1403343-event.pdf

23 June 2026

Security Guard Services – Benton Museum of Art UConn is seeking proposals from qualified, licensed, and bonded firms to provide certified on-site security guard services at the William Benton Museum of Art located in Storrs, CT

23 June 2026

Open 6/23/2026 2:00 PM EDT Type Purchasing- Request for Proposal Close 7/23/2026 12:00 AM EDT Number TB062326 Currency US Dollar

Sealed Until 7/23/2026 12:00 AM EDT

Contacts Taelor Bohnsack taelor.bohnsack@uconn.edu

Jennifer Goodwin jenn.goodwin@uconn.edu

Commodity Codes Commodity Code Description 171 Security Personnel and/or Staffing 306 Professional Services

23 June 202623 June 202623 June 202623 June 202623 June 202623 June 202623 June 202623 June 202623 June 2026 mailto:taelor.bohnsack@uconn.edu mailto:jenn.goodwin@uconn.edu

Intent to Bid Directions:

Suppliers intending to submit a Proposal must read and follow the Submittal Instructions provided below, the Request for Proposals, and the Template Contract. The Request for Proposals and Template Contract are available for download in the Buyer Attachments

Submittal Instructions:

There are a number of sections within this solicitation opportunity that require your attention.

1. Buyer Attachments - Attachments related to the bid, including the Request for Proposals, Template Contract, Addenda, and supplemental information.

2. Supplier Attachments - Proposer to upload any necessary attachments. There is a 50 MB size limit per file upload in the HuskyBuy system.

3. Questions - Proposers response to a number of content areas including Scope of Work, References, Terms and Conditions, Contract Requirements, and Required Submittals. [For questions that require an uploaded file: One

(1) upload per question is allowed. Multiple uploads erase prior uploads. There is a 50 MB size limit per file upload in the HuskyBuy system.]

4. Pricing - the Pricing proposal must be clear and complete and include the Proposers entire pricing and financial proposal.

Questions and Answers:

All questions must be submitted through the HuskyBuy portal before the date and time stated in the Request for Proposals. To submit a question, open the Event and select the Q & A Board page link in the Event menu, select Ask a Question, complete the required fields (Subject, Question) and add an attachment, if applicable. Once completed, select Submit a Question. Answers will be posted as an Addendum in the Buyer Attachments.

Question and answers are incorporated into the Sourcing Event and may be incorporated along with the Sourcing Event into any resulting contract. Failure of a Proposer to acknowledge the Questions and Answers does not relieve the Proposer of any responsibility for complying with the terms thereof.

Pre-Proposal Conference (Optional):

The University of Connecticut Procurement Department will conduct a Pre-Proposal Conference at the date, time, and location stated in the Request for Proposals. Attendance is optional but prospective Proposers are encouraged to attend.

Point of Contact & Communication:

Upon formal issuance of a Sourcing Event, the University and Proposer(s) will cease all informal communications relevant to the Sourcing Event. All questions must be submitted through this portal. Upon Sourcing Event status change with the selected Proposer(s), all other Proposers will be notified as to their Sourcing Event status, or when the University formally rejects all proposals and cancels the Sourcing Event process. Failure to adhere to this provision may result in a Proposer being declared ineligible, proposal rejection, or Sourcing Event cancellation. The University will not respond to any request for clarification received after the Deadline for Proposer Questions has expired.

Under no circumstances, may any proposer or its representative contact any employee or representative of the University regarding this Sourcing Event prior to the closing date. Strict adherence to this important procedural safeguard is required. Any violation of this condition may result in proposer being considered non-compliant and ineligible for award.

Description

Supplier Diversity:

The University of Connecticut is committed to providing a professionally inclusive environment within which small and minority businesses are encouraged to participate in the procurement experience, as they are afforded equal access to the bid process that transfers goods and services to the campus communities. The University encourages participation by Small (SBE), Minority-Owned (MBE), Woman-Owned (WBE) businesses, and businesses owned by persons with a disability (DisBE), certified as such by the State of Connecticut’s Department of Administrative Services (DAS) Supplier Diversity Division, pursuant to Connecticut General Statute 32-9e. Additionally, the University encourages Connecticut-based businesses to participate within this public bid process.

To become a DAS-Certified S/M/W/DisBE, your company must meet the qualifications as determined by legislation, under §4a-60g of the Connecticut General Statutes (CGS). For further information, please visit this website: https://portal.ct.gov/DAS/Services/Licensing-Certification-Permitting-and-Codes/Small-Minority- Business-Center or contact the DAS Supplier Diversity Division (Set-Aside Program) at (860) 713-5057. To learn about the University of Connecticut’s Supplier Diversity Program (USDP), visit http://supplierdiversity.uconn.edu, or contact the USDP by e-mail at supplierdiversity@uconn.edu or by phone at (860)486-2614.

