1311183-event.pdf

22 May 2025

Plumbing Service Minnesota State University Moorhead is requesting proposals to make plumbing repairs.

22 May 2025

Open 5/21/2025 3:00 PM CDT Type Request for Proposal Close 6/20/2025 3:00 PM CDT Number SRC-MSUM-2025-000425-RFP Currency US Dollar

Sealed Until 6/20/2025 3:00 PM CDT

Contacts Brenda Norris brenda.norris@mnstate.edu

Mitchell Hogue mitchell.hogue@mnstate.edu

Christina Lien christina.lien@mnstate.edu

Commodity Codes Commodity Code Description 72100000 Building and facility maintenance and repair services

22 May 202522 May 202522 May 202522 May 202522 May 202522 May 202522 May 202522 May 202522 May 2025 mailto:brenda.norris@mnstate.edu mailto:mitchell.hogue@mnstate.edu mailto:christina.lien@mnstate.edu

Project Overview Minnesota State University Moorhead is seeking proposals from qualified plumbing contractors to provide comprehensive plumbing services across its Moorhead campus. The selected contractor will be responsible for routine maintenance, emergency repairs, and plumbing installations in academic buildings, residence halls, dining facilities, and administrative offices.

Technical/Functional Requirements -Routine inspections and maintenance of plumbing systems.

-Locate, repair and replace leaking water and sewer pipes (PVC, CPVC, cast iron, galvanic pipe and copper tubing.

-Unclog sewer lines and drains.

-Jet drain lines -Installation of new fixtures and minor renovations.

-Backflow prevention testing and certification.

-Drain cleaning and sewer line maintenance.

*All Responses must include:

1. Cover Letter -Brief introduction of your company.

-Statement of interest in this proposal request.

-Summary of qualifications.

2. Company Profile -Legal name and address.

-Years in business.

-Types of services offered.

-Licenses and certifications.

-Insurance and bonding information.

3. Project Understanding and Approach -Summary of your company's understanding of the university's scope of work.

-Provide a detailed overview of your company's approach to projects.

-Share any value-added services or innovations offered.

4. Experience and Qualifications -Relevant project examples (such as similar institutions like schools or campuses).

-Resumes or bios of key personnel.

5. References -Provide at least 3 references from similar projects.

-Include contact names, phone numbers and project descriptions.

6. Pricing Proposal -Detailed cost breakdown Labor rates (regular/after-hours/emergency).

Material costs.

Equipment charges.

Travel or mobilization fees.

Pricing for any additional services or hourly rates for on-call work.

7. Availability and Response Times -Hours of operation.

-Emergency response capabilities (i.e., 24/7 availability).

-Estimated response times for different types of service calls.

8. Compliance and safety -OSHA compliance.

-Safety trainings and protocols.

-Background checks for staff.

Evaluation Factors The following factors and their identified weight will be used to evaluate the responses:

Topic Factor Weight Adherence to Minnesota State Terms and Conditions.

A statement of the objectives, goals, and tasks to show or demonstrate its view and understanding of the nature of the contract. 5

Work Plan.

A description of the deliverables to be provided by the Responder along with a detailed work plan that identifies the major tasks to be accomplished and be used as a scheduling and managing tool, as well as the basis for invoicing.

Cost/Value. Identify the level of the participation of Minnesota State in the contract, as well as any 40

Description

Topic Factor Weight other services to be provided by Minnesota State, and details of cost allowances for this participation.

Qualifications of Respondent and its personnel.

An outline of the Responder’s background and experience with examples of similar work complete by the Responder and a list of personnel who will conduct the project, detailing their training, and work experience. Resumes or other information about project personnel should not, if possible, contain personal telephone numbers, home addresses or home email addresses. If it is necessary to include personal contact information, please clearly indicate in the proposal that personal contact information is being provided.

Completeness, thoroughness and detail of the response.

Completeness, thoroughness and detail of the response as reflected by the proposal's discussions and coverage of all elements of work listed above. 10

Total: 100

Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified.

Selection Process The selection process includes the Executive Director of Facilities Management, Housing and Residential Life Building Maintenance Supervisor, and Campus Master Plumber. This group will evaluate the proposals and make the final decision.

Contract Terms

Minnesota State desires to enter into a contract with the successful Respondent(s) effective July 1, 2025, or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be 3 years, with an option to extend 2 additional years. If Minnesota State and Respondent are unable to negotiate and sign a contract by June 27, 2025, then Minnesota State reserves the right to seek an alternative Respondent(s).

Inquiries and Submission Instructions

Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered. Each Respondent is solely responsible for the timely delivery of its questions and bids by the RFx date and time deadlines. Failure to meet the deadlines shall be grounds for rejection.

Required to View Event

Prerequisites Required to Enter Bid

22 May 2025

1. Review the background of Minnesota State

2. Review the Notice and Authority

3.

This RFx includes and incorporates Minnesota State Terms and Conditions. Responders should be aware of the terms and conditions in preparing responses to this event. Much of the language reflected in any resulting contract with Minnesota State is required by statute. If you take exception to any of the language in the terms and conditions, you must indicate those exceptions in your response to the RFx; certain exceptions may result in your proposal being disqualified from further review and evaluation. Only those exceptions indicated in your response to the RFx will be available for discussion or negotiation.

4. Review the Organizational Conflict of Interest policy

5. Review the RFx Contact Information

6. Review the Definitions to the RFx

7. Review and accept the Authorized Response Certification Statement.

8. Review and agree to the Duration of Offer agreement

9. Review the Terms of Payment

10. Required Documentation: Affidavit of Non-Collusion. Download the attached document, complete, sign, notarize, and upload completed form with response.

11. Affirmative Action Requirements: Review and download declaration page, complete, sign, and upload completed from with response.

