12FPC420Q0008_Statement of Work_Janitorial Services_Lockeford CA.pdf

Janitorial Services for Office Space USDA NRCS Lockeford Plant Materials Center (CAPMC)

Lockeford, California

STATEMENT OF WORK

The USDA – Natural Resources Conservation Service (NRCS) is an Agency within the Farm Production and Conservation (FPAC) Mission Area of the United States Department of Agriculture (USDA). The USDA NRCS Lockeford Plant Materials Center located in Lockeford, CA has a requirement for janitorial services. The occupied space consists of approximately 3,116 square feet.

DESCRIPTION OF WORK

Janitorial services for the USDA Natural Resources Conservation Service, Lockeford Plant Materials Center (CAPMC), located at 21001 N. Elliott Road, Lockeford, CA 95237, telephone # 209-867-3110 are required to maintain a sanitary, safe, and professional work environment. The necessary janitorial tasks for the PMC are specified below.

The Contractor shall provide all necessary personnel, labor, supervision, materials, equipment and supplies to satisfactorily perform the required services described herein. Bio-based supplies and materials are to be used for this work.

PERIOD OF PERFORMANCE: The base period of performance is 04/01/2020 – 03/31/2021 with four 12-month option periods. Option periods are not automatic and will be exercised at the Government’s discretion.

QUALITY OF WORK. The Contractor shall provide the required services in a proper and skillful manner and to a professional standard as described in this Statement of Work (SOW). In addition, Contractor shall ensure that its employees perform in an orderly, responsible and courteous manner.

STANDARDS OF CONDUCT AND RESTRICTIONS. The Contractor shall adhere to the same professional and ethical standards of conduct required of Government personnel. Personnel performing work hereunder shall not:

a) Solicit new business while performing work under this contract;

b) Conduct business other than that which is covered by this contract during periods paid by the Government;

c) Conduct business not directly related to this contract on Government premises;

d) Computers systems and/or other Government facilities will not be used for company or personal business and will not be disturbed in any manner;

e) Disrupt official Government business;

In addition, Contractor shall refrain from disturbing papers on desks, opening of desk drawers or file cabinets, using telephones, or other office equipment.

EQUIPMENT AND MATERIAL REQUIREMENTS. The Contractor is required to furnish all materials and equipment needed to perform the work covered in this contract. This includes but is not limited to brooms, brushes, treated and untreated clothes, wet mops, sponges, squeegees, glass cleaners, wax strippers, floor finish, metal polish, scouring powder and trash bags.

The contractor shall also furnish all necessary cleaning equipment which includes but is not limited to stripping, waxing, and polishing machines, carpets shampooers, and vacuum cleaners. Contractor will also provide all the restroom supplies. This includes toilet paper, paper towels, hand soap, trash can liners, etc.

Only material/items located inside wastebaskets should be removed from the office as trash. Nothing else shall be removed from the premises unless specifically requested by the offices.

The contractor will be responsible for any damage or loss of Government or private property which may be attributable to him/her due to negligence while executing the provisions of the contractual agreement.

The Government shall not be held responsible for any injury or damage to contractor's equipment, personnel, materials or supplies, and the contractor shall save the Government harmless from any claim or damage to any person or property arising from operation under any contract resulting from this solicitation.

WORK HOURS. Normal working hours for these services shall be performed during a period from 7:00am – 5:00pm during normal office hours, on agreed upon date Monday through Friday. No work shall be performed after hours or on weekends without concurrence from the Plant Material Center Manager.

The Contractor and Technical Point of Contact shall agree upon any changes to this scheduled period for performance of interior cleaning duties. USDA-NRCS Offices are closed on the weekends, Federal holidays and during Government shutdowns.

DELIVERABLES. The following schedule describes the level of services/maintenance intended.

WEEKLY

Sweep, vacuum and damp mop all rooms and offices (Main Bldg/2100 sq. ft.)

Clean and dust down all desks, computers, reception and public counters Clean and sanitize Pure Water Cooler Drinking System Clean/dust/sanitize conference room and kitchen tables Remove webs and dust from ceilings and corners Clean and wipe down the entire glass interior and exterior entrance (92”x70”) Remove all trash and garbage from all trash baskets and around building/office space; dispose; and replace all trash bags in trash receptacles.

