UPDATED_SOW_0001.docx

Statement of Work For Regional Advisory Council and Federal Subsistence Board Meeting Materials 508 Compliance, Layout and Design For the Office of Subsistence Management

Office of Subsistence Management U.S. Fish and Wildlife Service 1011 E. Tudor Rd. MS 121 Anchorage, AK 99503

Background Statement: The Office of Subsistence Management (OSM) is responsible for implementing Title VIII of the Alaska National Interest Lands Conservation Act (ANILCA) through a fast-paced public regulatory process. Ten Regional Advisory Councils were established by ANILCA and charted under the Federal Advisory Committee Act (FACA). ANILCA implementation requires publicly held meetings for 10 Regional Advisory Councils held twice a year and multiple Federal Subsistence Board (Board) meetings held throughout the year. As a part of the public process, all meeting materials are required to be made available to the public, including the public with disabilities. To fulfill this requirement all meeting materials must be printed as hard copies and posted on the Federal Subsistence Management Program website. All documents posted on a Federal website must be compliant with Section 508 of the Rehabilitation Act.

Typically, meeting materials and meeting book production was done by OSM staff. However, due to multiple vacancies in OSM, we have an immediate urgent needs to contract these essential and required projects out through the end of our 2023 winter meeting cycle. This will assist us with public meeting materials preparation for the upcoming Regional Advisory Council and Board meetings.

Objectives:

· To fulfill mandates of ANILCA by providing materials to the Board, a decision making body, the Councils, advisors to the Board, and the public participants, including participants with disabilities, of the meetings on matters related to the subsistence uses of fish and wildlife

· To fulfill the requirement of FACA to practice maximum openness regarding the work of the Regional Advisory Councils and to provide on-line access to the RAC meeting materials for the public.

· To fulfill requirements of the Rehabilitation Act Section 508 to develop and maintain documents on-line accessible for people with physical, sensory, and cognitive disabilities.

Scope of Work:

· Check all meeting materials provided by OSM for Section 508 compliance

· Convert meeting materials that are not compliant into Section 508 complaint documents

· Compile Section 508 compliant documents in a predetermined order into meeting materials books (books)

· Furnish books layout and design including:

· covers (design cover template is provided in Adobe Illustrator format)

· table of contents

· headers and footers

· page numbering

· Produce draft books compilations in a .PDF format for initial OSM review by the predetermined date (schedule to be provided upon the issuance of contract)

· Incorporate any OSM edits into the draft books compilations and submit to OSM for a final review and approval by the predetermined date (schedule to be provided upon the issuance of contract)

· Produce final printer ready .PDF files for all meeting materials (books and supplemental)

· Produce final Section 508 compliant files for web posting of every book and supplemental materials Technical specifications:

· Layout for paper format A (8.5”x11”) double sided

· No bleeds or foldout throughout all books

· Estimated number of pages per book may range between 200 and 800 pages

· Estimated number of pages of supplemental materials per meeting (est. 21 meetings) may range between 50 and 300 pages

· Electronic .pdf files for web posting need to be Section 508 compliant and may not exceed 10MB; some book files may need to be broken in volumes to fulfill this requirement

· Electronic .pdf files for printer will need to be formatted for high qualify print Deliverables:

· 508 compliant meeting materials books for the 10 fall 2022 Regional Advisory Council meetings

· 508 compliant supplemental materials for 10 fall 2022 Regional Advisory Council meetings

· 508 compliant meeting materials books for the 10 winter 2023 Regional Advisory Council meetings

· 508 compliant supplemental materials for 10 winter 2023 Regional Advisory Council meetings

· Two 508 compliant meeting materials books (consensus and non-consensus agendas) for the January 2023 Board meeting

· 508 compliant meeting materials books and supplemental materials for the July/Aug 2023 Board work session Period of Performance: August 01, 2022 – July 31, 2023 Place of performance: Anchorage, Alaska Resources: OSM will furnish

· Book documents, to include supplemental materials, in various formats (MS Word, .PDF, PowerPoint, etc.)

· Agendas and lists of the book documents order

· Previous meeting book samples

· Template for the covers in Adobe Illustrator format

· Public domain photos to be used on the covers

· Review of the draft layout and design of the meeting books