127EAY26Q0012

Attach 2

STATEMENT OF WORK

SCOPE OF CONTRACT

The contractor is responsible for maintaining the building interior, and indicated exterior portions, at a level of cleanliness standard for commercial administrative buildings. The quantity of office furniture or utilization of floor space is subject to change during the contract period. Performance shall be based on the Government’s evaluation of the results compared to the Contractor’s Operating Plan and Schedule, as incorporated into the contract.

The Contractor shall provide all transportation, labor, equipment, supervision, materials, and supplies, except those listed as Government Furnished Components, for the performance of this contract. Standard janitorial practices and proper use of cleaning materials and equipment are required.

LOCATION AND DESCRIPTION

The contractor shall perform janitorial duties at Six Rivers offices located at 10600 Highway 199, Gasquest, California 95543. The table below delineates the square footage and rooms associated with each building.

Smith River Janitorial 10600 Highway 199/ P.O. Box 228

Gasquet California 95543

Building Name Building # Approx. Ft2 Compound Location Special Building Inclusion Notes

Visitor Information

2000 960 Along Highway

2 Public Restrooms

Fire 1341 2,000 Southwest end of compound

2 Restroom Facilities

Ranger's Office 1400 1,000 In front and to the right of Fire Building

1 Restroom & Shower Unit

Resource & Recreation

1002 1,000 Up the hill from Visitor Information

2 Employee Restroom & Kitchen Facility

Warehouse/Engine Bay 2200 1,600 Center of Compound Conference Room;

1 Employee Restroom; 2 Employee Shower Facilities and Restrooms; 3 Offices (Upstairs);

Stairwell

Base Year: 3/01/2026 – 2/28/2027 12 months Option Year 1: 3/01/2027 – 2/29/2028 12 months Option Year 2:

3/01/2028 – 3/01/2029 12 months Option Year 3: 3/01/2029 – 2/28/30 12 months Option Year 4: 3/01/2030 – 2/28/3031 12 months.

GOVERNMENT-FURNISHED COMPONENTS

The Government will provide the following items of Government materials, supplies, or property (hereinafter referred to as "Government-furnished components") at the work site prior to work commencing. As supplies need replenishing, the Contractor shall notify the designated Contracting Officer's Representative no less than 2 weeks in advance so items needed can be ordered. If there are any issues with the components provided by the Government, the Contractor shall bring the concern to the attention of the COR.

- Cleaning compounds such as toilet bowl cleaner, floor cleaner, glass cleaner, etc.

- Disinfectant.

- Toilet tissue, hand soap, hand towels, toilet seat covers & urinal pucks.

- Light bulbs and tubes, wastebasket liners and trash receptacles.

- All utilities necessary for the Contractor to perform the required services.

- All keys, keycards and/or security access codes to the gates and building that are required for contract performance (keys shall be signed for and returned at completion of the contract).

Space will be assigned, as available in the buildings, for the storage of an inventory of supplies and equipment, which will be used in the performance of work under the contract. The Government will not be responsible in any way for damage or loss of parts or equipment.

Telephones will be available for the Contractor's use in making local calls for business purposes only.

CONTRACTOR-FURNISHED COMPONENTS

The Contractor shall provide all supervision, labor, materials, supplies, and equipment required to meet the terms of the contract except those listed as Government Furnished. All applicable Contractor-furnished equipment shall include bumpers/ guards to prevent marking or scratching of fixtures or building surfaces. Such incidentals necessary for the required performance of this contract include, but are not limited to:

- Mops, rags, brushes, brooms, etc.

- Paper towels, microfiber cloths, disposable wipes, squeegee for cleaning.

- Power Equipment as needed, such as motorized vacuum cleaner, commercial carpet cleaner.

The Contractor shall purchase and/or use Energy Star or other energy-efficient items listed on the Department of Energy's Federal Energy Management Program (FEMP) Product Energy Efficiency Recommendations product list.

All electrical equipment used by the Contractor shall meet all safety requirements of this contract and shall be UL approved. This equipment shall operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits.

Inoperable equipment is not cause for cleaning work not to be performed. The Contractor shall furnish and use beater bar type vacuums for carpeted floors.

The Contractor shall provide protective gloves, safety eyeglasses, and any other safety equipment needed to execute the contract.