12. Review the Minnesota Secretary of State Requirements

13. If applicable, download, complete and sign, upload completed form and attach certification with response.

Responders claiming Supplier Diversity must complete this form. Others can skip.

14. If applicable, download, complete and sign, upload completed form and attach certification with response.

Responders claiming TG/ED/VO preference must complete this form. Others can skip.

15. If applicable, download, complete and sign, upload completed form and attach certification with response.

Responders claiming Veteran-Owned preference must complete this form. Others can skip.

22 May 202522 May 202522 May 202522 May 202522 May 202522 May 202522 May 2025

Buyer Attachments

1. 2025 Expense Reimbursement

2. Sample Maintenance/Service Master Contract

22 May 202522 May 202522 May 202522 May 202522 May 202522 May 2025 https://www.minnstate.edu/system/templates/docs/commissionersplan.pdf https://www.minnstate.edu/system/templates/docs/9_servicemaintmaster-nonconst.docx

Questions Required Questions

Group 1: Adherence to Minnesota State Terms and Conditions Instructions:

1.1

Minnesota State presumes a responder agrees to the terms and conditions as listed in the prerequisites of this solicitation unless a responder requests specific exceptions.

The responders must explicitly list all exceptions to the terms and conditions. If no exceptions exist, type "None" in the space provided. If exceptions exist, include the Clause, Page Number, Suggested Change to the Clause and Explanation.

1.2

Conflicts of Interest. Responders must provide a list of all entities with which it has relationships that create, or appear to create, a conflict of interest with the services that are requested in this RFx. The responder must explicitly list the name(s) of the entity(ies), the relationship and the conflict(s). If no conflict exists, type "None" in the space provided.

1.3 Upload your company's insurance and bonding information.

Group 2: Company Profile and Overview Instructions:

2.1 How many years has your organization been in the business related to this solicitation?

2.2 Provide the history of your organization or company

2.3

Include references from your three largest companies and or educational institutions for which your proposed solution has been implemented in North America. At least one implementation should be similar in scope to Minnesota State. Download the attached spreadsheet, fill out, save, and upload the finalized document. NOTE: The Respondent certifies that it is empowered to use the names of references it provides and agrees that Minnesota State may contact these references.

2.4 Explain your interest in this proposal request and a summary of your qualifications.

2.5 Describe experience any specialty areas where you believe your company has unique expertise or a competitive advantage.

2.6 Background checks are conducted on employees when they begin employment.

2.7 Describe your staffed office business hours.

2.8 Upload a list of all the proposed members of the team and a summary of their experience.

2.9 Who will serve as the primary contact for the RFP? Please include their name, title, direct phone number, and email address.

2.10 Upload your company's licenses and certifications.

2.11 Describe the license, certification, or requirements completed to do this work.

Group 3: Work Plan Instructions:

3.1 Provide a detailed understanding of the scope of work.

3.2 Outline the specific tasks and services you will provide if awarded this RFP?

3.3 Provide an example of your proposed timeline for completing a project that would be in line with the needs of this RFP. Include key milestones and deadlines.

3.4 What safety measures will you implement to ensure the safety of workers and the campus community during projects?

3.5 Can your company perform camera and locate services?

3.6 Can your company perform hydro jetting?

3.7 Can your company perform RPZ testing?

3.8 Can your company perform RPZ repair?

3.9 Does your company have the ability to repair and replace hydronic piping?

3.10 Can your company accommodate online work order tracking and work order requests?

3.11 Does your company offer dispatch services – 24 Hours/7 Days a week including weekends and holidays so that the Contractor(s) shall respond to calls for service to any MSU Moorhead property.

3.12 Share any value-added services or innovations offered.

3.13 Describe your company's response time for the different types of service calls.

3.14 How do you manage risk associated with mechanical repairs and maintenance?

22 May 202522 May 202522 May 202522 May 202522 May 2025

3.15 Do you have any sustainability practices or green initiatives that you incorporate into your services?

3.16 How do you ensure environment friendly disposal of old or replaced parts?

3.17 How will you ensure compliance with prevailing wage statutes and provide the necessary documentation.

Group 4: Cost Instructions:

4.1 Provide a detailed breakdown of costs, including service work, emergency calls, overtime, labor, materials, travel, equipment charges, and any associated fees your company charges by year up to the proposed three, potentially five-year agreement.

4.2 What warranties and guarantees do you offer for your work and materials?

4.3 Describe and "special conditions" that might impact the quoted prices.

4.4 Describe any Unforeseen charges outside of the quoted prices that would need to be included in the determining the overall final cost (e.g., emergencies, office expenses, etc.)

Group 5: Targeted Group Businesses Instructions:

5.1 Does your company, partner or sub-contractor qualify as a diverse supplier as defined by Minnesota State?

5.2 Does your company qualify for preference points as defined by Minnesota State in the Prerequisites section

22 May 202522 May 202522 May 202522 May 202522 May 2025

Product Line Items Product Line Items

1. Standard Hourly Rate - M-F, 7:00 am - 5:00 pm # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Journeyman Trade 1 HR - Hour

P2 Master Plumber 1 HR - Hour

P3 Apprentice 1 HR - Hour

2. Non-Standard Hourly Rate - Outside of normal business hours, weekends, and holidays # Item Name, Commodity Code, Description Allow

P1 Journeyman 1 HR - Hour

P3 Apprentice 1 HR - Hour

3. Hourly Emergency Services Rate # Item Name, Commodity Code, Description Allow

P1 Journeyman 1 HR - Hour

22 May 202522 May 202522 May 202522 May 2025

Service Line Items Service Line Items

There are no Items added to this event.

22 May 202522 May 202522 May 2025