1283711R0005_-_Helicopter_FWPP_Thinning_Project_Coconino_-_Solicitation_Without_attachments.pdf

SOL NO. 12837118R0005

HELICOPTER FWPP THINNING CONSTRACT

FWPP PHASE II HELICOPTER THINNING SERVICE CONTRACT

PART I - SECTION B – THE SCHEDULE - PRICES AND COSTS

SCHEDULE OF ITEMS

BID

ITEM

Helicopter Logging (Cut, Extract, & Deck)

Quantity

(Acres)

Unit

Price

(Per Acre)

Total

Amount

1.1 Unit 5 46

1.2 Unit 6 62

1.3 Unit 11 42

1.4 Unit 12 74

1.5 Unit 13 228

1.6 Unit 52 17

Total 469

Bidder should provide total price to perform all work described in Subsections 4.01 to 4.06 of Section C, with associated measures described in Subsections 4.08 to 4.14. Current and expected residual basal area per cutting unit can be found on the Detailed Information Sheet in Attachment 1.

Road Maintenance Requirements

(T-803 SURFACE BLADING)

Quantity

(Miles)

Unit

Price

(Per Mile)

Total

Amount

2.1 420: Jct. 556 to Jct. pavement 5.20

2.2 556: Jct. US-89N to Jct. 420 4.66

2.3 557: Jct. pavement to Jct. 577A 4.94

2.4 577A: Jct. 577 to Dead End 0.76

2.5 789: Jct. 6353 to M.P. 0.81 0.81

2.6 789: M.P. 1.38 to Dead End 0.86

2.7 6353: Jct. 420 to M.P. 1.40 0.44

Total 17.67

Bidder should provide total price to perform all work described in Subsections 4.07 of Section C and Attachment 3, with associated measures described in Subsections 4.08 to 4.14

# Temporary Road Construction

Quantity

(Miles)

Unit

Price

(Per Mile)

Total

Amount

3.1 System road used as temporary roads 0.45

Total 0.45

Bidder should provide total price to perform all work described in Subsections 4.07 of Section C and Attachment 3, with associated measures described in Subsections 4.08 to 4.14

TIOPTIONAL ITEMS

Removal of Dead & Down Woody

Debris

Quantity

(Acres)

Unit

Price

(Per Acre)

Total

Amount

4.01 Unit 3 39

4.02 Unit 4 7

4.03 Unit 5 46

4.04 Unit 6 62

4.05 Unit 10 60

4.06 Unit 11 42

4.07 Unit 12 74

4.08 Unit 13 228

4.09 Unit 52 17

4.10 Unit 50 69

4.11 Unit 51 61

4.12 Unit 54 36

4.13 Unit 55 13

Total 754

Bidder should provide total price to perform all work described in Subsections 4.01 to 4.06 of Section C, with associated measures described in Subsections 4.08 to 4.14. Current and expected residual basal area per cutting unit can be found on the Detailed Information Sheet in Attachment 1.

Helicopter Logging (Cut, Extract, & Deck)

Quantity

(Acres)

Unit

Price

(Per Acre)

Total

Amount

5.1 Unit 3 39

5.2 Unit 4 7

5.3 Unit 10 60

5.4 Unit 50 69

5.5 Unit 51 61

5.6 Unit 54 36

5.7 Unit 55 13

Total 285

Bidder should provide total price to perform all work described in Subsections 4.01 to 4.06 of Section C, associated measures described in Subsections 4.08 to 4.14. Current and expected residual basal area per c unit can be found on the Detailed Information Sheet in Attachment 1.

ITEM #

Obliteration of System Road used as Temporary Road

Quantity

(Miles)

Unit

Price

Total

Amount

(Per Mile)

6.1 System road used as temporary roads 0.45

Total 0.45

Bidder should provide total price to perform all work described in Subsections 4.07 of Section C and Atta with associated measures described in Subsections 4.08 to 4.14

Scope of the Project

This thinning project is being implemented as part of the Record of Decision (ROD) and the Environmental Impact Statement (EIS) of Flagstaff Watershed Protection Project (FWPP), which wa signed by the Coconino National Forest Supervisor Laura Jo West in 2015. The desired conditions fo project are to decrease fuel loads, to limit the potential for undesirable flooding in two key watershed Flagstaff, Arizona (the Dry Lake Hills portion of the Rio de Flag Watershed and the Mormon Mounta portion of the Walnut Creek-Upper Lake Mary Watershed), to improve northern Goshawk habitat, to reduce the overall level of dwarf mistletoe infection, and create an uneven aged residual composition landscape level as described in the Forest Plan.

This contract is for tree thinning and stand improvement activities as part of the Flagstaff FWPP with Dry Lake Hills project area. The work consists of (i) felling and extracting trees to designated landing locations, (ii) processing merchantable timber, (iii) decking at landings, (iv) implementation of slash treatment, and (v) road maintenance/construction. Optional items include (vi) additional acres of wor described above, (vii) removal of dead and down woody material and (viii) road obliteration. Option items will be awarded contingent on availability of funding. Contractor will not be paid for bid item not completed by termination date.

