Attach-1-REVISED_SOW_0001.pdf

STATEMENT OF-WORK OF DESIGN/BUILD SERVICES

FOR Replacement of Boat Ramp and Basin Entry

Bulkhead At The

Mackay Island National Wildlife Refuge

6/17/2021

1. GENERAL

a. Remove and dispose of existing boat ramp and basin entry bulkhead.

b. Design/Build boat ramp and basin entry bulkhead. Project consists of approximately 600 square feet of boat ramp and 240 lineal feet of vinyl sheet piling and vinyl cap (See below photos- scroll down the bottom page).

c. Maximum Project Price: The design and construction should not exceed the budget of $109,000.00. This number shall include all design services and all construction and demolition activities for the project, all site development and utilities. NOTE: The construction portion of the contract is subject to the availability of Government funds. If the construction portion of the contract exceeds the funding shown above and additional funds cannot be provided to perform the construction, the construction portion of the contract will be terminated for the convenience of the Government.

d. PERIOD OF PERFORMANCE: 300 working days from date of award for the design and construction.

e. John Loving will be the Contracting Officer’s Technical Rep. (COTR) FOR SOW questions please contact him at Telephone: (404) 638-8481. Email:

john_loving@fws.gov.

f. For a site visit please contact Mike Hoff Refuge Manager at 757-615-5144 cell office 252-429-3100 email mike_hoff@fws.gov to arrange a site visit.

g. NOTE site visit is not mandatory.

2. DESIGN SERVICES

a. General Requirements

i. Basis of Design: Design in accordance with all applicable Federal, State and Local codes and regulations (latest edition at the time of contract award) with the following establishing the minimum requirements:

ii. Site/Topographic Survey: Perform site and topographic surveys as necessary to design the building and all site improvements. Surveys shall be prepared by a Registered Land Surveyor, licensed to practice in the State of North Carolina. The stamped survey shall be incorporated into the construction drawings as an Existing Conditions sheet. The cost of the mailto:john_loving@fws.gov mailto:mike_hoff@fws.gov survey shall be included in the contract. For payment purposes, the Design/Build firm shall provide to the FWS Engineering Project Manager a stamped copy of the survey as proof of survey.

iii. Geotechnical Investigation: Obtain subsurface soil data as necessary to design the project. Subsurface soil investigation shall be made by an independent testing laboratory. The written report on the subsurface soil investigation shall be prepared and sealed by a Registered Geotechnical Engineer licensed to practice in the State of North Carolina.

iv. Drawing Standards:

1. The contractor is required to have a State of North Carolina licensed PE furnish, deliver and stamp the following:

2. A 35% Design schematic to the Contracting Officer (CO) and Contracting Officer’s Technical Rep. (COTR) via FWS Submittal Form for the COTR to review and approve.

3. A 65% Design with a Construction cost estimate to the

Contracting Officer (CO) and Contracting Officer’s Technical Rep.

(COTR) ) via FWS Submittal Form for the COTR to review and approve. NOTE: The construction estimate will be reviewed but not approved.

4. A 100% Design with a Final Construction cost estimate to the

Contracting Officer (CO) and Contracting Officer’s Technical Rep.

(COTR) ) via FWS Submittal Form for the COTR to review and approve. NOTE: if the construction estimate is with budget, a Notice to Proceed will be issued once a construction schedule is sent to the CO. If the final construction estimate exceeds the budget, additional funds will be sought, but if sufficient funding cannot be obtained, the construction portion of the contract will be terminated for the convenience of the Government.

5. Furnish full, complete, accurate and coordinated civil engineering and structural engineering working drawings and schedules.

6. All drawings shall be prepared using an autocad software product capable of providing electronic files in .dwg and .pdf formats. As part of the final submittal, provide compact disk(s) of all drawing files (.dwg & .pdf). Include all associated files such as .ctb, .stb and .pc3, .pmp files as well as all referenced files attached to and corresponding to each final .dwg file. Adobe .pdf files of each .dwg file shall be submitted on compact disks at the final submittal

7. General: Ensure that drafting and lettering on all drawings is done clearly and to a scale that promotes accurate communication of the subject information.

8. Sheet size: 24" X 36" with 2 inch borders on three sides and 1½ inch border on the binding side.

9. Lettering size: 1/8" (actual size) minimum height.

10. Minimum scale of floor plans: 1/8"=1"-0".

11. Title Blocks: The D/B shall use a generic USFWS Cover Sheet and Title Block for their sheet sizes. Company and project team information can be presented as desired on the generic sheets.

12. Index to drawings: on first sheet (Title Sheet).

13. Location/Vicinity map: On first sheet (Title Sheet).

14. Project Number: Place FWS furnished Project Number on each drawing sheets in the appropriate place in each title block.

