RFQ_No_140D0419Q0180_Attachment_I_SOW.pdf

RFQ No. 140D0419Q0180

STATEMENT OF WORK

U.S. COAST GUARD NATIONAL MAINTENANCE CONTRACT

1.0 BACKGROUND

This Statement of Work (SOW) sets forth the requirements for support of scheduled preventive annual maintenance, spare parts support, and post-deployment inspection, repair, and refurbishment for the Coast Guard owned environmental emergency response equipment at various prepositioned equipment sites. The caches of equipment support responses to oil spill and disaster relief incidents. The Waterways Operations Product Line (WOPL) is responsible for national oversight of the equipment maintenance program and the implementation and management of a national integrated logistics system for prepositioned equipment.

2.0 OBJECTIVE

This National Maintenance Contract (NMC) will cover scheduled Preventive Maintenance (PM), post-deployment refurbishment/recapitalization, and unscheduled repair of equipment at all sites. A comprehensive PM program plays an important role in the upkeep and timely repair of mission critical equipment. Without adequate maintenance support, it is uncertain that the equipment will be consistently reliable for response deployment.

3.0 SCOPE

3.1 Support Requirements:

The NMC preventive maintenance schedule and associated Prepositioned Equipment Site Map provides the current sites that will require maintenance (PM) for contract year (CY) 2019. On-site visits are done on a contract year basis, from the beginning of March to the end of February, to allow for continuous/seamless activity regarding Contractor support. The Preventive Maintenance Visit Schedule for CY 2019 is provided. (Refer to applicable document number two (2)). This schedule includes annual visits to the various sites housing Vessel of Opportunity Skimming System (VOSS), Spilled Oil Response System (SORS), and Strike Team oil spill response pumping, skimming & containment equipment, Oil Spill Response Technician (OSRT) Training and Level 3 Spares warehoused equipment. Note, the preventative maintenance visits are tentatively scheduled to begin the same month as contract award (August 2019), with the first visit being Port Huron, MN. The number of caches of equipment totals twenty-seven at various CONUS and OCONUS locations. (Refer to applicable document number three (3).)

The NMC Requirements applicable document number five (5) provides an overview of the NMC requirements and equipment types. The specific maintenance activities to be supported under this contract include:

Preventive and Interim Maintenance (visits, maintenance performance card / maintenance requirement card development) Warehousing of Level 3 Spares Casualty Repairs (CASREPS) Design/Installation of Equipment Engineering Modifications / Alterations (MEPALTS) Refurbishment of environment emergency response equipment after use in an incident (fine cleaning, rebuilding, repairing, replacing broken beyond repair, re-stowing equipment systems into standard ready-load configurations)

Spare Parts Inventories (sufficient components & parts to support JUNIPER Class WLB SORS, District Response Advisory Team (DRAT) OCONUS VOSS & National Strike Force skimming, pumping, containment, lighting, and temporary storage device assemblies & systems)

Configuration management/Life cycle costs (standard packaging arrangements, database management)

Computerized real-time tracking of deployable equipment ready-loads Quality Assurance support Support to Coast Guard Strike Teams Support to other Homeland Security Units (to be identified by the COR as required) Recapitalization (replace aged obsolete equipment systems & components to meet emerging / changing USCG oil spill & disaster relief mission requirements and procuring & installing additional equipment systems & components to meet “new” USCG mission requirement identified by the COR as required)

Abandonment and Destruction (safely disassemble, destroy, and dispose of environmental emergency response equipment identified by the COR as required)

This contract will cover performance of any unexpected repairs discovered during PM visits, after the Contracting Officer’s Representative’s (COR) approval of an estimate, and other related work in support of the overall program, such as; upgrade of tools and purchase of additional support equipment.

3.2 The U.S. Coast Guard Prepositioned Response Equipment Maintenance Manual, dated May, 2008 provides detailed equipment types, specifications, and maintenance requirements per system component. The WLB SORS components mirror the VOSS components with few differences. (Refer to applicable documents number six (6).)