Project Location

The FWPP Phase II Helicopter Contract Area is located on the Flagstaff Ranger District of the Cocon National Forest, north of the Flagstaff city limits. The legal land description is: T22N, R7E, Sections 23, 24, 25, 26, 27, 28, 35, and 36. See attached proximity map in Attachment 4.

Potential bidders are encouraged to visit each project site(s) prior to preparing their proposals (formal site visit scheduled). Contractors who do not look at the project sites shall not be grant the opportunity to modify their pricing after award of the contract(s).

Site Visit: A scheduled site visit is planned for Friday, July 13, 2018. Meet at the Mormon Lake Work Center at 8:00 a.m, Pacific time.

Offers are Due Back by: Friday, Aug 3, 2018 by 1500, Mountain Time. Please Email or Fax quotation to mpaquinleon@fs.fed.us.

Contract Time: 180 working days from the Notice to Proceed.

Work is Anticipated to Start May 1st, 2019.

It is the Government’s intention to award a firm fixed price contract.

Attachments:

• Glossary

• Road Maintenance Requirements/Specifications

• Experience Questionnaire

• Maps

Technical Contact:

For technical and location questions, contact Michael Gould at (928)214-2444. Contractors are encouraged to review the site prior to submitting your pricing.

Contracting Officer:

Name: Melissa K. Paquin-Leon

Address: 333 Broadway Blvd SE, Albuquerque, NM 87102

Email: mpaquinleon@fs.fed.us

Phone: 505-842-3180

Fax: 505-842-3111

END OF SECTION

SUBSECTION 1 - GENERAL

1.01 SCOPE OF CONTRACT

This thinning project is being implemented as part of the Record of Decision (ROD) and the Environmental Impact Statement (EIS) of Flagstaff Watershed Protection Project (FWPP), which was signed by the Coconino National Forest Supervisor Laura Jo West in 2015. The desired conditions for this project are to decrease fuel loads, to limit the potential for undesirable flooding in two key watersheds near Flagstaff, Arizona (the Dry Lake Hills portion of the Rio de Flag Watershed and the Mormon Mountain portion of the Walnut Creek-Upper Lake Mary Watershed), to improve northern Goshawk habitat, to reduce the overall level of dwarf mistletoe infection, and create an uneven aged residual composition at a landscape level as described in the Forest Plan.

This contract is for tree thinning and stand improvement activities as part of the Flagstaff FWPP within the Dry Lake Hills project area. The work consists of (i) felling and extracting trees to designated landings locations, (ii) processing merchantable timber, (iii) decking at landings, (iv) implementation of slash treatment, and (v) road maintenance/construction. Optional items include (vi) additional acres of work described above, (vii) removal of dead and down woody material and (viii) road obliteration.

Optional items will be awarded contingent on availability of funding. Contractor will not be paid for bid items not completed by termination date.

1.02 PROJECT LOCATION

The FWPP Phase II Helicopter Contract Area is located on the Flagstaff Ranger District of the Coconino National Forest, north of the Flagstaff city limits. The legal land description is: T22N, R7E, Sections 22, 23, 24, 25, 26, 27, 28, 35, and 36. See attached proximity map in Attachment 4.

Potential bidders are encouraged to visit each project site(s) prior to preparing their proposals (formal site visit scheduled). Contractors who do not look at the project sites shall not be granted the opportunity to modify their pricing after award of the contract(s).

1.02.2 DRIVING DIRECTIONS TO THE CONTRACT AREA

The FWPP II cut units: From the Mormon Lake Work Center (located at 4373 S Lake Mary Rd), drive northwest on Lake Mary Rd (FH-3) 1.2 miles and turn right on Beulah Blvd for 0.6 miles, then right on Forest Meadows St, then turn left on Milton Rd within 500 ft. Travel down Milton Rd 1.6 miles, then

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

go north on Humphreys St 0.6 miles then turn right on Schultz Pass Rd. Schultz Pass Rd will veer north and turn into Forest Service Road (FSR) 420 within a mile. The FWPP Phase II: Dry Lake Hills contract area is east of FR 420 (seen on vicinity map in Attachment 4). The sale is delinated in orange tracer paint with the paint oriented towards the sale area.

1.03 Boundaries

See attached maps (Attachment 4) showing the cut units.

For all mechanical units:

Cutting Units are delineated on the ground with orange paint. The boundaries of cut units included in this contract are identified by 2 horizontal orange bands at eye level facing into the unit and 2 vertical butt marks facing the adjacent trees. Approximately every 4th boundary tree will have orange numbers designating unit identification.

Known cultural resources are marked on the ground by white bands and/or pink flagging around trees on the perimeter of the site and shall be protected in accordance with subsection 4.08.1. of Section C

No piling, vehicular or machine activity will occur within any designated heritage site.

Landing perimeters will be flagged.