GOVERNMENT PERSONNEL AND AUTHORITIES

The Contracting Officer (CO) and Contracting Officer's Representative (COR) are the main points of contact under this contract. In addition, Inspectors may be designated at or after contract award. The names and contact information of all government personnel designated under this contract will be provided to the Contractor after award.

The CO designates the COR, who is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the CO prior to completion of the contract.

No person other than the Contracting Officer is authorized to change any clause or provision of this contract, except as provided in writing by the Contracting Officer. Changes to contracts for commercial items and services must be by mutual agreement between the Contractor and the Contracting Officer only.

The Contractor is responsible to take direction only from Government officials indicated in the contract. The Government is not responsible for costs incurred during the performance of work not covered under this contract or directed by non-authorized persons.

On all matters that pertain to the contract terms, the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

CONTRACTOR REQUIREMENTS

Personnel: All work under this contract shall be performed in a skillful and professional manner. The Contractor shall employ personnel qualified and capable to perform janitorial work and will provide a list of Contractor personnel who will be on the premises. Persons under the age of 18 are not permitted on the premises while work is performed. The Contractor shall prohibit employees from disturbing papers on desks, opening desk drawers or cabinets, using government telephones or other office equipment, leaving the Government building unlocked or using any Government employee's property. The Contracting Officer may, in writing, require the Contractor to remove from the premises any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government property.

Background Check Requirement for Personnel: The Contractor shall ensure that all required personnel/employees respond within one week of each prompt for action or information (initial or additional) as part of the HSPD-12 Background Investigation requirement and its associated maintenance. For each member of the Contractor’s personnel/ employee(s) to access the Government facility unaccompanied by the Government (i.e., for overnight cleaning), submittal to the mandatory background investigation includes the provision of pertinent information to the Government, fingerprinting, and response to any queries from the Person Model point of contact. Maintenance activities may include but may not be limited to mandatory annual completion of a short information security training exam, materials for which will be available online or provided via email or in hard copy by the CO or COR.

When the premises covered under the contract require or utilize LincPass keycards for building entry, the Contractor’s personnel/ employees must also visit a USDA Activation Center to obtain a physical LincPass keycard. Visitation of an Activation Center is not required for any Contractor’s personnel/ employees whose worksite buildings utilize traditional keys or non-LincPass keycards.

Failure of the Contractor’s personnel/ employee(s) to respond within one week of receiving any prompt in the background investigation process may result in the issuance of Cure Notices, requirement of removal of the Contractor’s personnel/ employee(s) from the premises, or termination of the contract.

As required through mandate or policy changes, additional requirements to those listed may be added to the contract.

Alerts regarding requirements needing attention are generally sent to the Contractor via email to the address(es) provided during the HSPD-12 Background Investigation application. The CO is always available to confirm the validity of any such email communication sent to the Contractor.

Insurance Requirement: The Contractor shall provide to the Contracting Officer, within 14 days of contract award, evidence of Worker's Compensation Insurance or a written explanation as to why the Contractor is exempt from the requirement. NOTE: The Contractor working alone is not required to carry the insurance.

Conservation of Utilities and Building Security: Upon completion of the work at each site, the Contractor personnel shall ensure that (unless otherwise instructed by the Contracting Officer or COR) all lights are off, all wall windows and entrance doors are locked and the alarm system armed (Visitor Center Building). If the building is occupied by the Government after normal working hours, Contractor's personnel shall notify the Government personnel of their departure and leave the exterior doors locked. The Contractor shall not disturb papers on desks, or bulletin boards, open drawers or cabinets, or use telephones or any office equipment provided for official Government use, except for emergency calls to the Contracting Officer, police or fire department. It is the responsibility of the Contractor to secure the building upon completion of work and close and lock entry gates if applicable. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by Contractor employees. Lights shall be used only in areas at the time when work is being performed.

Water faucets or valves shall be turned off after the required usage is complete. Windows shall be closed and lights and fans turned off when not in use.

Keys/ Keycards/ Site Badges: The Contractor shall establish and implement methods to ensure that all keys/ keycards/ badges issued by the Government are kept secure in the Contractor's possession are not used by unauthorized persons.

No keys/ keycards/ badges issued by the Government are to be duplicated.

