12837918Q0014.pdf

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RFQ

14. METHOD OF SOLICITATION

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05/21/2018 1200 MT

05/03/2018

(505)346-3805ELLENA SILVA

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12837918Q0014

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 33 902507OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

JEMEZ SPRINGS NM 87025

JEMEZ RANGER DISTRICT

SANTA FE NATIONAL FOREST

USDA FOREST SERVICE DIST RANGER

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EFFECTIVE DATE

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THIS CONTRACT IS A

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13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

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UNIT PRICE

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UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Cat Mesa South Cultural Survey, 1,866 Acres.

All offers shall be emailed to Ellena Silva At:

esilva@fs.fed.us.

All offers must be received no later than 1200 05/21/2018.

The resulting contract is subject to the wage rates located at: https://www.wdol.gov/

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

ELLENA SILVA

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

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ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

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19.

ITEM NO.

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice

Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury.

All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S.

Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

Delivery: 12/31/2018

Period of Performance: 05/04/2018 to 12/31/2018

001 Cat Mesa South Cultural Survey. 1,866 Acres

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33 2 of

Santa Fe National Forest 12837918Q0014

PART I- THE SCHEDULE

SECTION B – THE SCHEDULE

Santa Fe NF Archaeological Pedestrian Survey

B- 1 - SCHEDULE OF ITEMS

Inventory Area

Size (Acres)

Cost Per Acre

Subtotal

1 1866 $ $

Total $

***QUOTE MUST INCLUDE ALL APPLICIABLE TAXES***

Contract time will begin on date of notice to proceed or start date identified in approved plan of work, whichever is later.

Contract time will be stopped whenever access is restricted for longer than one day (due to fire danger, mud, snow, etc).

Name of Contractor Signature Date

Federal Tax I.D. No. Duns No.

It is the Government’s intention to award a firm fixed price contract.

OFFERS ARE DUE BACK BY:

GENERAL INFORMATION

OFFERS THAT DO NOT INCLUDE A TECHNICAL AND BUSINESS PROPOSAL WILL NOT BE CONSIDERED

FOR AWARD.

TECHNICAL PROPOSALS SHOULD NOT INCLUDE EXAMPLES OF PAST REPORTS OR SITE FORMS AND

SHOULD TOTAL NO MORE THAN 50 PAGES (NOT INCLUDING ATTACHMENTS).

OFFERORS SHALL BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) (www.sam.gov) and

SHALL ENTER THEIR REPRESENTATIONS AND CERTIFICATIONS ONLINE TO RECEIVE AN AWARD.

http://www.sam.gov/

Statement of Work

Project Name:

Cat Mesa South Cultural Survey

Unit: Region 03/ Santa Fe NF 10 Task Order No.:

IAS Requisition No.: Contract No.:

Total Acres Requiring Survey: 1,866

Survey Type: Block Units Other

NRM Data Entry Required: Yes No

Overall Expected Site Density: Moderate to High

State: New Mexico County: Sandoval

Datum: UTM, NAD 1983, Zone 13N

Delivery Schedule:

Desired Start Date: June 4, 2018 Fieldwork Completed by: August 9, 2018 Report Completed by: November 19, 2018

Project Description:

The Santa Fe National Forest (SFNF) intends to conduct forest restoration and fuels reduction treatments on approximately 1,866 acres of USFS lands. The project area has been identified by the Jemez Ranger District as a priority area for forest restoration and fuels reduction treatments such as vegetation thinning and prescribed burning. The treatments will reduce the threat of high-intensity wildfire, restore forest function and structure, and make firewood and other small-diameter wood products available to local communities, tribes, and individuals.

In order to comply with Section 106 of the National Historic Preservation Act, a survey for cultural resources will be required within the project boundaries. The main objective of this contract is to complete a cultural resources survey on 1,866 acres. The survey will result in the identification and documentation of new and previously recorded cultural resources, the production of a report and site forms, and data entry using the Forest Service Natural Resource Management (NRM) database and Geographic Information System (GIS) Geodatabase. Furthermore, this survey and site documentation will conform to the First Amended Programmatic Agreement (PA) Appendix J. Management recommendations will be based upon the Agreed-Upon Standard Site Protection Measures in Appendix J Sections II & III. These documents can be obtained by contacting the Forest heritage staff and a hard or electronic copy will be provided.

Project Location:

The project area is located on Cat Mesa in Jemez Springs, NM Sandoval County. Cat Mesa is located southeast of the Village of Jemez Springs and northeast of Ponderosa, NM. Canyon de San Diego is to the west and Canon de la Canada lies to the east. The project area is bisected by Forest Road 135 which runs north to south.

The project area is located in section 36 of Township 18 North, Range 2 East and sections 1, 2, 11, 12, 14, and 23 of Township 17 North, Range 2 East as shown on the Ponderosa USGS 7.5 Quadrangle.