SUBSECTION 2 – Performance Work Statement Tasks and Critical Subtasks

Equipment Specifications

The work under this contract shall require the use of: a cutting device to fall trees at a high rate of production, equipment to extract and buck logs without causing excessive soil disturbance and compaction, equipment to create safe decks of logs, equipment to create large machine slash piles without incorporating excessive dirt, and equipment to perform the necessary road maintenance/construction/obliteration. All equipment used shall be capable of performing this work efficiently and to the specifications outlined in Subsection 4. All equipment shall be in good repair and free of abnormal leakage of fluids such as lubricants, coolants, and hydraulic fluid.

Potential equipment that will be required to accomplish all work requirements include but are not limited to:

rubber tired skidder with grapples, processor, helicopter(s), chainsaws, and directional felling equipment.

Maps

Treatment unit boundaries were established by Forest Service personnel and traversed using Global Positioning Systems (GPS). A Geographic Information System (GIS) was used to compute acreage and generate maps. Positions of features shown on maps are approximate.

Timing Restrictions/Shutdown Periods

Within Post Fledging Areas (PFA), no mechanical operations, including road maintenance, shall be performed from March 1st through September 30th (see project area map).

Within Mexican Spotted Owl (MSO) habitat, no mechanical operations, including road maintenance, shall be performed from March 1st through August 31st. . Base on other operations within the vicinity, timing restrictions may be waived for a period of up to first two years after initiation of the project.

Coordinate with COR to determine timing specifics.

Shutdown may also occur as the Government sees fit for fire hazard, red flag warnings, and undesirable road/ground conditions. If more than 14 days are lost during the normal operating season because the Contractor is shut down by the government for circumstances beyond the Contractor’s control, the total number of days lost from the normal operating season will be added to the contract starting April 15th, 2022.

2.01 Individual Tree Marking

Trees designated for cutting shall be confined to the Project Area. No undesignated trees shall be cut without prior notification and approval of the Forest Service. Tree cutting consists of cutting coniferous species meeting the following specifications:

Leave Tree Designation: In cutting units 3, 4, 5, 6, 10, 11, 12, and 13 all live trees >1” dbh are designated for cutting except for trees designated in orange tracer paint. If awarded in cutting units 50, 51, and 54 all live trees are designated for cutting except for trees designated in orange tracer paint.

Cut Tree Designation: If awarded, in cutting unit 55, all live trees >1” dbh illustrated in blue tracer paint are designated to be cut.

2.02 Tree Felling

All trees shall be directionally felled away from watercourses. Techniques to be employed include, but not limited to; wedging, pulling, and jacking trees away from the inner bank of a watercourse. No trees shall be cut and felled toward any perennial or intermittent watercourse identified on the ground or on the Contract Area Map.

Unless agreed to in writing, all trees shall be directionally felled away from all Forest

Service, State, County and private protected improvements. Protected improvements are considered, but not limited to, any manmade structures, gas lines, power lines, recreation areas, roads and infrastructure.

All stumps shall be cut so that no vertical surfaces remain. Cut tree stumps shall not exceed 12.0 inches high as measured from the ground on the uphill side of the stump or

4.0 inches above any obstacle.

All dead trees that pose a hazard to roads, trails, and infrastructure shall be cut.

Contractors operations shall not unnecessarily damage any residual tree, including young growth.

*AQL 95% acceptable level of performance for trees to be felled

2.03 Means of Measurement.

A visual walkthrough inspection will initially be used to assess selection of cut and leave trees, removal of cut trees, protection of leave trees, and stump heights. Walk-through inspections will assess if designated non-orange painted trees are being cut and removed and if stump heights are within the maximum allowable height. Stump heights will be measured with a logger’s tape. If a visual inspection suggests contract specifications may not be met, a formal inspection procedure using randomly distributed plots will be used, as described in Section E.

2.04 Disincentives

• Rework at contractor’s expense, which could include cutting additional trees, removing additional logs, or re-cutting additional stumps.

• Reduction in pay for items that cannot be reworked.

Poor performance rating.

2.06 Tree Thinning

Thinning reduces the density of a forest stand and by purposeful selection of leave trees improves the stand composition and condition as prescribed for each individual unit.

Selection of Leave Trees

The Contractor shall use the Task Order specifications and the characteristics of desirable leave trees and requirements in this section for selecting leave trees. The work requirements are based on the overall composition and condition of the stand and are intended to be a guideline for achieving the desired final condition. The Contractor shall use his/her silvicultural knowledge to identify and adjust to any conditions within the stand and notify the Contracting Officer of any conditions not addressed in the task order specifications. The Contractor shall recognize any insect, disease, or animal damage problems and report them to the Contracting Officer if it is not recognized in the task order. The Government, at the suggestion of the Contractor, may revise work requirements upon approval by the Contracting Officer. Alternate requirements must meet the overall stand objectives to be considered by the Contracting Officer.

Spacing Method for Leave Tree Selection

The Contractor shall select the most desirable leave trees based on the requirements in the task order and desirable leave tree characteristics within the acceptable stocking density. Altering the spacing to select the most desirable tree within the spacing guide identified in the task order requirements is permissible.

Cutting Trees Not Selected as Leave Trees

All trees not selected as leave trees shall be cut. All cut trees shall be completely severed and have no live limbs remaining on the stump thus preventing the tree from growing new vegetative material. Cut trees shall be secured so they do not roll down hill and shall not be hung-up on other trees or vegetation.