15. Asset Numbers, Work Order Numbers, etc: Place FWS furnished asset numbers and other data on the Title Sheet as directed by FWS Project Manager.

16. Graphic Scale: All drawings shall have a graphic scale in both English and Metric units for all scales used on that sheet.

17. Arrange all categories of drawings, i.e.; A-1, A-2, A-3; M-1, M-2, M-3, etc. so that individual buildings and their respective plans, sections, details, etc. within that category are grouped together in such a way that they can easily be separated or removed from the drawings. Do not mix one building’s details with another.

v. Specification Standards:

1. Specifications shall be written specifically for this project. Provide compact disks containing all specification sections with the final Contract Document submittal. Note: Copy the specifications onto compact disks as a single document (file) and copy each section as a separate document (file). Adobe .PDF files of each specification section shall be submitted on compact disks at the final submittal. If a proprietary software program is used, the final specification submittal shall be exported to Microsoft Word for inclusion with the 95% and As-Built drawings.

2. FWS will provide Division 1 specifications.

3. References to “Owner” shall be changed to “Government”.

4. References to “Architect” or “Engineer” shall be changed to

“Contracting Officer”.

vi. Statement of Estimated Maximum Price: Submit a construction price estimate with the 65% design submittal.

vii. Permit Responsibility: The Design-Builder shall obtain and pay for any permits for the prosecution of the Work and shall identify the applicable permits required within 30 calendar days of date of award to the Contracting Officer (CO) and Contracting Officer’s Technical Rep. (COTR) via email.

3. Design Process

a. Design Schedule.

1. A projected schedule of design review meetings, design submittals, product submittals, and milestones shall within 30 calendar days of date of award to the Contracting Officer (CO) and Contracting Officer’s Technical Rep. (COTR) via email.

2. There will be a minimum of three on–site design phase meetings at the Refuge: A Design Kickoff Meeting; a Schematic Design (35%) Review Meeting; and a Design Development (65%) Review Meeting. The 100% review will be through submittals to the FWS Engineering Project Manager unless otherwise indicated in this Statement of Work.

3. The Design Phase will conclude with an acceptable set of construction documents and submittal information as indicated in Section 2.17.

b. Design Review Meetings: Periodically meet with FWS representatives to review the design and discuss and resolve issues. The design shall be refined and developed so that the Design/Builder can move forward to the next phase of the process. Meeting times and locations shall be as agreed to by D/B and FWS, but generally there will be a minimum of three on–site project design phase meetings at the Refuge: A Design Kickoff Meeting; a Schematic Design (35%) Review Meeting; and a Design Development (65%) Review Meeting. Meeting Notes will be made by the Design-Build Contractor and distributed to his Design consultants, the Contracting Officer, the FWS Engineering Project Manager, and the Refuge Manager. After review by the FWS Engineering Project Manager, notes will be corrected if necessary by the Design-Build Contractor and redistributed to the same group named above.

c. The Design-Build Contractor shall provide his Project Manager to attend this meeting. The purpose of the meeting will be to review the design program, discuss the requirements of the project, verify existing conditions and start the schematic or conceptual design process. Meeting minutes shall be kept and distributed by the Design-Build contractor within 72 hours of the meeting. The final minutes shall become part of the official contract file.

d. Schematic Design (SD) 35%: Develop a feasible and acceptable solution that can be constructed within the stated project budget. Prepare and submit a SD submittal for Government review and comment. A Design Review Meeting for this submittal will be held at a location designated by the Contracting Officer, attended by the Design-Build contractor, site designer (Civil Engineer), and Project manager.

Provide a preliminary estimate of the construction cost. Estimate at a minimum shall use the Uniformat breakdown of construction systems or any similar industry standard format and may be expanded at Design/Builders option. Add appropriate contingencies for items and systems not yet designed and for changes or unexpected conditions that may be encountered during construction. Meeting minutes shall be kept and distributed by the Design-Build contractor within 72 hours of the meeting. The final minutes shall become part of the official contract file.

i. Deliverables: Four sets of the following items shall be present and submitted to the FWS Project Manager 5 days prior to this design review meeting.

1. Coordinated Construction Documents drawings, specifications, developed to the 35% phase. These documents shall be reflective of any geotechnical investigation work and survey data obtained for the project.

