13-01 RFP Re-Bid Modular Homes.pdf

Gallup-McKinley County Schools Procurement Office P.O.

Box 1318 Gallup, New Mexico 87305-1318

REQUEST FOR PROPOSAL

Re-Bid Modular Home Contractor and Construction Services Multi-Year Agreement

No. RFP-2026-11BK

COMMODITY CODE(S): 90923, 90925

Attached General Conditions, Supplemental Conditions, Specifications, and Proposal Form

GMCS Website: www.gmcs.org

Mailing Address: Physical Address: Contact:

P.O. Box 1318 Gallup, NM 87305

640 S. Boardman Dr.

Gallup, NM 87301

Breana Kesner Procurement Buyer

(505) 721-1084

(505) 721-2242 Fax bkesner@gmcs.org

Notes:

Closing Date: March 11, 2026 F.O.B. Point: DESTINATION Closing Time: (Local) 2:00 PM Terms: Net 30 unless otherwise stated Opening/Issue Date: January 30, 2026 Quantities may be increased or decreased within reasonable amounts.

http://www.gmcs.org/ http://www.gmcs.org/

TABLE OF CONTENTS

DESCRIPTION PAGE

REQUEST FOR PROPOSAL OVERVIEW 1

PRE-PROPOSAL CONFERENCE INFORMATION 3

SPECIAL CONDITIONS 4

SCOPE OF WORK 7

SPECIFICATIONS 7

MODULARD HOME REQUIREMENTS 9

PLAN SUBMITTAL REQUIREMENTS 10

DELIVERY, STORAGE, AND HANDLING 13

PLACEMENT OF MODULAR STRUCTURES 15

SEQUENCE OF EVENTS (SCHEDULE) 17

RESPONSE FORMAT AND ORGANIZATION 17

EVALUATION 19

COST AND PRICING INFORMATION AND INSTRUCTIONS 21

DEFINITIONS 23

REFERENCE FEDERAL AND STATE REGULATIONS 27

NEW MEXICO BUILDING CODE STANDARDS 27

PRE-PROPOSAL CONFERENCE

Modular Home Contractor and Construction Services

RFP-2026-11BK

A pre-proposal conference will be held on Wednesday, February 4, 2026, at 10:00 am

(MDT). Attendance is not required; however, it is highly recommended in order to submit a responsive proposal.

Offerors must request an invitation to attend no less than 24 hours prior to the meeting.

Date and time (before 10:00 am on February 3, 2026).

Attendance requests shall be emailed to bkesner@gmcs.org with “RFP-2026-11BK

Pre-proposal” in the subject line.

Location: Microsoft Teams online meeting or Zoom (meeting invite to be sent once requested)

We encourage you to have your initial questions ready, in writing, as stated in the bid

Documents, to submit. Additional questions after the pre-bid conference will be accepted

Until the question submission deadline stated in the GMCS bonfire eBidding platform

For this opportunity.

No responses to questions are official until published in writing, by amendment.

SPECIAL CONDITIONS

A. Purpose: The District is requesting proposals from qualified and experienced vendors to provide a diverse and extensive product line of Modular Housing in various types, configurations, and square foot models. The Contractor is to be licensed in the state of New Mexico to provide deliver, site preparation, and set up of modular units to meet the District's needs.

Because of these factors, the District desires modular housing units that are built to New Mexico building codes, transportable in one or more sections, designed and constructed to meet New Mexico Residential Building Code (NMRBC). All products offered must meet or exceed federal and state regulations which govern the products. The District reserves the right to award contracts for specific types of products if it is determined to be in the best interest of the District. The District is looking for Offerors that offer a complete product line of the above-listed products that can be configured and equipped to meet individual needs of the District.

B. The scope of work and minimum specifications provided herein are intended to define and establish the minimum quality and characteristics of the desired equipment. They are based upon specifications for known acceptable brands. Any products and services offered are to meet or exceed all current New Mexico Building Codes. Gallup McKinley County Schools, also referred to as the District, reserves the right to reject all products and services offered that, in our opinion, do not meet, or exceed these requirements. As technology changes and new products become available, contract holders will be allowed to add and delete products and services when needed upon approval of the District. Offerors are encouraged to offer their complete product line.

C. Term of Contract: The term of this contract shall be from the date of award through June 30, 2027.

GMCS reserves the option to renew this agreement for three (3) each additional, one (1) year periods in accordance with the General Terms and Conditions. The final renewal term shall end June 30, 2030.

D. Contract Renewal: Except when either party shall provide written notice of termination or that the contract shall expire on the anniversary date, multi-term contracts shall automatically renew for an additional term, up to the maximum number of terms stated in any Special Terms and Conditions.

E. Pricing: Offerors shall submit fixed costs in the Bonfire Bid-Table using the Specifications to design and calculate cost. Cost information shall NOT be in the Technical Proposal. Alternate bids and options for in-scope buildings and services may also be uploaded separately. Alternate bids shall NOT be utilized for evaluation and scoring of proposals.

F. Taxes: Prices bid shall not include New Mexico Gross Receipts or Local Option Tax. New Mexico does not provide any tax exemptions on construction costs. However, tax rate is subject to change based on the date of invoicing and therefore shall be excluded solely for scoring purposes. The awarded contractor shall add NM Gross Receipts Tax at the active rate on each pay application (invoice) as a separate line item.