Environmental Setting:

The project area is located in relatively flat terrain with elevations ranging from 6,975 feet to 7,500 feet. The project area is characterized by small rises, drainages, and natural volcanic tuff outcrops. Vegetation consists primarily of piñon-juniper woodlands with some ponderosa pine. Ground visibility is high with patches of grass throughout. Soils are highly erosive with evidence of pedestalling and areas of exposed tuff bedrock.

SECTION C – DESCRIPTION/SPECIFICATIONS/ STATEMENT OF WORK

SECTION C-I – GENERAL

1.1. – Scope of Work

The contractor will provide any and all labor, equipment, supplies, services, permits, and licenses, necessary to perform a 100% pedestrian archaeological survey of approximately 1,866 acres on the Jemez Ranger District, Santa Fe National Forest. The average site density of the Santa Fe National Forest is approximately 18 sites per section. Site density for the Cat Mesa South project is estimated to be moderate to high. However, it is recommended that the contractor use outside sources (such as reviews of New Mexico Cultural Resource Inventory System (NMCRIS) and Government Land Office (GLO) maps) to determine the most accurate site density estimate for the survey areas. This statement of work consists of completing the tasks, subtasks, and performance requirements identified in Section 5 of this Statement of Work.

SECTION C-II – DEFINITIONS

2.1. – Archaeological Survey Definitions

2.1.1 - Site Definition: For the purposes of this survey, a site is defined as a locus of purposeful prehistoric or historic human activity. An activity is considered to have been purposeful if it resulted in a deposit of cultural material beyond the level of one or a few discarded or accidentally lost artifacts. Loci of human activity not classifiable as sites by this definition should be considered and recorded as isolated occurrences.

Heritage resources, which include at least one of the following, are here defined as sites:

1. One or more features;

2. One formal tool if associated with other cultural material or more than one formal tool;

3. An occurrence of cultural material (for example; sherds, lithic debris, historic artifacts) that contains one of the following:

a. three or more types of artifacts or material;

b. two types of artifacts or material in a density of at least ten items per 100 square meters;

c. a single type of artifact or material in a density of at least twenty-five items per 100 square meters.

The following feature types will ALWAYS be recorded as a site, or part of a site

1. Habitation features (pithouse, roomblock, hogan, etc.)

2. Rock art

The boundary of a cultural resource site shall minimally include all features, formal tools, and identifiable activity areas. When determining site boundary consider utilizing a 20-meter rule. If no artifacts have been encountered within 20 meters then it is likely the edge of the site has been reached.

When determining whether recording one large site or two smaller sites consider the following:

a. Similar types of artifacts (same temporal period or cultural affiliation) that may indicate larger site

b. Artifacts indicate potential for ‘sites’ to be from same occupation

c. Artifacts and features from different time period(s) or cultural affiliation(s), should be separate sites when occupying distinct separate areas

d. Intermixed features and artifacts of different time period(s) or cultural affiliation(s) should be recorded as one site with multiple components

Note that culturally modified trees (sometimes known as “peeled trees”) and carved aspen trees are present on the Santa Fe National Forest and should also be recorded as sites (except in cases where aspen carvings are isolated).

Locations of human activity not classifiable as sites by the above definitions should be considered isolated finds.

These criteria may be modified, where appropriate, based on a professional cultural resources specialist’s judgment, and with the prior approval of the COR. Any deviation from the standard definition should be discussed in the resulting cultural resource report. As a general rule, site designations are reserved in the case of historic remains for those at least 50 years old.

2.1.2. – 100% Archaeological Pedestrian Survey For the purposes of this survey, an 100% archaeological pedestrian survey is defined as the systematic intensive inspection of the land surface using parallel transects spaced no more than 15 meters apart. Any proposed deviations from this transect interval must be identified and justified in the offeror’s technical proposal. In addition, any proposed use of shovel testing during this survey must be clearly defined and justified in the technical proposal.

2.1.3. – Low Site Density Areas An area is considered to be a low site density area if the estimated average number of cultural resources per acre is less than the average site density for the forest. For example, a high elevation area in the mixed conifer zone will generally have a low site density.

2.1.4. – High Site Density An area is considered to have a high site density if the estimated average number of cultural resources per acre is more than the average site density of the forest. For example, the pinon-juniper zone or historic mining districts will generally have a high site density.

2.1.5. – Fire-Sensitive Sites Fire-sensitive sites should also be identified and given management recommendations during this project, as many future management activities may include prescribed burns. According to the Region 3 Programmatic Agreement, the following site types are considered sensitive to fire:

• Historic sites with standing, or down wooden structures or other flammable features or artifacts

• Rock art sites (depending on rock type, exposure, fuel type, and fuel loading)

• Cliff dwellings

• Prehistoric sites with flammable architectural elements and other flammable features or artifacts

• Prehistoric sites with exposed building stone of soft or porous material such as volcanic tuff

• Culturally modified trees, including aspen art and peeled/scarred trees

• Certain traditional cultural properties (based on consultation with tribes)

2.2. - STANDARD DEFINITIONS

2.2.1. - Contracting Officer The Contracting Officer (CO) has overall responsibility for the administration of the contract and for overseeing the overall performance of the contractor.

