138FW Safety Accident Prevention Guide.pdf

138th Fighter Wing

Contractor/Tenant Unit

Safety & Accident Prevention Guide

138th Fighter Wing

CONTRACTOR/TENANT UNIT

SAFETY & ACCIDENT PREVENTION GUIDE

EMERGENCY TELEPHONE NUMBERS

911 FROM ANY BASE TELEPHONE

FIRE REPORTING…………………………………833-7117

MEDICAL EMERGENCY…..……………..……………..911

ADMINISTRATIVE TELEPHONE NUMBERS

SECURITY FORCES………………………….…...833-7321

FIRE DEPARTMENT……………………………...833-7283

BASE SAFETY…………………………………….833-7266

BASE BIOENVIRONMENTAL……………….…..833-7385

BASE ENVIRONMENTAL………………………..833-7754

BASE CIVIL ENGINEER.…………………………833-7299

BASE CONTRACTING…………………………....833-7305

SECTION A - RESPONSIBILITIES

This guide is provided to assist you with your mishap prevention programs at Tulsa ANG.

1. Contractor. As employers, contractors are solely responsible for the safety and health of their employees under Public Law 91-596, The Occupational Safety and Health Act of 1970.

Further, the prime contractor is responsible for safety compliance of any subcontractor and employees. Under the terms of the contract, a contractor is responsible for complying with certain other Air Force codes, instructions and regulations, and, when applicable, CEV 385-

1-1, US Army Corps of Engineers Safety and Health Requirements Manual. As a contractor you are required to comply with all Occupational Safety and Health Act (OSHA) Standards applicable to your operations.

Responsibility for providing safe and healthful working conditions rests with the contractor.

The contractor should appoint a Safety representative from among employees on the job who can act in the contractor’s absence. The individual must be able to understand and communicate effectively in the English language. In addition, it is the prime contractor’s responsibility to ensure that each subcontractor receives a copy of the safety & accident prevention guide and complies with its requirements.

2. Tenant Unit. Tenant organizations implement a program that supports the installation program.

Host safety offices may not impose host command-unique requirements on tenant units unless specified in the support agreement. Tenant USAF units without full-time qualified safety authorizations receive the same safety services as installation subordinate units. Support

Agreements will identify and delineate responsibilities. IAW DoDI 4000.19, Interservice and

Intragovernmental Support, and AFI 25-201, Support Agreements Procedures, non-USAF tenant units may be provided safety services based on support agreements (host may require reimbursement for services provided).

3. Air Force. The Air Force is responsible for the safety and health of its employees and military personnel under Public Law 91-596 and Section 29, Code of Federal Regulations

(CFR), Part 1960, Basic Program Elements for Federal Employee OSH Programs and

Related Matters. Contractor employees are not employees of the Air Force. However, the Air

Force has a responsibility to protect its facilities and equipment from mishap or intentional damage or loss.

SECTION B - JURISDICTION

1. US Department of Labor (DOL) Inspections:

a) The Oklahoma Department of Labor (DOL) and/or Oklahoma Department of

Environment Quality (DEQ) inspectors are authorized right-of-entry to inspect any place of employment operated by an Air Force contractor or tenant. For the most part, these are no-notice inspections. Upon inspection or investigation by either DEQ or OSHA inspectors, the contractor or tenant is required to reply to any citations or satisfy any violations cited.

b) Citations issued to a contractor or a non-Air Force, tenant for noncompliance with

Occupational Safety and Health Act (OSHA) standards are a matter for resolution between the contractor/tenant and the DOL. If a contractor or tenant is cited by OSHA for violations involving government-furnished equipment (GFE) or facilities, it is the contractor or tenant's responsibility to reply to the citation. In this type of situation, however, the Air Force, as owner of the equipment or facility, could become involved in abatement of the hazard. Because of the many legal and regulatory matters involved, each case is considered separately and on its own merit.

c) Tenant Units and Contractors should comply with the safety and health standards of the

DOL and ensure their employees also comply. Depending on the nature of the contract or agreement, a contractor or tenant unit may be required to meet Air Force occupational safety and health (AFOSH) standards when involved in a joint operation with federal employees. (In most cases, AFOSH standards are more stringent than OSHA standards.)

