1284LM21Q0013.docx

RFQ#1284LM21Q0013

(v) Schedule of Items/Price Schedule

Base Year, June 1, 2021 – May 31, 2022

Base Year TOTAL

Option Year One, June 1, 2022 – May 31, 2023

Option Year One TOTAL

Option Year Two, June 1, 2023 – May 31, 2024

Option Year Two TOTAL

Option Year Three, June 1, 2024 – May 31, 2025

Option Year Three TOTAL

Option Year Four, June 1, 2025 – May 31, 2026

Option Year Four TOTAL

NAME OF COMPANY:

MAILING ADDRESS:

EMAIL ADDRESS:

PHONE #:

DUNS #:

CONTACT NAME:

(vi) Description of Requirement/Statement of Work

Scope of Contract

The Contractor shall provide all management, tools, equipment, and labor necessary to ensure that custodial services are performed at the designated location for the Swan Lake Ranger District in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance. The Contractor's workforce shall perform all services associated with general custodial cleaning duties listed in the technical requirements.

The Contractor shall be responsible for the orderliness and cleanliness of all areas. All areas shall be kept clean, neat, and free of fire and safety hazards or unsanitary conditions.

This work is being solicited as a performance-based service contract. Performance based means the Contractor is responsible for an end product. If an end product is not provided in compliance with the contract specifications, an adjustment to the payment will be made.

The specifications listed below are intended to describe the requirements for janitorial services during this period.

MAIN OFFICE – Floor area is approximately 8,206 square feet. This includes first floor offices, hallways, stairs, two bathrooms upstairs, conference room, basement offices, and two bathrooms downstairs. Exterior areas to be cleaned including stairwells, patios, ramps, etc., are approximately 1,572 square feet.

WELLNESS ROOM - The wellness room is 792 square feet. Exterior areas to be cleaned include a stairwell at approximately 60 square feet.

Government-Furnished

· Government entry codes necessary for access to areas requiring work under this contract

· Dumpsters for trash and refuse disposal

· Storage space for Contractor-furnished cleaning supplies and equipment

· Utilities to operate equipment and water necessary to complete the work

· Fluorescent tubes and light bulbs

· All personal hygiene restroom supplies (liquid soap, paper towels, 2-ply toilet tissue,plastic garbage bags of varying sizes).

· Keys for paper towel, and toilet paper dispensers shall be signed for and returned upon completion or termination of the contract.

Contractor-Furnished

The Contractor shall furnish:

(1) All necessary supplies and materials (including cleaning supplies, wax, shampoo, spot remover) except those items specified as Government-furnished property.

(2) All necessary cleaning equipment including but not limited to: scrubbing machine, floor polishing machine, and vacuum cleaner.

Equipment shall be commercial size and type customarily used by the janitorial profession and capable of handling sand and gravel brought in by boots. Equipment designed for home use will not meet these specifications. The Contractor's equipment shall be in good repair and able to operate efficiently and safely.

The CO may inspect the Contractor's equipment, tools, or supplies at any time and direct the removal of any objectionable, improper, inadequate, or unsafe items. These items shall be removed from the job by the Contractor and replaced with satisfactory equipment.

The Contractor shall provide and maintain a file with copies of MSDS's for all chemical products used under this contract. This file shall be kept in the building and accessible to the CO at all times.

Contract Personnel

The Contractor shall employ competent and skilled personnel. The offeror is required to submit a list of personnel who will do the work and the extent of their experience for approval by the CO prior to the Notice To Proceed. Prior to a change of personnel, a list shall be submitted with names and their experience to the Contracting Officer for approval.

The Contractor shall supply the Contracting Officer with the personal information of the employee in order to input the employee into the Person Model for vetting.

The Contractor shall provide adequate supervision of crew to prevent employees from disturbing papers on desks, opening drawers or cabinets, using telephones, or computers provided for official Government use. The Contractor or employees shall not bring children to the premises while the work is being performed.

Contractor must have personnel available to back up the regular janitor in case of personal emergencies or inclement weather.

