Solicitation.docx

COMBINED SYNOPSIS/SOLICITATION 1333ND19QNB640607

Maintenance of Sciex 6500+ Mass Spectrometer

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of FAR Part 13 - Simplified Acquisition Procedures.

The solicitation is a Request for Quotations (RFQ) for maintenance to a Sciex 6500+ QTRAP Mass Spectrometer. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-05 effective 08/13/2019.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811219 with a small business size standard of $20.5 Million. This acquisition is being procured as a Total Small Business Set-Aside. Only quotes submitted by qualified small business concerns will be considered for award.

The National Institute for Standard and Technology (NIST), Chemical Sciences Division, requires repair and maintenance services for a Sciex 6500+ QTRAP Mass Spectrometer, in accordance with the attached Statement of Work (SOW).

Period of Performance:

The period of performance for all line items shall be in accordance with the following:

Base Year: 12 months from the date of award.

Option Year One: One year from expiration of Base Year.

Option Year Two: One year from expiration of Option I.

Option Year Three: One year from expiration of Option II.

Option Year Four: One year from expiration of Option III.

The total period of performance shall not exceed five year after the award.

EVALUATION CRITERIA AND BASIS FOR AWARD

The Government intends to award a single purchase order from this solicitation. The Government reserves the right not to award a purchase order.

NIST intends to evaluate quotes and issue a contract based on the initial quotes received. Therefore, the Contractor’s initial quote should contain the Contractor’s best terms from a price and technical standpoint. NIST reserves the right to request revised quotes from, or negotiate final contract terms with, one or more, but not all, Contractors if later determined by the Contracting Officer to be necessary.

Award will be made, if at all, to the responsible Contractor whose quote, conforming to the requirements of the solicitation, represents the lowest price technically acceptable solution to the Government.

Technical Acceptability will be evaluated as follows:

The Government will evaluate the Contractor's technical approach to determine that it has adequately demonstrated:

Factor 1 – Technical Approach NIST will evaluate the extent in which the Contractor has demonstrated that it has access to the manufacturer’s replacement parts and software updates to perform the required services.

Factor 2 – Qualification of Personnel NIST will evaluate the extent to which the Contractor’s quote demonstrates its ability to successfully provide the required maintenance and repairs of the AB Sciex Mass Spectrometer and accessories as articulated in the solicitation, and the SOW. NIST will evaluate the extent to which the contractor’s engineers/technicians compare with the minimum certifications required, as described in the statement of work.

Factor 3 – Prior Experience NIST will evaluate the extent to which the Contractor has the ability to provide engineers or technicians with at least two (2) years of prior experience servicing AB Sciex mass spectrometers, as articulated in the SOW.

Price The price evaluation will determine whether the quoted prices are fair and reasonable in relation to the solicitation requirements. Award will be made to the lowest priced technically acceptable quotation from a responsible contractor conforming to the requirements of the solicitation.

The Government will evaluate quotations for award inclusive of the process quoted for all optional line items. The Government may determine that a quotation is unacceptable if the option prices are significantly unbalanced. Evaluation of options does not obligate the Government to exercise the options.

NIST intends to evaluate quotes and issue a contract based on the initial quotes received. Therefore, the Contractor’s initial quote should contain the contain the Contractor’s best terms from a price and technical standpoint. NIST reserves the right to request revised quotes from, or negotiate final contract terms with, one or more, but not all, Contractors if later determined by the Contracting Officer to be necessary.

CONTRACTOR INSTRUCTIONS FOR SUBMISSION OF QUOTATIONS

· Technical Approach The Contractor must provide detailed information demonstrating that the Contractor has access to the manufacturer’s replacement parts and software updates to perform the required services. A letter or certificate issued by the manufacturer verifying access is acceptable proof. The Contractor shall also demonstrate its ability to respond to service call requests within 48 hours.

· Qualifications of Personnel The Contractor must provide documentation that confirms the Contractor’s ability to provide certified engineers or technicians with the requisite skills with current AB Sciex certifications and authorizations (per SOW section Contractor’s minimum qualifications) to fulfill NIST’s requirements. Certifications must be active and current.

· Prior Experience The Contractor must provide documentation that confirms that the Contractor has at least two (2) years of prior experience servicing AB Sciex Mass Spectrometers.

· Price Contractors shall provide a Firm-Fixed price for Line Items (CLINs) 0001 – 0005.

CLIN 0001, Firm Fixed Price (Base year): Firm-Fixed price maintenance agreement, consumables, and travel, in accordance with the requirements set forth in the SOW. $__________________total firm-fixed price.

CLIN 0002, Firm Fixed Price (Option I): Firm-Fixed price maintenance agreement, consumables, and travel, in accordance with the requirements set forth in the SOW. $__________________total firm-fixed price.

CLIN 0003, Firm Fixed Price (Option II): Firm-Fixed price maintenance agreement, consumables, and travel, in accordance with the requirements set forth in the SOW. $__________________total firm-fixed price.

CLIN 0004, Firm Fixed Price (Option III): Firm-Fixed price maintenance agreement, consumables, and travel, in accordance with the requirements set forth in the SOW. $__________________total firm-fixed price.

CLIN 0005, Firm Fixed Price (Option IV): Firm-Fixed price maintenance agreement, consumables, and travel, in accordance with the requirements set forth in the SOW. $__________________total firm-fixed price.

1. Any award resulting from this solicitation will contain the following statement: “The Government’s terms and conditions, identified herein, shall be the prevailing terms and conditions governing this award. In the event of a conflict between the Government’s and contractor’s terms and conditions, the Government’s terms and conditions take precedence.” If the Contractor objects to any of the terms and conditions contained in this solicitation, the contractor shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:” [Contractor shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the Contractor to identify in their quote any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Contractor’s acceptance of the Government’s terms and conditions for inclusion into the resultant award as prevailing.

2. Contractors shall provide an active DUNS# for the System for Management (SAM) registration.

3. If the Contractors representations and certifications in SAM.gov do not reflect the NAICS code governing this solicitation, the Contractor must submit documentation that they are a small business under the NAICS code governing this solicitation.

4. A completed version of all required solicitation provisions (see attached provisions/clauses document – required submissions highlighted in blue).

Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a contractor submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the contractor’s FSS or GWAC contract, and the statement required above shall be included in the quotation;

DUE DATE FOR QUOTATIONS

All quotations must be submitted via e-mail to Tish Walker, Contract Specialist at latish.walker@nist.gov Submission must be received not later than 11:00 a.m. Eastern Time on Friday August 30, 2019. A quotation shall be considered received when it is received in the electronic inbox of Tish Walker not later than the date and time identified herein.

All questions regarding this notice must be submitted via e-mail to latish.walker@nist.gov by 11:00 a.m. Eastern Time on Friday August 23, 2019. Questions submitted after this date may not be addressed by the Government prior to the quotation submission deadline.

PROVISIONS AND CLAUSES:

The clauses and provisions applicable to this solicitation can be found under the attachment Applicable Clauses & Provisions. The full text of a FAR provision or clause may be accessed electronically at https://farsite.hill.af.mil or www.acquisition.gov/far.

ATTACHMENTS:

The following attachments apply to this solicitation:

1. The Statement of Work

2. Applicable Provisions and Clauses