2.07 Slash Treatment

o Logging slash shall be considered any piece of vegetative debris larger than 1” diameter at the large end and >3 feet long resulting from Contractor operations. Logging slash >3” diameter at the large end and >20 feet long shall be extracted according to specifications outlined in 4.04. Logging slash <3” diameter at the large end or <20 feet long shall be lopped and scattered according to specifications outlined in 4.03.5.

o The location of any and all piles within a treatment unit will be determined by mutual agreement prior to their construction.

o Logging slash at landings shall be machine piled.

o Piling shall be constructed in a manner that will prevent the accumulation of dirt in the piles. Machine piles shall be compacted by pushing slash from all sides towards the center of the pile with a brush blade. A machine pile shall not exceed a width of 50 feet and average pile height shall be greater than 1/3 the average width of the pile. Piles shall be a minimum of 15 feet in width. Piles shall be located so that burning will not damage standing live trees, snags, or physical improvements such as fences, poles, buildings signs, tables, grills and cattle guards. The minimum spacing between piles shall be equivalent to one and one half the diameter of the adjacent pile.

o All activity slash within cut units shall be lopped and scattered in a manner that is less than two feet in height and distributed away from residual vegetation. All activity slash shall be distributed in a manner that prevents resource damage indicated in 4.08 of Section C.

• Existing slash or cut vegetation associated with the prescribed work shall not be piled in the following areas:

o Within 10.0 feet of roads or highways o Within special treatment areas and within 10 feet of the special or limited treatment areas o Within 50 feet of all perennial and intermittent watercourses and within 25 feet of ephemeral watercourses where the slope percentage is less than 15 percent o Within ephemeral/intermittent watercourse inner banks o Within 15.0 feet of designated system trails o Within 20.0 feet of other piles o Within 15.0 feet of the driplines of residual trees

• NO person or contractor shall ignite piles on National Forest land.

• AQL 100% acceptable level of performance for slash piles.

90% acceptable level of performance for residual scattered logging slash.

o Means of Measurement

Visual inspection or measurement of each slash pile and a visual walkthrough inspection of scattered activity slash. If activity slash appears to not meet contract specifications, then a formal inspection procedure will be used, as described in Section E.

• Disincentives

Rework at contractor’s expense, which could include re-piling slash or further extraction of activity slash.

Poor performance rating.

2.08 Extraction

o All cut trees >3” diameter at the large end and >20’ long shall be extracted to designated landings and processed or piled to specifications in subsection 4.05 and 4.06 of Section C.

o All skid trails and helicopter flight paths shall be authorized by mutual agreement between the

Government and Contractor prior to operations within each unit.

o Whole-tree extraction of material; green trees with limbs and tops is required.

o Helicopter harvest methods must be discussed prior to work with the Government and agreed upon using following provisions:

To ensure public safety, areas may be temporarily closed where machinery operations or tree felling is occurring upon mutual agreement between the Contractor and the Government.

Harvest operations will be prohibited in or near recreation areas during holiday weekends unless agreed upon by written mutual agreement.

Harvest operations near power lines will require prior notification to the Government and all other appropriate Governmental officials. Yarding of any external load over energized power lines (i.e. helicopter yarding) is prohibited.

o Extracting of trees with limbs and tops attached shall be required for all operations as part of this contract.

o Helicopter operations will require the Contractor to submit an aviation plan that meets all Federal, State, County, and Local regulations to be approved by the Government prior to starting operations.

o Additional trees of all species may need to be cut to accommodate yarding and landing operations. Additional trees will be designated by Forest Service COR with blue paint at eye level and at the base of tree.

o All skid trails shall be closed out/restored with proper erosion control measures within

15 days following last use.

o Deck sites and landing locations will be agreed upon between purchaser and the delegated Forest Service COR (subsection 4.05 and 4.06).

** AQL 100% acceptable level of performance.

**Means of Measurement

Visual inspection of skid trail location to ensure skid trail did not deviate from approved location. Visual estimate of additional trees cut to make sure they have been designated with blue paint. Document when skid trail is no longer in use and start to tally the number of days leading to 15 days for required skid trail closeout.

**Disincentives

• Rework at contractor’s expense, which could include ripping and slashing any disturbed ground outside of designated skid trail location.

• Reduction in pay for items that cannot be reworked (i.e., cutting of additional trees not designated with blue paint).

• Poor performance rating.

2.09 Landings

• All extents of the landing locations shall be flagged by the Contractor to be approved by the designated government official prior to use. The cleared or excavated size of landings shall not exceed that needed for efficient skidding and decking operations.

o Out slope landings away from the road, skid trail or skyline corridor such that surface runoff drains away from these features.

o Landings shall be prohibited on any slope greater than 5 percent.

o Use existing landings where practicable and in conformance with all erosion control measures.

o Landings shall be ripped or scarified when operations are complete and shall have at least 70% ground cover in accordance to subsection 4.08.4 of Section C. Landings shall be rehabilitated to their natural slope and contour.

o The Contractor shall be responsible for providing water, additional rock, gravel, grading or other materials needed for operability of the landings.

o All temporary roads shall be flagged by the Contractor to be approved by the Government prior to use and agreed upon by mutual agreement by the Contractor and the Government.