3.3 The maintenance contract will include scheduled maintenance requirements, unscheduled repairs, as well as standardization of Marine Environmental Response (MER) Protection Equipment Alteration (MEPALT) installations and casualty repairs (CASREPS). The Contractor at each site will complete preventive maintenance. When required and approved by the COR, post-deployment refurbishment, major equipment repairs (unscheduled and CASREPS), and alterations may be completed at the Contractor’s facility or other facility when determined to be more cost effective. (Refer to applicable documents eight (8) and nine (9).)

Repairs are identified either during an annual PM visit or a CASREP; (Refer to applicable document number ten (10) for an example of a typical CASREP (casualty report) message. Each repair requires an individual cost estimate and a date for completion of repairs once identified.

Repairs should be scheduled during normal working hours (not as overtime for personnel except when authorized by the COR). When required by the COR, refurbishment or unscheduled repairs represent additional costs beyond the funding provided for scheduled PM site visits.

3.3.1 A three-tier spare parts system will support the prepositioned equipment. All spares purchased under this contract will be considered Government Furnished Equipment (GFE). Level 1 parts are contained within the equipment response containers and include immediate use parts such as belts, filters, and hoses. Level 2 parts are maintained at the three Strike Teams and maintenance Contractor sites to support extended use situations and include items such as injectors, spare skimmer out-riggers, boom, and pumps. Level 3 parts are overhaul type items.

All Level 3 components & parts will be maintained at the Contractors’ facility for national distribution when required (Refer to applicable document number eleven (11).)

3.3.2 The NMC provides for post-deployment cleaning, inspection, repair, and abandonment/destruction by the Contractor. This will include equipment used during a training exercise. For this reason, the WOPL will coordinate all training exercise schedules with Coast Guard District offices to reduce maintenance and repair costs for associated equipment.

Following each use, the determination will be made either to return the equipment to its prepositioned site, if satisfactory, or deliver it for depot cleaning and repair prior to return.

3.3.3 Incident response requires a prearranged plan to effect equipment movement, setup, operation, demobilization, and return to operational ready-for-use/ready-for-issue status. The WOPL may call the NMC Contractor to determine if post-operational preventive maintenance should be conducted at the prepositioned site or whether requirements dictate that the equipment be transported to another site for in-depth cleaning, refurbishment, repair, and repackaging before returning it to ready status. If required, arrangements shall be made to acquire services for cleaning on-site before shipping equipment. Cleaning and repair following an actual emergency response will normally be charged against a Federal Project Number (oil spills), CERCLA Project Number (hazardous material releases), or Disaster Project Number (hurricane & flood relief).

3.3.4 The Contractor will maintain an information management system that will track equipment by packaging, quantities by individual type/system and maximum systems available. The information management system will also track the following: drawings, part numbers, PM requirements, spare part requirements, all associated costs, MEPALTS, CASREPS, equipment locations, and readiness status.

3.4 Applicable Documents: All applicable documents are provided as attachments.

(1) Section 5.C - Support Resources – of Volume IX of the Marine Safety Manual - U.S. Coast

Guard Commandant Instruction Manual M16000.14, dated 25 August 1997

(2) VOSS/SORS Preventive Maintenance Visit Schedule for Award Year (1Mar2014-

28Feb2015)

(3) VOSS/SORS Prepositioned Equipment Site Maps

(4) NMC Government Furnished Equipment (GFE) Site Map

(5) NMC Requirements

(6) U.S. Coast Guard Prepositioned Response Equipment Maintenance Manual, dated March

(7) USCG Equipment Inventories

(8) The U.S. Coast Guard Commandant Instruction Manual M3501.3G - Casualty Reporting

Policy Instruction, dated 13Nov13

(9) U.S. Coast Guard Commandant Instruction 16451.6 - Standardization of Alterations to Marine Environmental Protection Equipment (MEPALTS) and Major Maintenance Funding Requirements dated 10 Sep93

(10) Sample CASREP Message

(11) Government Furnished Equipment Inventory Listings

(12) After Action Report Template.

(13) USCG Naval Engineering Technical Standard 505-2 Hoses and Expansion Joints

4.0 TASKS

The Contractor will be directly responsible for ensuring the accuracy, timeliness and completion of all tasks assigned under this contract.