G. Guarantee: The Contractor shall provide the Owner with a written guarantee on workmanship and materials, from the date of acceptance, according to the industry standard.

H. Compliance: Complete service, maintenance and installation must meet all applicable Federal, State, and

Local Codes.

I. Permits and Licenses: Contractor shall be licensed for the work required and shall obtain all necessary permits and additional licenses required and pay any fees.

J. Purchase Orders: ALL SERVICES, PARTS, AND MATERIALS PROVIDED MUST HAVE A VALID PURCHASE ORDER (SIGNED). The Vendor shall be responsible for ensuring that no orders are accepted without an authorized GMCS Purchase Order number from the GMCS, and all invoices have been signed. All Purchase Orders are for a one-time purchase and may NOT be reused. Add-ons shall not be accepted by the Vendor after placement of the original order. Failure to comply with this paragraph will be cause for the District not to honor the invoice.

K. Competency of Offeror: Proposals will be considered only from firms who can provide evidence that they have established a satisfactory record of performance and integrity to insure they can execute the requirements as stated herein. Any determination as to competency shall be made by appropriate GMCS staff.

L. Payment or Acceptance Not Conclusive: Vendor will supply the District with invoice(s) for payment.

No payment made under this contract shall be conclusive evidence of the performance of this contract, either wholly or in part, and that no payment made for the delivery of the items in whole or in part shall be construed as an acceptance of defective work or improper materials, nor relieve the Offeror from corrections of the defects. The final acceptance shall not be binding upon the District, nor conclusive, should it subsequently develop the Offeror has furnished inferior items or had departed from the Specifications and/or the terms of the Contract. Should such conditions become evident, the District shall have the right, notwithstanding final acceptance, and payment, to cause the item(s) to be properly furnished in accordance with the Specifications (and drawings, if any) at the cost and expense of the Offeror.

M. Award of Contract – Multiple Awards: GMCS reserves the right to make multiple awards as a result of this request if doing so may be advantageous to the District.

N. Contractor’s Note: No person shall act as a Contractor without a license issued by the Construction

Industries Division, classified to cover the type of work to be performed. No bid shall be submitted unless the Contractor has a valid Contractor’s License issued by the CID to bid and to perform the type of work to be undertaken, as set forth in §60-13-12, NMSA 1978 and other applicable law.

The Gallup-McKinley County School District will require all bidding Contractors to retain qualifying parties and all construction licenses for General Building Construction. VENDORS NOT

MEETING THESE/SPECIFIED CRITERIA WILL BE CONSIDERED NON-RESPONSIVE AND

THEIR BID WILL NOT BE GIVEN ANY FURTHER CONSIDERATION.

O. Escalation/Reduction: In the event of a product, fuel, or wage rate increase, an escalation request will be reviewed on an individual basis. All requests for cost increase shall be in writing to the District. Effective dates for an actual cost increase will be the date of the District’s written approval for the increase. This measure is not intended to allow any increase in profit margin, only to compensate for an actual cost increase.

To facilitate prompt consideration, all requests for cost increase must include all information listed below:

• Contract Item Number

• Current Item Price

• Proposed New Price

• Percentage of Increase

• Mill/Supplier notification of price increase indicating percent of increase

P. Wage Rates: All work covered by this solicitation and completed within the state of New Mexico, shall be in accordance with applicable State laws and is subject to the minimum wage rate determination issued by the Department of Workforce Solutions, if applicable. A wage rate decision will be required by the Public Works Minimum Wage Act for construction, demolition or renovation purposes on projects costing sixty thousand dollars ($60,000) or more and funded in part by state or local funding. Contractors agree to comply with the current prevailing wage rate determination included with this solicitation. For additional information or the current prevailing wage rate, visit http://www.dws.state.nm.us.

Q. Bonds: A one hundred percent (100%) Performance Bond and a one hundred percent (100%) Payment and Material Bond executed by a surety company authorized to do business in the state of New Mexico will be required of the successful bidder(s) prior to EACH project “Notice to Proceed” valued over twenty-five thousand dollars ($25,000). Original copies of said bonds must be provided to the agency requesting the project and are to be filed with the agency’s Procurement office.

R. Insurance: Bidder shall provide a Certificate of Insurance in compliance with the State of New Mexico

Construction Industries Division Rules and Regulations with the minimum coverages stated in the General Terms and Conditions. Certificate shall name GMCS Board of Education as additional insured and be furnished upon award of contract.

http://www.dws.state.nm.us/

SCOPE OF WORK

A. General Requirements

a. Any contract awarded under this solicitation is an indefinite quantity. All costs associated with preparing quotes/cost proposals shall be the responsibility of the Offeror and must be based on the scope of work and in compliance with pricing submitted.

b. The Offeror is encouraged to make its entire product line of modular housing available. Offerors will be evaluated on their ability to provide a variety of solutions and configurations to meet the District’s needs.

c. The Offeror agrees that the products, or services furnished shall be covered by the most favorable warranties (a minimum of one (1) year), the Offeror gives for such to any customer for such products, equipment, or services. Defective components will be repaired or replaced on a factory exchange basis. Exclusions include, but are not limited to, accidents, neglect, abuse, misuse, or natural disasters. Details available on request.

d. The Offeror may provide extended warranties.

e. The Offeror must submit only products, and services for which it is authorized by the manufacturer or national distributor on behalf of the manufacturer to provide parts, services, warranty, and technical support.

f. The Offeror must clearly identify and state its’ cancellation, return policy terms, and any restocking fees that may apply.