All temporary roads shall be obliterated within 30 days after their last planned use and at a minimum meet the following standards;

- Have adequate ground cover of slash at least 70 percent coverage;

- Reshape the surface to its natural appearance;

- Install erosion control features, e.g., water bars, lead-out ditches, etc.;

- Remove all temporary culverts and/or fords; and

- Install barriers, e.g., cull logs, trees, large rocks, split rail fence, signs, etc., at the road entrance and along open areas adjacent to the road to discourage unauthorized public access and use.

When a temporary road would use the alignment of a previously decommissioned road, the following reconstruction activities shall take place:

- Facilities such as culverts or fords shall be installed to accommodate the free flow of channels and ditches. All such crossing work shall occur within the road prism. The outflow of these structures shall be rocked to ensure dispersal of waters such that erosion of the streambed does not occur.

- Drainage features, e.g., rolling dips, water bars, leadout ditches, etc., shall be installed to facilitate runoff. All such features shall be regularly evaluated to determine if additional energy dissipaters, such as rock, slash, or vegetation, to prevent erosion and/or facilitate immediate infiltration of runoff, is necessary. Design specifications for many drainage features can be found in Attachment 3.

• All potential helicopter landings shall be agreed upon between the Contractor and the Government prior to any helicopter operations starting.

• The cleared size of landings shall not exceed that needed for efficient skidding, processing, and decking operations.

• Additional trees of all species may need to be cut to accommodate operations at landings. Additional trees will be designated by the government with blue paint eye level and at base of stump.

**AQL 100% acceptable level of performance.

**Means of Measurement

Visual inspection or measurement of landing perimeter using measuring tape or GPS to ensure landing did not exceed approved size. Visual estimate of additional trees to make sure they have been designated with blue paint. Visual inspection to ensure scarification.

**Disincentives

• Rework at contractor’s expense, which could include scarifying and slashing any disturbed ground outside of designated landing location.

• Reduction in pay for items that cannot be reworked (i.e., cutting of additional trees not designated with blue paint).

2.10 Decking of Logs

All material meeting minimum merchantability specifications as described in Table 1 shall be decked free of other slash by piling pieces parallel to each other at staging areas approved by the Forest Service.

Table 1. Merchantability Specifications

Product Min Minimum Top Diameter Cut Factor &

Reasonably Straight DBH Length Inside Bark

All 5'' 10' 4'' 33% Sound

• To meet minimum tree specifications, trees must equal or exceed tree diameters listed in

Table 1 and contain at least one minimum piece. The contractor shall buck, limb, and deck all trees and pieces that meet minimum piece standards in Table 1. The contractor shall buck out cull material when necessary to produce pieces meeting utilization standards. The contractor shall process all wood to the longest length possible up to 32 feet.

• All unmerchantable material not decked shall be piled according to the specifications outlined in subsection 4.03 at landings unless used for rehabilitation of skid trails, landings, and/or corridors.

• Decked material shall not be stacked against the bole of residual trees, against rock outcrops or existing downed logs.

• “Log decks” shall not exceed 12.0 feet in height unless otherwise agreed upon in writing with the

Government. Log decks shall be constructed in a stable manner that will resist collapse.

2.11 Accountability:

Unless otherwise agreed in writing and prior to cutting, products shall be accounted for as follows:

4.06.072 All right, title, and interest in and to any included timber shall remain with the Forest Service and on Forest Service lands

** AQL 100% acceptable level of performance.

** Means of Measurement

Visual estimate of deck height and length, merchantability of decked wood. Visual assessment of paint markings.

** Disincentives

• Rework at contractor’s expense, which could include re-decking of logs to meet contract specifications, removing merchantable logs from piles, or painting unpainted logs.

2.11 Optional Bid Item (Removal of Dead & Down Woody Debris)

o Remove all dead and down woody debris that is between 5” and 18” in diameter at the large end, at least 7 feet long, and has a decay class < 3 (see Table 4.15 and Figure 4.15) o Woody debris will be extracted in accordance with subsection 4.04 of Section C.

o Woody debris will be machine piled at landings in accordance to subsection 4.03 of Section C.

Table 4.15 Log Decay Class

Class Bark Twigs Texture Shape Wood Color Portion of log on ground

1 Intact Present Intact Round Original None, elevated on supporting points

2 Intact Absent Intact to soft Round Original parts touch, still elevated sagging slightly

3 Trace Absent Hard large pieces Round Original to faded Bole on ground

4 Absent Absent Soft blocky pieces

Round to oval

Light brown to faded brown

Partially below ground

5 Absent Absent Soft, powdery

Oval Faded light yellow or grey

Mostly below ground

Figure 4.15 Log Decay Class

Decay Class 1 Decay

Class 3 Decay Class 2

Decay Class 4

Decay Class 5

**AQL 100% acceptable level of performance for slash piles.

80 % acceptable level of performance for residual dead and down woody debris.