2. Air Force/Air National Guard (ANG) Inspections. The Air Force reserves the right to enter and inspect, with or without prior notice and with the appropriate contractor or command concurrence, any and all facilities and (or) project locations at an ANG or Air

Force base. These inspections protect Air Force personnel and resources by ensuring compliance with safety, health, fire prevention, environmental, and (or) security directives, codes, and standards. Inspection findings are sent to the base contracting office or project manager for presentation to the contractor or tenant unit.

a) As an example, the safety office might cite the contractor for failing to protect Air Force personnel from an open trench, but would not cite a contract employee for failing to wear personal protective equipment. The latter type of violation would be between OSHA and the contractor because it did not endanger Air Force personnel. Such inspections may be conducted by safety, fire prevention, occupational health, environmental, and (or) security forces professionals to protect Air Force resources, not to force compliance on contract employees. These visits should be non-disruptive. When it is necessary to provide instruction or guidance to contractors about safeguarding Air Force resources, this will be done through the contracting office.

b) There are, however, exceptions to the practice described above. If a safety, health, or fire prevention professional observes what is believed to be a life-threatening, imminent-danger situation, he or she should take immediate measures to prevent the catastrophic event from occurring. Similarly, security forces will act immediately if they observe a criminal act or breach of Air Force security.

c) For construction, if a project is totally contained behind a secure construction fence and no Air Force personnel, property, or equipment is involved (for example, a new building under construction), there may be no reason to enter the site until the final acceptance inspection.

SECTION C - MISHAP REPORTING

1. If tenant units or contract employees are involved in an on-base mishap, they should immediately dial 911 from any base telephone, or 918 833-7117 from a mobile device.

State the exact nature of the emergency and location.

2. The mishap scene should not be disturbed until proper officials authorize movement of vehicles, equipment, or materials.

3. Other than making emergency notifications, do not leave the scene of the mishap.

Remain to care for the injured and to guide responding emergency vehicles.

4. Immediately report to the 138 FW or the contract activity's/tenant unit safety office all available facts relating to each instance of damage to government property.

5. Secure the mishap scene and wreckage and impound important maintenance and training records until released by the safety office.

6. For contractors, if the government elects to conduct an investigation of the mishap, a contractor should cooperate fully and assist government personnel until the investigation is completed. A clause should be included in each applicable subcontract to require the subcontractor's cooperation and assistance in mishap reporting and investigation.

7. For tenant units, mishap investigations will he handled in accordance with DoD regulations, and appropriate service instructions, and in accordance with any memorandum of understanding, or host/tenant agreement.

SECTION D - GENERAL REQUIREMENTS

1. HOUSEKEEPING. Maintain housekeeping to keep the environment in a clean, orderly condition. Provide suitable metal containers with self-closing lids at all industrial activities for the disposal of combustible wastes, rags, and other flammable materials.

2. FOREIGN OBJECT DAMAGE (FOD). When working near aircraft operating and movement areas, ensure special precaution is taken in disposing of trash properly to avoid

FOD to aircraft. 29 CFR 1926.25.

3. SMOKING. Smoking is prohibited within 50 feet of the following:

a) Gasoline dispensing points.

b) Flammable liquid storage area.

c) Paint storage areas.

d) Compressed gas storage areas.

e) Possible explosive or flammable gas air mixtures.

f) Any other designated area.

g) Smoking is prohibited in any Air Force building or vehicle.

h) Smoking is prohibited in aircraft maintenance facilities, flight-line areas, weapons storage, and maintenance areas (EXCEPTION: Where designated by the base fire chief in coordination with the functional manager and [or] supervisor).

4. ALCOHOL/DRUGS. Ensure all employees refrain from consuming alcohol and (or) drugs while on base.

5. WEAPONS, HANDGUNS. No weapons, explosives, ammunition, and firearms will be allowed on the installation.

6. OPERATION OF VEHICLES. Ensure vehicle and (or) equipment operators are properly trained, certified, and (or) licensed for operation. Contractors and tenant units are responsible for ensuring training and certification.

7. HAND HELD COMMUNICATION DEVICE (Cell Phone). If operating a motor vehicle on the installation:

a) Hand Held: If you want to talk or text, PARK the vehicle.

b) Hands Free: OK on base.