Contract Term:

The term of a contract resulting from this solicitation will be as stated in the Request for Proposals. Refer to the RFP for additional detail.

Mandatory Submittals and Forms:

Mandatory Submittals are identified within the Questions in this platform. If you have any difficulty copying and pasting the links (located on the Mandatory Submittals and Forms page) into your browser, please refer to the active hyperlinks below. The completed documents must be uploaded in the Mandatory Submittals and Forms section of the event.

Form 1. Campaign Contribution Certification is available at the following link: https://portal.ct.gov/OPM/Fin- PSA/Forms/Ethics-Forms Please download, complete and attach to your submission.

Bidder Contract Compliance Monitoring Report: https://portal.ct.gov/- /media/dds/conversion/notificationtobidders1.pdf

University's Vendor Code of Conduct: http://policy.uconn.edu/2013/02/12/vendor-code-of-conduct/

CT Economic Impact Form:

http://www.biznet.ct.gov/SCP_Documents/Groups/1/Connecticut Economic Impact Form (DAS-46).pdf

Additional Links:

Summary of Ethics Laws: https://portal.ct.gov/-/media/Ethics/Guides/2021/Contractors-Guide-to-the-Code-of- Ethics-Rev-11-2021.pdf

Office of University Compliance: https://compliance.uconn.edu https://portal.ct.gov/OPM/Fin-PSA/Forms/Ethics-Forms https://portal.ct.gov/OPM/Fin-PSA/Forms/Ethics-Forms https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fportal.ct.gov%2F-%2Fmedia%2Fdds%2Fconversion%2Fnotificationtobidders1.pdf&data=05%7C02%7Cmadison.fournier%40uconn.edu%7C2a91da6a097c4cba506e08de214f7972%7C17f1a87e2a254eaab9df9d439034b080%7C0%7C0%7C638984822382329538%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=Wz0GFC1Z0C5KcXZyyACv5yQ9vS%2BbSvz7jRj%2Fp8%2FLqbs%3D&reserved=0 https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fportal.ct.gov%2F-%2Fmedia%2Fdds%2Fconversion%2Fnotificationtobidders1.pdf&data=05%7C02%7Cmadison.fournier%40uconn.edu%7C2a91da6a097c4cba506e08de214f7972%7C17f1a87e2a254eaab9df9d439034b080%7C0%7C0%7C638984822382329538%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=Wz0GFC1Z0C5KcXZyyACv5yQ9vS%2BbSvz7jRj%2Fp8%2FLqbs%3D&reserved=0 http://policy.uconn.edu/2013/02/12/vendor-code-of-conduct/ http://www.biznet.ct.gov/SCP_Documents/Groups/1/Connecticut%20Economic%20Impact%20Form%20(DAS-46).pdf https://portal.ct.gov/-/media/Ethics/Guides/2021/Contractors-Guide-to-the-Code-of-Ethics-Rev-11-2021.pdf https://portal.ct.gov/-/media/Ethics/Guides/2021/Contractors-Guide-to-the-Code-of-Ethics-Rev-11-2021.pdf https://compliance.uconn.edu

Required to View Event

Prerequisites Required to Enter Bid

23 June 2026

1. Review the text below and acknowledge.

2. Review the text below and acknowledge.

23 June 202623 June 202623 June 202623 June 202623 June 202623 June 202623 June 2026

Buyer Attachments

1. Security Guard Services – Benton Museum of Art RFP TB062326.pdf

2. Security Guard Services – Benton Museum of Art RFP TB062326 Template Contract.pdf

23 June 202623 June 202623 June 202623 June 202623 June 202623 June 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDAzMzQzLTIwNDY1MzcxMzBTZWN1cml0eSBHdWFyZCBTZXJ2aWNlcyDigJMgQmVudG9uIE11c2V1bSBvZiBBcnQgUkZQIFRCMDYyMzI2LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDAzMzQzLTIwNDgyNTQ1MDZTZWN1cml0eSBHdWFyZCBTZXJ2aWNlcyDigJMgQmVudG9uIE11c2V1bSBvZiBBcnQgUkZQIFRCMDYyMzI2IFRlbXBsYXRlIENvbnRyYWN0LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1.1: Organization

Instructions:

General Instructions (Applies to all Tables): The University prefers a brief but thorough response to each question. Do not merely attach additional documents to the response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question is inapplicable (preferably with explanation).