SPECIFICATIONS

The standards and specifications provided below are intended to establish minimum requirements for Offeror and provide a general overview of the quality and type of products and services being requested. Any products and services offered are to meet or exceed all current New Mexico Building Codes. Gallup McKinley County Schools reserves the right to reject all products and services offered that, in our opinion, do not meet, or exceed these requirements.

1. General Requirements

a. Provide the option to adapt the building to meet the needs and requirements of the District. A variety of floor plans and configurations.

b. The Offeror will be required to perform whatever investigation is necessary and to request whatever information (scope of work, drawings, specifications, outcomes, etc.) necessary to develop a comprehensive and clear understanding of the types, kinds, and levels of products and services required to complete the project. The Offeror shall carefully examine and work through the following pricing methodologies with their terms, conditions, stipulations, calculations, and requirements prior to preparing their cost proposal.

c. Site work, installation erection, repairs, etc. must comply with installation instruction, state and local building code.

d. The following licenses are valid for installation and site work:

i. Permanent Foundations License Requirements

ii. GB-98 General building or GS-4 Concrete, cement, walkways, and driveways.

2. Installation License

a. GB-98 General residential or commercial units and if applicable:

i. MHD-1 shall permit the holder to level ground and place piers to support a modular home, to attach and tighten tiedowns, to connect existing water and sewer lines, to connect electrical cable to the home's approved existing receptacle, to install and repair skirting, and to install concrete associated with footings or foundations.

ii. MHD-2 shall permit the holder to perform all functions of an MHD-1 and to make structural repairs and alterations.

iii. MHD-3 shall permit the holder to perform all the functions of an MHD-2 and to service and repair natural gas piping and appliances, change and adjust orifices in a modular home prior to connection to L.P. gas, and to service and repair plumbing and electrical systems.

iv. MHD-3 Y license shall be extended to install gas yard lines to modular homes upon acquiring an appropriate endorsement from the division.

v. MHD-3 E license shall be extended to install feeder assemblies from the on-site utility terminal to the modular home not to exceed 30 feet.

3. Electrical License

a. GB-98 General building or EE-98 Residential and commercial electrical wiring 5000 volts, nominal or less.

4. Mechanical and Plumbing Classifications

a. GB-98 General building or MM-98 Mechanical

5. The Offeror/Contractor is responsible for applying for all permits and inspections to comply with state and local building codes.

6. Any project that is considered construction will require a building permit.

7. All projects over $60,000 dollars the Offeror/Contractor will be required to pay state wage rates.

8. All projects over $25,000 will require Performance and Payment Bonds.

9. Any provision of federal, state and/or local rules, regulations and governing codes that are required for this RFP will be read as if they were in this document, whether they are physically included.

10. Provide the District with a variety of services to evaluate, design, configure, and select a building to meet their individual needs.

11. Provide the necessary supplies, materials, and equipment to install and setup modular housing. The work shall include, but not be limited to, the following:

a. Connect building to utilities.

b. Connect building systems connections, as required.

c. Connect building to foundation pads.

d. Connect building modules.

12. The Offeror agrees that the products, or services furnished shall be covered by the most favorable warranties (a minimum of one (1) year), the Offeror gives for such products, equipment, or services.

Defective components will be repaired or replaced on a factory exchange basis. Exclusions include, but are not limited to, accidents, neglect, abuse, misuse, or natural disasters.

13. Dealers must warranty any alterations, additions or changes made by them in the homes they sell. The warranty guarantees that the alterations, changes or additions are free of defects in materials and workmanship for one year from the date of delivery. In addition, dealers must provide warranties from the manufacturer of the home and for the appliances in the home if the appliance manufacturer supplies such warranties.

14. Installers and Repair personnel must warranty that all labor and materials furnished by the installer for blocking and leveling the modular home are free from defects in materials and workmanship for ninety

(90) days from the date of installations. Re-leveling required as a result of ground settling, or site conditions, does not fall within the scope of this warranty.

MODULAR HOME REQUIREMENTS

1. Data Plate

a. Each modular home shall bear a data plate affixed in a permanent manner near the main electrical panel or other readily accessible and visible location. Each data plate shall be made of material what will receive typed information as well as preprinted information, and which can be cleaned of ordinary smudges or household dirt without removing information contained on the data plate; or the data plate shall be covered in a permanent manner with materials that will make it possible to clean the data plate of ordinary dirt and smudges without obscuring the Information. Each data plate shall contain not less than the following information:

i. The name and address of the manufacturing plant in which the modular home was manufactured.

ii. The serial number and model designation of the unit, and the date the unit was manufactured.

iii. A list of the certification label(s) number(s)that are affixed to each transportable manufactured section under 24CFR 3280.8.

iv. A list of major factory-installed equipment, including the manufacturer's name and the model designation of each appliance.