Remove smudges and unsightly appearances on doors, push plates, light switches, glass partitions desks and counters Restrooms (4 total): Sanitize all urinals, toilets and sinks; sweep and mop floor: refill hand soap, paper seat covers, paper towels, and toilet papers; clean mirrors, doors and wall partitions Maintain a clean and sanitary appearance

BI-ANNUALLY

• Clean windows, windowsills, base moldings, and outlet switch plates in office building

• Polish and buff floors

When conducting Bi-Annual services, please coordinate with the PMC Manager in advance with date and time these services are scheduled, to allow the office to prepare for services.

GOVERNMENT FURNISHED MATERIALS/EQUIPMENTS/SUPPLIES. Trash Dumpster provided on-site for trash disposal.

NRCS will provide access to facility with a Master Key, Digital Alarm Codes, and Gate Access Card

INSPECTION AND ACCEPTANCE. USDA NRCS has the right to inspect all services performed in accordance with contract requirements.

MINIMUM ACCEPTED STANDARDS:

A. All surfaces stated above shall be clean and free of debris and residue.

B. Counter tops, tables, sinks, toilets and shower stalls must be cleaned with a disinfectant cleaner.

C. Floors, base moldings and grout shall be clean and free of debris, including but not limited to, (dirt, water streaks, mop marks, string, gum, tar and other foreign matter).

D. Build-up, spills, spots, smears or crusted material on carpet must be removed if possible.

E. All doors, walls, window recesses, and furniture must be free of scuff marks and dirt markings.

F. All trash containers must be lined and kept clean and free of odor, debris and residue.

G. All window glass shall be clean and free of dirt, dust, streaks, smudges, watermarks, spots, grime, and shall not be cloudy. There shall be no water spots on the glass.

PAYMENT

Payment for work performed shall be made after the end of each month, following satisfactory completion of services. Invoices will be processed through the Treasury's Invoice Processing Platform (IPP) at www.ipp.gov. Contractor must follow the instructions on how to register and submit invoices via IPP.

BIO-BASED PRODUCTS

In accordance with FAR, 52.223-2 -- Affirmative Procurement of Bio-based Products under Service and Construction Contracts: Cleaning products should be earth friendly.

SECURITY AND SAFETY

FAR Subpart 4.13, Personal Identification Verification of Contractor Personnel, establishes the policy and use requirements for FAR Clause 52.204.9, Personal Identification Verification of Contractor Personnel, which is hereby incorporated into this order by reference. It requires Contractor compliance with Homeland Security Presidential Directive- 12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

USDA policy implementing referred to in paragraph (a) of the clause is at USDA Department Manual 4620-002, USDA Departmental Regulation 4620-002. This policy applies to Contractor employees who require routine access to federally controlled facilities and information systems. All such Contractor employees must have been successfully identity proofed (FBI fingerprint check) and have a successfully adjudicated National Agency Check with (Written) Inquiries (NACI) or Office of Personnel Management (OPM)/National Security (NS) community background investigation to serve on the contract. USDA agencies may grant access to USDA information systems after successful adjudication of the FBI fingerprint check. Completion and successful adjudication of the final NACI results or OPM/NS BI are still required to continue work under this contract. If the fingerprint or background investigation result is unsatisfactory the Contractor employee shall be removed from the contract immediately and replaced immediately. Unless a Contractor employee already has successfully completed these requirements and the investigation is current, the employee will be required to complete an online version of the SF-85, Questionnaire for Nonsensitive Position, two FD-258, Fingerprint Charts (can be provided by the NRCS if the law enforcement agency does not have them), and other required forms. Contractor employees’ fingerprints shall be taken to a Federal, State, municipal, or local law enforcement agency.

The Contractor is responsible for any cost of obtaining the fingerprints. The Government is responsible for the cost of the FBI finger print check and background investigation. The NRCS does not have any control over the timeliness of the background check or that it will be completed within the performance period of this contract, but it is estimated to be completed approximately 30 calendar days once the Contractor provides all of the required documentation and the NRCS submits it to the Office of Personnel Management (OPM).

Fingerprint check results are estimated to be received within 10 calendar days once the Contractor provides all the required documentation and the NRCS submits it to the OPM.

Upon award of the contract, and once the NRCS has provided the Contractor with the required documentation and instructions, the Contractor must complete and submit the required documentation promptly.

VENDOR REQUIREMENTS

A. Vendor must be a licensed and insured contractor in the State of Arizona and follow all regulations and guidelines when fulfilling a U.S. Government contract.

B. Vendor must be currently registered in the SAM, the System for Award Management (https://www.sam.gov/ ) C. Vendor must be willing to enroll with IPP, the Invoice Processing Platform

(https://www.ipp.gov/Home ). All payments will be made electronically using the Platform.