1366386-event.pdf

23 January 2026

Mobile Echocardiography and Mammography Services for DOC The Iowa Department of Administrative Services on behalf of the Iowa Department of Corrections (DOC) is seeking eligible Bidders to provide Mobile Echocardiography and Mammography Services.

23 January 2026

Open 1/23/2026 2:00 PM CST Type RFB - Request for Bids Close 3/6/2026 2:00 PM CST Number 005-RFB-2448-2026 Currency US Dollar

Sealed Until 3/6/2026 2:00 PM CST

Payment Terms 0% 0, Net 60

23 January 2026

Contacts Carlos Fuentes carlos.fuentes1@iowa.gov

23 January 2026

Commodity Codes Commodity Code Description 94874 Professional Medical Services: Physicians, Pharmacists, and All Specialties

94833 Disease Prevention and Control Services, Non-Contagious (See 948-92 for Vaccination Services)

94851 Imaging and Diagnostic Services 94855 Medical and Laboratory Services, Non-Physician

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Mobile Echocardiography and Mammography Services

Purpose

The Iowa Department of Administrative Services on behalf of the Iowa Department of Corrections (DOC) is seeking eligible Bidders to provide Mobile Echocardiography and Mammography Services for incarcerated individuals in all (9) nine DOC facilities based on physician’s order.

Background

Iowa has nine Department of Correction institutions. More information can be found at https://doc.iowa.gov.

There are no current or previous Contract through DAS Central Procurement to provide these services. Inmates are currently transported to the closest hospital and/or The University of Iowa Hospital.

This solicitation may be a multiple award to provide coverage to all nine (9) facilities across the State. The resulting Master Agreement(s) will be available to all nine (9) Iowa Department of Corrections institutions and any Participating Agencies. Any Bidder that meets the requirements of this RFB is encouraged to submit a bid.

DOC records indicate that there is an average of about 500 echocardiograms completed yearly with the majority completed at the Iowa Medical and Classification Center(IMCC) located in Coralville, IA.

DOC records indicate that there is an average of about 64 mammograms completed yearly for the past 3 years(2023= 64, 2024=61, 2025=68).

Contract

The term of the contract will begin upon 4/1/2026 and end on 3/31/2027. The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions up to five (5) annual extensions.

The resulting contract will be available to all State Agencies and Political Subdivisions.

Administration Information

Bidder shall read the RFB Definitions and enter a response.

Bidder shall read the Administrative Information and enter a response.

Bidder must enter a price or for each service listed. If Bidder does not provide service, indicate with N/A.

Bidder Requirements

Bidder must have a minimum of 5 years of experience providing services.

Bidder must have experience in providing the required equipment/devices and services. Please provide examples of similar contracts currently serviced and/or serviced in the past 5 years.

Provide number of US Board Certified Personnel available for the resulting Contract.

Be in full compliance with all local, State and Federal licensing and Certification at the time of Bid Response.

Description https://doc.iowa.gov/

Bidder employees must be able to pass background checks/meet requirements set by DOC for accessing the various correction facilities to perform the services requested.

No subcontractors shall be allowed without the explicit written consent of the Department of Corrections and the Department of Administrative Services.

Service Requirements

Bidder shall provide all necessary equipment, supplies, labor and supervision to provide Mobile Echocardiography and Mammography Services.

Echocardiograms and Mammograms must be completed by qualified and State approved medical provider.

All readings must be interpreted by an authorized Physician/medical provider.

o Bidder must provide a digital or physical (CD, etc) of the echocardiogram/mammograph.

o Bidder must provide a digital or physical (CD, etc) of the readings and recommendations.

Bidder must provide equipment with ability to transmit imaging, reporting and documentation with internet connectivity. Note that there are 2 facilities that DO NOT have wifi capability(Anamosa, Newton Correction Facility)

Routine Service Request

Bidder must provide at least (1) visit per month (location TBD) to provide the services. Currently most Echocardiograms were performed at the IMCC in Coralville, IA so the ideal/preferred location for the services would be in Coralville, IA location.

Additional service date can be arranged upon request.

During months of low amounts of patients/not enough patients, the Agency would notify the Bidder no less than 10 days about rescheduling the patients to the next scheduled visit.

Bidder must provide the Echocardiogram/Mammography results to the Agency medical personnel within 24 – 48 hours via email/fax, system for medical documentation purposes. All results/reports shall include the information of the provider that reviewed it.

Bidder must indicate how they receive orders and requests: Email, Online, Fax, Phone or other.

Bidder must provide all medical documentation if requested by Agency medical personnel when necessary to send offender to the respective medical facility serving the patient for further appointments or emergency medical treatment (i.e. University of Iowa Hospital)

Bidder must provide comparison references and/or similar contracts with other State/Govt entities.

All medical personnel providing the medical services (readings, diagnostics, etc.) must be US Board Certified.

Bidders must submit documentation of the certification with your Bid Response.

The Bidder must at a minimum, ensure confidentiality and compliance where applicable with the following security and privacy requirements:

• Personal Information Security Breach Protection Iowa Code 715C.1 and 715C.2.

• State of Iowa Enterprise IT Security Standards: https://ocio.iowa.gov/standards

• Health Information Technology for Economic and Clinical Health Act (HITECH Act); Enacted under ARA (Pub.L.111-5).