4.1 Specific Tasks

4.1.1 Facility Requirements: Facilities should be of sufficient size to provide an area for storage of Level 1, 2, and 3 parts and an area sufficient to conduct PM, unscheduled repairs, refurbishment, and cleaning of equipment as required (includes heavy lifting and support equipment). The facility shall be physically located within 110 miles of the Strike Force Coordination Center, Elizabeth City, NC with a total of 11,000 square feet of warehouse/office space. It shall be equipped with 10,000 square feet of warehouse space with a minimum ceiling height of 12 to 14 feet and equipped with a 10 foot wide by 12 to 14 foot high roll-up door for forklift access to the warehouse. It shall include adequate office space for two offices (approximately a total 1,000 square feet). The office space shall be equipped with desks, chairs, bookshelves, file cabinets, miscellaneous office supplies, and at least two telephones with access to outside lines. The location shall include sufficient outside yard space to house/store CG GFE (three 48 ft trailers and three 7 ft by 9 ft conex boxes). Contractor shall provide facility standard operating procedures to include safety, security, quality assurance, and quality control requirements.

4.1.2 Preventive Maintenance Requirements:

Qualified facility staff shall be provided. Personnel shall be very familiar with industry and Coast Guard oil spill equipment inventories, have demonstrated knowledge of equipment through evidence of equipment deployments, and performed maintenance on similar oil spill equipment types. Expected level of effort includes: site visits ranging from 5-7 days per site and up to 10-hour workdays. Personnel shall consist of 2 full-time and 2 part-time individuals or an average of 3 full-time personnel. Skill sets for these personnel may include specific labor categories of Program Manager, Project Manager, Engineer, Lead Technician, Mechanics, Rigger/Welder, Computer Programmer, Commercial Vehicle Operator (with CDL license), Heavy Lift Equipment Operator, Computer Analyst and Administrative/Supply staff.

4.1.2.1 Logistical and Administrative Support. Provide necessary management, engineering, logistical, asset tracking database and administrative support as required.

4.1.2.2 Hazardous Materials Handling. Staff shall be knowledgeable and certified (or can attain certification) in hazardous materials handling and transportation certification load requirements (over-the-road, DOD air and commercial air shipments). The Contractor will be responsible for the proper documentation and disposal of all generated hazardous waste in accordance with all local, state, and federal government regulations.

4.1.3 Documentation Development Requirement:

The Contractor will be required to develop and provide documentation for work under the contract. Records created by the Contractor while working for the Coast Guard belong to the federal government and must be maintained per COMDINST M5212.12. Development may include writing additional Maintenance Performance Cards (MPCs) / Maintenance Requirement Cards (MRCs), equipment after-action reports, engineering equipment analyses, technical maintenance manuals, equipment reference material, power point presentations, standard operating procedures and maintain/develop a computerized inventory, history tracking database.

The NMC COR will provide specific tasking as required.

4.2 Optional Tasks (Surge CLIN)

At any time during the period of performance of the contract the government reserves the right to exercise the optional tasks per contract year of time and materials work beyond the specific tasks associated with PM visits and level 3 spare warehousing. The specific work shall include:

4.2.1 Casualty Repairs (CASREPs):

Supports repairs to all VOSS, SORS, and Strike Team environmental emergency response equipment.

When pollution response equipment breaks down, the custodian of that equipment is required by USCG policy to report the casualty by official message to the USCG WOPL. The NMC COR, upon gaining knowledge that a casualty has occurred will; (1) communicate with the custodian to clarify extent/nature of the casualty, determine funding requirements, and source of repair (if minor, Strike Team may perform repairs), and (2) direct the NMC Contractor to provide a cost estimate for parts and/or labor to effect repairs including any anticipated shipping costs. If the Contractor is to affect repairs, order parts, or arrange for shipping, the NMC COR will notify NMC Contractor of repair tasking and inform the DOI IBC CO that additional funding will be provided.

4.2.2 Design/Installation of Equipment Engineering Modifications (MEPALTs):

Supports implementing modifications to VOSS, SORS and Strike Team environmental emergency response equipment systems and/or components.

