Cover_letter.pdf

November 9, 2018

Solicitation Number 140P1119R0004 Audiovisual Production Services for First National Historical Site in Delaware

In accordance with Federal Acquisition Regulation (FAR) Part 15, enclosed is a competitive requirement to provide one 12 minute orientation video in English and Spanish for First State National Historic Site in Delaware. Work shall be completed in accordance with the Scope of Work consisting of 48 pages, and all attachments listed in Section J.

Questions pertaining to this solicitation are due no later than 10:00 am EST on November 19, 2018. Questions received after this date and time will not be entertained. All questions submitted shall reference specific parts of the solicitation including page numbers. Questions must be submitted in writing to the Office of Acquisition Management, to the attention of Jason Albright at jason_albright@nps.gov or fax to (304) 535-2921 and Tiffanie Lugo at tiffanie_lugo @contractor.nps.gov or fax (304) 535-6424. Oral communication/telephone communication is unacceptable. Questions submitted through FedConnect or FedBizOpps will not be entertained. An amendment will be issued to answer all questions received in response to this solicitation.

Prepare and submit, in writing, a proposal for performance of the work which shall contain the following:

1. Completed SF 26 and a detailed cost breakdown on Attachment J, Contract Pricing Form

(including all labor, materials, equipment, travel, facilities, postage, and shipping), and Completed Payment Schedule in Section G. Total price contained in offer shall be submitted as a whole dollar amount, without cents.

2. Acknowledgement of any amendments issued. Acknowledgement shall be made by originally signing and returning one copy of the amendment(s).

3. Other pertinent information which may have a bearing upon selection, including deviations and/or exceptions. Deviations and/or exceptions may render a proposal unacceptable.

It is our policy in the solicitation and negotiations of contracts of this type to secure the best qualified offeror to perform the work. We intend to review all proposals received in the most objective manner possible, employing the Technical Evaluation Criteria identified in Section M.

Evaluation will be conducted in accordance with the methodology described on Page M-4. Please follow the guidelines in Section L for the preparation of both your technical and business management/cost proposals.

The National Park Service considers an offeror's past performance to be an important consideration in the evaluation of proposals for this contract award. Therefore, your proposal submission must include information relating to your firm's past performance on similar contracts.

mailto:jason_albright@nps.gov mailto:edith_offutt@contractor.nps.gov mailto:edith_offutt@contractor.nps.gov

The National Park Service will collect evaluations from the clients or customers listed in your proposal during the evaluation phase of this procurement. A suggested letter to send to your clients or customers informing them of this is enclosed. Use of this letter will help us to speed up the evaluation and award process. Now, more than ever, in the face of increasingly limited resources, the National Park Service intends to make use of past performance information in deciding which offerors are most capable of delivering the greatest value to the American public.

Offerors who contact anyone regarding this project, other than personnel within the Office of Acquisition Management, Harpers Ferry Center, will automatically be excluded from competition.

Proposals shall be mailed to: National Park Service, Harpers Ferry Center, Office of Acquisition Management, Attention: Jason Albright, Contract Specialist, P.O. Box 50, Harpers Ferry, West Virginia 25425-0050; or handcarried and/or delivered via courier to: National Park Service, Harpers Ferry Center, Office of Acquisition Management, Attention: Jason Albright, 67 Mather Place, Harpers Ferry, West Virginia 25425. Facsimile offers shall not be accepted.

Proposals must be received no later than 10:00 a.m. ET on December 11, 2018. The envelope shall be marked as follows: "Solicitation Number 140P1119R0004, Audiovisual Production Services for First State National Historical Site.”

Sincerely, /s/ Jason Albright

Jason Albright Contract Specialist

Sample Client or Customer Authorization Letter

Dear “Client or Customer”:

We are currently responding to a National Park Service Request for Interpretive Video Production.

They are placing an increased emphasis in their procurements on past performance as a source selection factor. They are requiring that clients or customers of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries. Our proposal is due to the National Park Service on June 29, 2018, so they will most likely be contacting you in early July 2018. They will need a prompt response in order to evaluate and award a contract for this work.

We have identified Mr./Ms. of your organization as the point of contact based on their knowledge concerning our work. Mr./Ms.__________ has been identified as an alternate. Your cooperation is appreciated. Any questions may be directed to .

Sincerely,