Amend_001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NUMBER

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Attachment Page

PAGE 2 OF 5 1333ND18QNB190276001

RFI Q&A: PM Services for Pure Water System

1. Please specifically state whether vendor shall be responsible for providing all components required to maintain system operation and functionality during the term of the contract, or only be responsible for replacing consumable components under the scope of this contract.

a. Contractor shall be responsible for providing all components and labor required to maintain system operation and functionality during the term of the contract.

b. CLIN 1 (Routine Maintenance) shall include replacing consumable components as specifically listed in the SOW at the designated frequencies under Section VIII and providing adjustments and maintenance for complete functionality of the systems.

c. CLIN 2 (Unscheduled Maintenance) shall be for over and above normal maintenance/repairs, including non-consumable equipment (Pumps, Piping, Filter Vessels, Ultraviolet Sterilizer Units, Water Storage Tanks, Reverse Osmosis Units, System Controls, etc.) generally considered permanent, capital equipment. CLIN 2 shall also include replacement of consumable components above the frequencies stated in the

SOW.

2. Considering the question in RFI question 1, if vendor is tasked with providing labor with a NTE cap, is this cost to include labor to replace major components that fail? It would be difficult to select a reasonable NTE cost if work is required other than providing additional consumable replacement service. The request is unclear about which party is responsible for covering cost for major repairs needed in order to maintain “continuous high performance” of the systems.

Please clarify.

a. CLIN 1 (Routine Maintenance) shall include replacing consumable components as specifically listed in the SOW at the designated frequencies under Section VIII and providing adjustments and maintenance for complete functionality of the systems.

b. CLINs 2 and 3 are based on labor rates and material costs.

c. CLINs 2 and 3 are subject to availability of funds (SAF).

d. Major repairs shall be borne by the government and negotiated with the contractor based on fixed labor rates and material costs under CLINs 2 and 3.

3. The situation in Building 227 is especially concerning regarding replacement of components as addressed in the above 2 RFI questions. It is my understanding that many of the systems that are not currently operating on this system actually never were able to be made functional to

PAGE 3 OF 5 1333ND18QNB190276001

begin with. Additionally, I understand that RO #2 has been scavenged for parts to keep RO #1 operating, so is not functional. Additionally, there have been numerous major piping failures on this system that have needed to be repaired in the past few years. The system controls are outdated PLC technology that apparently requires manufacturer access codes to make any program or functionality repairs. Many of the switches and indicator lights are not functional on the control panel and it is questionable that all control functions are working properly. How will repairs be handled to keep this system operational? Which party is responsible for water clean-up when there is another major system piping failure on this, or any existing system?

a. Your understanding is correct. The CDI system and one (1) RO System is not functional.

b. The SOW states: “Upon commencement of the maintenance program, the Contractor shall immediately make recommendations for repairs to systems in order to replace worn or dysfunctional components and restore the equipment to prime condition.” If additional deficiencies are found, the contractor and government may negotiate a modification under CLIN 2 to restore the equipment as required by the building occupants.

4. If water consumption is such that more than the suggested quarterly DI Module replacement is required, which party is responsible for absorbing the associated costs.

a. The contractor shall first notify the COR for the increased frequency and seek guidance under CLIN 2. See RFI 1.c for additional information.

5. What is the basis for DI Module size and resin capacity? This will impact RFI Question 4.

a. The basis for DI Module size shall be based on existing tank volumes, resin capacity at >70%.

6. The SOW indicates semi-annual change of one set of polishing DI tanks for Building 227. It is understood that vendor shall not be responsible for support of the DI tanks for this building.

Please clarify.

a. Correct. The vendor shall not be responsible for support of the DI tanks for this building.

7. Under the SOW section “VIII. ROUTINE MAINTENANCE REQUIREMENTS” it is indicated to “Check the system water purity in accordance with ASTM D5127-07 Type E-1.2.” a. The systems are not designed to meet ASTM E-1.2 quality recommendations. b. ASTM Type 2 and CAP Type II water quality parameters are indicated elsewhere in the SOW and physically on the pipe tags of the equipment. c. ASTM D5127-07 Type E-1.2 is a suggested minimum water quality guideline, not a

PAGE 4 OF 5 1333ND18QNB190276001

testing method. d. Please clarify what is meant by the word “Check” in the RFQ statement in question 7 above. Should vendor provide a laboratory analysis report to NIST? Please indicate parameters that should be considered with the analyses and what the response should be once the analyses are complete.

a. While the systems were not designed to meet ASTM E-1.2 quality recommendations, NIST historically has nearly achieved the minimum water quality guidelines per ASTM D5127-07 Type E-1.2. “Check the system water purity in accordance with ASTM D5127- 07 Type E-1.2” does mean to provide NIST with laboratory analyses at the frequencies listed in the SOW from a certified laboratory.

8. In order to determine the cost of annual sanitizations we need to know how many floors and drops are associated with each system; can you provide that? Also can these be done during normal business hours?

a. Sanitizing the systems shall include all equipment, the distribution loop, and the furthest point in the piping system. The contractor shall develop their own procedure. Typically:

a.i. NIST laboratory users will be notified of the sanitization in advance and isolate their equipment a.ii. System sanitized over a weekend (as early as Friday evening 7PM) a.iii. Furthest point in piping system proves cleaning solution presence/absence a.iv. NIST shall be responsible for flushing individual riser/legs upon startup the following business day

9. [We] have a 24/7/365 response time policy for service emergencies after hours and on weekends and holidays. In certain cases, especially with how close in proximity you are to our division, we will adhere to an even less response time with 2 hours being a minimum. Our corporate engineering staff are more than qualified and hold BS degrees. Our key personal persons locally would be: [Name] with 30+yrs of experience with UPW & [Name] with 25+ years of experience who has full access to our staff of engineers. Is this acceptable to meet your requirements?

a. Per the evaluation criteria: “Provide information for the proposed key personnel (both primary and alternate) … Please provide a resume, relevant experiences, certifications, and home address.” This will be compared to the SOW requirements that “the Contractor’s primary support technician shall hold a Bachelor of Science degree in a related field of Engineering, who is qualified and able to diagnose Deionized Water System operational issues, including process, mechanical and electrical controls related

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issues, and is capable of making verbal and written recommendations for proper system repairs and improvements.”

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C:\PERFORM\FORMS\S30.FRP

Forms Management

C:PERFORMFORMSS30.FRP

Acrobat PDFWriter 2.01 for Windows D:19971010095222 D:19990614133004 Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

4. REQUISITION/PURCHASE REQUISITION NUMBER

5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6)

CODE

STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended.

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY

CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer) Previous edition unusable Descript: The purpose of this amendment is to provide responses to the RFI's received.

All other terms and conditions of the solicitation remain unchanged.

100 BUREAU DRIVE STOP 1640

BUILDING 301 ROOM B129

GAITHERSBURG MD 20899-1640