2. Sealed copies of the Geotechnical Report

3. Record copy of the previous meeting’s accepted minutes.

4. Updated Design/Build Management Plan

5. Draft Specifications

6. Design Narrative with Calculations

7. Estimated Construction Cost

8. Documentation of the design modifications and cost savings achieved during the design / build process VE review.

e. Design Development (DD) 65%: Fully define and develop Schematic Design incorporating Government SD review comments. At the end of Design Development, all major building systems should be defined in sufficient detail so that the Government has a complete understanding of what is included. All major issues and system questions should be resolved and approved. All that remains is design production and the completion of Construction Documents. Prepare and submit a DD submittal for Government review and comment. A Design Review Meeting for this submittal will be held at a location designated by the COTR, attended by the Design-Build contractor, his site designer, and USFWS Project Manager. Prepare a detailed construction cost estimate in Uniformat breakdown of building systems or any similar industry standard format.

i. Deliverables: Four sets of the following items shall be present and submitted to the FWS Project Manager 5 days prior to this design review meeting. Note that failure to fulfill this list of elements may delay payment for the 65% phase until all documents are received.

1. Coordinated Construction Documents, drawings, specifications, developed to the 65% phase. These documents shall be reflective of any geotechnical investigation work and survey data obtained for the project.

2. Record copy of the previous meeting’s accepted minutes.

3. Draft Specifications

4. Design Narrative with Calculations

5. Estimated Construction Cost

6. Documentation of the design modifications and cost savings

f. Construction Documents (CD) 100%: Develop drawings and technical specifications that fully describe the work to be constructed and that are suitable for procurement of construction services. Incorporate Government review comments. Prepare and submit a Construction Document submittal for Government review and comment. Develop a document that outlines items in the firm, fixed construction price, including separate line item costs and using unit prices and quantities for all materials and labor for the project. Submit all drawings, specifications, Engineering calculations and other required data to the FWS Engineering Project Manager for distribution to the Station and Contracting Officer for review. Submit the detailed, firm, fixed, construction price including separate line item costs and using unit prices and quantities for all materials and labor for the project to the Contracting Officer with a copy to the FWS Engineering Project Manager. The Government will require a maximum of 10 working days for review of these documents. During this phase of Government Review, the plans will be analyzed for constructability and for safety/code issues identified by the Government

i. Deliverables: Four sets the following items shall be submitted to the COR upon completion. Note that failure to fulfill this list of elements may delay a construction NTP and payment for the 95% phase until all documents are received and accepted by the Contracting Officer as fulfilling the design phase.

1. Coordinated Construction Documents, drawings, specifications, developed to the 100% phase. These documents shall be checked for accuracy and stamped by the design professionals responsible for the work.

a. Printed Documents: Provide stamped blackline sets of drawings. Provide copies of written specifications.

b. Electronic Documents: Provide a flash drive containing all design data and files.

2. Record copy of the previous meeting’s accepted minutes.

3. Design/Build Management Plan. This Plan will need to address the RFI and Submittal Process as well as the frequency/level of involvement of the FWS Engineering Project Manager..

4. Design Narrative with Calculations

5. Develop a document that outlines items included in the firm, fixed, construction price, including separate line item costs and using unit prices and quantities for all materials and labor for the project.

6. Sustainable Design List: Compile a list of all “Sustainable Design” elements included in the project. The list shall be cross-referenced to specification section or drawing detail as applicable.

7. Documentation of the design modifications and cost savings

8. Drawings and written specifications for construction. The drawings and specifications shall be coordinated with all contract documents prior to submission.

a. The Government will provide any review comments within

10 working days of receipt of the 100% construction document package. Once the Design/Builder has addressed the government’s review comments to the drawings and written specifications, the Design/Builder will provide (4) stamped sets of printed drawings and specifications marked “FOR CONSTRUCTION”.

4. CONSTRUCTION SERVICES

a. GENERAL

b. Electronic Documents: Provide a flash drive containing all construction documents, design data and files.

c. After government acceptance of these documents, no changes will be allowed without Contracting Officer approval.

i. Possess and maintain, for the duration of this project, a state license as a general contractor in the State the project is located, if required by the state.

ii. Provide supervision, labor, materials, equipment, tools, construction equipment and machinery, inspection, testing, start-up, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work.

iii. Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours.

iv. Design-Builder is responsible for quality control of its own work and work performed by its subcontractors and their sub-subcontractors. Provide and pay for the services of an independent construction materials testing laboratory accredited by an acceptable laboratory accreditation authority.

Laboratory shall sample and test materials and perform required special inspections. Laboratory shall be authorized to perform work in the state where project is located. Government may reasonably object to Design- Builder's selection of laboratory.

v. Furnish all temporary facilities and utilities needed including heat, light, power, water, telephone, sanitary facilities, job offices, material handling equipment, temporary construction aids, and storage enclosures. The Design-Builder is responsible for all temporary connections and disconnections. Government furnished electricity is not available for Design-Builder’s use.

b. COMMUNICATION

i. The intent of the Design/Build process is for the D/B firm to address all

RFI’s and Submittal Reviews for compliance with the construction documents. This allows the Design/Builder to maintain Quality Control.