** Means of Measurement

Visual inspection or measurement of each slash pile and a visual walkthrough inspection of for residual dead and down woody debris. If residual dead and down woody debris appears to not meet contract specifications, then a formal inspection procedure will be used, as described in Section E.

** Disincentives

• Rework at contractor’s expense, which could include re-piling slash or further extraction of for residual dead and down woody debris.

SECTION D - PACKAGING AND MARKING

PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information including submittals, forms, reports, etc., to the Contracting Officer or the Contracting Officer's Representative shall be paid by the Contractor.

CORRESPONDENCE/SUBMITTALS

Contractor initiated correspondence and submittals shall identify the contract number. All information shall be forwarded to the addresses found in Section G. Correspondence shall be provided in duplicate and mailed to the Contracting Officer (CO). This would include the Submittal Register and Construction Schedule/Reports.

Submittals

The following are submittals that shall be submitted to the Contracting Officer within 21 days after contract award.

Operations Plan and Schedule

The contractor shall describe how they plan to perform the contract. The plan shall include the following:

• The contractor shall prepare and submit a practical schedule showing the order in which the contractor will perform the work and the dates on which the contractor contemplates starting and completing and inspecting each item.

• What equipment will be used.

• What measures will be used to protect specific features.

• What measures will be used to control traffic along roads and trails

• Information on the plan to open roads, protect water quality, and all other areas of the contract.

Fire Plan.

The contractor shall provide a fire prevention and control plan providing the prevention and control of fires on the Contract Area. Such plans shall include a detailed list of personnel and equipment for implementing the plan (see Attachment 6).

Quality Control Plan.

The Contractor shall establish and maintain a complete Quality Control Plan acceptable to the Government to ensure the requirements of the agreement are provided as specified.

SECTION E – INSPECTION AND ACCEPTANCE

INSPECTION AND ACCEPTANCE

Inspection and Acceptance criteria, specific to each project, shall be stated in each task order placed against the Contract. The recipient of the task order shall comply with the stated inspection criteria.

FAR 52.232-1 BIOBASED PRODUCT CERTIFICATION (DEC 2007)

As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005 (7 U.S.C. 8102(c)(3)), the offeror certifies, by signing this offer, that biobased products (within categories of products listed by the United States Department of Agriculture in 7 CFR part 2902, subpart B) to be used or delivered in the performance of the contract, other than biobased products that are not purchased by the offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements.

FAR 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (DEC 2007)

(a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated items unless—

(1) The product cannot be acquired—

(i) Competitively within a time frame providing for compliance with the contract performance schedule;

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) The product is to be used in an application covered by a USDA categorical exemption (see 7 CFR 2902.10 et seq.). For example, some USDA-designated items such as mobile equipment hydraulic fluids, diesel fuel additives, and penetrating lubricants are excluded from the preferred procurement requirement for the application of the USDA-designated item to one or both of the following:

(i) Spacecraft system and launch support equipment.

(ii) Military equipment, i.e., a product or system designed or procured for combat or combat-related missions.

(b) Information about this requirement and these products is available at http://www.usda.gov/biopreferred.

http://uscode.house.gov/ http://uscode.house.gov/ http://www.usda.gov/biopreferred

SECTION F – DELIVERIES AND PERFORMANCE

AGAR 452.211-74 PERIOD OF PERFORMANCE (FEB 1988)

The period of performance of this contract is from date of contract award through three (3) years.

ACCEPTABLE QUALITY LEVELS (AQL)

The Government will specify Acceptable Quality Levels for performance in the contract.

PERFORMANCE SUMMARY

Work Statement

Performance Standard

Gov’t Method of Assessment

Incentive/ Deduction

Tree Thinning

Quality meets or exceeds performance standard of 90%.

COR or inspector conducts periodic monitoring of operations. Random plots are taken consistent with Thinning Inspection Method described in FSH 2409.17,

6.4 Exhibit 04 and Section J.

The Contractor’s quality will be reflected in the performance evaluation either as positive or negative incentive.

• If Contractor achieves 90% or greater quality, the Contractor will receive the unit price as incentive.

• If Contractor does not achieve at least 90% quality, deductions are taken per Section G.

An adverse performance evaluation is conducted.

Slash Treatment

Meets slash treatment requirements.

COR or inspector conducts periodic monitoring

Rework of unit is required if Contractor fails to meet standard.

Quality Control

Contractor maintains good quality control on all aspects of operation.

Actions not consistent with contract specifications are corrected as per the Quality Control Plan.

COR or inspector randomly samples and observes operations.

The rating of Quality Control provided by the Contractor will be reflected in the performance evaluation as either positive or negative incentive. If the Contractor fails to meet standards, work may be suspended or put in “Default” for failure to take corrective action immediately, resulting in an adverse performance evaluation.

Contractor’s plot inspections are +/-5% of Government’s quality.

Inspection completed to meet timeframes.

COR or inspector randomly observe Contractor inspections. Reviews Contractor inspection sheets.

The ability of the Contractor to meet the standard will be reflected in the performance evaluation as either positive or negative incentive

• When Contractor’s plot inspections meet standards, no deduction.