8. SEATBELTS. Ensure vehicle operators and passengers use safety belts while operating and (or) riding in a vehicle (business or privately owned) on base.

9. SPOTTERS/ROLLOVER PROTECTION (ROP). Ensure spotters and/or back up alarms are used in backing operations and vehicles and/or equipment requiring ROP are used. 29 CFR 1926.600 (b)(4). /29 CFR 1926.1000.

10. FIRST AID, FIRST AID SUPPLIES AND EMERGENCY MEDICAL SERVICES.

The contractor shall be responsible for providing an adequate number of fire extinguishers for the work site. 29 CFR 1926.23.

11. PERSONAL PROTECTIVE EQUIPMENT (PPE). The use of PPE IAW 29 CFR 1926.95-.107 subpart E.

12. ELECTRICAL.

a) TEMPORARY HEAT. Ensure temporary heat is provided by portable electric heaters approved by Underwriters Laboratory (UL). Heaters should be kept away from combustible or flammable materials.

b) EXTENSION CORDS. Ensure extension cords used are of sufficient gauge to operate electrical devices, heaters, and lighting without overheating the cord or plug. Ensure unnecessary electrical appliances are unplugged at the end of the workday.

c) TEMPORARY WIRING. All wiring should be installed and supervised by competent electricians. Temporary circuits, especially high-voltage ones, require substantial protection against physical damage from movable equipment, etc.

d) PROPER GROUNDING FOR TOOLS AND EQUIPMENT. All electrical conductors shall be approved. The prime/sub-contractor shall ensure that electrical equipment is free from recognized hazards that are likely to cause death or serious physical harm to employees. All electrical cords must be 3-prong type and designed for hard or extra-hard usage. GFCI’s must be used. Cords must be protected from damage. 29 CFR 1926.400, subpart K.

13. LOCKOUT TAGOUT (CONTROL OF HAZARDOUS ENERGY). Contractors and tenant units should establish a program of energy control procedures and employee training. Training should be completed before employees perform service or maintenance on a machine or equipment where the unexpected energizing, startup, or release of stored energy could occur and cause injury or property damage. The machine or equipment should be isolated and rendered inoperative in accordance with 29 CFR 1910.147.

14. POSTING SIGNS AND BARRICADES in traffic areas, un-finished work areas, and trenches/excavations. It is the responsibility of tenant units and contractors to provide proper safety features as needed; i.e., flagmen, in order to regulate traffic, proper barricades, lighting, etc. Before any action is taken which impacts the flow of traffic around the job site, it must be coordinated with Security Police and Safety through the

Contract Officer. 29 CFR 1926.200, 201, and 202.

15. TRENCHING AND EXCAVATION. No excavations or digging shall be done without first obtaining a digging permit coordinated through Civil Engineering.(833-

7282). All excavations shall be adequately shored in compliance with OSHA Standards and shall be kept barricaded and lighted until filled. 29 CFR 1926.650 – 653.

16. HAZARDOUS ATMOSPHERES. Ensure only explosion-proof electrical fixtures and appliances are used in areas where flammable vapors are present.

17. CONFINED SPACE ENTRY (INDEPENDENT OPERATIONS). If any workplace contains a permit-required confined space and entry is required to accomplish the job, the work will be accomplished according to an approved permit-required confined space program that complies with 29 CFR 1910.146 and AFI 91-203.

a) The contractor/tenant is responsible for the safety of contractor/tenant unit personnel and should use the contractor entry program and procedures if working independently in a permit-required space.

NOTE: If your workers are entering or working alongside base employees, the base's

Permit entry system will be used.

18. CONFINED SPACE ENTRY (JOINT OPERATIONS). If any workplace contains a permit-required confined space and entry is required to accomplish the job, the work will be accomplished according to an approved permit-required confined space program that complies with 29 CFR 1910.146 and AFI 91-203. This will be included in the Statement of Work (SOW) or equivalent contracting tool. Brief the following applications to confined space entry:

a) The Tulsa ANG installation Fire Department must approve or disapprove their own use as a rescue team for the contractor if the contractor does not supply his own rescue team.

b) The Functional Manager or Unit Safety Rep will contact 138th FW Occupational

Safety at (918) 833-7266 for Confined Space Assessment information and brief the contractor on the contents of the confined space and the hazards that make it permit required.

c) Brief the contractor on the precautions and procedures that have been implemented by the organization to protect workers.

d) The tenant unit or contractor should notify the owning organization's Functional

Manager at least 3 days prior to entry into the confined space for accomplishment of the required briefing.

e) If a contractor, or tenant unit member will be working with host unit personnel in a confined space, the coordination of entry operations will be agreed upon before the work starts.

f) Local safety personnel may debrief the contractor or tenant unit member at the end of the entry operations to develop lessons learned from any problems or hazards encountered or created during the entry operations.