However, in this process, the FWS Project Manager must be in the information loop for Quality Assurance purposes.

1. RFI Process: Unless a more stringent protocol is accepted in the

Design/Build Management Plan, the Design/Builder shall utilize the following protocol:

a. Utilize a RFI Form: All supplemental information and answers to questions shall be documented on Request for Information (RFI) forms. The Design-Builder may use any format they choose for the Request for Information form but all shall be identified with the words “Request for Information” at the top of the form along with the Government Contract Number, Project Location, Project Title and the Design-Build Contractor’s Name.

b. Numbering: RFI’s shall be sequentially numbered, logged and filed and shall be part of the Closeout Documents submitted to the Government.

c. FWS Concurrence: As RFI’s are generated and answered, submit copies to the COR for review within 2 business days for concurrence via email .pdf format. A non-response from the COR within 4 days of receipt of the RFI will signify concurrence with the RFI answer. If the RFI is sent on a Friday, then Saturday and Sunday do not count as business days.

d. RFI Files Onsite: The Site Superintendent shall maintain a file of RFI changes. This RFI file shall be subject to inspection by the FWS without advance notice.

2. Submittals: The contractor shall utilize the following protocol.

a. Utilize a Submittal Register

b. Numbering: Submittals shall be sequentially numbered.

A completed submittal register shall be submitted with the Project Closeout Documents.

c. All submittals will use the FWS Submittal Form.

c. PAYMENT PROCEDURES

i. Progress payment can be made via IPP.GOV based upon the percentage of work completed using the FWS Payment Application of which be uploaded in the IPP.GOV electronic system for payment.

d. PROJECT SAFETY

i. The Design-Builder shall have the ultimate responsibility for safety on the project site at all times, andcomply with Occupational Safety and Health Administration (OSHA) 29 CFR 1926, 1910; and other contract clauses.

ii. Initiate and maintain, throughout the performance of this contract, an effective safety and health program that provides adequate policies, procedures, and practices to protect employees from, and allow them to recognize, job-related safety and health hazards. The program shall include provisions for the identification, evaluation, prevention and control of general work site hazards, specific job hazards, and potential hazards that may arise from foreseeable construction methods and conditions, as well as providing a competent person to conduct frequent and regular inspections. Each employee (Design-Builder and subcontractors) must be instructed in the recognition and avoidance of unsafe conditions and the regulations applicable to the work environment.

iii. Provide barricades and warning devices as necessary to safeguard the public, workers, and government personnel. Where project work affects public roads, provide signage in accordance with the current edition of the Manual on Uniform Traffic Control Devices (MUTCD) as published by the US Department of Transportation, Federal Highway Administration.

e. Closeout Procedures

i. Final Inspection: Submit a request in writing to the CO requesting the Final Inspection. Notify the COR at least 10 calendar days prior to the anticipated date of completion of all work. The COR will proceed with Final Inspection as promptly as practicable. The time required for such Final Inspection and for making any corrections as a result thereof shall be included in the contract performance time. The Design-Builder representative responsible for the work shall be present at the Final Inspection and shall submit a preliminary list of unfinished work prior to Final Inspection. See Section E of the solicitation /contract.

f. Closeout Documents

i. Operational Permits: Provide copies of all approved operational permits.

Include a list of all monitoring requirements and monitoring frequencies.

ii. Submit list of all “Sustainable Design” elements included in the project.

iii. Submit a full size set of red-lined drawings and complete set of specifications that clearly indicates the as-constructed work. As-constructed drawings shall be in .dwg and .pdf format and noted as ‘Final Construction/As-Builts’ in the revision block. Submit one set of final working drawings, one set of reproducible drawings showing as-constructed conditions, and one electronic set complying with FWS CAD Standards. Professional stamps shall be on the Final As-Built drawing sheets

iv. Submit fully executed manufacturer's standard material, product, and equipment warranties.

v. Submit any requested regulatory-agency clearance documents indicating the work complies with their requirements such as finalized plumbing/gas/electrical inspections.

vi. After completion of the work and prior to final payment, submit a Release of Claims (Form DI-137 provided by the Contracting Officer), properly executed by the Design-Builder, releasing claims against the United States arising out of this contract, other than claims specifically excepted from the operation of the release. See Section I of the solicitation /contract.

5. SPECIFIC PROJECT REQUIREMENTS

a. Project Work site is accessible from existing roads. Roads, parking lots, and walkways subject to interference by the work shall be kept open in a manner that provides for safe public use.

END OF STATEMENT OF WORK