Combined Synopsis Solicitation Final.pdf

Title: Near-Infrared Spectrometer RFQ Number: 1333ND24QNB030267 Full and Open Competition

12.603, Streamlined Solicitation for Commercial Products or Commercial Services Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation is being issued under the authority of FAR Part 13 Simplified Acquisition Procedures. This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 published and effective May 22, 2024.

The NAICS Code for this opportunity is 334516, Laboratory Instrument Manufacturing, with a small business size standard of 1,000 employees.

1352.215-72 Inquiries (APR 2010) Offerors must submit all questions concerning this solicitation in writing to Contract Specialist Jenna Bortner at jenna.bortner@nist.gov, no later than three (3) working days prior to the response deadline for the Government to respond prior to the post closing. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of Provision)

System for Award Management (SAM) Registration In accordance with FAR 52.204-7, offerors must be registered in the System for Award Management (www.sam.gov) at the time of quotation submission and shall continue to be registered until time of award, during performance, and through final payment of any resultant contract. Refusal to register shall forfeit award.

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (FEB 2024), with its offer. The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

REQUIREMENTS DOCUMENT

Title: Near Infrared Spectrometer Requesting Lab: National Institute of Standards & Technology Physical Measurement Lab (NIST, PML), Applied Physics Division

BACKGROUND

NIST requires a near-infrared spectrometer to be used in a laboratory environment at ambient temperature and pressure. It will be placed on an optical table. The spectrometer will be used to measure the spectrum of light emitted from switching transistors from a variety of technology nodes. The goal is to understand the emitted light so it can be used for circuit evaluation and failure analysis. The mission of CHIPS is to develop metrology capabilities that advance the semiconductor industry. By measuring the faint, infrared emission from active transistors, NIST can better understand how this light can be used for circuit evaluation and failure analysis, and therefore develop the capability in service of the US semiconductor industry.

SCOPE:

The contractor shall deliver a quantity of one (1) spectrometer with free-space and fiber access, inclusive of warranty and FOB Destination Delivery terms.

MINIMUM REQUIREMENTS

The Contractor shall submit a firm fixed price quotation for each line-item, offering a system that meets all technical specifications identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components are not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

Line Item 0001:

Description: Infrared Spectrometer Quantity: 1

A. Technical Specifications

a. An infrared spectrometer with 2 free-space and1 fiber inputs in addition to 2 free-space and 1 fiber outputs. It must have a motorized, rotating turret with at least 2 gratings attached. It must have a motorized internal filter wheel, with at least 6 positions, with at least 4 relevant filters. It must also come the with the software required to control the spectrometer.

b. Must have a base housing unit for the spectrometer to house all internal components

c. The 2 free space entrance and 2 free space exit slits must be motorized, must have at least

0-5 mm range, and at most 10 micron steps.

d. Must include 2 motorized swing mirrors, one at entrance and one at the exit, to control the active entrance and exit ports.

e. At least 2 gratings must be included. One must be a 600 gr/mm classically ruled at 1µm.

The other must be a 300 gr/mm classically ruled at 600nm.

f. The spectrometer must be optimized for wavelengths from 1.5µm to 2.3µm with transmission > 90% at 2µm wavelength when the appropriate grating is in place.

g. The motorized filter wheel must have at least 6 positions. It must also include 4 filters:

i. S1-UV Grade window

ii. 320nm, 550nm and 1000nm long pass filters

h. Must have entrance SMA fiber adapter, and entrance imaging fiber adapter. for 2µm wavelength.

i. Must have exit SMA fiber adapter, and exit DSS detectors, with required housing units.

j. Must include the software required for controlling all motorized aspects of the spectrometer.

DELIVERABLES

Line- Item

Deliverable Quantity Unit Lead Time

0001 Infrared Spectrometer One (1) Each No Later Than (NLT) Sixty (60) Days After Receipt of Order (ARO)

DELIVERY TERMS

Delivery shall be F.O.B Destination (or equivalent terms, such as INCOTERMS Delivered Duties Paid) and shall occur in accordance with the delivery due dates provided in the above table.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

DOC/NIST

Shipping & Receiving 325 Broadway Attn: TBD (deliver to lab 1-3349) Boulder, CO, 80305

INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests:

1. Insertion loss through free-space and fiber ports

2. Spectral resolution

3. Wavelength range of operation

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST Designated Government Official (DGO) to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 30 days of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance has the right to reject all equipment due to defects, damage, and non-conformance to the required technical specifications.