MEPALTs are promulgated by the WOPL. When The NMC COR may request cost estimates (for labor, ordering/shipping parts/kits). Upon receipt of cost estimate from the NMC Contractor, the COR will determine if it is in the best interest for the government to use NMC Contractor support to complete the MEPALT. As CASREP/MEPALT funding is available, WOPL will provide the appropriate level of funding to support all anticipated Contractor costs. The COR will then notify the NMC Contractor of alteration tasking and inform the DOI IBC CO that additional funding will be provided.

4.2.3 Refurbishment:

Supports bringing the emergency response equipment back to an operational ready-for-issue status subsequent to an actual response this may include the need for recapitalizing multiple equipment systems in order to meet maintain environmental emergency response oil spill skimming, pumping, containment, temporary storage device capacity, and disaster relief legislatively mandated mission capabilities.

4.2.4 Configuration Management/Life Cycle Costs:

Supports developing maintenance repair cards, operations manuals and standard operating procedures for Coast Guard / Department of Homeland Security emergency response equipment as well as tracking & maintaining source of supply for equipment components & parts.

4.2.5 Computerized Real-Time Tracking of Deployable Equipment Ready-Loads:

Supports establishing and maintaining a common automated tracking system for USCG National Strike Force, USCG District DRAT, and USCG JUNIPER Class Buoy Tender (WLB), ready-for-issue (RFI) environmental emergency response equipment.

4.2.6 Quality Assurance Support:

Supports quality assurance / quality control work efforts during “new” procurements and assembly of USCG environmental emergency response assets.

4.2.7 Support to Coast Guard Strike Teams (beyond that performed during annual maintenance):

Supports providing up to 3 contractor personnel (mechanics) services for four weeks primarily for disaster relief support.

4.2.8 Support to Other Department of Homeland Security (DHS) Units:

Supports material and labor work effort & costs associated with emergency response equipment systems owned/operated by other DHS units (agency-wide).

4.2.9 Additional Facility Requirement:

At any time during the life of the contract additional facility requirements may be needed.

Facilities will not be staffed and will be strictly storage/work space for one 48 ft by 8 ft by 13 ft trailer (outside) and a minimum of 1,000 sq ft of inside storage space for miscellaneous spare parts. Additional facilities shall be within 50 miles of Novato, CA and/or Mobile, AL. Request for facilities will be made no less than 30 days of required use.

4.2.10 Recapitalization:

Will include all aspects of replacing obsolete USCG owned environmental emergency response equipment systems as well as procuring & installing equipment systems to meet “new” or changing USCG environmental response mission requirement capabilities. It will include work effort to procure, assemble, beta-test, and perform Quality Assurance/Quality Control work to establish “new” equipment systems. These efforts are to meet emerging technologies that make the overall USCG response effort safer, more efficient (in terms of the oil to water ratio of recovered product), and make the systems nimble (able to transport, ship, set-up, deploy assets quickly but safely).

4.2.11 Abandonment & Destruction:

Preparing USCG environmental emergency response equipment that has become obsolete, unsafe to use, and/or broken beyond repair for disposal and removing from USCG inventory of accountable personal property. Work effort includes; safely disassembling, destroying, and disposing of USCG owned environmental emergency response equipment identified by the COR as required.

5.0 PERSONNEL REQUIREMENT

5.1 Qualifications

The contractor shall provide staff to perform listed requirements within the statement of work in whatever mix of labor categories and whatever quantity of personnel/staff-hours it determines to be appropriate to optimally meet the requirements stated herein. The only mandatory specific personnel labor category requirement is the project manager. This category is designated as "key". The individuals performing in key categories are considered by USCG to be essential to contract performance. The Contracting Officer must be notified in writing at least 30 days prior to the Contractor removing these individuals from the order.

The contractor shall submit a resume for key personnel. The contractor shall demonstrate that each key personnel proposed meets the required experience. All personnel must meet minimum security requirements. After award, all key personnel changes must have the Contracting Officer's approval. Any proposed replacement must possess similar and comparable knowledge and expertise as the original proposed key person. Hence, all key personnel resumes must be reviewed and approved prior to new key personnel beginning work under this contract.

