1398323-event.pdf

02 July 2026

Outdoor Digital Signage at Saint Paul College This is a RFP for a Digital Sign and additional direction signage along the college campus

02 July 2026

Open 7/2/2026 12:00 AM CDT Type Request for Proposal Close 7/23/2026 12:00 AM CDT Number SRC-SPC-2026-000598-RFP Currency US Dollar

Sealed Until 7/23/2026 12:00 AM CDT

Contacts Scott Wilson Scott.Wilson@saintpaul.edu

Phone +1 651-846-1694

Angel Shevchuk angela.shevchuk@saintpaul.edu

Matt Williams matthew.williams@saintpaul.edu

Commodity Codes Commodity Code Description 80140000 Marketing and distribution

02 July 202602 July 202602 July 202602 July 202602 July 202602 July 202602 July 202602 July 202602 July 2026 mailto:Scott.Wilson@saintpaul.edu mailto:angela.shevchuk@saintpaul.edu mailto:matthew.williams@saintpaul.edu

Project Overview Minnesota State is requesting proposals to establish a term contract with a vendor capable of installation and set-up of a exterior digital sign on campus grounds. This will also include installation of wayfinding signage services. The goal of this contract is to enhance navigation and accessibility within the college's campus through effective signage solutions.

Question & Answer Session on July 13th, 2026 at 1:00 PM at Saint Paul College 235 Marshall Avenue, MN 55102. Please meet at the front information desk.

Scope of Work

• Provide design and construction services for a new monument-style electronic message center sign to be located on the East Lawn and at least 4 additional static exterior wayfinding signs to replace existing exterior signage.

• Produce schematic design documentation for client’s approval and as required for use in application and approval process for zoning variance(s), sign permitting, compliance with state and local building codes, and other regulatory issues and requirements.

• Compile final implementation pricing to include submittals, fabrication, installation, and disposal of existing sign elements, as required.

• Develop and design digital templates, using the digital messaging system software, for testing, deployment, and future updates that will be undertaken by the College.

• Work with the SPC Marketing and Communications department to assist with development of initial content that best suits the sign and its purpose for both the college and the local community.

• Furnish and install all exterior signage in accordance with Saint Paul College directives in a timely and efficient manner.

• Provide supervision and oversight of fabrication and installation of all signage elements on behalf of SPC. Complete project coordination from project scheduling through Construction Administration.

Budget The budget for this contract is anticipated to be $200,000.00.

Selection Process The selection process includes Physical Planet Dorector, Vice President of Finance and the AVP of Finance. This group will evaluate the proposals and make the final decision. Potential onsite vendor interviews would be scheduled for June 26, 2026.

Evaluation Factors The following factors and their identified weight will be used to evaluate the responses:

Topic Factor Weight Adherence to A statement of the objectives, goals, and tasks to show or demonstrate its view and understanding of the 10

Description

Topic Factor Weight Minnesota State Terms and Conditions.

nature of the contract

Work Plan.

A description of the deliverables to be provided by the Responder along with a detailed work plan that identifies the major tasks to be accomplished and be used as a scheduling and managing tool, as well as the basis for invoicing.

Cost/Value. Identify the level of the participation of Minnesota State in the contract, as well as any other services to be provided by Minnesota State, and details of cost allowances for this participation. 40

Qualifications of Respondent and its personnel.

An outline of the Responder’s background and experience with examples of similar work complete by the Responder and a list of personnel who will conduct the project, detailing their training, and work experience. Resumes or other information about project personnel should not, if possible, contain personal telephone numbers, home addresses or home email addresses. If it is necessary to include personal contact information, please clearly indicate in the proposal that personal contact information is being provided.

Completeness, thoroughness and detail of the response

Completeness, thoroughness and detail of the response as reflected by the proposal's discussions and coverage of all elements of work listed above 10

Total: 100

Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview.

Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified.

Contract Terms Minnesota State desires to enter into a contract with the successful Respondent(s) effective July 13,2026 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be six months. If Minnesota State and Respondent are unable to negotiate and sign a contract by August 1, 2026, then Minnesota State reserves the right to seek an alternative Respondent(s).

Inquiries and Submission Instructions

Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered. Each Respondent is solely responsible for the timely delivery of its questions and bids by the RFx date and time deadlines. Failure to meet the deadlines shall be grounds for rejection.

Required to View Event

Prerequisites Required to Enter Bid

02 July 2026

1. Review the background of Minnesota State

2. Review the Notice and Authority

3.

This sourcing event includes and incorporates the Minnesota State Solicitation Terms and Conditions, which apply to this solicitation. Responders should carefully review these terms and conditions when preparing their responses.