2.2.2. - Contracting Officer’s Representative (COR) A Government person appointed by the contracting officer to help the contracting officer with contract administration, quality control, and provides technical advice to the contracting officer.

2.2.3. - Acceptable Quality Level (AQL) The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

2.2.4. - Defective Service A unit of service, which contains one or more defects, or nonconformance with specified requirements.

2.2.5. - Performance Standards Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

2.2.6. - Quality Control Plan Those actions that will be taken by a contractor to control the performance of services so that they meet the requirements of the Statement of Work.

2.2.7. – Business Day For the purpose of this solicitation/contract, a business day is defined as a day which falls between Monday through Friday.

SECTION C-III – GOVERNMENT FURNISHED PROPERTY, MATERIALS, SERVICES

3.1. – Government Furnished Property

Upon award, the Government will furnish to the contractor the following listed property and supplies, referred to as “Government- Furnished Property”. The Santa Fe National Forest will supply this property.

1. GIS shapefiles or geodatabase of project boundaries and additional GIS information as necessary.

2. Blank geodatabase to ensure GIS data is consistent with the Santa Fe National Forest format.

3. Blank Form R3-FS-2300-4, Inventory Standards and Accounting Form

4. Blank Site Fuel Load Assessment Form

5. Blank Cultural Resource Record Field Form (hard copy and fillable PDF)

6. Aluminum site tags to be stamped by the contractor and attached to the base of the datum tree.

7. Assigned Forest Service report and site numbers (TBD).

SECTION C-IV – CONTRACTOR FURNISHED CRITICAL ITEMS/SERVICES

4.1. – Contractor Furnished Property

1. White flagging to mark site boundaries and site datums.

SECTION C-V – PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUBTASKS

5.1. – Intensive Survey

The contractor will be required to survey all of the project area acres according to USDA-Forest Service National Heritage Program Management Handbook and the USDA-Forest Service Region 3 Cultural Resources Handbook and the following specifications.

This contract requires pedestrian survey of 1,866 acres on the Jemez Ranger District by systematic intensive (100%) inspection of the ground surface using parallel transects spaced no more than 15 meters apart. The majority of the survey area has not been previously surveyed to current Santa Fe National Forest and State Historic Preservation Officerstandards. Some parts of previously surveyed areas are incorporated in the survey acreage and will be re-surveyed for this project. The field director may use his or her professional discretion to exclude potentially unsafe areas from the survey coverage, provided the COR is consulted.

5.1.1 - Records Search - Prior to conducting the fieldwork, the contractor shall review all available publications, manuscripts, site records, state files, Forest Service files, and any additional materials pertinent to the project region to become familiar with the history of archaeological work and site documentation for the project area.

At a minimum, this includes the inspection of the Santa Fe National Forest site and survey spatial data; GLO plats; NMCRIS files available through the Archaeological Records Management Section (ARMS); and all survey reports and records available at the Santa Fe National Forest Supervisor’s Office or appropriate district office(s) that deal with previous fieldwork in the vicinity of the project area.

5.1.2. - Locate, identify, and describe/document all cultural resource sites and isolated occurrences which can reasonably be detected from an inspection of the ground surface.

5.1.3. - All previously recorded sites in the project area will be assessed during this survey. The SFNF GIS database indicates that there are 46 previously recorded sites within the project area. However, this number may change after a detailed records search.

5.1.4 – Survey Velocity - As specified in NMAC 4.10.15, p. 5:

The amount of area surveyed including recording time should not exceed a rate of 40 acres per person per eight hours of survey calculated for the survey project as a whole and not daily. Terrain and the number and complexity of cultural resources influence survey velocities. When survey velocities are greater than this standard, include an explicit explanation in the survey report.

USFS will evaluate the explanation and results of the survey and may request that the survey or portion of the survey be re-inventoried if the justification is inadequate.

5.1.5. – Performance Standards – Intensive Survey

The contractor will conduct a complete 100% pedestrian survey utilizing 15 meter or less transects of the entire project area in the manner specified in the USDA-Forest Service National Heritage Program Management Handbook and the USDA-Forest Service Region 3 Cultural Resources Handbook.

5.1.6. - Acceptable quality level: 100% compliance with the USDA-Forest Service National Heritage Program Management Handbook and the USDA-Forest Service Region 3 Cultural Resources Handbook.

5.1.7. - Means of Measurement An arbitrary random field inspection on a maximum of 10% of the survey area by the Government; review of weekly progress reports; and the review of the contractor’s Quality Control Plan records. The results of the field inspection may result in a request for raw GPS data collected during field inventories. Raw GPS data must be provided upon request.