Measurement and Payment

An Inspection Checklist will be completed at the end of the month and will be signed by the COR and the vendor or vendor’s employee. Payments shall be made for janitorial services which have been satisfactorily provided during the month. Invoice will then be submitted, reviewed and approved or rejected by the COR within 7 days of receipt. Rejected invoices must be corrected and resubmitted.

Approved monthly invoices will then be submitted by contractor and approved for payment by the government thru the IPP system for electronic payment. (See #8 in Instructions to Offerors – Commercial Items on page 23)

Quality Control

The Contractor, not the Government, is responsible for management and quality control actions to meet the terms of this contract. The Contractor shall prepare, submit, and implement a written quality control plan (QCP) as described below. The Contractor shall ensure that the required services specified in this contract, meet the quality standards outlined in this contract and ensure that the custodial services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing their areas identified in the performance requirements summary. The Quality Control Plan shall include, but not be limited to:

Staffing Plan: A plan which includes work schedules for the facility including daily, weekly, monthly, and periodic tasks. The Staffing Plan shall also include the Contractor’s staffing levels. Individual responsibilities for oversight of the QCP and functions associated with such oversight as well as authority in dealing with Government contracts shall be identified.

Inspection System: An inspection system, which shall include all requirements listed in the statement of work and inspections procedures. Specify areas to be inspected, when inspections shall occur, and titles of individuals performing inspections. The QCP shall identify how the Contractor will correct noted deficiencies immediately and shall include control procedures for any Government-provided keys or lock combinations, location of the documented inspections and corrective or preventive actions taken, and a customer comments feedback system. The Contractor’s management will be available to physically inspect the quality of work if requested by the Contracting Officer.

Any changes to the inspection systems during the life of the Contract shall be acceptable to the COR.

Records of inspections shall be kept and made available to the Government throughout the performance period and for the period after contract completion until final settlement of any claims under this contract.

Government Quality Assurances

Assessment Methods: The Government will evaluate the Contractor's performance under this contract. A variety of surveillance methods may be used, i.e., random sampling, a 100% inspection, or customer feedback. When validating customer comments, the possible cause of unacceptable performance will be determined. If any Government action or lack of action was the cause, the complaint is not valid and deficiencies shall not be counted against the Contractor.

Deduction Methods: The Government will record performance noting any substandard performance. For substandard performance, the Government’s preferred course of action will be discussions with the Contractor to make the Contractor aware of the problem, and to effectively prevent any recurrence of substandard performance. The Government may also take the following actions:

Building Security

The Contractor shall be responsible for safeguarding all Government property. At the end of each work period, all Government facilities, equipment, and materials shall be secured. All buildings will be locked and unlocked by the Government. However, the Contractor shall double check all doors nightly. Fans in bathrooms, portable air conditioners, and other like conveniences shall be turned off. Night lighting as designated by COR shall be left on.

The Government will allow the Contractor access to the areas to be cleaned. If the access is limited for any reason the Contractor will not be responsible for cleaning that area. The Contractor shall let the COR know immediately or the next day when access is denied.

The Contractor shall prohibit the use of keys or door codes issued by the Government by any persons other than the contract employees. The Contractor shall not duplicate any keys issued by the Government and shall immediately report to the CO any occurrences of lost or duplicated keys. In the event keys are lost or duplicated, the Contractor may be required to re-key or replace the affected lock(s) without cost to the Government. The Government may, at its option, replace the affected lock(s) or perform re-keying. Cost of such work shall be deducted from the Contractor's payment.

Administrative Building

Item 1a: Services Done Three Days Per Week (Sunday, Tuesday, Thursday) or as specified.

(1) Wastebaskets shall be emptied, washed as necessary, and lined with garbage bags. Wastepaper and trash shall be deposited in designated containers. The blue paper recycle wastebaskets in the work areas shall be emptied once a week. Recycling paper and cardboard shall be placed in the appropriate bin outside of the office. If the exterior bin is not available, paper and cardboard shall be removed from the facility and delivered to a recycling business.