5.2 Key Personnel Definition

Certain skilled experienced professional and/or technical personnel are essential for accomplishing the work to be performed. These individuals are defined as "Key Personnel" and are those persons whose resumes were submitted and marked by the vendor as "Key Personnel". No substitutions shall be made of accepted key personnel except for sudden illness or death, or termination of employment. Substitutions shall only be accepted if in compliance with "Substitution of Key Personnel 11 provision identified below.

5.3 Substitution of Key Personnel

All Contractor requests for approval of substitutions hereunder shall be submitted in writing to the COR and the Contracting Officer at least thirty (30) calendar days in advance of the effective date, whenever possible, and shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer necessary to approve or disapprove the proposed substitution. The COR and the Contracting Officer will evaluate such requests and promptly notify the Contractor of approval or disapproval in writing.

5.4 Key Personnel Designation

For the purpose of the overall performance of this effort, the Contractor's Project Manager shall be designated as a key person.

5.5 Contractor Personnel

The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts used in performance of this effort. The contractor shall provide necessary and sufficient personnel to accomplish all the services within the time frames specified in this contract. Contractor personnel shall be trained, qualified, and certified under the requirements specified in this contract, and be given full knowledge of the requirements of this contract before starting work. The contractor will provide staff for emergency support whenever deemed necessary by the COR. The Contractor's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained in the statement of work. Resumes submitted for employees assigned to perform under this statement of work shall contain documented experience directly applicable to the functions to be performed. Further, these prior work experiences shall be specific and of sufficient variety and duration that the employee is able to effectively and efficiently perform the functions assigned.

6.0 PLACE OF PERFORMANCE

6.1 Warehouse: Level 3 spare equipment components & systems will be stowed and maintained at the National Maintenance Contract facility established by this contract in accordance with SOW Requirement 4.1.1.

6.2 VOSS/SORS/Strike Team Equipment Sites: The majority of the work will be performed at various CONUS and OCONUS locations as identified in applicable document number three (3).

7.0 SECURITY REQUIREMENTS

7.1 Personnel Security

The contractor will comply with the requirements of the Agency's computer security program and all other applicable Federal laws, regulations and standards.

Any information made available in any format will be used only for the purpose of carrying out the provisions of this contract. Information contained in such material will not be divulged or made known in any manner to any person except as may be necessary in the performance of this contract. The contractor will obtain the COR's approval before releasing any information, regardless of media.

The contractor will follow personnel security requirements as set forth by USCG. The contractor will have its staff complete questionnaires or other forms as required for security purposes. The contractor will ensure that its employees observe and comply with all USCG security policies.

Contractor employees who have previously met or exceeded the investigative requirements within the past five years may only need to be subject to an updated or upgraded investigation.

If an employee is fired or leaves the contract or company under adverse conditions, the contractor will notify the COR immediately before the employee is removed. If the removal is unplanned, the contractor will notify the COR immediately after dismissing the employee to allow the Government to terminate all access to the building and to all USCG systems and accounts.

7.2 Physical Security

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of normal duty hours and/or after normal duty hours, all government facilities, equipment and materials must be secured.

8.0 DELIVERABLES / DELIVERY SCHEDULE

8.1 Period of Performance:

The period of performance for this contract is anticipated to be a maximum of seven (7) months from date of contract award for the Base Period, 01 August through 29 February 2020. This order includes three (3) option periods, which may be unilaterally exercised by the Government and shall not exceed one year each in duration. All terms and conditions applicable to the base period shall extend to the option periods unless otherwise agreed upon. The Contractor shall deliver the products and services of this contract in a timely manner and in accordance with the schedule indicated below under the 5.2 Activity and Deliverable Timetable. The schedule may be amended depending upon final selection of the project sites and the logistics involved in undertaking the intended field work.