5.2. – Site Recording

At a minimum, the contractor will record all cultural resource sites located in the project area in accordance with the State of New Mexico, Office of Cultural Affairs, Historic Preservation Division, Archaeological Resources Management Section guidelines and standards, particularly the User’s Guide to The New Mexico Cultural Resource Information System: Guidelines for Submitting Cultural Resource Records, the USDA-Forest Service National Heritage Program Management Handbook, and the USDA-Forest Service Region 3 Cultural Resources Handbook.

5.2.1. – Site Documentation Site documentation will adhere to the following:

1. Numbering

a. The Forest AR site number will be used as the primary identifier (i.e. in text, site narratives, tables, etc.).

2. Datum

A datum tree or other convenient, fairly permanent object, such as a fence post, will be established as near as possible to the center of the site or next to a prominent feature of the site.

a. An aluminum tag with the site number will be attached to the datum at the base and on north side of tree with an aluminum nail.

b. The site datum will also be identified by placing three bands of white flagging around or on it. The USDA-Forest

Service realizes that this marking system is not always possible at each site; any deviation from this system should be discussed with the Contracting Officer’s Representative and documented on the site form and in the report.

c. The datum spatial coordinates, location, and description will be included in the site form. A photograph of the datum will be included in the site photo record.

3. Boundary

The boundary of a cultural resource site will minimally include all features, formal tools, and identifiable activity areas.

When determining site boundary consider utilizing a 20-meter rule. If no artifacts have been encountered within 20 meters then it is likely the edge of the site has been reached.

a. The site boundary will be marked with white flagging tape in such a manner that a person who has not previously seen the site can easily identify it. Flagging will be placed on the outside of the site perimeter.

b. Flagging on trees on the perimeter of the site should be inter-visible and not obscured by branches or foliage.

c. Site boundaries marked on the ground should correspond to the boundaries as mapped.

4. Spatial (GPS) Data

The spatial data of all sites will be recorded using a suitable hand-held GPS unit.

a. GPS units will record data in the UTM Zone 13N, NAD 1983 coordinate system.

b. GPS units will have an accuracy of 5 meters or less.

c. Spatial data collected at each site will include the site boundary in polygon geometry format, the site datum in point geometry format, and features in point, line, or polygon geometry format.

5. Mapping On each site plan map:

a. Accurately depict and label all recorded features and key them to descriptions in the site form.

b. Identify artifact concentrations and key them to descriptions in the site form.

c. Identify the locations of key diagnostic artifacts and key them to descriptions in the site form.

d. Show the extent of previous disturbances and impacts to the site, including, but not limited to, natural gas well pads, access roads, pipeline corridors, electrical lines and poles, 2-track roads, erosion control structures, fences, wildlife habitat improvement structures, modern hearths, and collector’s piles.

e. Show extent of proposed project area/disturbance, if applicable. Map must show disturbance area relative to site boundary or have arrow and distance measurement if scale of map does not allow for depiction.

6. Photographs

Digital photographs will be taken of all sites. The photographs will be printed on a photo record which is a component of the final site record.

a. One photograph will include the marked datum tree.

b. One photograph will be a site overview.

c. Draw and/or photograph all key diagnostic artifacts with a scale.

d. Draw and/or photograph all features with a scale.

7. Artifacts

Rough artifact counts (+/- 10 items) if the estimated frequency of items in any artifact class or the total assemblage is less than 100 items. Describe all key diagnostic artifacts in the site form.

8. Historic Sites

All historic period sites (i.e., can dumps, homesteads, cabins, etc.) will have a representative sample of diagnostic artifacts documented. Maker’s marks, detailed sizes, and types will be listed and counted and a few artifacts with specific assignable dates will be photographed illustrating diagnostic elements. The representative sample will include examples of each diagnostic artifact type present. It is not necessary to document multiple examples of the same diagnostic artifact type. This information and the photographs should be an integral part of the site form and not simply attached as an appendix to the report.

9. Management Recommendations All site narratives will include management recommendations based on the First Amended Programmatic Agreement (PA), Appendix J. Assessment of fuel types and loads at sites, site fire sensitivity, and site protection measures during vegetation thinning and prescribed burning activities is required.

10. Site Record All sites will be documented on a Cultural Resource Record Field Form for draft forms, but final site records must be printed from the NRM database if possible.

A final and complete site record requires the following components at a minimum:

a. NRM site form (printed from database)

b. Location Map

c. Plan Map

d. Photo Record

e. Fuel Load Assessment Form (template provided)

11. Data Entry

All sites will be entered or updated in the NRM database. The contractor will receive access to and training for the NRM database by Forest Service archaeologists if needed. Required fields will be determined by the Forest Archaeologist.

5.2.2. – Previously Recorded Sites All previously recorded sites in the project area will be assessed during this survey. The SFNF GIS database indicates that there are 46 previously recorded sites within the project area. However, this number may change after a detailed records search.