v. Reference to the roof load zone and wind load zone for which the home is designed and duplicates of the maps as set forth in 24CFR 3280.305(c). This information may be combined with the heating/cooling certificate and insulation zone map required by 24CFR3280.510 and 24CFR 3280.511. The Wind Zone Map on the Data Plate shall also contain the statement: This home has not been designed for the higher wind pressures and anchoring provisions required for ocean/coastal areas and should not be located within 1500[foot] of the coastline in Wind Zones II and III, unless the home and its anchoring and foundation system have been designed for the increased requirements specified for Exposure D in ANSI/ASCE 7-88.

vi. The statement: This home has or has not (appropriate blank to be checked by manufacturer) been equipped with storm shutters or other protective coverings for windows and exterior door openings. For homes designed to be located in Wind Zones II and III, which have not been provided with shutters or equivalent covering devices, it is strongly recommended that the home be made ready to be equipped with these devices in accordance with the method recommended in the manufacturers printed instructions.

vii. The statement: ``Design Approval by'', followed by the name of the agency that approved the design.

2. Certification label

a. A permanent label shall be affixed to each transportable section of each modular home for sale or lease in the United States. This label shall be separate and distinct from the data plate, which the manufacturer is required to provide under 24CFR 3280.5 of the standards.

b. The label shall be located at the tail-light end of each transportable section of the modular home approximately one foot up from the floor and one foot in from the roadside, or as near that location on a permanent part of the exterior of the modular home unit as practicable. The roadside is the right side of the modular home when one views the modular home from the tow bar end of the modular home.

3. Accessibility Requirements

a. Accessibility requirements are detailed in Chapter 11, Accessibility, of the New Mexico Building Code, and supersede Chapter 11, Accessibility, of the International Building Code. The adopted standard of quality for accessible design is the ICC/ANSI A117.1-2003, Accessible and Usable Buildings and Facilities.

4. Permits

a. The construction of modular homes is regulated by the Construction Industries Division (CID)

b. The Dealer/Installer is responsible for obtaining any and all permits from State of New Mexico before the modular home is installed within the state. Permits can be obtained in the Santa Fe, Albuquerque, and Las Cruces offices or on-line at http://www.rld.state.nm.us./mhd.

c. The Dealer/installer is responsible for obtaining any other permits required by other state or local agencies.

PLAN SUBMITTAL REQUIREMENTS

Two complete sets of plans per model at 1/8” =1’-0 minimum with dimensions and specifications must be submitted to Construction Industries Division for permit and must be sufficiently clear to show the project in its entirety. Following is a minimum standard of required drawings for review by Construction Industries Division for new modular unit construction. Use this as a checklist when preparing your submittals.

i. COVER SHEET

ii. Project identification

iii. Project address and a location map (if applicable)

iv. The prime design professional (the professional responsible for project coordination) must be registered/licensed.

v. All communications should be directed through this individual.

1. Design Criteria list:

a. Type of building construction (2006 IBC Chapter 6)

b. Square Footage area of each floor or wing and total building square footage

c. Group or use and occupancy (2006 IBC Chapter 3) including mixed occupancies if applicable.

d. Occupant load (2006 IBC Chapter 10, Table 1004.1.2)

e. Allowable area calculations

f. Plumbing fixture requirements based on 2021 Uniform Plumbing Code.

g. Seismic location

2. Floor Plan

a. Show all floors including basements. Show all rooms, with their use, overall dimensions, and locations of all structural elements and openings. Show all doors and windows.

b. Provide door and window schedules. All fire assemblies, door label ratings, area and occupancy separations, and draft stops shall be shown. Include exiting requirements.

3. Floor Framing and Roof Framing Plans

a. Show all structural members, their size, methods of attachment, location and materials for floors and roofs. Show roof plan.

4. Exterior Elevations

a. Show all views. Show all vertical dimensions and heights. Show all openings and identify all materials and show lateral bracing system, where applicable.

5. Building Sections and Wall Sections

a. Show and label materials of construction, non-rated and fire-rated assemblies, and fire-rated penetrations. Show dimensions of all heights.

6. Method of Anchoring

a. Plans must include a method of anchoring the modular structure to the foundation.

7. Mechanical System

a. Show the entire mechanical system. Include all units, their sizes, mounting details, all ductwork and duct sizes. Provide equipment schedules. Submit energy conservation calculations per 2006 Model Energy Code requirements.

8. Plumbing System

a. Show plumbing riser diagrams, all fixtures, service sinks (mop sinks), piping, slopes, materials, and sizes. Show points of connection to utilities.

9. Electrical System

a. Show electrical riser diagrams, all electrical fixtures (interior, exterior and site) wiring sizes and circuiting, grounding, panel schedules, single line diagrams, instantaneous fault current, load calculations and fixture schedules. Show lighting calculations and point of connection to utility.

10. Structural Calculations

a. Where required, provide structural calculations for the entire structural system of the project.

Include wind, roof and floor design loads.

11. Specifications

a. Either on the drawings or in booklet form, further define construction components, covering materials and methods of construction, wall finishes and all pertinent equipment.

12. Revisions

a. For clarity, all revisions should be identified with a delta symbol and clouded on the drawings or resubmitted as a new plan set.

13. Recommended Foundation

a. Show all foundations and footings. Indicate size, location thickness, materials and strengths

(including concrete strength) and reinforcing. Show all imbedded anchoring such as anchor bolts, hold-downs, post bases, etc.

14. Model Energy Code

a. A package explaining and detailing Model Energy Code Requirements.