Base Year: 01 August 2019 to 29 February 2020 Option Year 1: 01 March 2020 to 28 February 2021 Option Year 2: 01 March 2021 to 28 February 2022 Option Year 3: 01 March 2022 to 28 February 2023

8.2 Activity and Deliverable Timetable:

Deliverable products shall be submitted to the addresses shown in Section 5.10, in accordance with the following schedule:

Item

Description Section

Distribution Prior Approval Required

Draft Due Date

Final Due Date

1 Initial Kick-Off Meeting

N/A N/A N/A N/A 5 days after award

2 Project Management Plan

5.1 COR- One (1)

copy

DOI IBC CO-

One (1) copy

No Due with proposal

10 days after award

3 Documentation Development

4.2 COR – One (1)

copy

Yes As required As required

4 After Action Report

(AAR)

N/A COR – One (1) copy

No 15 days after maintenance activity

Thirty (30) days after maintenance activity. (This includes scheduled visits, CASREPS, MEPALTS, and Refurbishment visits)

5 Monthly Expenditure Report

5.2 COR- One (1)

copy

DOI IBC CO-

One (1) copy

No N/A Within 10 calendar days after the end of the month

6 Contractor Report Government Property

N/A COR- One (1) copy

DOI IBC CO-

One (1) copy

No N/A Annually (Sep 15)

7 Final Report 5.3 COR- One (1) copy

DOI IBC CO-

One (1) copy

No 30 days prior to the end of the contract

End of contract

8.3 Project Management Plan:

The Contractor shall prepare a Project Management Plan describing the technical approach, organizational resources and management controls to be employed to meet the cost, performance and schedule requirements for this effort. The Project Management Plan shall detail the products, methods for developing the products, allocation of staff and other resources necessary to produce the products and a revised timeline for producing the products, if necessary. The COR shall receive the revised Project Management Plan in both hard copy and electronic form, Microsoft Word. Based on the Project Management Plan, the COR will provide approval to move forward on activities planned. The Contractor shall request prior approval on all activities not included in the plan or any modifications to the plan after approval has been given (draft due with proposal/final due 10 days after award).

8.4 Documentation Development:

The COR may on occasion require the development of technical documents concerning the design, modification, and alteration of emergency response equipment systems.

8.5 After Action Report (AAR):

After Action Reports are required to be completed on all activities performed under the NMC.

This will include services and materials provided in support of maintenance projects and visits.

(Refer to applicable document number twelve (12).)

8.6 Monthly Expenditure Report:

Project status monthly reporting requirements will be described during the initial kick-off meeting.

It is expected that these requirements will include, but are not confined or constrained to:

Hours expended during the reporting period by individual Cumulative hours expended throughout the reporting period by job category Contract funds expended during the reporting period

8.7 Contractor Report Government Property:

The Contractor shall submit annual property reports to the COR not later than September 15 of each year. The contractor’s report shall be submitted on Form DOT F4220.43, which will be provided by the COR. USCG Commandant Instruction M4200.19H (Policy Guidance for Government Furnished Property) sets the policy for reporting requirements. A duplicate copy should be provided to the DOI IBC Contracting Officer. The COR will provide an annual update of Government Property to the Contracting Officer not later than the last day of November of each year.

8.8 Final Report:

The Contractor shall provide a final report to the COR at the conclusion of this task. The report will summarize objectives achieved, significant issues, problems and recommendations to improve the process in the future.

8.9 Acceptance/Disapproval of Deliverables:

Unless otherwise specified, the Government will have a maximum of ten (10) working days from the day the draft deliverable is received to review the document, provide comments back to the Contractor, approve or disapprove the deliverable(s). The Contractor will also have a maximum of ten (10) working days from the day comments are received to incorporate all changes and submit the final deliverable to the Government. The Contractor may assume a deliverable is acceptable if it receives no feedback within this time.

8.10 Addresses for Deliverables:

Department of the Interior/IBC Herndon Procurement Operations Branch 381 Elden Street, MS2500 Attn: L. Christine Quintana (CO) Herndon, Virginia 20170-4817

USCG WOPL

Attn: Mr. Alvin Crickard (COR) c/o National Strike Force Coordination Center (NSFCC) 1461 N. Road St.

