PMC Temporary Facility - Amendment 0002.pdf

February 2022

Amendment 1

Scope of Services

Temporary Facility at Golden Meadow Plant Material Center (PMC), Louisiana

NRCS - LA

2 – Amendment 1

Table of Contents

1. INTRODUCTION

2. LOCATION

3. DESCRIPTION

4. REQUIREMENTS

4.1 MOBILIZATION AND PERMITTING

4.1.1 Flood Zone Determination

4.1.2 Site Plan

4.1.3 Foundation Plan

4.2 BUILDING

4.3 DATA NETWORK

4.4 OFFICE FURNITURE

4.5 SEWER

4.6 ELECTRIC

4.7 WATER

4.8 NORMAL USE

4.9 MAINTENANCE

4.10 DEMOBILIZATION

4.11 GRAVEL PARKING (OPTIONAL ITEM)

5. COST PROPOSAL

6. TECHNICAL PROPOSAL

7. CONTACT INFORMATION

3 – Amendment 1

Scope of Services

Temporary Facility at Golden Meadow PMC, LA

Lafourche Parish, LA

February 2022

1. INTRODUCTION

The Golden Meadow Plant Materials Center (LAPMC) in Galliano, Louisiana provides plant solutions to address soil health, air quality, energy, wildlife habitat, erosion control and water quality pertaining to coastal wetland, coastal prairie and Chenier ridge restoration and enhancement in the service areas of Louisiana, Mississippi and Texas. The Center supports NRCS field office activities and programs, academic institutions, private landowners and individuals, and Federal, State, Local and Tribal governments.

The Center is located within the Barataria-Terrebonne Estuary, one of the largest and most productive estuarine systems in the United States. Louisiana accounts for 90% of the nation’s annual coastal wetland loss; land loss occurs as marginal erosion and interior marsh deterioration. Wetland loss is the result of reduced sediment delivery to marshes due to navigation and flood controls on the Mississippi River, saltwater intrusion into fresh and brackish coastal marshes, dredge and fill activities and natural subsidence.

Plants developed by the Center have proven effective in reducing soil erosion and promote re-establishment of native vegetation and enhance wildlife habitat. The Golden Meadow

Plant Materials Center has developed 9 conservation plants for wetland ecosystem and coastal prairie restoration across the northern Gulf Coast.

Recent hurricanes have severely damaged the facility headquarters and has made the main the main building unoccupiable for staff.

2. LOCATION

The project site is located in Lafourche Parish, Louisiana at 438 Airport Road, Galliano

Louisiana 70354.

3. DESCRIPTION

This Scope of Services will cover the work necessary for the Contractor to provide one office building for a 24-month period after the “Certificate of Occupancy” has been obtained. The building will be located on the PMC property. Attached is a preliminary site map showing the location of utilities, adjacent buildings, and approximate location of this new office building. The current site for the new office building is earth with grass covering. The existing ground is fairly hard due to repeated traffic, but no testing has been performed. The existing ground is not level and may have up to 2 ft of fall.

4. REQUIREMENTS

This Scope of Services will require the Contractor to provide all supervision, labor, tools, equipment, transportation, supplies and materials necessary to provide the items

4 – Amendment 1 below. The intent is that the Contractor will do all work necessary to provide a fully functioning office space for NRCS employees unless specifically stated in this Scope of

Services. The performance time for this work shall be within 240 calendar days of award.

4.1 MOBILIZATION AND PERMITTING

The Contractor shall be responsible for installing the building and ancillary items specified by this Scope of Services. The Contractor shall obtain all necessary permits for all work. A copy of the checklist provided by the Lafourche Parish Building

Permit Office for Commercial Industrialized Modular buildings is attached. The

Contractor shall provide to the PMC Manager and Contract Specialist a copy of the

“Certificate of Occupancy” or its equivalent within 240 calendar days of award. The

NRCS has obtained the following information from various sources, however the

Contractor is responsible for verification of this data. No existing utilities or restrooms will be available for the Contractor during installation of the building. The

Contractor shall include any cost of licensed surveyors, licensed engineers, or utility connections/disconnections necessary.

4.1.1 Flood Zone Determination

The Contractor shall provide any work necessary to obtain this determination if required by the Building Permit Office. To the best of NRCS’ knowledge, the existing ground where the building will be located is within -3.7’ and -2.0’ elevation. The Building Permit Office has provided an elevation of +3.0’ for the lowest floor support (beam) if the facility is not deemed to be a

“temporary” facility. No elevation has been provided for “temporary” facilities.

4.1.2 Site Plan

NRCS will provide the site plan within 30 days of the Contractor providing the final building dimensions and approving the location of the building. The

Contractor shall provide stakes at the approximate corners of the new building. The Contractor shall provide this information in writing to the PMC

Manager and Contract Specialist.

4.1.3 Foundation Plan

The Contractor is responsible for all foundation work required by permitting officials. NRCS has no additional requirements.