15. Submittals

a. Submit manufacturer's data sheets on each product to be used, including:

i. Construction details, material descriptions, dimensions of individual components and profiles, and finishes.

ii. Site preparation instructions and recommendations.

iii. Storage and handling requirements and recommendations.

iv. Manufacturer installation manual(s).

v. Complete erection drawings with identification and assembly of building components.

vi. Show anchor bolt settings, transverse cross-sections, sidewall, end wall, and roof framing, flashing, and sheeting, and accessory installation details.

vii. Submit product certificates signed by the manufacturer certifying material compliance with specified performance characteristics and criteria, and physical requirements.

16. Shop Drawings and Plans to include but not limited to:

a. Plans, elevations, sections, details, assembly, installation, and attachments to other work.

b. To be prepared by, signed, and sealed by a professional engineer licensed in the State of New

Mexico.

c. Structural Design Calculations prepared by, signed, and sealed by a professional engineer licensed in the State of New Mexico.

d. Prior to construction, drawings and plans will be submitted to the District for approval.

e. Offeror will be required to submit to the District as many copies of plans, drawings they require.

17. Samples Submittals:

a. Color chips showing manufacturer's full range of available colors and patterns for each finish product.

b. Where finishes involve normal color variations, include samples showing the full, range of variations expected.

c. Samples shall be approved by the District prior to installation.

18. Submit warranty documents.

Approved plans shall be submitted to the District for consideration in the designated documents area on the GMCS eBidding Portal.

DELIVERY, STORAGE AND HANDLING

a. Store packaged products in original, unopened packaging until ready for installation.

b. Store and dispose of solvent-based materials and materials used with solvent-based materials in accordance with requirements of the State of New Mexico.

c. Protect all products from the weather as specified by manufacturer instructions.

1. Project Conditions

a. Do not install systems when temperature, humidity, or ventilation is outside of limits recommended by manufacturer.

b. The Offeror shall verify location and elevation of footings relative to finished grade, columns, and other construction.

c. The Offeror shall verify that building substrates permit installation of footers and pads according to the manufacturer's instructions, approved shop drawings, calculations, and contract documents.

d. Verify the rough-in requirements for the mechanical and electrical services prior to placement of the structure.

e. Project site to meet New Mexico, OSHA, and the Districts rules and regulations for worker and equipment safety.

2. Installation

a. Clean surfaces prior to installation

b. Project site to meet OSHA guidelines to allow lifting equipment and scaffolding to maneuver throughout the work site.

c. Provide pedestrian protection and warnings during construction which comply with local, Federal, and OSHA codes.

d. Prior to erection of any kind, the Offeror/Contractor shall grade, backfill, and otherwise prepare the job site to allow for rolling scaffold and ensure safe working conditions including the removal or relocation of overhead power lines as required.

e. Any grade or elevation situations which deviate from the approved plans and drawings shall be approved by the District representative and the shade structure manufacturer prior to fabrication.

f. Temporary electrical power shall be provided as needed.

g. Connect all utilities as required.

h. Dumpsters for trash and debris shall be provided by the Contractor.

i. After completing the installation, inspect all surfaces and repair any damage.

3. Quality Assurance

a. All modular building will have a compliance decal issued from the New Mexico Construction

Industries Division.

b. All in state and outstate manufactures of modular or ANSI/UL approved structures, must be registered with the New Mexico Construction Industries.

c. In-state manufacturers must be licensed by New Mexico Construction Industries Division in the

GB-98 classification for manufacture of modular structures for commercial use.

d. Under 14.12.3.13 “Any modular structure manufactured in New Mexico, or to be shipped into

New Mexico for placement, must comply with the following provisions.”

4. Plan review.

a. Modular structures to be sold or placed in New Mexico must be constructed according to plans that have been submitted by registered manufacturers and reviewed and approved by the New Mexico Construction Industries Division (CID).

b. Manufacturers must submit two sets of plans for each modular structure design together with the appropriate plan review fee.

c. Plans must include a recommended method of anchoring the modular structure to a foundation.

d. The plans shall be submitted and reviewed by New Mexico Construction Industries Division for code compliance pursuant to all rules, procedures, and guidelines and compliance with the currently adopted New Mexico state codes, rules, procedures, and guidelines for all modular plan review.

e. Plans that are not submitted properly or that are determined to be non-compliant with currently adopted New Mexico state codes shall be rejected.

f. No modular structure built with unapproved or rejected plans will be eligible to receive a compliance decal as required for the sale or permanent placement of a modular structure in New Mexico.

g. There shall be no deviation in the construction/assembly of a modular structure from the approved plans without the prior written approval of New Mexico Construction Industries Division and may require the submission of additional design information including revised plans as it deems necessary to make a determination on the approval or rejection of the deviation.