19. MACHINE GUARDING REQUIREMENTS. Contractors and tenant units should ensure proper guarding for tools and equipment. 29 CFR 1926.300 (b).

20. GENERAL FALL PROTECTION REQUIREMENTS. 29 CFR 1926, subpart M.

1926.500, 1926.501, 1926.502, 1926.503.

21. SCAFFOLDING AND STANDARD RAILING REQUIREMENTS. Safety requirements for scaffolding and standard railing requirements. 29 CFR 1926.45

22. WALKING WORKING SURFACES. Assurance to guard open sided floors, and wall openings. 29 CFR 1926.500 (a) thru (f).

23. HOIST AND LIFTING DEVICES. Safety and inspection requirements for crane and hoists. 29 CFR 1926.55 (a) thru (e).

24. SAFE STORAGE OF MATERIAL AND EQUIPMENT. 29 CFR 1926.250.

25. EXPLOSIVES. If explosives are used anywhere on 138 FW property or facilities, provide adequate storage facilities conforming to applicable safety distances as specified in AFMAN 91-201, Explosives Safety Standards. Do not allow storage or use of explosives without prior consent of the safety office (918-833-7134). This requirement does not pertain to a reasonable small amount of ammunition for use in powder-activated tools (less than 1,000 rounds). Operators of powder-activated tools should be trained and certified in their use. All powder-activated cartridges will be strictly accounted for, and all spent cartridges and duds will be removed from the job site at the end of the day.

26. RADIATION PROTECTION. The requirement to notify Bioenvironmental

Engineering (918) 833-7385 of any work operations involving ionizing or non-ionizing radiation, lasers or radioactive material.

a) The use of any item that contains any form of radioactive material or LASER must be coordinated with Bioenvironmental Engineering prior to bringing the item on this installation (examples of these items include, but are not limited to:

Industrial Radiography Units, Soil/Asphalt Compaction Testing Device, Laser

Levels, etc.).

b) The following documents must be submitted: identification of the isotope & activity, description of work to be accomplished, location of use and storage of radioactive materials, operating procedures for the item, NRC and/or State licenses, list of operators and training certificates, emergency procedures, and name, address, and telephone number of responsible individual(s).

c) The contractor or tenant agency bringing the unit on this installation is responsible for compliance with ALL Nuclear Regulatory Commission, OSHA and State of

Oklahoma rules/regulations governing the use of radioactive materials/LASERS.

10 CFR et al., 29 CFR 1926.53, 29 CFR 1926.54, State of Oklahoma Dept. of

Health/Environment regulations.

27. HAZARD COMMUNICATION STANDARDS, 29 CFR 1926.59. A written program, an inventory of hazardous materials, and Safety Data Sheet (SDS) are on site at all times and that personnel are provided adequate protective equipment and training on the use of those chemicals. The inventory can be kept in the main job trailer, as long as all personnel have access to this during their work shift. ALL containers of hazardous material must be properly labeled (identifying the material, manufacturer, and hazards).

Questions can be directed to Bioenvironmental Engineering (918) 833-7385.

28. HAZARDOUS MATERIALS SPILLS/RESPONSE. 29 CFR 1926.65. Ensure personnel immediately report spills involving hazardous materials/hazardous waste by calling 833-7117. Clean-up of spills must be accomplished by trained, qualified individuals. The disposal of any spilled material is the responsibility of the contractor. A spill includes leaks from equipment and vehicles.

29. PAINTS. Paint brushes, empty paint cans, varnishes, rags, paint clothes, drop cloths, etc., should be removed from the building at the end of the workday and stored in an approved location.