4.2 BUILDING

The Contractor shall provide one new double wide building to be used as an office at the PMC facility. The building shall meet the requirements below:

• Minimum Size: 24’ x 60’ (nominal dimensions)

• Minimum Ceiling Height: 8 ft

• Include at least 3 private office spaces located on corner walls.

• Include at least 1 restroom that meets the American Disabilities Act (ADA)

5 – Amendment 1 requirements.

• Flooring shall consist of vinyl tile.

• Include 2 entry/exit doors o One must be equipped with ADA-compliant landing and ramp o The other must be equipped with steps o Landing, ramps, and steps can be of any material approved by permitting agencies and ADA regulations but must have none skid surfaces

• Include electric heating/air conditioning with thermostat controls

• Include a minimum of 5-gallon electric water heater

• Include a coffee bar with steel sink, counter, and storage cabinet

• Include at least one storage closet a minimum of 16 sq. ft. with at least 5 shelves

• All walls, ceilings, and flooring shall be insulated

• Include pre-wired electrical outlets o At least four (4) outlets per office o At least one (1) outlet in restroom o At least three (3) outlets in coffee bar area (minimum of two at counter height) o At least four (4) outlets in the main open area

• Each office and the main open area must have at least one window and blinds for each window

• Each office shall be a minimum of 150 sq. ft

• Each office and restroom shall have a door that can be locked from the inside and unlocked from the outside with a key or special tool made for that use

• Each room in the building shall have built in/pre-installed lighting adequate for a bright office area, be on a switch, and have light bulbs installed at the time of delivery

• Include an exterior light at each entry/exit point on a switch

The Contractor shall provide the floor plan (with all dimensions) along with the proposal required by the solicitation. The floor plan shall also have all the above items identified on the sheet(s). Utility connection locations shall be included on the floor plan. Skirting will only be required if necessary by permitting officials.

4.3 DATA NETWORK

The building shall be equipped with open boxes for data network cables. At least two data network boxes shall be included in each office and the main open area. NRCS will install data network cables as needed. Each box shall have conduit attached to the boxes that extend down, past the insulation, so that NRCS staff can run cables to the boxes without drilling holes in the floor or tearing up the insulation. The

Contractor shall include the location of the data network boxes in the proposal on the floor plan. NRCS will consult with our IT department and provide the Contractor any adjustments that may be within 15 calendar days of award.

4.4 OFFICE FURNITURE

The Contractor shall provide office furniture for at least 3 private office spaces. Each office shall be equipped with a minimum of 24 sq. ft working top desk (excludes shelving attachments) and a rolling office chair with arm rests and reclining abilities.

6 – Amendment 1

Each desk shall have a minimum of two drawers.

4.5 SEWER

The Contractor will be required to supply, connect, and maintain a holding tank for sewer and grey water. Holding tank size shall be as required by the permitting agencies or 300-gallons, whichever is greater. The Contractor will be required to service the holding tank on a weekly basis and address any leaks that may occur within 48 hours.

4.6 ELECTRIC

The Contractor will be responsible for making all electrical connections. The

Contractor can tie the electrical service into an existing 125-amp service box. 3-phase service is provided. The attached preliminary site plan provides the location of the existing service box. The Contractor will be responsible for powering down the existing power during installation, if necessary. If the existing power must be shut down for more than 8 hours, the Contractor shall provide at least a 5-day notice to the

PMC Manager and Contract Specialist. This notice must be in writing.

4.7 WATER

The Contractor will be responsible for making all water service connections. New waterlines shall be ran underground and according to permit requirements. The

Contractor can tie into an existing 1” PVC waterline as shown on the attached preliminary site plan. The Contractor shall contact the PMC Manager for shutting down the existing water line during installation. If the existing water line must be shut down for more than 8 hours, the Contractor shall provide at least a 5-day notice to the PMC Manager and Contract Specialist. This notice must be in writing.

4.8 NORMAL USE

The Contractor shall plan for normal use of the building for duration of this contract.

Some wall holes to hang pictures and bulletin boards will occur along with other normal wear.

4.9 MAINTENANCE

The Contractor shall be responsible for all maintenance and repairs of the facility and other supplied items for the duration of the contract. The Contractor will only be responsible for utilities that are installed as a part of this contract and not existing utilities. The PMC Manager can replace HVAC filters, lights, batteries for fire alarms, etc. if those items are provided by the Contractor. The Contractor will not be responsible for janitorial services inside the office. Maintenance may include re-leveling the building if settlement is causing issues with doors or windows not operating correctly. Repairs caused by misuse are not included considered maintenance. The PMC Manager will not perform maintenance on sewer or other utilities installed by the Contractor.

4.10 DEMOBILIZATION

The Contractor will be required to remove the building, sewer, and any electrical line

7 – Amendment 1 installed as a part of this work. The Contractor shall obtain all necessary permits.

