Globe_District_Janitorial_Services_SOW.pdf

GLOBE RD JANITORIAL SERVICES

STATEMENT OF WORK

JANITORIAL SER VICES

GLOBE RANGER DISTRICT, TONTO NATIONAL FOREST

SCOPE;

Provide janitorial services among three (3) buildings totaling approximately 4,880 square feet located at the Globe Ranger District, Tonto National Forest. Buildings include Administration Office, Oflice Annex and Range/Fuels Office.

LOCATION;

Globe Ranger District 7680 S Six Shooter County Rd.

Globe, AZ 85501 psE Of PREMISES;

The Contractor shall comply with the regulations governing the operation of premises, which are occupied, and shall perform his/her contract in such a manner as not to interrupt or interfere with the conduct of Government business. No unauthorized persons are to be admitted while on the premises. Contractor /agent will be exposed to various documents and/or communications. At no time will the contents of these documents be discussed or transmitted in any way to people outside the office.

REQUIREMENTS;

One night nee week-ou e set schedule;

Vacuum all carpeting and dust all tile floors. Spot clean carpet as needed on a continual basis using the carpet manufacturer's approved methods of spot removal.

Empty and clean all waste receptacles in oflices, bathrooms and conference room.

• Dust furniture, counters, cabinet or shelf tops and edges, etc., including removal of prints and stains. (Note:

Desks are to be cleaned only when left clear of papers.) Suggest using a feather or other type duster that is able to get in and around items without disturbing them.

Clean and sanitize all restrooms, clean all fixtures, mirrors, refill towel dispensers, tissue holders, mop floors and clean showers using a germicidal detergent. Disinfect all surfaces of partitions, stalls, stall doors and wall areas adjacent to urinals and toilets.

• Clean kitchen area in Office Annex and refill paper towel dispenser.

Sweep outside walks and front entrance and empty ashtray as needed.

Clean and disinfect all door handles, secure (lock) offices after cleaning is complete.

• Monthly;

All tile floors shall be swept, dust mopped, damp mopped, dry buffed, and waxed as needed to ensure they have a uni form, glossy appearance and arc free from dirt, debris, dust, scuff marks, heel marks, other stains and discoloration and other foreign matter.

• Sweep outside sidewalks, back porch and front entrance and empty ashtray and trash cans.

Dust ledges, sills, baseboards, window blinds, etc.

Clean and mop all plastic floor protectors in all offices.

Onurtcrlv <every three 13\ mouth a\;

• Wash windows, inside and out, removing and cleaning screens with brush. Replace screens correctly.

Wash any shower door/curtains.

Spot wash doors, doorframes and walls, light switches, door handles and area around door handles.

Scmi-PPPHPIIY {CYCO: six (6) mouths);

Window blinds taken down and hosed off outside, dried and rehung.

GENERAL INFORMATION;

Cleaning is not required on Federal holidays listed below.

FedernJ HoJidgys;

NewYear'sDay Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Columbus Day

Veteran's Day Thanksgiving Day Christmas Day

SJIQMJTJALS;

In compliance of the United States Department of Agriculturc's(USDA) Green Purchasing Affirmative Procurement Program (GP APP), products supplied under this contract shall meet or exceed the following requirements:

Sanitary Tissue Products:

Bathroom Tissue Paper Towels

Post-consumer Fiber(%) 20-60 40-60

Recovered Fiber(%) 20-100 40-100

(Note: The content levels should be read as Xo/o recovered fiber, including Yo/o post-consumer fiber and NOT as X% recovered fiber plus Yo/o post-consumer fiber.)

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of2002 (FSRIA), Executive Order (EO) 13423, "Stre11gt/1eni11g Federal Em•ironmental, E11ergy, and Tra11sportatio11 Ma11agemet11," and the Federal Acquisition Regulation to provide bio-based products.

The Contractor shall utilize products and material made from bio-based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be ofa type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the COR.

The following is an example list of products that may be used in this contract for custodial services for which bio-based products are available. The list is not all inclusive. It is desirable that contractors be able to supply the greatest number of bio-based products listed meeting the health and environmental specifications.

All-purpose cleaner Heavy duty cleaner Carpet shampoo Gum remover Disinfectant sanitizer Extraction fluid Floor stripper Neutral cleaner (liquid) Stain remover Air freshener including dispenser Bathroom cleaner Brass polish/cleaner Chrome polish/cleaner Liquid hand soap including dispenser Lime and scale remover (tub and tile cleaner)

Degreaser/cleaner Deodorizer Floor finish Floor finish restorer Floor sealer Furniture polish Glass cleaner Grout sealer Stainless steel polish Toilet bowl cleaner White board cleaner Wood floor cleaner Laundry detergent Cream cleaner Solvent

The Contractor shall comply with the provision at FAR 52.223-1, Bio-based Product Certification. The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Bio-based Products under Service and Construction Contracts.

The Contractor shall submit in writing for COR approval the following:

• The Contractor's written policy stating its commitment to the use ofbio-based products, employee health and safety, and sound environmental management practices.