(2) Floors shall be vacuumed or swept clean and damp-mopped to remove dirt. Carpets and carpet runners shall be thoroughly vacuumed to remove all dust, dust balls, dirt, and other debris. Carpet stains or spots shall be removed by the dry cleaning or dry suds method. All tile and linoleum shall be damp mopped to remove dirt that remains after sweeping or vacuuming. All vinyl mop boards shall be damp mopped as needed. All kitchen and restroom floors shall be swept clean, free of marks, and damp mopped.

(3) All exposed surfaces of bookcases, tables, counter tops, desks, file cabinets, chairs, furniture and windowsills shall be dust-free. Walls, woodwork, and glass surfaces shall be free of smudges and finger marks. All counter, ledge, display surfaces and wall corners shall be kept clean and free of dust and cobwebs. Business machines, terminals, consoles, plotting boards and equipment of similar nature shall not be dusted.

(4) Toilet bowls and urinals shall be kept clean, free of marks, and disinfected. All stains shall be removed including residue, rust, water deposits, and water rings.

(5) Sinks surfaces shall be cleaned of all grease, soap film and dirt. Chrome-plated hardware shall be damp-wiped and polished dry. Abrasive cleaners shall not be used on chromium trim.

(6) Bathroom fixtures & surfaces including walls, doors, stalls, toilet paper dispensers, towel dispensers, and other fixtures shall be kept clean, disinfected, and free of water spots, marks and residue. Abrasive cleaners shall not be used. Mirrors to be kept clean, dry, and free of streaks and residue.

(7) Supplies of toilet paper, paper towels, and liquid soap shall be maintained in the restrooms.

(8) Drinking fountains and bottle filling stations shall be cleaned and disinfected.

(9) Cobwebs at all levels shall be removed.

(10) Front and rear steps shall be swept, including 2 sets of stairs down to the basement outside doors and the front entrance wheelchair ramp and catwalk.

(11) Mats at inside entrances shall be vacuumed. Mats at outside entrances shall be swept clear of all dirt and debris or washed if needed.

(12) Walls, doors, trim, outside of microwave(s) and refrigerator(s) shall be cleaned to remove small areas of dirt, hand smudges, grease stains and friction marks.

(13) Windowpanes of front, side, and rear entryway doors and all adjacent doorway windows inside and outside the building shall be washed, dried, and have a clean, streak free appearance.

Item 1a: Services to be done two times per month for 8 months (depending on weather conditions). (April – November)

This service is not required when snow is present.

Item 1a: Services to be done four times per year.

(16) Vacuum or dust blinds. Damp-wipe walls moldings and window ledges. Work will be completed as follows unless otherwise approved:

2nd Week of January 2nd Week of April 2nd Week of July 2nd Week of October

Wellness Room

Item 1a: Services done 1 time per week. (Sunday)

(17) Wastebaskets shall be emptied, washed as necessary, and lined with garbage bags. Wastepaper and trash shall be deposited in designated containers.

(18) Floors shall be vacuumed clean and damp-mopped to remove dirt.

(19) Showers will be kept clean, disinfected, and free of water spots, marks, and residue.

(20) Toilet bowls and urinals shall be kept clean, free of marks, and disinfected. All stains shall be removed including residue, rust, water deposits, and water rings.

(21) Sinks surfaces shall be cleaned of all grease, soap film and dirt. Chrome-plated hardware shall be damp-wiped and polished dry. Abrasive cleaners shall not be used on chromium trim.

(22) Bathroom fixtures & surfaces including walls, doors, stalls, toilet paper dispensers, towel dispensers, and other fixtures shall be washed with disinfectant cleaner. Abrasive cleaners shall not be used. Mirrors to be cleaned with glass cleaner.

(23) Supplies of toilet paper, paper towels, and liquid soap shall be maintained in the restrooms.

(24) Cobwebs at all levels shall be removed

(25) Stairs down to wellness room will be swept.

Administrative Building & Wellness Room

Item 1b: Services to be done two times per year.