The water line can be capped off and left in place. All anchors, anchor straps, pads, cinder blocks or any other debris will be required to be removed. All material will be disposed of by the Contractor at an offsite facility. Any gravel or concrete installed as a part of this work shall remain. Any electrical “punch outs” in the existing service box must be capped using equipment rated for that use.

4.11 GRAVEL PARKING (OPTIONAL ITEM)

This optional item will be executed at the time of the award if needed by NRCS. This work would include the Contractor providing a gravel pad that connects the parking area (adjacent to the ADA ramp) to the existing gravel area in front of the Head

House and main building as shown on the preliminary site plans that are attached.

This work would require the gravel parking to be 2-4-6” (two to four inches) thick of

LA-DOTD 610 limestone. All bids should be per square foot. The final dimensions will be determined after award and final site location has been determined. If this optional item is awarded, the final quantity will be between 2,000 sq ft and 10,000 sq

ft. NRCS will work with the Contractor to utilize a full truck load of material to prevent any partial loads from being required. This optional item will be bid at the maximum quantity on the bid schedule; however, the full amount may not be awarded. The Contractor will not be allowed to negotiate the rate as long as the quantity is within the range above. The gradation of the gravel (on the supplier’s company letterhead) must be submitted by the Contractor within 15 calendar days of award. The gravel submittal must be approved by NRCS prior to its use.

5. COST PROPOSAL

The Contractor shall complete the attached bid schedule and submit with the proposal.

The bid schedule includes four (4) items.

Bid Item 1 – Mobilization/Permitting – this will be a lump sum item and includes all labor, materials, supplies, etc. to complete any site work necessary, mobilize the new office building to the site, set up the office building, provide the furniture and other ancillary equipment, and any other item necessary to prepare the building for occupancy. All upfront costs of ramps, stairs, blinds, surveyors, engineers, utilities, etc. should be included in this bid item. Up to

25% of the bid will be payable after site work is completed, up to 75% of the bid will be payable after the office building has been mobilized to the final site, and the remaining 25% is payable upon the “Certificate of Occupancy”, or equivalent, has been provided to the PMC Manager and Contract Specialist and all furniture has been installed. Site work includes all earth and gravel hauled, spread, compacted as well as utility stub outs.

Bid Item 2 – Monthly Rent – includes the fees for monthly rent, price will be per month.

Bids should include costs for anticipated rent of the building and ancillary equipment (ramps, steps, desks, etc.), maintenance of the building, sewer maintenance, etc. Each monthly unit will be paid monthly and will start after

8 – Amendment 1 the “Certificate of Occupancy”, or equivalent, has been submitted and approved.

Bid Item 3 – Demobilization - this will be a lump sum item and includes all labor, materials, supplies, etc. to remove the building, all ancillary equipment, anchors, pads, cinder blocks, etc. from the site and dispose of at an offsite location determined by the Contractor. The full bid amount will be payable upon all materials and buildings being removed and approved by NRCS.

Bid Item 4 – Gravel Parking (Optional Item) – this will be bid on a square foot unit and will be payable upon the approval of the finished product by NRCS.

6. TECHNICAL PROPOSAL

The Contractor shall submit the following items along with the cost proposal.

• Floor plan as described in Sections 4.2 and 4.3

• Product spec sheet for all office furniture described in Sections 4.4

• Preliminary drawing showing location of sewer holding tank in relation to new building with dimensions of tank and distance from building

• Product spec sheet for sewer holding tank

• Maintenance description required by the PMC Manager as described in Section 4.9

• A list of permits anticipated to be obtained by the Contractor for all aspects of work

7. CONTACT INFORMATION

Mrs. Kristina Baker will be the Contracting Officer on this Scope of Services and may be reached at 801-926-1435 or kristina.baker@usda.gov. Mrs. Baker’s mailing address is 6501 Beacon Drive, Kansas City, MO 64133-4675.

Mr. Howard Stover will be the Contract Specialist on this Scope of Services and may be reached at 651-602-7934 or howard.stover@usda.gov. Mr. Stover’s mailing address is

375 Jackson Street, Suite 600, St. Paul, MN 55101-1854.

Mr. Garret Thomassie will be the NRCS PMC Manager on this Scope of Services and may be reached at 985-475-5280 or garret.thomassie@usda.gov. Mr. Thomassie’s mailing address is 438 Airport Road, Galliano, LA 70354.

Mr. *** will be the COR on this Scope of Services and may be reached at *** or ***.

Mr. *** mailing address is ***.

Mr. *** will be the Inspector on this Scope of Services and may be reached at *** or

***. Mr. *** mailing address is ***.

ONLY THE CONTRACTING OFFICER MAY AUTHORIZE CHANGES TO THIS

SCOPE OF SERVICE.

mailto:kristina.baker@usda.gov mailto:howard.stover@usda.gov.

mailto:garret.thomassie@usda.gov.

mailto:brandon.samson@usda.gov.

mailto:brandon.samson@usda.gov.

9 – Amendment 1