This contract requires the contractor to verify the location and description of previously recorded sites within the survey area.

These sites will require, at a minimum, a completed Cultural Resource Record Field Form and fuel load assessment form if the site was last visited more than three years ago. New GPS readings of the site perimeter, datum, and features are required if the site was last visited more than three years ago. If the previous documentation is inaccurate or of poor quality or if the Santa Fe National Forest files do not contain all site record components (LA form, location map, plan map, photo record, fuel load assessment form), these components will be produced to ensure a complete site record.

5.2.3. – Site Eligibility

Evaluate each site and make a recommendation regarding its eligibility to the National Register of Historic Places (NRHP) using all criteria listed in 36 CFR 60.6, USDI-National Register Bulletin 15, and provide all appropriate site, feature, and artifact documentation as required by the New Mexico State Historic Preservation Office as justification for a determination of eligibility.

The New Mexico State Historic Preservation Officer requirements are detailed in the NMAC 4.10.15 (Standards for Survey and Inventory) and provided below:

The First Amended Programmatic Agreement (PA) Appendix B stipulates properties that may be considered eligible under the agreement:

…the following types of heritage resources, provided they are 50 years old or older and clearly retain integrity, may be considered eligible for the National Register of Historic Places under criterion (d)…:

• Properties with clear evidence for the presence of structures (historic structures, pueblos, pithouses, teepee rings, etc.)

• Properties with hundreds of surface artifacts

• Properties with clearly visible evidence of buried cultural deposits

• Properties with rock art

• Properties that clearly meet the National Register listing requirements in State historic contexts, existing multiple-property contexts, or SHPO-approved Forest-level historic contexts

5.2.4. - Native American Graves Protection and Repatriation Act Notification: The contractor will provide strict compliance with all Native American Graves Protection and Repatriation Act (NAGPRA) regulations as they apply to the inadvertent discovery of Native American human remains or cultural items.

Upon the inadvertent discovery, the contractor will provide immediate telephone notification of the discovery to the Contracting Officer’s Representative; the contractor will provide a precise coordinate location of any human remains observed. The contractor will provide written confirmation of the inadvertent discovery to the Forest Archaeologist within five days of the discovery.

5.2.5. – Tribal Consultation The Forest Service will conduct all government-to-government tribal consultation. The contractor will not be responsible for the identification and evaluation of traditional cultural properties or other areas of traditional cultural or religious importance to Indian tribes.

5.2.6. – Performance Standards – Site Recording The contractor has recorded all sites in accordance with the above specifications; the USDA-Forest Service National Heritage Program Management Handbook and the USDA-Forest Service Region 3 Cultural Resources Handbook.; and the State of New Mexico, Office of Cultural Affairs, Historic Preservation Division, Archaeological Resources Management Section Guidelines and Standards for Site Recording. Typed Cultural Resource Record Field forms will be accepted as drafts, but final site forms must be printed from the NRM database and in both PDF and Word document format.

5.2.7. – Acceptable Quality Level One hundred percent compliance with the above specifications; the USDA-Forest Service National Heritage Program Management Handbook and the USDA-Forest Service Region 3 Cultural Resources Handbook.; and the State of New Mexico, Historic Preservation Division, Archaeological Resources Management Section guidelines and standards for site recording.

5.2.8. – Means of Measurement A field inspection of a minimum of 2 sites and maximum of 10% of the newly recorded sites and/or previously recorded sites;

review and verification of the contractor’s draft site forms; and review of the contractor’s Quality Control records. The results of the field inspection may result in a request for raw GPS data collected for sites during field inventories. Raw GPS data must be provided upon request.

5.3. - Recording Non-Site Cultural Remains

When an isolated occurrence (IO) is encountered, it will be accurately located using a GPS device and plotted on the appropriate 7.5-minute (1:24,000 scale) USGS map in the same manner as described for site locations. IOs will be briefly documented on the Santa Fe National Forest IO form, including the area of artifact dispersement (when applicable), artifact type, frequency, and sketches of diagnostic artifacts.

a. Detailed plan view maps are not required.

b. An IO table may be used in lieu of individual IO forms.

c. GIS/spatial data deliverables for isolate locations can be depicted as polygon or point geometry.

5.3.1. – Performance Standards – Recording Non-Site Cultural Remains All isolated occurrences that were encountered during the survey have been documented on IO recording forms or IO table;

diagnostic artifacts, lithic and ceramic, have been drawn or photographed and the IO location has been plotted on the appropriate topographic map.

5.3.2. - Acceptable Quality Level One hundred percent documentation of encountered isolated occurrences.

5.3.3. - Means of Measurement An arbitrary random field inspection by the Government, the verification of the contractor’s Quality Control Plan records, and the data documented in the contractor’s report. The results of the field inspection may result in a request for raw GPS data collected for IOs during field inventories. Raw GPS data must be provided upon request.