(1b) Administrative Building & Wellness Room - Glass to be cleaned inside and outside of all windows including screens. All interior and exterior surfaces of windows, glass doors and entry way doors shall be cleaned to remove streaks, film stains and mineral deposits. Screens shall be dusted or damp-wiped to remove dirt. Window sashes, sills, woodwork around interior glass and other surroundings shall be thoroughly wiped free of drippings and other watermarks. Work will be completed the following weeks, unless otherwise directed or approved.

2nd week of April and the 2nd week of September

Administrative Building & Wellness Room

Item 1c: Services to be done two times per year.

(1c) Administrative Building & Wellness Room - Wash light fixtures inside and out. All burned out or defective bulbs and fluorescent tubes shall be reported to the COR. Work will be completed the following weeks, unless otherwise directed or approved.

2nd week of April and the 2nd week of September

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized as performance objectives. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

For example, failure to clean the facility more than one time will result in a 2% deduction in payment for the particular Item being cleaned (i.e. Main Office). If the monthly payment for the main office is $300.00 and maximum error rate has been exceeded, the following will be applied: $300 x .02 = $6.00. There will be a $6.00 deduction for each failure.

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

This contract is to provide custodial/janitorial services within Government-owned facilities for a base plus four option years (base year from June 1, 2021 to May 31, 2022). Option years, if exercised, are from June 1, 2022 to May 31, 2026.

The days of work shall be Monday through Friday, Saturday or Sunday can be substituted for Friday. Work hours shall be between the hours of 6:30 p.m. and 5:00 a.m. except on weekends. Weekend cleaning may be performed at any time during the weekend. Work to be performed outside of these hours must be approved. Provide 48-hour notice to the COR for blind and window cleaning

Location: USDA Forest Service, Swan Lake Ranger Station 200 Ranger Station Road, Bigfork, MT 59911.

(viii) 52.212-1 Instructions to Offerors – Commercial Items (JUN 2020) Addenda to provision 52.212-1:

Submit your quote by email to laura.a.bloom@usda.gov ‘RFQ 1284LM21Q0013’ on email subject line. It is the quoters responsibility to verify receipt by this office.

(End of provision)

(ix) 52.212-2 Evaluation – Commercial Items (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price Experience Past Performance Experience and past performance, when combined, are equal when compared to price.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(x) 52.212-3 Offeror Representations and Certifications-Commercial Items (FEB 2021) (DEVIATION JUL 2020) If Offeror Representations and Certifications are not complete in SAM the offeror shall submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with your offer. The full provision is available from http://www.acquisition.gov/far/.

If Offeror Representations and Certifications are complete in SAM, the offeror shall complete the following:

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. Write “None” if there are no changes needed to your online reps and certs.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.] (End of provision)

(xi) 52.212-4 Contract Terms and Conditions – Commercial Items (OCT 2018)

Addenda to 52.212-4: Replace paragraph (r) of clause 52.212-4 with the following as specified in DEVIATION 2017-1 (AUG 2017)

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C chapter 21 relating to procurement integrity.

(End of clause)

(xii) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JAN 2021) (DEVIATION JUL 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

(DEVIATION JUL 2020) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii) (ii) Alternate II (May 2014) (DEVIATION JUL 2020) of 52.225-3.

__ (iv) (iii) Alternate III (May 2014) of 52.225-3.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(End of clause)

(xiii) Additional Requirements/Terms and Conditions:

Clauses:

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52) Department of Agriculture Acquisition Regulation (AGAR) Clauses:

https://www.acquisition.gov/agar (AGAR clauses begin with 452) Deviations to clauses may be viewed at: https://www.dm.usda.gov/procurement/policy/FARClassDeviations.htm

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems (JUN 2016)

(a) Definitions. As used in this clause– “Covered contractor information system” means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

“Federal contract information” means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

“Information” means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

“Information system” means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

“Safeguarding” means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial items, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of clause) 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

(a) Definitions. As used in this clause— Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means–

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or…