Any contract resulting from this solicitation will be based on the sample contract provided in the Buyer's Attachment section. Much of the language reflected in the sample contract is required by Minnesota statute. If a responder takes exception to any provision of the sample contract, those exceptions must be clearly identified in the response. Only exceptions that are expressly stated in the response will be considered for discussion or negotiation. Exceptions not identified in the response will be deemed waived. Certain exceptions may result in a proposal being disqualified from further review and evaluation.

4. Review the Definitions to the RFx

5. Review the Organizational Conflict of Interest policy

6. Review the RFx Contact Information

7. Review and accept the Authorized Response Certification Statement.

8. Review and agree to the Duration of Offer agreement

9. Review the Terms of Payment

10. Review the Minnesota Secretary of State Requirement.

11.

Required Documentation: Affidavit of Non-Collusion. Download the attached document, complete, sign, notarize, and upload completed form with response. Failure to upload a completed, signed, and notarized Affidavit of Non-Collusion prior to the close date of the solicitation will result in any proposal being disqualified from being evaluated for the solicitation.

12. Affirmative Action Requirements: Review and download declaration page, complete, sign, and upload completed from with response.

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Buyer Attachments

1. Sample P/T Contract

2. Contractor's Reimbursable Expenses Information

02 July 202602 July 202602 July 202602 July 202602 July 202602 July 2026 https://www.minnstate.edu/system/templates/docs/4_PTServices-Template.docx https://www.minnstate.edu/vendors/contractor_reimburseable.html

Questions Required Questions

Group 1: Adherence to Terms and Conditions Instructions:

1.1 Minnesota State presumes the Responder agrees to all terms and conditions as listed in the sample contract in buyer's attachments unless explicitly requests specific exceptions.

After review of the sample contract, do you have any exceptions to the Minnesota State Terms and Conditions?

1.2

List each exception by identifying the applicable clause, page number, proposed change to the clause, and an explanation for the requested change. Only exceptions that are expressly stated in the response will be considered for discussion or negotiation.

Exceptions not identified in the response will be deemed waived.

Certain exceptions may result in a proposal being disqualified from further review and evaluation.

1.3

Responders must disclose any relationships that create, or appear to create, a conflict of interest with the work contemplated by this solicitation. Identify all such conflicts by listing the name of the entity, the nature of the relationship, and a description of the actual or perceived conflict. Failure to disclose a conflict of interest may result in disqualification of the response. Do you have any existing or potential conflicts of interest?

1.4 Identify each conflict by listing the name of the individual or campus, the nature of the relationship, and a description of the actual or perceived conflict.

Group 2: Company Profile Instructions:

2.1

Include references from your three largest companies and or educational institutions for which your proposed solution has been implemented in North America. At least one implementation should be similar in scope to Minnesota State and include multi-campus environments. Download the attached spreadsheet, fill out, save, and upload the finalized document. NOTE: The Respondent certifies that it is empowered to use the names of references it provides and agrees that Minnesota State may contact these references.

2.2 Please provide the history of your organization or company

2.3 How long have you been providing digital signage solutions, and in which industries do you specialize?

2.4 What differentiates your solution from competitors?

2.5 Can you share case studies or references from similar projects?

2.6 Please describe your experience working with higher education

2.7 Please describe your experience working on signage projects in Saint Paul

2.8 2.Please provide some examples of your digital signage.

Group 3: Supplier Diversity

Instructions:

In accordance with Minnesota State Board Policy 5.14, Minnesota State is committed to enhance and optimize business and contracting opportunities that promotes economic growth and prosperity of the student bodies and the communities we serve. Minnesota State created the Supplier Diversity program to foster partnerships with historically under-utilized businesses and ensure that diverse vendors are given equal opportunities to provide goods and services system-wide.

3.1 Does your company, partner or sub-contractor qualify as a diverse supplier as defined by Minnesota State? (See attached form)

3.2 Provide your certification and completed Supplier Diversity Form

3.3 Does your company qualify for preference points as a small TG/ED/VO as defined with the Office of Equity Procurement (https://mn.gov/admin/business/vendor-info/oep/sbcp/)

3.4 Upload your certification

Group 4: Group 4: Hardware & Software Instructions:

4.1 Is your software cloud-based, on-premises, or hybrid?

4.2 How often is your software updated, and what’s your process for feature upgrades?

4.3 Does your solution support scheduling, playlists, and real-time updates?

4.4 What file formats and media types are supported?

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4.5 Which operating systems are supported (Android, Windows, Linux, SoC)?

Group 5: Group 5: Pricing & Terms Instructions:

5.1 What is your pricing model

5.2 Are there any hidden or recurring fees (e.g., licensing, storage, bandwidth)?

5.3 Please provide a general timeline for design and construction services for a project of this scope

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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