used, location of original image used, and miscellaneous notes.

The thumbnail shall be no smaller than 120 pixels wide for landscape orientation and 80 pixels wide for portrait orientation. Both shall be 72 dpi.

20. The contractor shall submit all production elements gathered for this production, including research material.

21. Government-Furnished Property: At the conclusion of the project, all GFP shall be returned to its source—typically the park point of contact and/or COR.

Copies of correspondence verifying the return of materials shall be provided in the close-out report

22. All original artwork, graphics, photographs, slides, transparencies, or other source materials created for the production.

23. Credits: A listing of credits as they appear in the programs. This information should only include sources used in the productions, not all sources considered.

24. Final Text and Scripts: The final approved text and scripts shall be provided.

The scripts shall also be annotated to include footage and images used in conjunction with the narration.

25. Sequence Information: This section shall include the Edit Decision List (EDL) of the completed shows.

26. Source Materials and Detailed Logs: List all materials included in the final deliverables. Identify each item. If multiple boxes are delivered, identify which box the item is in. Briefly describe the general contents of the item. Note whether the item (or any part of the item) is restricted. Note if the item or portions of a particular item have been used in the program.

27. Total number of boxes delivered: List the number of boxes delivered. All boxes submitted should be labeled with the park acronym, media number, and discreet box number within the series (i.e. 3 of 5).

End.