• If quality does not meet standard, pay deduction (Section G) and/or additional costs to the Government will be assessed.

Work Plan and Schedule

Work meets schedule as per the accepted work plan.

COR or inspector conducts periodic monitoring.

The Contractor’s ability to maintain the work schedule and complete work on schedule will be reflected in the performance evaluation as either positive or negative incentive. Work not completed on schedule is subject to “Default” and may result in assessment of actual costs.

SECTION G – CONTRACT ADMINISTRATION DATA

1.01 Accessibility

See attached maps for road and travel routes for access to the FWPP Phase II Dry Lake Hills Helicopter units. Under normal weather conditions, Forest Roads are accessible by standard pickup or similar type vehicle. Should roads become inaccessible due to rain, snow, fallen trees, slides, washouts, or Forest fire closure orders, the Government may direct the Contractor to suspend operations until road conditions improve or the fire closure is rescinded. The Government assumes no obligation to do special maintenance to keep roads open and reserves the right to deny any request where road damage is likely.

1.02 Contract Time/Period of Performance:

Award through TBD (Base Year);

TBD (Option Year One, 365 days);

TBD (Option Year Two, 365 days);

The Contractor will have three (3) years from the Notice to Proceed to complete all work under this contract. A Notice to Proceed is expected to be issued on May 1st, 2019. The Contractor shall plan to complete most work during the normal operating season from April 15th to November 30th. See subsection 1.05 of Section C for information on timing restrictions, shutdown periods, and potential addition of contract days.

Contract performance time is all inclusive and includes final clean-up, rehabilitation of the premises/project area and demobilization of contractor personnel and equipment subject to Contract Clause FAR 52.212.

1.03 Contractor Representative

The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the contracting officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

1.04 Pre work Conference

Within 15 days of the Notice to Proceed and prior to the commencement of the work, the Contractor will meet with Contracting Officer, and Contracting Officer’s Representatives at a place and time mutually agreed upon. This time will be used to discuss and develop mutual understanding relative to scheduling and administering work.

a. Site Visits: Offeror’s attendance at walk-through (site visits) is considered vital to preparation of competitive and cost-effective offers, and to understanding the total results desired by the Government. In some cases walk-throughs may be determined mandatory in order for a contractor to submit a proposal. Such requirement will be stated in the

RFQ/RFP. However, failure to attend walk-through may not be used as an excuse for omission or miscalculation in offers, and may be taken into consideration in determining a Contractor's eligibility to participate in future Task Orders. The Contractor will not be reimbursed for proposal preparation, attendance during negotiations, site visits, walk-through or other pre-Task Order costs.

b. Contract Prices—Proposal Pricing Schedules. The Government's payment for the items listed in the Pricing Schedules of individual Task Orders will constitute full compensation to the Contractor for-- (1) Furnishing all plant, labor, equipment, services, appliances, and materials; and (2) Performing all operations required to complete the work in conformity with the drawings and specifications. The Contractor shall include in the prices for the items listed in the Pricing Schedule, all costs for work in the specifications, whether or not specifically listed in the Pricing Schedule.

c. Proposals and Final Proposal Revisions. Offerors shall specifically identify all deviations from the minimum RFQ/RFP requirements in a cover letter in a section entitled "Deviations." This requirement applies for all proposal revisions and Final Proposal Revisions. If an alternate is proposed the work as specified in the solicitation must also be priced. All proposed alternates shall be specifically addressed and expanded upon in proposal submissions to include separate pricing information.

1.05 WORK BY THE GOVERNMENT.

The Government reserves the right to undertake performance by Government forces, for the same type or similar work as contracted herein, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

1.06 FOREST SERVICE REPRESENTATIVES:

Contracting Officer (CO) responsible for this contract:

U.S.D.A. Forest Service, Southwest Region

Attn: Melissa K. Paquin-Leon

333 Broadway Blvd SE

Albuquerque, NM 87102

Email: mpaquinleon@fs.fed.us

1.07 Contracting Officer’s Representative (COR) for this contract:

The Government will designate a COR who will be available at the site to inspect the work as it progresses. The COR will prepare an Inspector’s Daily Log, beginning with the first day of the contract, detailing ground and weather conditions, work being performed, materials delivered, and notes of any problems or difficulties. Each proposed COR must be certified in the Federal Acquisition Institute Training Institute (FAITAS), at a minimum Level 1.

mailto:mpaquinleon@fs.fed.us

1.08 CHANGES

During the performance of this contract, various Government personnel will periodically appear on the job site to inspect contractor performance. The contractor is advised that ONLY the CO has the authority to direct or approve any change for work that will affect the price, quality, quantity or performance time.

1.09 Government-Furnished Property, Materials, Services

2.1 The Government will provide access via the roads indicated on project maps.

2.2 The Government will provide access behind forest road closures (locked gates) as needed to perform work associated with this contract.

2.3 The Government will provide Contract Area Maps.

1.10 Contractor Furnished Items/Services

3.1 The Contractor shall furnish everything required to perform the work associated with the performance work statement.

3.2 The Contractor shall use equipment that will not cause resource damage.

3.3 The Contractor shall furnish all equipment/personnel as required by the Industrial Fire Plan

(Attachment 6).