It is the Contractor's responsibility to ensure any security access codes are secured in the Contractor's possession and not to be used by unauthorized persons.

a) The Contractor will be required to reimburse the Government for replacement of locks or re-keying as a result of Contractor loss of keys. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system and the total cost will be deducted from payment due the Contractor for services rendered.

b) The Contractor will report the occurrence of a lost key/ keycard to the Contracting Officer or COR no later than the next duty day.

c) It is the responsibility of the Contractor to prohibit the use of keys/ keycards issued by the Government to any person other than the Contractor's employees. It is also the responsibility of the Contractor's employees to prohibit the opening of locked areas by Contractor's employees to permit entrance of persons other than Contractor's employees engaged in the performance of assigned work in those areas.

Lost and Found Property: The Contractor shall ensure all articles of possible personal or monetary value found by the Contractor's employees are turned into the COR or the Contracting Officer.

Subcontracting: The Contractor shall alert the Contracting Officer in writing of intent to utilize a subcontractor for work under this contract, prior to entering into any subcontract arrangement. The subcontractor shall have the experience and be equipped for such work. The written notification shall include as a minimum:

a) The name, address and telephone number of the subcontractor.

b) A detailed description of the work to be subcontracted.

c) Documentation of the subcontractor's representative authority.

a. Subcontracting any portion of the contract shall not relieve the prime Contractor of any responsibility under this contract. Any subcontract agreement shall contain all terms and conditions of the prime contract.

Safety: The Contractor shall be responsible for instructing company employees in appropriate safety measures. The Contractor shall provide, place, and remove appropriate warning signs for wet or slippery floor areas caused by cleaning or waxing applications. Cloths, mops or brushes containing a residue of wax or other combustible material subject to spontaneous ignition shall not be stored inside the building.

Contractor shall provide copies of Material Safety Data Sheets (MSDS) for any cleaning chemicals provided by the Contractor. Hazard communication training of its employees is the responsibility of the Contractor.

Smoking Restrictions: There are no public areas designated as smoking areas. Therefore, there is no interior space for the Contractor or his/her employees to smoke.

Circumstances to Be Reported: The Contractor or the Contractor's employees shall report to the Contracting Officer or COR any circumstances of needed repairs of the facility or unusual soiling of an area that may affect the performance of the work and unhealthy or hazardous conditions. The Contractor or the Contractor's employees will report any vandalism, attempted break-ins, or signs of attempted break-ins.

Communication Procedures: While a line of communication is always open to the CO, most communication is directed to the COR. Contracting Officers and CORs are available via phone, email or direct communication. Formal requests, reports and invoices must be submitted in writing. Communication by email is good practice for the purposes of documentation. At times communication will occur as meetings between the Contractor and the Government.

Hazard Communication Training:

The Contractor shall provide employees with Hazard Communication training within one month after award of the contract or within one month after hiring a new employee. Per OSHA 29 CFR 1910.1200 Hazard Communication Standard, this training also includes instruction on the appropriate handling of chemicals requiring a Material Safety Data Sheet.

PERFORMANCE STANDARDS

The Contractor shall ensure that the building presents an overall appearance of cleanliness. The Contractor shall provide sufficient supplies, materials and equipment to adequately maintain the premises at an acceptable level of cleaning that is consistent with comparable industry standards for this type of contract.

The definition of clean is to remove dirt, cobwebs, water streaks, gum, grease, tar, or any other extraneous matter from all surfaces or objects in order to present an overall appearance of cleanliness. Performance will be based on the Contractor's achievement in meeting the performance and quality standards, not the method of performance.

CLEANING FREQUENCY AND SCHEDULES

Listed below are the specific tasks and associated frequencies the Contractor is required to meet in this contract.

Services shall be provided twice per week (except Federal holidays) between the hours of 4:30 PM and 6:00 AM, Monday and Thursday. Prior approval from the CO is required before work may be performed on a federal holiday.

Should a Federal holiday occur on a scheduled cleaning day, the Contractor shall work either the night immediately prior to the holiday or the night immediately following the holiday, unless another arrangement is agreed between the Contractor and COR.