5. In-plant inspection.

a. Each modular structure must receive the following mandatory in-plant inspections during construction/assembly by the manufacturer.

i. General construction: framing, energy efficiency, and weather resistive barrier.

ii. Mechanical: rough-in and top-out.

iii. Plumbing: rough-in and pre-final.

iv. Electrical: rough-in and pre-final.

b. All work required to be inspected must be uncovered and accessible by the inspector at the time of the inspection. Any work covered prior to inspection shall be uncovered as required by the inspector to allow a full assessment of code compliance of the work.

c. The manufacturer must keep for reference and make available to the inspector upon request an original set of approved plans for each modular structure to be inspected.

d. If any inspection reveals a code violation, the inspector shall immediately issue a written correction notice and the manufacturer shall make the indicated correction(s). Thereafter, the inspector shall re-inspect the modular structure to confirm that the correction has been made. If corrective action is not taken, such that code compliance is achieved, the inspector shall cease all inspections and shall not issue any compliance decal(s).

e. Upon satisfactory completion of the final inspection, the inspector shall issue a final inspection report in which all inspections are documented, and the compliance decal number and the modular structure serial number are noted. This final inspection report is due to New Mexico Construction Industries Division within 10 days after issuance of the compliance decal pursuant to Paragraph (3) of Subsection B of 14.12.3.13 NMAC. Failure to remain current and timely in the submission of final inspection reports shall cause the manufacturer of the modular structures, to be ineligible to order or receive compliance decals until all outstanding final inspection reports are received.

6. Issuance of compliance decal:

a. Upon satisfactory completion of all required inspections the inspector shall affix a compliance decal inside the door to the electrical panel or inside the mechanical room of the inspected modular structure.

b. No compliance decal shall be issued to, or placed on, a modular structure which has been determined to be not compliant with code or where all required inspections were not appropriately requested and performed.

c. If a manufacturer ships into New Mexico or offers for sale in New Mexico a non-compliant modular structure or one that is lacking a decal, the manufacturer shall not be eligible to order compliance decals. The manufacturer’s certificate of authority shall be subject to suspension or revocation and the manufacturer may be assessed an administrative fine.

7. Compliance Decals:

a. A compliance decal indicating that a given modular structure has been determined to be code compliant pursuant to this part.

b. No modular structure may be sold or permanently placed in New Mexico unless a compliance decal has been affixed to it by an inspector after satisfactory completion of the plan review and in-plant inspection requirements.

c. Any modular unit manufactured under a national recognized testing laboratory (UL) or approved testing agency (ANSI) shall not be installed in New Mexico unless a compliance decal has been obtained from New Mexico Regulation and Licensing Department Construction and Manufactured Housing Division. The compliance decal application must include UL or ANSI verification.

d. Compliance decals are unique to the modular structure to which it is assigned and affixed.

Compliance decals are not transferable among manufacturers, inspectors, or modular structures.

PLACEMENT OF MODULAR STRUCTURES

a. Each modular structure to be permanently placed within the state of New Mexico shall be set in accordance with all applicable statutes, codes, rules, regulations, and local ordinances governing construction in the state of New Mexico. This includes, but is not limited to, the following basic licensing, plan review, permitting, and inspection requirements.

b. All permanent foundations to which a modular structure is to be attached shall be appropriately designed and permitted.

i. Commercial modular foundations will require either a New Mexico registered engineer or architect seal.

c. All permanent foundations to which a modular structure is to be attached shall be constructed by a licensed GB-98 contractor.

d. All electrical, mechanical, plumbing, HAVC work shall be performed by a contractor licensed to work in the state of New Mexico.

e. The installation of a modular unit shall be performed by aGB-98 contractor and shall request all required inspections including but not limited to:

ii. 1.Footings.

iii. 2.Foundation.

iv. 3.Anchoring.

v. 4.Grounding system.

vi. 5.Electrical pre-final.

vii. 6.Electrical final.

viii. 7.Plumbing final.

ix. 8.Mechanical final.

x. 9.LP Gas, if applicable.

xi. 10.Accessibility, if applicable.

xii. 11.Building final and certificate of occupancy.

f. Before the building’s final inspection is conducted, the electrical, plumbing/mechanical and all other required inspections must be successfully completed.

g. The building final inspection report and the certificate of occupancy shall both clearly indicate the manufacturer’s name and the name of the inspector who conducted the in-plant inspections and the compliance decal number.

8. Exceptions:

a. Under 14.12.3.16 A. NMAC “A modular structure that carries a UL or other ANSI approved testing laboratory’s label as a rated assembly shall be exempt from Paragraphs (1) and (2) of Subsection B of 14.12.3.13 NMAC. The foundation and accessibility to these structures shall be subject to all applicable codes.”

b. Under 14.12.3.16 B. NMAC “One story detached accessory structures used as portable tool and storage sheds, and similar structures are exempt from the provisions of the manufacturing code provided the floor area does not exceed 120 square feet for commercial use. This exemption shall not be deemed to grant authorization for any work to be done in any manner in violation of the provisions of the currently adopted New Mexico building codes. All work must be done in a manner that will comply with the code requirements.”

9. Modular Non-Assembled Components:

a. Assembly of component panels on site are subject to all building permitting and inspection requirements for site-built construction.

SEQUENCE OF EVENTS

A. Schedule - Subject to change at discretion of the Procurement Manager and proper notice provided to Offerors:

Action Responsibility Date/Time (MDT) Issue RFP

District January 30, 2026, @ 2:00 PM

Pre-Proposal Conference Agency February 4, 2026

@ 10:00 AM

Deadline to Submit Written Questions

Potential Offerors

February 12, 2026

Response(s) to written questions, via email

Procurement Manager

February 18, 2026

Last Date for Amendments Procurement Manager

February 18, 2026

Deadline to Submit Proposals Offerors March 11, 2026

@ 2:00 PM

Proposal Evaluation

Evaluation Committee

TBD

Interviews/ Presentations Evaluation Committee

TBD

Recommendation for Award to Governing Body

Procurement Manager

TBD

Notice of Award

District TBD

Protest Deadline

Offerors TBD

RESPONSE FORMAT AND ORGANIZATION

A. Number of Responses – Only one (1) proposal may be submitted by each individual entity in response to this solicitation.