Elizabeth City, NC 27909

9.0 INSPECTION AND ACCEPTANCE CRITERIA

The COR will review, for completeness, preliminary or draft documentation that the Contractor submits and may return it to the Contractor for Correction.

9.1 General Acceptance Criteria:

General quality measures as set forth below will be applied to each work product received from the Contractor under this statement of work.

Accuracy - Work Products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

Clarity - Work Products shall be clear and concise. Any/All diagrams shall be easy to understand and be relevant to the supporting narrative.

Consistency to Requirements - All work products must satisfy the requirements of this statement of work.

File Editing - All text and diagrammatic files shall be editable by the Government.

Format - Work Products shall be submitted in hard copy (where applicable) and in media mutually agreed upon prior to submission. Hard copy formats shall follow any specified Directives or Manuals.

Timeliness - Work Products shall be submitted on or before the due date specified in this statement of work or submitted in accordance with a later scheduled date determined by the Government.

10.0 TRAVEL

Travel associated with the performance of site visits must conform to the current Federal Travel Regulations (FTR). Travel expenses invoiced to the Government will be in accordance with FTR;

expenditures that exceed the FTR will not be reimbursed by the Government. (Refer to applicable document number two (2).) for detailed information on scheduled visits. Ordinarily, 2-5 Contractor personnel attend each preventive maintenance site visit.

11.0 OTHER DIRECT COSTS (ODCs)

ODC’s may be required for this task. After award, all ODC’s shall receive government COR approval prior to funds being expended. The Contractor should include Other Direct Costs in their cost proposal to cover any costs associated with local travel and/or other direct costs which may include upkeep of office, security systems, support equipment rentals not associated with a specific site, and upkeep of the warehouse.

12.0 GOVERNMENT FURNISHED EQUIPMENT (GFE) / INFORMATION (GFI)

12.1 Government Furnished Equipment (GFE):

Equipment provided by the Coast Guard will be considered “Government Furnished Equipment” (GFE). The Contractor may purchase equipment if required by the WOPL. Purchased equipment becomes GFE to be kept at the NMC Contractor facility(s). GFE includes all special tools (all CONUS/OCONUS locations to perform PM), spare parts, and miscellaneous components. Additional GFE includes all office equipment, equipment records, files, and database records to date. The Contractor will be expected to house, maintain, and provide shipping requirements for GFE PM tools, spare parts and miscellaneous components at the various locations where GFE PM support equipment is stowed and shall submit annual property reports to the government property custodian not later than September 15 of each year. The Contractor’s report shall be submitted on Form DOT F 4220.43, Contractor Report of Government Property. Applicable document number eleven (11) is a compilation of GFE inventories at various locations throughout the United States (CONUS & OCONUS). The Contractor shall have full access to GFE and software to perform the duties on the project while performing duties in government space. The Government shall furnish the computer hardware, software, and supporting GFE materials and facilities, as required, in support of the tasks requested in this task order.

12.2 Government Furnished Information:

The Contractor shall be furnished current task working papers, project descriptions, program briefing material and other pertinent information, and other documentation or material required to carry out the tasks described hereunder.

12.3 Authorization to Purchase Supplies from GSA:

The Contractor will be issued a letter authorizing the utilization of Government supply sources in the performance of the Contract for the United States Coast Guard (USCG) as follows:

The purchasing of property for acquisition under the Contract which is available for purchase by Government agencies through General Services Administration, Federal Supply Schedules, subject to the limitation set forth below:

Orders under the Federal Supply Schedule Contracts. Orders shall be placed in accordance with the terms and conditions of the Federal Schedule and this authorization. A copy of this authorization shall be attached to the order, which shall contain the following statement: “This order is placed pursuant to written authorization dated (date) (a copy of which is attached).

In the event of any inconsistency between the terms and conditions of this order and those of your Federal Supply Schedule contract, the latter will govern.”

Title to property delivered hereunder shall remain the U.S. Government.

The authority is only for items required for performance of Contract (number) with the

USCG.

This authorization expires on (date) .