Rescheduling of service days and/or hours for non-holiday reasons on a temporary or permanent basis may occur if agreed at any time between the Contractor and COR, so long as no additional requirements are imposed by the agreement. It is the Contractor's responsibility to notify the COR of inability to perform duties on any particular day, and notification is required prior to 3:00 PM on the day service would occur or prior to 3:00 PM on Friday if the cleaning would occur on a weekend day. During emergencies or fires, the COR or CO may contact the Contractor to determine if the cleaning schedule requires adjustment.

Routine tasks are those which are expected to be performed at each visit. Items that are expected to be cleaned at each frequency include, but are not limited to: trash collection, room cleaning (vacuum), clean & disinfect bathrooms and drinking fountains, common kitchen area floor and sink, cob web removal from multiple surfaces (e.g. window sills, porches, outside light fixtures, and other areas prone to cobweb buildup), and wipe down common use surfaces (e.g. fax machine, all printers surface areas, conference room tables, conference room desks, and clean front lobby glass).

Periodic tasks are those which are performed less frequently than weekly. Periodic cleaning would include such items as window washing, wall cleaning, window blind cleaning, high surfaces such as lights and ceiling fixtures, and floor waxing.

Table 1 – Twice Weekly Service Each Cleaning Day

Carpeted Flooring:

Non-Carpeted Flooring: Vacuumed or swept clean and damp mopped

Waste Baskets and Sanitary Napkin Dispensers:

Emptied into a designated container outside of the office and damp wiped clean

Drinking Fountains:

Clean and sanitized Coffee Room:

Clean sink and countertop; scrubbed and mopped non-carpeted floors; dusted horizontal surfaces of refrigerator, microwave and cabinets All Furniture and Bookshelves:

Dusted and polished clean with treated cloth Books, Instruments, Working and Seating Surfaces:

Dusted with untreated cloth Papers, etcetera, on desks are not to be disturbed Toilet Fixtures and Traps, Seats, Urinals and Wash Basins:

Clean and sanitized, free from odors and splashing around basins and urinals Restroom Mirrors, Shelves, Dispensers and Piping:

Damp wiped and polished dry Paper Towels, Toilet Tissue, Toilet Seat Covers, Receptacle Liners, Hand Soap and Dispensers:

Replenished as necessary from supply

Wall Surfaces: Spot cleaned and free of soiled spots

Telephones: Clean and sanitized

Visitor’s Center Front and Back Entrance Doors (Both Sides):

Glass surfaces clean and non-glass surfaces damp-wiped and free from smudges.

Entrance Doors and Adjacent Glass (Both Sides):

Glass surfaces clean and non-glass surfaces damp-wiped and free from smudges Landings and Steps to All Visitor’s Center Entrances: Swept clean

Table 2 – Monthly Service Service Frequency of Monthly, Before the 10th of the Month:

Landings and Steps to All Outside Entrances of other buildings: Swept clean

Desks, Venetian Blinds, Building Doors, Baseboards, Partition Trim, Windowsills, Frames, Ventilation and Return Grills: Dusted Upholstered Furniture: Vacuumed clean

High Walls and Ceiling Surfaces: Dusted or vacuumed clean and cobwebs removed

Picture Glass, Clocks and Windowed Bookcases (Both Sides): Clean and dusted with damp-free cloth

Office Space Partitions: Clean with vacuum where applicable

Table 3 – Twice Yearly Service

Service Frequency of Twice Yearly:

Once between April 1 and May 15, once between October 15 and December 1

Contractor shall coordinate with COR in advance Windows: Including upstairs above conference room. SOMETIME IN APRIL AFTER RAIN.

Outside screens clean (removed, cleaned and replaced); window glass washed inside and out; window frames, tracks, sills and casings.

Within 10 days after award of the contract, and annually thereafter, the Contractor shall submit to the COR an Operating Plan with a schedule of all periodic services to be performed their planned dates of performance. This plan shall also include a list of all cleaning supplies and equipment to be used (except those listed as Government-Furnished), subject to COR approval. The plan may be bilaterally changed to account for weather, etcetera.

CONSTRAINTS AND EXEMPTED TASKS

- Items on desks and other working surfaces or storage areas shall not be disturbed, except for dusting computers/ monitors and cleaning telephones.

- The Contractor shall not expose electronic equipment, including computer monitors, to liquids of any kind unless as directed in the contract or approved by the Contracting Officer, in writing, in advance.

- The Contractor is responsible for damage to equipment caused by improper use of liquids on electronics.

