Attachment_VI-Amendment_0006__0006.pdf

(x)

140F0421R0025 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

F04

Atlanta GA 30345-3319

1875 CENTURY BOULEVARD, SUITE 310

DIV OF CONT & GRANT SVCS

F04

Atlanta GA 30345-3310

SUITE 310

1875 CENTURY BOULEVARD

FWS, DIVISION OF CONTRACTING AND GR

06/08/20210006

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/11/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of Amendment No.0006 is to incorporate additional site visit notes and extend the proposal due date from July 8, 2021 to July 15, 2020.

PROPOSAL DUE NO LATER THAN July 15, 2021@:5:00 PM Eastern.

All terms or conditions of the solicitation remain unchanged.

Government Point of Contact regarding Technical & Site Question:

Teresa Walter, PE

National Conservation Training Center

Facility Ops

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Rachel Williams

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140F0421R0025/0006

689 Conservation Way

Shepherdstown, WV 25443 desk: 304-876-7317 cell: 681-260-0558

Legacy Doc #: FWS

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

MEETING MINUTES

Date: 07/01/2021

RE: Pre‐Proposal Site Visit – Solicitation 140F0421R0025 – NCTC Pavement Maintenance 2021

Location: NCTC, Shepherdstown, WV

Issue Date: 07/07/2021

Submitted By: Teresa Walter

In Attendance: See attached Attendance Sheet

PURPOSE

The purpose of the meeting was to provide perspective contractor’s of the referenced solicitation the opportunity to see the project site prior to submitting proposals.

ITEMS DISCUSSED

The meeting began with introductions and going through the items on the attached agenda. For item #6 of the Agenda, Construction Overview by Project Manager, the attendees drove the site on their own and visited each roadway and parking lot per their preference.

ACTIONS

As a result of the site visit and questions received subsequent to the visit, perspective contractors shall note the attached amendments.

United States Department of the Interior

U.S. FISH & WILDLIFE SERVICE

National Conservation Training Center 698 Conservation Way

Shepherdstown, WV 25443

Date: 01 July 2021

Subject: Site Visit, NCTC Pavement Maintenance 2021, Shepherdstown, WV

Reference: Solicitation 140F0421R0025

1. SIGN IN:

Print name, company, and sign clearly on the sign in sheet.

2. INTRODUCTIONS:

a) Contracting Officer:

Rachel Willams

Contracting Specialist JoAnn Mallory Phone: 404-679-7274 E-mail: joann_mallory@fws.gov

Project Manager and Contracting Officer’s Representative:

Teresa Walter Phone: 304-876-7317 E-mail: teresa_walter@fws.gov

3. COMMUNICATIONS:

All communication shall be in writing (email is acceptable). All verbal questions during the site visit shall be followed with the question in writing by the contractor. All questions and answers will be disseminated by amendment through sam.gov.

Please email the Contracting Officer/Specialist and the COR with any questions.

Amendment items shall include but are not limited to the following:

a) Site visit meeting minutes and attendance roster.

b) Contractor’s written questions.

Remarks and explanations at this meeting do not qualify the terms of this solicitation if it is not addressed in the amendment. The only official changes to the existing solicitation documents will be issued by amendment.

Please monitor for amendments under the Contract Opportunities section in sam.gov. The hyperlink for the website is, https://sam.gov/content/home. Notification of amendments with all documents/attachments will be provided there.

4. SOLICITATION INFORMATION:

a) Solicitation Requirements: This solicitation is issued as an Unrestricted Request For Proposal. The Lowest Price Technically Acceptable contracting method will be used to evaluate proposals. The evaluation criteria are stated in Section M of the RFP.

b) Subcontracting: Information regarding limitations on subcontracting are provided in FAR clause 52.219-

14. To the maximum extent practicable, opportunity should be given to small businesses to participate as subcontractors; however, this does not preclude large businesses from also subcontracting.

c) Magnitude: The magnitude of the project is between $500,000.00 and $1,000,000.00.

d) Bonds: A Performance Bond and Payment Bond will be required. The penal amount of performance and payment bonds at the time of contract award shall be 100 percent of the original contract price, and shall be provided within 10 days after contract award.

e) Offers: The solicitation closes on July 8, 2021 at 5:00 pm EST. Any and all amendments must be acknowledged per the solicitation documents with the offer.

f) Award: This acquisition will result in a single fixed price construction contract. Award shall be made to the responsible offeror whose bid, conforming to the solicitation, will be most advantageous to the Government, considering the evaluation factors included in the solicitation.

5. ESTIMATED SCHEDULE:

The schedule for this project is as follows:

Solicitation Close 8 July 2021 at 5:00 pm EST Contract Award 19 July 2021 (estimate)

Notice to Proceed 5 Calendar Days after Award Completion of Construction 120 Calendar Days after Notice to Proceed

6. CONSTRUCTION OVERVIEW BY PROJECT MANAGER:

a) Baird Drive

b) Red Lot

c) Daycare Lot

d) Entry Lots

e) Blue Lot

f) Green Lot

g) Yellow Lot

h) Orange Lot

i) Captain Hendrix Drive

j) Grey Lot

7. END OF SITE VISIT

QUESTIONS & RESPONSES

1. Question: Detail 1 ‐ The 2.5' wide removal and replacement is going to be very expensive and will likely cause problems in the future due to the 1" thickness of the overlay over the edge of the repair. This will likely crack in a short amount of time.

Response: See updated detail attached, SKETCH ‐ OVERLAY TRANSITION AT C&G. (OTHER

TRANSITIONS SIMILAR)

2. Question: Detail 2 ‐This detail has the same issues as Detail 1.

TRANSITIONS SIMILAR).

3. Question: In addition to the same issues as Details 1 and 2, Detail 3 will cause a grade break in the travel lane of the roadway. This will prevent snow plows from touching the entire width of the lane so your lane will never get plowed clean.

TRANSITIONS SIMILAR) .

4. Question: Are metal risers acceptable for extending MH and other utility access covers?

Response: Yes

AMENDMENT ITEMS

Date: 07/07/2021

RE: Solicitation 140F0421R0025 – NCTC Pavement Maintenance 2021

REPLACE: Item number 1, under the Captain Hendrix Drive Site Specific Scope of Work, to read:

1. Remove failed asphalt (pothole) located at the very east end of Captain Hendrix Drive (5 feet east of the maintenance yard gate), as necessary, to completely remove pothole and adjacent damaged asphalt and replace with new, uniform, bituminous asphalt pavement section.

REPLACE: Detail 1, sheet 11 with the attached SKETCH ‐ OVERLAY TRANSITION AT C&G. (OTHER

TRANSITIONS SIMILAR).

Transitions shown in Details 2 and 6, sheet 11, shall be changed to be similar as shown on the attached.