1.1.1 Firm (or Consultant) Name

1.1.2 Firm (or Consultant) Address

1.1.3 Define the address type

1.1.4 Provide the principal office address

1.1.5 Name of Primary Contact

1.1.6 Phone Number for Primary Contact

1.1.7 Email for Primary Contact

1.1.8 Indicate if your firm is certified through Connecticut Department of Administrative Services as one of the following (Choose N/A if not applicable.)

1.1.9 Number of years your firm (or Consultant) has been in business

1.1.10 Number of years your firm (or Consultant) has been in business under its present business name

1.1.11 Other or former names that your firm has operated under (Put "N/A" if not applicable.)

1.1.12 List any parent company (if any), and all subsidiaries and/or affiliates associated with your firm

1.1.13 Indicate the legal structure of your firm.

1.1.14 Incorporation or organization date

1.1.15 Indicate the State of incorporation or organization

1.1.16 Partnership organization date

1.1.17 Type of partnership

1.1.18 Individually owned business organization date

Group 1.2: Executive Summary Instructions:

1.2.1 Provide a brief summary of the proposal, the highlights, and the key benefits of the selection of Proposer as the Contractor.

Group 1.3: Form of Proposal Instructions:

1.3.1 Proposer understands that the University reserves the right to reject any and all proposals, waive irregularities or technicalities in any offer, and accept any offer in whole or in part which it deems to be in its best interest.

1.3.2

Proposer hereby certifies: (a) that this proposal is genuine and is not made in the interest of or on behalf of any undisclosed person, firm or corporation; (b) that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham bid; (c) that the proposer has not solicited or induced any person, firm or corporation to refrain from bidding; and (d) that the proposer has not sought by collusion to obtain any advantage over any other proposer or over the University.

1.3.3 Proposer agrees that the response to this proposal is a legal and binding offer and the authority to make the offer is vested in the signer. Minor differences and informalities will be resolved by negotiation prior to acceptance of the offer.

1.3.4

Proposer understands that it is Proposer's responsibility to download and review all documents posted by the University to the "Buyer Attachments" page for this opportunity, including the RFP, template contract, pre-proposal conference materials, and any Addendum to, or Amendment of, the solicitation documents prior to submission of the Proposal.

1.3.5 Please acknowledge by entering "Agree" for payment terms of 2% 15 days, Net 45 days or provide alternate payment terms.

23 June 202623 June 202623 June 202623 June 202623 June 2026

1.3.6

Conflict of Interest: The bidder shall disclose and identify to the University, with its proposal, any relationships, which may constitute a potential conflict of interest with the University of Connecticut Procurement Services Department, or any other University organizations or departments for the purpose of determining whether a conflict of interest exists. All such disclosures require acceptance/approval action on the part of the University, who shall determine, in its sole discretion, whether an impermissible conflict exists.

1.3.7

Ethics and Compliance Reporting/Whistleblower Protection: The Office of University Compliance is responsible for handling anonymous ethics and compliance reporting. As a provider of goods and/or services to the University, you are hereby required to notify your employees, as well as any subcontractors, who are involved in the implementation of this contract, of this reporting mechanism. Any person who is aware of unethical practices, fraud, violation of state laws or regulations, or other concerns relating to University policies and procedures can report such matters anonymously using the information provided on their website at https://compliance.uconn.edu

1.3.8

Unless specifically authorized in writing by the University's Communications Department on a case by case basis, the Contractor shall have no right to use, and shall not use, the name of the University of Connecticut, its officials or employees, or the Seal of the University, a) in any advertising, publicity, promotion; nor b) to express or imply any endorsement of Contractor's products or services; nor c) to use the name of the state, its officials or employees or the University seal in any manner (whether or not similar to uses prohibited by subparagraphs (a) and (b) above) except only to manufacture and deliver in accordance with this agreement such items as are hereby contracted by the University.

1.3.9

The laws of the State of Connecticut provide it is a felony to offer, promise or give anything of value or benefit to a State employee with intent to influence that employee’s acts, opinion, judgment or exercise of discretion with respect to that employee’s duty. Evidence of violation of this statute will be turned over to the proper prosecuting attorney. See code of Ethics in Connecticut General Statutes Section 1-79 through Section 1-90. Proposer agrees by signing any resultant contract to abide by all Connecticut and Federal ethics laws, current and future.

1.3.10 Expiration of Proposals: Proposals shall remain in effect from the RFP due date and time for a minimum period of 180 days.

Group 1.4: Template Contract Terms and Conditions Instructions:

1.4.1 The successful Proposer will be required to enter into a written contract with the University of Connecticut. The University’s template contract for this opportunity is available in the Buyer Attachments and is incorporated herein by reference.