30. FLAMMABLE LIQUIDS. Careless storage and handling of flammable and combustible liquids are responsible for many construction and service fires.

a) Use approved safety cans for handling, transporting, and dispensing flammable liquids at the site. Mark containers with the hazard and name of the material; for example, "Flammable - Gasoline." Keep containers tightly covered when not in use to prevent evaporation of flammable vapors into the atmosphere.

b) Take measures to exclude all possible sources of ignition from the vicinity of flammable liquids or their vapors. Spark and flame-producing devices are prohibited.

c) Provide adequate ventilation, natural or supplied, in all areas where flammable liquids are used, handled, or stored.

d) Properly store flammable liquids according to National Fire Prevention

Association (NFPA) criteria.

31. GASOLINE-POWERED EQUIPMENT. Gasoline-powered equipment, such as air compressors, hoists, and pumps, should be located so exhausts are well away from combustible material. Gasoline engines should be shut off during refueling operations.

Static bonding wires should be properly attached before combustible or flammable liquid is transferred from one vessel to another.

32. OPEN BURNING. Open burning of fires is strictly prohibited except with prior approval of the fire department and prior notification of the contracting officer and/or 138

FW Safety as appropriate.

33. WELDING, CUTTING, OR BRAZING ACTIVITIES. A “burn” permit should be obtained from the base Fire Department (833-7283) prior to any cutting or welding.

a) Prior to starting welding, cutting, or brazing activities outside approved shops, ensure the activity supervisor obtains a welding “burn” permit from the Fire Department. 29

CFR Subpart J.

34. PRACTICING FIRE PREVENTION. Contractors should encourage their employees to practice fire prevention at all times. If there are any questions, call the Fire

Department. 833-7283.

35. COMPRESSED GAS OPERATIONS, HANDLING AND STORAGE .

a) Post adequate warning signs to indicate that all sources of ignition, such as smoking and carrying matches, are prohibited within 50 feet of all possible explosive or flammable gas-air mixtures.

b) Ensure electrical equipment is explosion proof and sources of static electricity are bonded and grounded.

c) Ensures spark-producing devices are not used in areas where flammable gases exist.

d) On the valve body, stamp the name of the gas for which a valve is intended. Open cylinder valves by hand unless the container is equipped with a wrench key.

e) Ensure gas cylinders are not stored where there is danger of mishap damage or in areas where the cylinders will be subjected to corrosive chemicals or similar materials. Also ensure cylinders are not stored near electrical conductors or other sources of electricity.

36. ADDITIONAL PUBLISHED GUIDANCE. In addition to the guidance in this pamphlet, official DoD publications and nationally recognized standards apply.

Hazardous conditions of a particular nature for which no criteria has been developed or published should be corrected by local action based on sound judgment.

SECTION E - AIRFIELD DRIVING

I.E., RUNWAYS, TAXI-WAYS OR PARKING RAMPS.

1. Contractors must receive training from a sponsoring unit prior to driving on the airfield.

Unless a “free zone” has been established, the contractor will be escorted by a qualified escort, appointed and provided by the sponsoring unit.

2. Escorts must keep escorted personnel under surveillance and control at all times. Non-government contractor vehicles requiring access to the airfield must obtain a Flightline

POV Pass.

3. Flight-Line Access. All restricted and (or) controlled area requirements must be met before tenant units or contractors are granted flight-line access. Personnel may not operate any type of vehicle on the flight line without written approval of the airfield manager (918-833-7023), or a representative designated by the airfield manager.

4. Drivers must comply with the provisions of this instruction and any driving conditions that are pre-determined by agreement or conference. Only routes to and from work areas that have been approved by Airfield Management and Civil Engineering can be utilized.

Vehicles can only be operated in approved areas and in conjunction with official duties.

Delivery vehicles must be met by the tenant unit or contractor at the front gate and escorted to Airfield Management (or designee) before being allowed airfield access.

5. Contractor vehicle operators who violate this instruction can be banned from operating motor vehicles on the flightline. Replacement driver(s) will be the contractor/tenant unit’s responsibility.

6. Contractors and tenant units must submit a request to Airfield Management listing the year, make, model, color, and license plate number for all vehicles and the names and driver's license number for all drivers requiring access to the airfield. This request should be on the requesting agency’s letterhead and be signed by a senior representative.