5.4. - Deliverables

During the period of actual on the ground survey performance:

1. Weekly Progress Reports

A. Submit at the end of each week or session of fieldwork. Email notification is acceptable.

B. Document progress of survey including approximate number of acres surveyed, approximate location of completed survey, number of new sites encountered, number of previously recorded sites encountered, and number of IOs encountered. COR may request copies of field data to begin inspections.

After fieldwork is complete, the contractor will provide the following deliverables.

2. Draft Site Forms

A. Provide one copy of each of the following items:

1. All draft site records (Cultural Resource Record field form, plan map, and fuel load assessment form).

2. All IO forms or IO table.

3. Draft topographic maps (1:24,000 scale) showing all site and IO locations.

B. CD with spatial/GIS data for survey, sites, and IOs in SFNF geodatabase format.

C. Quality Control Plan narrative and all forms utilized to assure the quality of the survey and recording meets the standards set forth in the Statement of Work.

3. Draft Report A. One copy of the draft report which describes, in narrative format, the survey location, methodology, management recommendations (narrative and tabular) and results. The report will be used for National Historic Preservation Act, Section 106 consultation between the USDA-Forest Service and the New Mexico State Historic Preservation Officer and as such, will provide sufficient information with which to conduct these procedures.

B. The contractor will use a Santa Fe National Forest report number (TBD) and obtain a NMCRIS activity number.

C. The report must include the following per the USDA-Forest Service National Heritage Program Management Handbook

(FSH 2309.12):

1. Inventory purpose, need, and location

2. Results of existing data review

3. Description of the area inventoried, including boundaries

4. Survey methods including an estimate of the extent of survey coverage

5. A record of the precise location of all cultural resources identified

6. Updated information on any previously recorded cultural resources in the inventoried area

7. Information on the appearance, significance, integrity, and boundaries of each property

8. An assessment of the effect(s) of the proposed undertaking on cultural resources

9. Artifact catalogues

10. Maps, drawings, and photographs.

D. The report will also include a culture history specific to the project area.

E. The draft report must be accompanied by the following:

1. One copy of each complete site record (NRM database site form, location map, plan map, photo record, fuel load assessment form) with previously requested corrections and comments addressed.

2. One copy of each IO form or IO table with previously requested corrections and comments addressed.

3. Topographic maps (1:24,000 scale) including Township, Range and Sections, showing all site and isolated occurrence locations with previously requested corrections and comments addressed.

4. Final Report

A. Three copies of the final report which describes, in narrative format, the survey location, methodology, management recommendations (narrative and tabular) and results. The report will be used for National Historic Preservation Act, Section 106 consultation between the USDA-Forest Service and the New Mexico State Historic Preservation Officer and as such, will provide sufficient information with which to conduct these procedures.

B. The final report must be accompanied by the following:

1. One copy of each of the following:

a. Quality Control Plan

2. Three copies of each of the following items:

a. Complete site records (NRM database site form, location map, plan map, photo record, and fuel load assessment form)

b. All artifact recording forms, with diagnostic artifact drawings

c. Isolated occurrence forms, with diagnostic artifact drawings, and all other appropriate recording forms

d. All GIS-prepared 7.5-minute (1:24,000 scale) USGS topographic maps required to show clearly the locations of all new and previously recorded cultural resources, the survey boundaries, and the project location including Township, Range and Sections.

3. CD with the following data:

a. Final report in Microsoft Word and PDF formats.

b. Final site records in Microsoft Word format and PDF formats. PDFs will include the site form and all associated site materials in a single PDF and be labeled with the appropriate Santa Fe National Forest Heritage report number.

c. Final isolated occurrence forms in Microsoft Word/Excel format. If using table, include the table within the body of the report.

d. PDF copies of all site location and site plan maps.

e. Spatial/GIS data for project (surveyed area, unsurveyed area, and project boundary), for sites (boundary, datum, features), and for IOs in SFNF geodatabase format.

f. Digital photographs with photo log.

Site Forms

1. All forms must be printed from the NRM database with all of the appropriate fields filled out.

Maps

1. All site locations will be marked on the topographic maps including Township, Range and Sections, in accordance with standards set forth in the USDA-Forest Service National Heritage Program Management Handbook and the USDA-Forest Service Region 3 Cultural Resources Handbook.

2. Maps may be larger than standard size (8 ½” x 11”) pages as necessary to accurately depict locational information for the project, sites, and IOs.

3. All topographic maps included in the report will contain a heading in accordance with the standards set forth in the USDA- Forest Service National Heritage Program Management Handbook and the USDA-Forest Service Region 3 Cultural Resources Handbook.

5.4.1. - Report Production

1. The pages must be unbound and standard size (8 ½” x 11”). Maps and tables may be larger than 8 ½” x 11” as necessary.

2. The cover and title page will carry the statement that the work was “Prepared for the USDA-Forest Service, Santa Fe National Forest, New Mexico” and will clearly show the Santa Fe National Forest report number.