1.4.2

All exceptions to, deviations from, or inability to comply with the requirements set forth in the RFP or the University’s Template Contract terms and conditions must be declared and outlined in detail. If applicable, upload Proposer's outline of deviations, exceptions, and proposed alternate language (if applicable). Failure to upload an outline of deviations, exceptions, and alternate language constitutes acceptance of the University Template Contract without exception. (If use of one or more Proposer template is proposed (SLA, EULA, License, etc.), each such template must be uploaded in the Supplier Attachments section.)

Group 2.1: Firm Experience and Demonstrated Success Instructions:

2.1.1 Provide a brief overview of the firm’s background and experience relevant to the scope of security guard services described in this RFP.

2.1.2 Identify and describe relevant experience providing security services in museums, cultural institutions, or similar public-facing environments.

2.1.3 Provide at least three (3) examples of current or recent contracts of similar scope and complexity. Include the client name, location, description of services provided, and duration of the engagement.

Group 2.2: Staffing, Training, and Service Approach Instructions:

2.2.1 Describe the firm’s approach to staffing this contract, including how coverage will be maintained during standard operating hours, absences, and special events.

2.2.2 Identify and describe the qualifications and experience of personnel who will be assigned to support the University.

2.2.3 Describe the training provided to personnel assigned to this contract, including any specialized training relevant to public-facing environments or protection of high-value or cultural assets (e.g., IFCPP or equivalent).

2.2.4 Describe how personnel are trained to interact with visitors in a professional and courteous manner while maintaining a secure environment.

Group 2.3: Operational Capability and Responsiveness Instructions:

2.3.1 Describe the firm’s approach to day-to-day service delivery, including supervision, communication with University staff, and overall coordination of services.

2.3.2 Describe the firm’s approach to incident response, escalation, and reporting, including how incidents are documented and communicated to the University.

2.3.3 Identify expected response times for addressing issues, staffing changes, or urgent service needs, and describe how the firm ensures timely responsiveness.

Group 2.4: Financial / Economic Proposal Instructions:

2.4.1 Provide a detailed description of the financial proposal, including all proposed rates, fees, and charges associated with providing security services.

2.4.2 Attach the complete and itemized financial and economic proposal in PDF format (optional).

2.4.3 Describe any additional costs, fees, or pricing considerations not specifically outlined above.

Group 3.1: Additional Required Forms and Acknowledgements Instructions: Download the forms where applicable, complete and attach.

3.1.1 Form 1. Campaign Contribution Certification. Download Form 1 from the link below, complete and attach here.

https://portal.ct.gov/OPM/Fin-PSA/Forms/Ethics-Forms

3.1.2 Bidder Contract Compliance Monitoring Report (download attached file, complete, and upload to proposal)

3.1.3 SEEC Form 10 - Please review and acknowledge the attached file.

3.1.4 Please acknowledge you have read and will comply with the University's Vendor Code of Conduct located at: http://policy.uconn.edu/2013/02/12/vendor-code-of-conduct/

3.1.5 CT Economic Impact Form http://www.biznet.ct.gov/SCP_Documents/Groups/1/Connecticut Economic Impact Form (DAS-46).pdf

3.1.6 Non-Collusion Affidavit: Please download and sign, then upload the signed copy.

Group 4.1: References

Instructions: Provide three references of comparable size and scope to the University's requirements in this solicitation. (References from higher education are preferred.)

4.1.1 Reference #1 Customer Name

4.1.2 Reference #1 Street Address, City, State, Zip

4.1.3 Reference #1 Contact Name

4.1.4 Reference #1 Email Address for Contact

4.1.5 Reference #1 Phone Number for Contact

4.1.6 Reference #1 Contract Dates

4.1.7 Reference #1 Contract Summary - Please describe reference project emphasizing similarities to the University requirements.

4.1.8 Reference #2 Customer Name

4.1.9 Reference #2 Street Address, City, State, Zip

4.1.10 Reference #2 Contact Name

4.1.11 Reference #2 Email Address for Contact

4.1.12 Reference #2 Phone Number for Contact

4.1.13 Reference #2 Contract Dates

4.1.14 Reference #2 Contract Summary - Please describe reference project emphasizing similarities to the University requirements.

4.1.15 Reference #3 Customer Name

4.1.16 Reference #3 Street Address, City, State, Zip

4.1.17 Reference #3 Contact Name

4.1.18 Reference #3 Email Address for Contact

4.1.19 Reference #3 Phone Number for Contact

4.1.20 Reference #3 Contract Dates

4.1.21 Reference #3 Contract Summary - Please describe reference project emphasizing similarities to the University requirements.

Product Line Items Product Line Items

There are no Items added to this event.

23 June 202623 June 202623 June 202623 June 2026

Service Line Items Service Line Items

There are no Items added to this event.

23 June 202623 June 202623 June 2026