B. Required Forms or Input Information – Offerors shall upload forms in Portable Document File (pdf) format and input information which are stated to be required on the GMCS Bonfire eBidding portal.

C. Optional Forms or Input Information – Offerors may upload forms in Portable Document File (pdf) format or input information which are optional, but applicable to the Offeror, i.e., NM Resident Preference Certificate, NM Veteran’s Resident Certificate, other certification(s), etc.

D. Proposal Format – Proposals are limited to forty (40) standard 8 ½” x 11” pages of text and/or graphic material. If there are any questions as to format requirements, they shall be directed to the

Procurement Manager in the GMCS Bonfire eBidding portal for clarification, prior to submitting documents.

a) Cost Proposal - only one (1) cost proposal is to be submitted for evaluation and scoring. This must be uploaded separately from the Technical Proposal and include information as requested in the Evaluation Criteria. Any additional/alternate pricing will be submitted separately.

1 Offerors are cautioned that disclosing cost information in other parts of their proposal, other than were requested to be input/submitted, may result in declaring the proposal as Non-Responsive, and will not be evaluated or considered for award.

b) Exclusions from Page Limitation—the Cost Proposal and required or optional forms are excluded from the maximum page count.

c) Non-Conforming Proposal – Any proposal deemed non-conforming by the Procurement Manager and/or Evaluation Committee Chairperson in regard to format will be considered non-responsive. Offerors shall contact the Procurement Manager to clarify questions concerning format prior to submission.

E. Proposal shall be formatted in the following order (Rubric):

a) Contractor Qualifications & Project Staffing:

Identify the specific individual(s) who will be responsible for work performed as presented in the technical proposal. Provide information that documents key personnel's qualifications, background, experience, and availability to perform all aspects of the work.

b) Past Performance:

Demonstrated performance and successes of proposed services. Provide evidence and discussion of prior, proven experience as a provider for the scope of work.

c) Technical Approach/Methodology:

Extent to which the goods/services offered meet the district's requirements and preferences.

d) Scheduling:

Timeline for completion. Provide specific schedule for manufacture, delivery and assembly on location in Gallup.

e) Health and Safety:

Summary description of Health & Safety Plan

f) New Mexico Work Produced:

Indicate the volume of work by percentage to be produced by New Mexico firms, using New Mexico based employees on this project. Indicate the number of New Mexico based employees that will be a part of the project team.

EVALUATION

A. Process- The purpose of the evaluation of proposals is to assess the relative merits of the proposals submitted and to make an award to the responsible Offeror(s) whose proposal(s) is/are determined to be the most advantageous to the District, taking into consideration the evaluation factors as set forth below.

1. Point Calculations - All calculations of point standings, including any addition or deduction of points to Offeror submittals shall occur at a meeting of the Evaluation Committee. The Committee's points for each Offeror shall be totaled and averaged, and the average translated into a rank score.

B. Evaluation Criteria

1. Mandatory Forms: All required forms are signed and submitted.

PASS/FAIL

2. Contractor Qualifications & Project Staffing:

Identify the specific individual(s) who will be responsible for work performed as presented in the technical proposal. Provide information that documents key personnel's qualifications, background, experience, and availability to perform all aspects of the work.

100 Points

3. Past Performance: Demonstrated performance and successes of proposed services.

Provide evidence and discussion of prior, proven experience as a provider for the scope of work.

100 Points

4. Technical Approach/Methodology: Extent to which the goods/services offered meet the district's requirements and preferences.

150 Points

5. Scheduling: Timeline for completion. Provide specific schedule for manufacture, delivery and assembly on location in Gallup.

200 Points

6. Health and Safety: Summary description of Health & Safety Plan

100 Points

7. New Mexico Work Produced: Indicate the volume of work by percentage to be produced by New Mexico firms, using New Mexico based employees on this project.

Indicate the number of New Mexico based employees that will be a part of the project team.

50 Points

8. Cost Proposal: Costs proposed shall be in direct relationship to the services offered in relation to the Technical Approach. This is submitted SEPARATE from the Technical Proposal. The following formula will be used to evaluate Cost Criteria:

300 Points

Lowest Responsive Offer Cost

Offeror's Points =---------------------------------------------------- X Maximum Points

This Offeror's Cost

The Lowest Responsive Offeror's Cost will be divided by the Offeror's cost and then multiplied by the number of available points in the evaluation process to arrive at the final ranking of Offerors.

9. Interview/Presentation: The highest rank(ed) Offerors may be considered for interviews in-person or via an online meeting platform. The District reserves the right to award a contract without holding interviews. Questions with applicable weighted scoring totaling 1000 points will be distributed prior to the Interview/Presentation. Dates, times, and an online meeting link will be in the notification of short-listed finalists.