• Health Insurance Portability and Accountability Act (HIPAA) of 1996 (P.L.104-191): 45 CFR Part 160, 45 CFR Part 164.

• Business Associates provisions of the Health Insurance Portability and Accountability Act (HIPAA). (HIPAA) of 1996 (P.L.104-191): 45 CFR Part 160, 45 CFR Part 164.

• Health Information Technology for Economic and Clinical Health Act (HITECH Act); Enacted under ARA (Pub.L.111-5).

Bidder must maintain all Echocardiogram/Mammogram results/medical records for a minimum of (6) years in their systems.

Services would be scheduled in advance and completed Monday through Friday. Weekends or Holiday services are NOT required.

Certain facilities can be scheduled a certain day of the month that is agreed upon by Agency and Bidder.

The State reserves the right to add additional Services to the Contract during the life of the Contract, if it is to the best advantage to the State to do so. Services may only be added upon the agreement of the Department of Administrative Services, Procurement and the Contracted Supplier.

Ordering Requirements

Orders are to be placed directly with Bidder by a State employee.

Orders will be accepted via email, online or by phone. Provide a toll-free phone number, email address, and Internet-based ordering system for any order placement, order inquiry, price, and availability inquiries for use by the State to place orders. All Internet‐based ordering mechanisms provided must be free of charge and must comply with the state’s Pcard protocol which include tax exemption on all purchases.

Bidder shall email an order confirmation to the Agency when an order has been placed within twenty-four (24) hours after recipe of the order. This service shall be available from all Bidders who accept purchase orders via phone or email at no additional charge to the Agency. Internet based orders will receive confirmation via email.

Provide requesting Agency quotes for catalog items per discount percentage. Bidder quote must include the list price and the discounted price on the quote. Bidder must provide quote to requesting Agency within twenty-four

(24) business hours of receipt.

Bidder must respond to all non-order inquiries from the Agency within forty-eight (48) hours of receipt of inquiry. Customer service representatives must have access to account information and be able to respond to inquiries concerning the status of orders delivery, back-orders and pricing.

https://ocio.iowa.gov/standards

Required to View Event

Prerequisites Required to Enter Bid

23 January 2026

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.8

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.

1.9 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.10

The Bidder shall provide resumes for all key personnel who will be involved in providing the goods and/or services requested by this solicitation. The following information shall be included in the resumes:

● Full Name

● Education and/or Certification

● Years of experience and employment history particularly as it relates to the requirements of the solicitation.

Upload resumes as one document.

1.11 Is the Bidder requesting confidential treatment of specific information?

1.12 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.13 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Federal Terms and Conditions and enter a response.

2.8 Bidder shall read the Insurance Requirements and enter a response.

2.9 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

2.10 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.

2.11 Nonprofit Entities - The resulting Contract will be made available to nonprofit entities that qualify under I.R.S. § 501 (c) provisions. Bidder shall enter a response.

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2.12 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.13 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.14

The State reserves the right to add additional items or manufacturers to the Contract during the life of the Contract, if it is to the best advantage to the State to do so. Items or manufacturers may only be added upon the agreement of the Department of Administrative Services, Procurement and the Contracted Supplier.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

3.4 Required Use of Pcard - All payments, by State of Iowa agencies, against the resulting Contract(s) will require use of the State of Iowa Pcard. Does the Bidder agree?

Group 4: Mandatory Specifications/Requirements

Instructions: All items listed in this Section are Bid Specifications. A successful Bidder must be able to satisfy all these specifications to be deemed a Responsible Bidder.

4.1 Bidder acknowledges and meets all the requirements set forth in the description section of this RFB.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Echocardiogram Pricing (per patient) 1 EA - Each

Provide all inclusive pricing per patient.

If there minimum amount of patients that need to be serviced in order to provide this pricing option please include that information by adding comments on this item and/or providing additional documentation(Word, PDF, Excel)

S2 Mammogram Pricing (per patient) 1 EA - Each

Provide all inclusive pricing per patient.

If there minimum amount of patients that need to be serviced in order to provide this pricing option please include that information by adding comments on this item and/or providing additional documentation(Word, PDF, Excel)

S3 Echocardiogram Pricing (Daily Rate) 1 EA - Each

Provide all inclusive pricing for (1) full day of services.

1 Day = 8 hours

If there any minimum/maximum amount of patients that need/can be serviced in order to provide this pricing option please include that information by adding comments on this item and/or providing additional documentation(Word, PDF, Excel)

S4 Echocardiogram Pricing (Half Day Rate) 1 EA - Each

Half Day = 4 hours

If there any minimum/maximum amount of patients that need/can be serviced in order to provide this pricing option

S5 Mammogram Pricing (Daily Rate) 1 EA - Each

1 Day = 8 hours

If there any minimum/maximum amount of patients that need/can be serviced in order to provide this pricing option

S6 Mammogram Pricing (Half Day Rate) 1 EA - Each

Half Day = 4 hours

If there any minimum/maximum amount of patients that need/can be serviced in order to provide this pricing option

S7 Other Services Provided 1

Please provide listing of other related services provided along with the pricing and/or provide a catalog and the percentage discount that would be provided.

S8 Other Fees(if applicable) 1

Provide other fees/charges not listed on other line items.

You can list them or provide a document that provides all the various fees/prices.

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