Detail on how the Contractor intends to keep abreast of the development and increasing availability ofbio-bascd products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

A complete list ofbio-based products, indicating the name of the manufacturer and the intended use of each of the materials that are to be used in carrying out the requirements of the contract.

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GLOBE RO JANITORIAL SERVICES

Seven days prior to on employee starting work, the Contractor shall submit for each employee working on government premises for this contract:

1-9, Employee Eligibility Verification Form, with a copy of the documents that establish employment eligibility and identity. This information may be used for an initial background check.

Full Name of Employee with a valid email address and telephone number. This information will be submitted to the Department of Agriculture's Human Capital Management (HCM) department who may then contact the employee and require the employee to provide their full name, date of birth, place of birth, social security number, working contact phone number, and working email address. The employee may then be required to complete a background investigation package as requested by HCM.

The Government reserves the right to remove any Contractor employee that is, in the Government's estimation, found to be unsuitable or deemed a security risk for the Government. If such a finding occurs, either by the Government or the Contractor, the employee shall be immediately dismissed from duty and shall not be permitted to enter the buildings. The Contractor shall immediately inform the CO of any such issues.

The Contractor shall, within 10 days from start of contract, submit for the CO's approval the following:

Complete list of all personnel employed under this contract with a designated on site working supervisor. This list shall include individual tours of duty (such as 6:30pm - 12:00 midnight) and scheduled work assignments.

• Schedule for contracted services to be performed bi-monthly, quarterly, and semi-annually.

Quality Control Plan ensuring contract compliance.

Submittals as detailed under Contractor-Furnished Property. bio-based products.

Material Safety Data Sheets (MSDS) and chemical lists in a notebook for chemicals stored in Government• Furnished storage spaces. MSDS notebooks shall be kept up-to-date and stored in storage spaces with chemicals.

Submittals must be reviewed and updated as required by the COR.

SAFETY;

The Contractor shall be responsible for instructing his/her employees in appropriate safety measures. Employees must not place mops, brooms, machines, and other cleaning equipment at locations in such a manner as to create safety hazards. Cautionary signs shall be displayed in areas where cleaning operations arc in progress which necessitate the use of any equipment or supplies such as buckets, wires, ladders, water, wax, wet floors etc., which could cause a personal hazard. Contractors shall comply with all Federal, State, and Local regulations, laws, codes, and requirements relating to safety.

Fire prevention shall be exercised at all times by the Contractor's employees. Janitor's closet, etc. shall be kept clean and free from odors and fumes. All combustible material shall be used and stored in a safe manner. The Contractor shall report to the COR any fire hazards, and if possible, correct them.

The Contractor shall be responsible for maintenance and upkeep of the MSDS forms and chemical list for all chemicals used and stored on site.

INSPECTIQN AND PAYMENT;

Work performed under this contract shall be subject to inspection by the Contracting Officer's Representative (COR).

Sub-standard performance shall be brought to the attention of the Contractor, who, if he/she fails to correct deficiencies as directed shall be subject to termination.

Monthly partial payments are authorized, in the amount of 100% of the monthly quoted price.

MATERIALSANQWQRKMANSHIP;

Unless otherwise provided in the contract specifications, the contractor shall furnish all materials and equipment necessary for satisfactory contract performance. When not specifically identified in the specifications, such materials and equipment shall be of the most suitable type and grade for the purpose. Each item or article shall be subject to inspection and/or test and approval by the Contracting Officer or his/her representative, when he/she so requires. All workmanship shall be first class and also shall be subject to the inspection and approval of the Contracting Officer or his/her representative. Contractor shall be in sufficient physical condition to be able to climb ladders, etc., in order to accomplish the work in a satisfactory manner.

CONTRACTOR fl[RNISH ED:

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The Contractor shall furnish any equipment or supplies not listed above that are necessary to accomplish the required janitorial services and ensure they are performed in a manner that will maintain a satisfactory facility condition and present a clean, neat and professional appearance.

The Contractor shall be liable for all loss or damage of Government Furnished Property until completion and final acceptance of work required under this contract. It the Government fails to delivery of such property suitable for its intended use, and upon written request from the Contractor, the Contracting Officer (CO) may make an equitable adjustment of contract delivery or performance dates or contract price, or both pursuant to the "Changes" clause or the general provisions of this contract.

GQVERNMENJEUBNISHED:

The Government shall provide the following materials, supplies, property or services (hereinafter referred to as "Government Furnished")

Garbage Bags Paper towels

• Toilet tissue Hand Soap

Supplies will be stocked/restocked on an inventory basis. The Contractor will be responsible for communication with the delegated Contracting Officer Representative (COR) or assigned Point of Contact (POC) at the Globe Ranger District when more supplies are needed or if any broken or faulty facilities or equipment arc found.

The Government will change lurge florescent tubes.

QUALITY CONTROL The contractor shall develop and maintain a quality program to ensure custodial services are performed in accordance with the commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.