3. The Forest AR number will be used as the primary identifier (i.e. in text, site narratives, tables, etc.).

4. All hand prepared pages such as maps and drawings must be of professional quality and legible when reproduced in black and white.

5. Offset printing or high quality photocopying will be acceptable for the text. The report must be clean and suitable for reproduction.

6. The various recording forms and the topographic maps showing project and cultural resource locations should be originals.

7. The report will be returned to the contractor if there are editorial or typographic errors, reproduction or production flaws, format/content discrepancies or any other problems, which cause it to be of less than professional quality.

a. Any additional costs to bring the report to acceptable quality will be at the contractor’s own expense.

8. In addition to the three copies of the written final reports and supporting documents, one copy of the final report and all accompanying forms and photographs will be submitted on one or more CDs in Microsoft Word and PDF format.

a. Electronic files will also include PDF copies of all site location maps and site plan maps.

b. Electronic files will also include spatial/GIS data for project (surveyed area, unsurveyed area, and project boundary), for sites (boundary, datum, features), and for IOs in SFNF geodatabase format.

9. Any sites, features or artifacts discussed in the body of the report must have photos or quality illustrations included with a brief description as an integral part of the report and NOT in a separate appendix.

10. All spatial data (maps, site geodatabase, IO locational data, etc.), site forms, photographs and any project related documentation MUST be provided in usable/editable electronic format. All written text and forms must be in Microsoft Word and PDF format.

5.4.2. – Performance Standards – Report The contractor provides a report that is in accordance with the standards set forth in the USDA-Forest Service National Heritage Program Management Handbook and the USDA-Forest Service Region 3 Cultural Resources Handbook.

5.4.3. - Acceptable Quality Level Clear, concise, proper grammar and format, and contains all required Government data.

5.4.4. - Means of Measurement One hundred percent review and verification of the contractor’s data and report.

5.5. - Quality Control Plan

5.5.1. – The contractor will prepare a written Quality Control Plan (QCP) pursuant to the requirements of the Statement of Work (SOW). This is not the same as the Quality Assurance Surveillance Plan prepared by the Government. The QCP sets forth in a narrative format the procedures, guidelines, personnel and documentation that the contractor will use to assure that the work performed under the contract meets the requirements of the standards set forth for this contract. The QCP will include weekly or session progress reports submitted to the COR or the COR’s technical advisors identifying areas surveyed and cultural resources identified to date, and a hard copy will be submitted with the draft site forms and related material and included with the final report documenting how the QCP was used to ensure satisfactory work accomplishments and performance under the SOW.

SECTION C-VI– GOVERNMENT PUBLICATIONS/INDUSTRY STANDARDS/ STATE STANDARDS/ GOVERNMENT

STANDARDS/ TECHNICAL EXHIBITS

6.1. FSM 2360 – 07/2008

Forest Service Manual (FSM) 2300 – Recreation, Wilderness, and Related Resource Management: Chapter 2360 – Heritage Program Management. USDA-Forest Service, National Headquarters (WO), Washington, D.C.

6.2. R-3 FSM 2360 – 08/1999

Forest Service Manual (FSM) 2300 – Recreation, Wilderness, and Related Resource Management: Chapter 2360 – Special Interest Areas. USDA Forest Service, Southwestern Region (Region 3), Albuquerque.

6.3. FSH 2309.12 – 04/2015

Forest Service Handbook (FSH) 2309.12 – Heritage Program Management Handbook. USDA-Forest Service, National Headquarters (WO), Washington, D.C.

6.4. FSH 2309.24– 05/1987

Forest Service Handbook (FSH) 2309.24 – Cultural Resources Handbook. USDA Forest Service, Southwestern Region (Region 3), Albuquerque.

6.5. R-3 PA– 11/2003

First Amended Programmatic Agreement Regarding Historic Property Protection and Responsibilities Among New Mexico Historic Preservation Officer and Arizona State Historic Preservation Officer, Oklahoma State Historic Preservation Officer, Texas State Historic Preservation Officer, and The Advisory Council on Historic Preservation and United States Department of Agriculture Forest Service Region 3. USDA Forest Service, Southwestern Region (Region 3), Albuquerque.

6.6. R-3 PA, Appendix J – 01/2010

Standard Consultation Protocol for Large-Scale Fuels Reduction, Vegetation Treatment, and Habitat Improvement Projects.

USDA Forest Service, Southwestern Region (Region 3), Albuquerque.

6.7. 54 U.S.C 300101 et seq. – 10/1966

National Historic Preservation Act of 1966, as amended. United States Code; Title 54 (National Park Service and Related Programs); Subtitle III (National Preservation Programs); Division A (Historic Preservation).

