-13104.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under $150K

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($150K)

Acquisition Plan Action ID:_VA256-18-AP-4458____________________

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 16, VISN 16, Veterans Health Care System of the Ozarks, Fayetteville, AR.

Purchase Request Number: 564-18-2-560-0628

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Veterans Health Care System of the Ozarks has an emergency requirement for the repair of its OIT 100 kVA UPS located in Building 1, Basement Room 035. The repair will require the Contractor to provide supervision, labor, material, equipment, tools, supplies, parts, and related services.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This is an urgent request in that until these repairs are made the OIT UPS is out of service and leaves both IT servers and Biomed servers vulnerable to damage in the event of an electrical blink or spike.

All IT communications, network, phone, CBOC connectivity, all medical records, Pharmacy OMNI cells, and pharmacy script-pro equipment are at risk until this is repaired. This will directly affect patient care.

The required batteries being replaced are manufacture specific.

Because of the critical nature of the UPS, best practices require that only GE authorized technicians work on the UPS. Gemini Power Systems, Inc. is a contractor that works directly with GE to provide GE company technicians and parts to government agencies. The GE technicians are familiar with the equipment and have provided an onsite technical evaluation to determine the required repairs.

4. Description of market research conducted and results or statement why it was not conducted:

The manufacture of the UPS, GE, was contacted directly to determine their recommendation for servicing.

On online search for batteries to determine price and availability. Prices range from $230 to $295 each for batteries. 72 are required.

The repair of the OIT 100 kVA UPS is needed as soon as possible. The selected vendor works directly with GE to provide GE company technicians and parts. No additional market research was conducted due to the urgent need for this repair.

https://www.acquisition.gov/?q=/browse/far/13 VHAALXBladeA Highlight

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under $150K

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

____________________________ ___2/22/2018_________________ ARLENE A. BLADE Date Contracting Officer https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466