3.4 The Contractor shall provide all appropriate signage and traffic control to alert public and other users of falling, skidding and decking operations, as required in Manual on Uniform Traffic Control Devices (MUTCD).

1.11 WORK PLAN AND SCHEDULE

The Contractor shall prepare a work plan and schedule that demonstrates that work will be completed within the performance period for the task order. The Contractor shall provide a general plan with the technical proposal. A supplementary plan and associated schedules will be provided after issuance of a task order but no later than within 3 days before start work.

The Contractor shall advise the Contracting Officer or COR of any periods that the Contractor will not be working that is not specified in the accepted Work Plan.

The Contractor may update the work plan when work is in progress and the Contracting Officer may accept the updated work plan.

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INTERNET PAYMENT

PLATFORM (IPP)

The “Submit Invoice-to” address for USDA contracts/orders is the U.S. Department of the Treasury’s (Treasury) Invoice Processing Platform (IPP). In order to receive payment for completed services your company must be registered in the IPP and submit all invoices electronically via this website. This is a mandatory requirement initiated by the Treasury and additional information is available at this website, https://www.ipp.gov/index.htm. Please ensure your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account. Failure to do so will prevent the Forest Service from processing your invoices for payment. If you require assistance with the IPP please contact the IPP Customer Support at (866) 973-3131.

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 33.905(b), “Payment documentation and process” and the applicable Prompt Payment clause included in this contract.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Prime contractor and subcontract payrolls

Payment Request Certification

Release Claims – Final Payment

FAR 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995)

The Government may elect to award a single delivery order contract or task order contract or to award multiple delivery order contracts or task order contracts for the same or similar supplies or services to two or more sources under this solicitation

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(2) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(2) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(2) €The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

https://www/ https://www/

FAR 52.233-2 SERVICE OF PROTEST (SEPT 2006)

(2) Protests, as defined in section 31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Melissa K. Paquin-Leon, Region 3, Southwest Regional Office, 333 Broadway Blvd SE, Albuquerque, NM 87102.

(2) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

AGAR 452.237-74 KEY PERSONNEL (FEB 1988)

(2) The Contractor shall assign to this contract the following key personnel: Contractor’s Representative.

(2) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below.

After the initial 90-day period, the Contractor shall submit the information required by paragraph

(c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(2) €The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

4G52.222-704 PERSONAL PROTECTIVE EQUIPMENT (FEBRUARY 2007)

The contractor shall train workers in the safe operation and use of equipment that the worker may use before the worker begins using such equipment.

Personal protective equipment, including personal protective equipment for eyes, face, head, and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered which may cause injury or impairment in the function of any part of the body. Defective or damaged personal protective equipment shall not be used.

The contractor shall provide chain saw chaps to each employee who operates a chain saw, at no cost to the employee. These chaps must be approved by an Underwriters Laboratory or meet Forest Service specification 6170-47. The chaps shall cover the full length of the thigh and shall extend to the top of the boot on each leg.

The contractor shall assure that each employee wears foot protection that provides adequate traction and ankle support. Employees operating chain saws shall wear foot protection that is constructed with cut-resistant material which will protect the employee against contact with a running chain saw.

In any area where the worker is exposed to the potential for flying or falling objects, the contractor shall provide a hard hat, at no cost to the employee, and the contractor shall assure that the employee wears the http://www.arnet.gov/far/current/html/Subpart%2031_1.html#wp1089550 hard hat. The hard hat must meet the minimum requirements of American National Standards Institute (ANSI) standard Z89.1-1997.

The contractor shall provide, at no cost to the employee, eye protection where there is potential for eye injury due to flying objects. This eye protection must meet the minimum requirements of ANSI standard Z87.1-2003.

The contractor shall provide, at no cost to the employee, hearing protection where there is a potential for hearing loss due to high intensity noise for example, chain saw operation.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

AGAR 452.215-73 POST AWARD CONFERENCE (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled within 15-30 days after the date of contract award. The conference will be held at the Southwest Regional Office in Albuquerque, New Mexico. It will include discussion of contract terms, and work performance requirements, work progress schedule, and fire prevention/suppression and safety plans.

AGAR 452.236-72 USE OF PREMISES (NOV 1996)

(a) Before any camp, quarry, borrow pit, storage, detour, or by pass site, other than shown on the drawings, is opened or operated on USDA land or lands administered by the USDA, the Contractor shall obtain written permission from the Contracting Officer. A camp is interpreted to include a campsite or trailer parking area of any employee working on the project for the Contractor.

(b) Unless expected elsewhere in the contract, the Contractor shall (i) provide and maintain sanitation facilities for the work force at the site, and (ii) dispose of solid waste in accordance with applicable Federal, State, and local regulations

AGAR 452.236-76 SAMPLE AND CERTIFICATES (FEB 1988)

When required by the specifications or the Contracting Officer, samples, certificates, and test data shall be submitted after award of the contract, prepaid, in time for proper action by the Contracting Officer or his/her designated representative.