6.8. 36 CFR 800.1-800.16 – 08/2004

Protection of Historic Properties. Code of Federal Regulations; Title 36 (Parks, Forests, and Public Property); Chapter VIII (Advisory Council on Historic Preservation); Part 800 (Protection of Historic Properties).

6.9. 25 USC 3001 et seq. – 11/1990

Native American Graves Protection and Repatriation Act. Code of Federal Regulations; Title 25 (Indians); Chapter 32 (Native American Graves Protection and Repatriation.

6.10. 43 CFR 10 – 10/2003

Native American Graves Protection and Repatriation Regulations. Code of Federal Regulations, Title 43 (Public Lands:

Interior), Subtitle A (Office of the Secretary of the Interior), Part 10 (Native American Graves Protection and Repatriation Regulations).

6.11. NRB 15 – 1990

National Register Bulletin 15, How to Apply the National Register Criteria for Evaluation. USDI National Park Service, Cultural Resources.

6.12. NM-OCA/HPD/ARMS Draft Release2013.1 – 11/2013

User’s Guide to the New Mexico Cultural Resource Information System: Guidelines for Submitting Archaeological Records.

State of New Mexico, Department of Cultural Affairs, Historic Preservation Division, Archaeological Records Management Section, Santa Fe.

6.13. NM-OCA/HPD/ARMS – 05/2009

ARMS Note 2, Site Not Relocated. State of New Mexico, Department of Cultural Affairs, Historic Preservation Division, Archaeological Records Management Section, Santa Fe.

6.14. NMAC 4.10.15 – 08/2015

Standard for Survey and Inventory. New Mexico Administrative Code, New Mexico Register, Volume XVI, Number 15. Title 4 (Cultural Resources), Chapter 10 (Cultural Properties and Historic Preservation), Part 15 (Standards for Survey and Inventory).

6.15. Collections

Except as otherwise noted, thorough documentation of cultural materials will be made in the field. Any collections must be approved in advance by the Forest Heritage Resource Specialist, and may be made only in the following instances:

A. The collection is absolutely necessary to adequately assess the resources.

B. Especially rare or sensitive temporal indicators are encountered.

When collection is necessary, the artifact will be point provenienced to a permanent datum established by the contractor and the location of the artifact shown on the site plan map with a note that the item has been collected. All collected materials will be analyzed and discussed in the site form narrative section and the final report. Curation of collected materials will be the responsibility of the contractor and, as such, the contractor will be required to have a curation agreement with an appropriate New Mexico repository for these purposes. All collections remain the property of the United States Government.

For each collected artifact the following data will be maintained with the artifact:

1. Forest Service AR site #

2. LA #

3. Project Name

4. Forest Service report number

5. Provenience

a. UTM coordinates in NAD 83, Zone 13N

b. Legal location (Section, Township, Range)

6. Date of collection

7. Description of collected artifact

6.16. Disposition of Collections and other Investigation Documentation

All material and data produced by the contractor in performance under this contract, or in work in support thereof, are, and will be, the sole property of the United States Government; unlimited rights in ownership, usage, and equity for such materials and data, and will be, transferred with reservation to the Unites States Government. Materials include, but are not limited to the following items:

manuscripts, outlines, abstracts, field notes, artwork (Including maps, sketches, charts, tables, and related overlays), photography (including negatives, digital imagery, transparencies, prints, and microfiches), collected artifacts, and data sheets. The final report will be distributed to interested parties by the government.

The contractor may use the archaeological data resulting from this survey for future research purposes. However, the contractor agrees to provide two copies of any manuscripts, reports, and publications pertaining to the survey to the Santa Fe National Forest Archeologist and to acknowledge that the Forest Service funded the work.

6.17. Technical Exhibits can be found in Section J of this contract.

SECTION D--PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

SECTION E--INSPECTION AND ACCEPTANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-1 Contractor Inspection Requirements (APR 1984) 52.246-4 Inspection of Services--Fixed-Price (AUG 1996)

FAR 52.246-20 Warranty of Services (MAY 2001)

(a) Definition. "Acceptance," as used in this clause, means the act of an authorized representative of the Government by which the Government assumes for itself, or as an agent of another, ownership of existing and identified supplies, or approves specific services, as partial or complete performance of the contract.

(b) Notwithstanding inspection and acceptance by the Government or any provision concerning the conclusiveness thereof, the Contractor warrants that all services performed under this contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The Contracting Officer shall give written notice of any defect or nonconformance to the Contractor within 30 days. This notice shall state either--

(1) That the Contractor shall correct or reperform any defective or nonconforming services; or

(2) That the Government does not require correction or reperformance.

(c) If the Contractor is required to correct or reperform, it shall be at no cost to the Government, and any services corrected or reperformed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or re-perform, the Contracting Officer may, by contract or otherwise, correct or replace with similar services and charge to the Contractor the cost occasioned to the Government thereby, or make an equitable adjustment in the contract price.

http://www.acquisition.gov/far/

(d) If the Government does not require correction or…