1296747-event.pdf

05 March 2025

Crew Cab 3/4 Ton Pickup Montana State University is accepting bids for one 3/4 ton pick up truck.

05 March 2025

Open 3/4/2025 2:00 PM MST Type Invitation For Bid Close 3/25/2025 2:00 PM MDT Number MSU-IFB-2025-0697EH Currency US Dollar

Sealed Until 3/25/2025 2:00 PM MDT

Contacts Elena Halsan Elena.Halsan3@mt.gov

Phone +1 406-444-0169

Commodity Codes Commodity Code Description 5105 Vehicles - Cars, Trucks, & Vans

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The State of Montana, State Procurement Services Division, on Montana State University is soliciting bids for one 3/4 ton pick up truck.

Additional details regarding the specifications can be viewed by logging into eMACS and reviewing the Prerequisites and Questions for this solicitation

Description

Required to View Event

Prerequisites Required to Enter Bid

05 March 2025

1. Review and accept the Single Point of Contact information.

2. Review and accept the Q & A Board information.

3. Review and accept the IFB General Information.

4. Review and accept the IFB Specifications information.

5. Review and accept the Vehicle Requirements information.

6. Please review and accept our IFB general requirements.

7. Please review and accept warranty language for products.

8. Review and accept the General Vehicle Requirements.

9. Review and accept the General Specifications

10. Review and accept the Scope of Services.

11. Review and accept the Cooperative Purchasing requirements

12. Review and accept the Montana Secretary of State Registration requirements.

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Buyer Attachments There are no Buyer Attachments added to this event.

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Questions Required Questions

Group 1: Specifications/Basis of Award Instructions:

1.1 Provide your full company name, address, and phone number. In addition, list the contact(s) for your company who can answer questions regarding your submitted response. Include contact(s) name, phone number, and email address.

1.2 Offeror must download and review the attached Specifications / Scope document.

Thoroughly address each item in the document and upload it to this question.

1.3 Complete manufacturer's descriptive literature sufficient in detail to establish quality and compliance with all specifications must be uploaded to this question. The State reserves the right to examine products further to determine compliance with the stated specifications.

1.4 Required Required The State is acting in good faith that the vehicles bid will be purchased. In some cases it may be necessary to cancel a line item or purchase at a later date. Bidder understands and will comply.

1.5

Required Any exceptions taken to the specifications must be posted to the Q&A board prior to the closure in order for the State to review and approve. Entries posted to the Q&A board may change the minimum specifications of this IFB. After the closure of the Q&A board, specifications will not be changed except in rare instances. When posting a question to the Q&A Board Bidder must reference the line and group number for which the question is being asked. Bidder understands this requirement.

1.6 Bidder has read and agrees to comply to the attached specifications by uploading their response in the Supplier Attachments of this solicitation

1.7 Bidder must bid a vehicle listed as a sample vehicle (when applicable). If bidding a vehicle not listed, bidder must seek approval from the State by posting the request to the Q&A Board prior to the closure. Bidder understands and will comply.

1.8

Required Bidder must provided a CAFE rating for each vehicle bid weighing less then 8,600 lbs. GVW. The CAFE Ratings are highlighted in column 'O' of the attached 2025 Fuel Economy Guide, if the MY 2025 vehicle is not listed on the attached spreadsheet, the bidder may use the previous years rating. Failure to provide Café Ratings may result in disqualification. The federal CAFE rating can also be found at:

http://www.fueleconomy.gov

1.9 Awards for vehicles under 8,600 lbs. GVW will be made based upon the EPA Life Cycle Costing formula and the bid price. The Life Cycle Costing formula calculates the cost of fuel over the course of 100,000 miles, this is then added to the bid price and an award is made to the lowest overall cost. Bidder understands this requirement.

1.10

Required The bid price must remain in effect for the duration of the 2025 Model Year production and within the manufactures capacity to produce units bid. The State may place additional orders for vehicles from the prices resulting from this bid. The prices established from this bid may be extended to other political subdivisions within the State of Montana solely at the vendors discretion. The State of Montana will not issue authorizations or purchase orders on behalf of any subdivisions wishing to piggyback. Bid prices are based on the F.O.B. locations stated for each item listed herein and must be honored for all additional items per the terms of this solicitation.

Freight charges will be added to all additional orders requesting delivery to a different location then that is listed for that item. Mileage will be determined by using the Montana Official Highway Map issued by MDT. Please state the additional cost per mile for freight charges for additional orders here.

1.11

If the successful bidder is contacted by the State or Cooperative Entity for a future purchase of a Model Year 2025 vehicle from this bid tab, bidder understands the vehicle must be provided with the same specifications and must be of the same model year. The State Procurement Bureau will not issue a purchase order on behalf of a cooperative entity. Bidders may work directly with the requestor. Bidder understands and will comply.

1.12 This bid is for new unused vehicles. New is defined as the State being the first title holder . Bidder must deliver vehicles to the requesting agencies with 300 miles or less.

Bidder understands and will comply.

Group 2: Verification of Nondiscrimination Against Firearms Entities/Trade Associations.

Instructions:

Instructions: Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.

2.1

Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation.

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2.2 The Contractor determines the provisions of 30-20-301, MCA do not apply to the contract, the Contractor shall submit a statement setting forth in detail the basis for such determination.

2.3 Please confirm whether you are a governmental entity, are not a “company” that exists to make a profit or are a company with fewer than 10 full-time employees.

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Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Lump Sum Total 1 LS - Lump Sum

1 3/4 Ton Pick Up Truck

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Lump Sum Total 1 LS - Lump Sum

Lump Sum Total - Service Line Items

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