NIST will not accept equipment/systems which fail any performance tests.

The Government will test, inspect, and accept or reject the equipment within 30 days or less of the receipt of the equipment unless otherwise indicated above. The extended acceptance period is required due to the number of tests to be performed to ensure that the spectrometer meets the requirements. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

WARRANTY

The contractor shall warranty the entire system for a period of a minimum of 1 year after receipt of the equipment and shall be in accordance with terms in FAR 52.212-4. Warranty shall commence upon acceptance of the system by the Government.

Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

Delivery and acceptance 100% Notes:

1. If an invoice is submitted prior to acceptance, it may be rejected by the Government.

2. Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.

Required Submissions All Offerors shall submit the following:

1. For evaluation of technical acceptability, the offeror must submit documentation to demonstrate the offered product meets the requirements set forth in this document.

2. Offeror shall provide a firm fixed-price offer for the following line items.

Line Item 0001:

Description: Infrared Spectrometer Quantity: One (1) Each Price: $

3. A completed version of all required solicitation provisions (see attached revisions/clauses document – required submissions highlighted in blue). THE BUY AMERICAN ACT PORTION OF THE

RFQ MUST BE COMPLETED AND RETURNED WITH THE QUOTATION.

4. Any award resulting from this solicitation will contain the following statement: “The Government’s terms and conditions, identified herein, shall be the prevailing terms and conditions governing this award. In the event of a conflict between the Government’s and contractor’s terms and conditions, the Government’s terms and conditions take precedence.” If the Contractor objects to any of the terms and conditions contained in this solicitation, the contractor shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:” [Contractor shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the Contractor to identify in their quote any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Contractor’s acceptance of the Government’s terms and conditions for inclusion into the resultant purchase order as prevailing.

5. Offeror shall provide an active UEI # for the System for Award Management (SAM) registration.

Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a contractor submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price.

However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the contractor’s FSS or GWAC contract, and the statement required above shall be included in the quotation.

Defense Priorities and Allocations System (DPAS) is NOT applicable to this solicitation.

Evaluation Criteria The Government intends to award a single firm fixed price purchase order (PO) from this solicitation utilizing simplified acquisitions procedures in accordance with FAR part 13. The Government reserves the right not to award a PO and to make an award without clarifications or exchanges of information based solely upon initial quotes.

Basis for Award

The Government will award a firm fixed price purchase order resulting from this solicitation once the Contractor is verified as responsible and the quotation conforming to the solicitation is found the Lowest Price Technically Acceptable Offer (LPTA). This procurement is for commercial items. Therefore, prototypes or demonstration models will not be accepted. Additionally, used, or refurbished instruments will not be considered. Evaluation of technical capability shall be based on the information provided in the quotation. NIST will evaluate whether the offeror has demonstrated that its proposed equipment meets or exceeds all minimum requirements. Quotations that do not demonstrate the proposed equipment meets all requirements will not be considered further for award. If an offerors technical description and/or product literature does not indicate whether its proposed equipment meets a certain minimum requirement, NIST will determine that it does not meet the requirements. Offerors must submit a technical quotation and firm fixed-price offer for each line item.

Due Date for Quotations All quotations must be submitted via e-mail to Jenna Bortner, Contract Specialist at jenna.bortner@nist.gov. Submission must be received not later than June 14, 2024 11:00 a.m.

Eastern Time. A quotation shall be considered received when it is received in the electronic inbox of Jenna Bortner not later than the date and time identified herein.

ATTACHMENTS

1. PROVISIONS AND CLAUSES:

The clauses and provisions applicable to this solicitation can be found on the attached Applicable Clauses & Provisions. The full text of a FAR provision or clause may be accessed electronically at www.acquisition.gov/far. The full text of a CAR provision or clause may be accessed electronically at http://www.osec.doc.gov/oam/acquistion_management/policy/.

http://www.acquisition.gov/far http://www.osec.doc.gov/oam/acquistion_management/policy/