1000 Points

GRAND TOTAL 2000 POINTS

COST AND PRICING INFORMATION and INSTRUCTIONS

The Cost Proposal must be submitted SEPARATE from the Technical Proposal in the space provided in the GMCS Bonfire Portal.

The cost proposal should include pricing for equipment, accessories and options, parts, service and any additional value‐add goods or services available.

a. Alternative Methods of Costing – This method is used for custom manufactured items, items not covered by other methods and sole source. The Offeror is to indicate the percent of overhead and/or markup to be added. A cost reasonableness analysis will be performed on all submissions. The District reserves the right to accept or reject any quote or proposal including such items deemed “non-reasonable” and may obtain these items through other procurement means.

b. Mileage Rate – This represents the transportation cost per mile charged to the District for delivery of

Modular Home and other equipment (over 100 miles).

c. Fixed Reimbursement Amount – Pricing for Equipment/Tool Rental: Enter a fixed dollar reimbursement to cover overhead and profit. State, in dollars, your fixed-fee reimbursement amount requested for every (increment of) $100.00 spent on Equipment/Tool Rental. The minimum threshold amount set to apply the fixed-fee reimbursement amount is $50.01. Equipment/Tool Rental expense totaling $50.00 and under will be billed as a “pass-through” charge with no fixed-fee reimbursement amount added.

a. For example: A contractor requests a fixed fee reimbursement amount of $9 for the first, and every subsequent, $100.00 spent on equipment/tool rental. The total cost of an invoice for (equipment/tool rental) expense made for a project is $362.95. The resulting fixed-fee reimbursement amount would be $36.00.

Supplies / Materials $362.95 Fixed Fee Reimbursement $ 36.00 - (1st $9.00 for $0.01 to $100.00; 2nd $9.00 for $100.01 to $200.00, 3rd $9.0 for $200.01 to $300.00, 4th $9.00 for $300.01 to $400.00)

d. Performance and Payment Bond Costs – This represents the cost the vendor incurs to provide a performance and payment bond to the District for an individual project when it is required. The Offeror is to indicate the percentage rate charged on the total cost of a project to obtain a bond, and the documentation to substantiate the rate.

e. Labor Rates – Hourly rates for individual(s) who may perform services on an as-needed basis specializing in providing services requested. NM Wage Rates applicable.

a. Normal Working Hours (Defined as 7:00 a.m. to 5:00 p.m. Monday‐Friday) (Outside Tribal Lands).

b. Other Then Normal Working Hours (Defined as all hours not defined as normal hours above) (Outside Tribal Lands).

c. Professional Services Labor Rates.

1. Engineering Services

2. Design Services

3. Survey Services

4. Consulting Services

5. Security Services

6. IT Services

7. Project Management

d. Labor Rates.

1. Electrical Services

2. Plumbing Services

3. Mechanical Services

4. Installation Services

5. General Labor Services

6. Site Preparation and Setup

a. The Offeror shall provide pricing schedules for all labor costs and materials necessary to set

Modular Home on a permanent foundation at the project site.

b. Work may include but is not limited to securing and leveling of the building, utility hookups, installing components and accessories, preparing both interior and exterior areas for occupancy, install and ADA steps, ramps or other required ADA facilities and other related products and services as required.

c. Price schedules and discounts for both products and services are to be included as part of the Offeror’s response.

7. Relocation Services

a. Material and labor cost to prepare the building for transport and relocation to new site.

b. Transportation and Delivery

i. Costs associated with shipment include flat rate or cost per mile to transport the structure with all components and accessories, cost(s) for permits, as required and cost(s) for other charges as required.

ii. Cost to assemble structure on a new site.

iii. Engineering services

iv. Other materials as required.

Definitions

(a). Act - The National Manufactured Housing Construction and Safety Standards Act of 1974, title VI of the Housing and Community Development Act of 1974 (42 U.S.C. 5401et seq.)

(b). Add-on - Any structure (except a structure designed or produced as an integral part of a modular home) which, when attached to the basic modular home unit, increases the area, either living or storage, of the modular home.

(c). Alteration - The replacement, addition, and modification, or removal of any equipment or installation after sale by a manufacturer to a retailer or distributor but prior to sale by a retailer to a purchaser which may affect the construction, fire safety, occupancy, plumbing, heat- producing or electrical system. It includes any modification made in the modular home that may affect the compliance of the home with the standards, but it does not include the repair or replacement of a component or appliance requiring plug-in to an electrical receptacle where the replaced item is of the same configuration and rating as the one being replaced. It also does not include the addition of an appliance requiring plug-in to an electrical receptacle, which appliance was not provided with the modular home by the manufacturer, if the rating of the appliance does not exceed the rating of the receptacle to which it is connected.

(d). Certification Label - The approved form of certification by the manufacturer that, under § 3282.362(c)(2)(i), is permanently affixed to each transportable section of each modular home manufactured for sale to a purchaser in the United States.

(e). Certification Report - The report prepared by an IPIA (see definition Primary Inspection Agency) for each modular home manufacturing plant under § 3282.203 in which the IPIA provides a complete description of the initial comprehensive inspection of the plant, an evaluation of the quality assurance program under the approved quality assurance manual, and the identity of the DAPIA (see definition z) which approved the designs and quality assurance manual used in the plant. Where appropriate under § 3282.362(b)(5), the certification report may be made by a DAPIA.

(f). Component - Any part,…