139-24_Bid_Document.pdf

Invitation No. 139-24

ITB 139-24 Glass Beads for Traffic Paint

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation to bid is to establish a term contract with a qualified supplier of Glass Beads to be utilized by the Department in traffic paint.

Section 2: Contract Duration

The effective duration of this contract shall be from July 1, 2024 through June 30, 2025.

Section 3: Free on Board (F.O.B.) Destination

The per pound unit bid price awarded for each district shall be inclusive of delivery charges, Free on Board (F.O.B.) Place of Destination to any county within the specified district. A district map has been included as a part of this invitation to aid bidders. NOTE: Purchase orders when issued, will detail specific destination points.

District 1 - Lima District 7- Sidney District 2 - Bowling Green District 8 - Lebanon District 3 - Ashland District 9 - Chillicothe District 4 - Akron District 10 - Marietta District 5 - Jacksontown District 11 - New Philadelphia District 6 - Delaware District 12 - Garfield Heights Ohio Department of Transportation Traffic Maintenance Shop 1606 W. Broad St.

Columbus, Ohio 43223

Section 4: Delivery

Delivery shall be completed within 30 calendar days upon written or verbal notification against a valid State of Ohio purchase order or State payment card.

4.1: Delivery Hours

All deliveries shall be made between the hours of 8:00 a.m. and 2:00 p.m., Monday through Friday, not including State holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.

4.2: Delivery Notification

The given ODOT contact on the Purchase Order (or ordering document) shall be notified either by email or phone a minimum of two (2) business days prior to delivery being made.

4.3: Truck Driver Responsibility

The truck driver must assist the District personnel during the unloading process.

Section 5: Free on Board (F.O.B.) Delivery Minimum Order: $1,200.00

a. Orders meeting or exceeding the minimum order amount shall be shipped F.O.B. Place of Destination at the unit bid price awarded.

b. Orders amounting to less than the minimum shall be shipped at the unit price awarded, prepaid with freight/shipping charges added to the invoice. Copies of freight/shipping charges are to be included with the invoice.

c. No minimum order amount shall apply to an order picked up by the Department of

Transportation at the vendor location, at the unit price quoted.

d. Orders will be placed via Purchase Order or State Payment Card. The awarded vendor must be able to accept both forms of payment.

Section 6: Product Specifications

Glass Beads provided through this contract shall at all times be in accordance with 740.09 Type A of the 2023 Construction and Material Specifications and Supplement 1008 dated January 21, 2023. The Glass Beads shall be clear, clean, transparent, free from surface scratches and milkiness. The beads when tested by the liquid immersion method at 77° F (25° C) shall have a minimum refractive index of 1.50. The beads shall have a minimum of 70 percent true spheres when tested in accordance with Supplement 1008.

Supplement 1008 dated July 7, 2023 can be accessed at the following website:

https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/1008_07212023_for_2023.pdf

Materials delivered (or tested) not meeting these specifications will be rejected either at the point of delivery or upon inspection. The return of non-conforming materials will be at the vendor’s expense.

6.1: Construction and Material Specifications Handbook

Specifications as shown herein are incorporated into the ITB and made a part thereof and are found in the 2023 Ohio Department of Transportation Construction and Materials Specifications handbook. Hard copies of the 2023 specifications are no longer available but can be downloaded from Pages - 2023 Online Spec Book (state.oh.us)

6.2: Change in Manufacturer

The awarded vendor is expected to provide materials from the manufacturer(s) approved by the Department through the Section 8 testing process at all times throughout the duration of any resulting contract.

If for any reason the vendor is unable to provide materials from the approved manufacturer, it shall notify the Office of Contract Sales, Purchasing Section in writing (same address where bids are received) of the situation. The Department will evaluate the situation and determine whether or not to accept substitute materials from another manufacturer. The Department may require samples to be furnished by the vendor prior to accepting alternate materials.

Section 7: Shipping Requirements

Unit bid prices are per pound delivered in palletized bags, freight prepaid, to the Ohio Department of Transportation Garage in the cities listed in this invitation. Shipments must be made on non-returnable pallets as described below.

Pallets shall be two-way reversible to provide easy loading and/or unloading with a fork lift vehicle.

Pallets shall be approximately 40" x 40" and the stringers shall have a minimum dimension of 1 3/8" x 3 5/8". Pallets shall also have a cardboard piece mounted to each pallet to help eliminate damage to the bags. In the event the bags are damaged upon delivery, the Districts shall have the right to notify the awarded vendor and exchange them at the vendor’s expense.

https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/1008_07212023_for_2023.pdf https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec-Book.aspx

Manufacturer’s Name: ________________________________________________ Location of Plant: __________________________________________ Pallets shall be loaded uniformly with a maximum of 2,200 lbs. of glass beads.

Section 8: Required Material Samples

Prior to award of this contract, the apparent low, responsive bidder, at its own expense, will be required to submit a sample of the glass beads to be furnished throughout the duration of the contract within five (5) calendar days upon ODOT’s written notification to provide samples. A sample must be provided for each manufacturer from which the vendor will provide materials from through this contract. The sample(s) will be tested for conformance to these specifications.

The material sample shall be delivered to:

Ohio Department of Transportation Office of Materials Management, Chemical Section Attn: Nathan Paykoff 1600 West Broad St.

Columbus, Ohio 43223

Note: The minimum required sample to be provided at the bidder’s expense is fifty (50) pounds.

The sample will not be returned to the bidder after testing.

The following information must be clearly marked on the outside of each sample package.

ODOT Bid Invitation Number: 139-24 Bid Opening Date: ____________________________ Bidder’s Name: ____________________________________ Manufacturer’s Name: _______________________________

Note: Failure to submit samples within the given deadline will result in a non-responsive bid determination and the Department will begin the process of evaluating and testing the 2nd lowest responsive bidder’s materials for award of this contract. The Department will not allow a delay to submit samples delay the award of this contract.

8.1: Non-Conforming Samples

Any sample tested that does not conform to these specifications will be rejected and the bidder will be considered ineligible for award of this bid invitation. The bidder will NOT be given an opportunity to submit additional samples or a sample from an alternate manufacturer.

Section 9: Contract Award

Award of this invitation to bid will be made to the lowest responsive and responsible State of Ohio bidder providing the lowest total unit bid price per pound for all twelve (12) districts.

Bidders must submit unit bid pricing on all twelve (12) districts to be considered for award of this contract. This pricing will be held firm for the duration of the contract.

Only bidders who have provided samples that have been tested and approved by the Department’s Office of Materials Management, Chemical Section will be considered for award of this invitation to bid. See Section 8 above.