13.0 DATA USE, DISCLOSURE OF INFORMATION AND HANDLING OF SENSITIVE

INFORMATION

The Contractor shall maintain, transmit, retain in strictest confidence, and prevent the unauthorized duplication, use, and disclosure of information. The Contractor shall provide information only to employees, Contractors, and subcontractors having a need to know such information in the performance of their duties for this project.

Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer.

If public information is provided to the Contractor for use in performance or administration of this effort, the Contractor except with the written permission of the Contracting Officer may not use such information for any other purpose. If the Contractor is uncertain about the availability or proposed use of information provided for the performance or administration, the Contractor will consult with the COR regarding use of that information for other purposes.

The Contractor agrees to assume responsibility for protecting the confidentiality of Government records that are not public information. Each offeror or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

Performance of this effort may require the Contractor to access and use data and information proprietary to a Government agency or Government Contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others.

Contractor and/or Contractor personnel shall not divulge or release data or information developed or obtained in performance of this effort, until made public by the Government, except to authorize Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at not cost to the Government between the Contractor and the data owner that provides for greater rights to the Contractor. All data received, processed, evaluated, loaded, and/or created as a result of this delivery order shall remain the sole property of the Government unless specific exception is granted by the Contracting Officer.

14.0 Contract Personnel

14.1 Contracting Officer:

Procurement Operations Branch 381 Elden Street, MS2500 Attn: L. Christine Quintana Herndon, Virginia 20170-4817

(703) 964-4881 - Voice Email – Lydia_Quintana@ibc.doi.gov

14.2 Contract Administration:

Procurement Operations Branch 381 Elden Street, MS2500 Attn: L. Christine Quintana Herndon, Virginia 20170-4817

(703) 964-4881 - Voice Email – Lydia_Quintana@ibc.doi.gov

14.3 Contracting Officer’s Representative:

United States Coast Guard, WOPL c/o National Strike Force Coordination Center 1461 North Road Street Elizabeth City, North Carolina 27909 Attn: Alvin Mike Crickard

(252) 331-6000, x3031 – Voice

(252) 331-6012 or 6013 – Fax Email – Alvin.M.Crickard@uscg.mil

15.0 OTHER ADMINISTRATIVE CONSIDERATIONS

15.1 Hours of Work:

Hours of work (start/stop times) are flexible. The on-site daily work period shall not exceed 10 hours without prior authorization from the COR. Work will be conducted Monday-Sunday, as scheduled, and includes work on Federal Holidays. The office/warehouse daily work period shall not exceed 8 hours without prior authorization from the COR. Work will be conducted Monday- Friday, excluding Federal Holidays. The COR and the Contractor must mutually agree upon all deviations to this schedule not mentioned herein. Work conducted outside these hours will have to be conducted at the Contractor’s site or may be negotiated by the Project Manager with the

COR.

15.2 Productive Labor Hours:

The Contractor can only charge the Government for “Productive Direct Labor Hours”, defined as those hours expended by Contractor personnel in performing work under this contract. This does not include sick leave, vacation, Government or Contractor holidays, jury duty, military leave, or any other kind of administrative leave.

15.3 Payment for Unauthorized Work

No payments will be made for any unauthorized supplies and/or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

15.4 Federal Holidays:

The following Federal holidays are normally observed by Government personnel: New Years Day, Martin Luther King’s Birthday, Presidential Inauguration Day (metropolitan DC area only), President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day, and any other day designated by Federal Statute, Executive Order, and/or Presidential Proclamation.

15.5 Contract Management:

The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts used in performance of this contract. The Contractor's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained in the statement of work. Resumes submitted for employees assigned to perform under this statement of work shall contain documented experience directly applicable to the functions to be performed.

Further, these prior work experiences shall be specific and of sufficient variety and duration that the employee is able to effectively and efficiently perform the functions assigned.

15.6 Project Manager, CO, and COR Meetings

The Contractor's Project Manager shall meet with the COR as necessary to maintain satisfactory performance and to resolve other issues pertaining to Government/ Contractor procedures. At these meetings, a mutual effort will be made to resolve any and all problems identified. Written minutes of these meetings shall be prepared by the Contractor, signed by the Contractor's designated representative, and furnished to the Government within two (2) workdays of the subject meeting.