- The Contractor is not responsible to empty recycling bins throughout building, except as noted in the front office.

- Any locked offices for which the Contractor has no key or areas otherwise designated as off limits are exempt from routine services, with the exception of cleaning door surfaces as applicable and emptying any trash bins placed within the Contractor's access. Regular services are required when such office doors are not locked.

- Kitchen dishes and coffee area will be maintained by Government employees, not by the Contractor.

- Carpet shampooing and steam cleaning are not part of this contract, except for spot cleaning of carpets which shall occur as necessary.

IN THE EVENT SERVICES ARE NOT PERFORMED OR NOT REQUIRED

In the event services are not provided or required because the facility is closed due to inclement weather, unanticipated non-Federal holidays declared by the President, failure of the Congress to appropriate funds, etc., the CO shall either:

a. Direct the Contractor to perform the work contractually specified over a number of immediately subsequent day(s) equal to the duration of the shutdown, or

b. Forego the work and reduce payment due to the Contractor for work not performed. The deduction rate in dollars per day shall be equal to the per-month fixed price divided by number of service days for that month and then multiplied by the number of days services were not provided. Appropriate adjustments will be made by the CO in the event services are provided for portions of days, or

c. Reschedule the work on day(s) satisfactory to both parties.

Federal Holidays are New Year's Day, Martin Luther King, Jr.'s Birthday, Presidents' Day, Memorial Day, Independence Day, Juneteenth National Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day.

EMERGENCY OR SPECIAL EVENT CLEANING SERVICES

Any situation requiring cleaning services beyond those normally encountered in routine cleaning work will be considered "emergency". Situations requiring emergency cleaning will be referred to the Contracting Officer or COR prior to commencing work. If the Contracting Officer determines that the situation requires extra effort on the part of the Contractor, equitable reimbursement will be provided to the Contractor for the level of effort over and above that normally required, (e.g. fire or flood damage, construction work, etc.). Residue from relocating furniture or litter left from meetings or routine gatherings are not considered emergency cleaning.

QUALITY CONTROL PROGRAM

The Contractor shall establish a complete, written Quality Control Program to ensure the requirements of the contract are provided as specified in the guidelines. The Contractor's Quality Control Program is incorporated into this contract as accepted by the Government. The Program need not be elaborate, but shall address in writing at least the following information:

a) A checklist or plan for inspection of the building that covers all services stated in the

"Performance Standards" section.

b) A system to record inspection results and corrective actions and to ensure that the Contractor's employees are notified of any deficiencies in their area of responsibility.

c) A plan to monitor and correct customer complaints.

As part of the Quality Control Program, the Contractor shall maintain a file of all inspections conducted by the Contractor and the corrective actions taken. This documentation shall be made available to the COR for review upon request.

INSPECTION (GOVERNMENT'S QUALITY ASSURANCE SURVEILLANCE PLAN)

The Government will visually inspect the Contractor's performance on a random basis shortly after services are rendered, and/or after receipt of complaint from building employee(s) under this contract, to ensure compliance with contract guidelines. The COR will record inspection observations, deficiencies will be documented with a written inspection report provided to the Contractor. When unacceptable performance is observed, the COR will meet with the Contractor's on-site supervisor to review the inspection report and ensure that the Contractor has an understanding of the unacceptable services.

The preferred method to resolve deficiencies is to allow re-performance to correct the deficiencies. The Contractor shall be provided with the opportunity to correct substandard performance within one business day.

When substandard performance is not corrected within the specified timeframe or the Contractor refuses to reperform the service, the unsatisfactory service is logged as a deficiency.

Deductions from payment may result from deficient services.

INVOICING AND PAYMENT

Payment will be made in arrears for janitorial services that have been satisfactorily provided. Payment will be made by Electronic Funds Transfer (EFT) to the bank account designated in the Contractor's SAM Entity at https://sam.gov/. A SAM Entity of any status other than Active may delay payment processing. The Contractor shall submit an invoice monthly or at another frequency as agreed between the COR and the Contractor. Use of the Invoice Processing Platform (IPP) at www.ipp.gov is required for all invoices under this contract. The Contractor shall also submit the completed inspection checklist for the invoiced time period. The Contractor may attach this checklist to the invoice in IPP (recommended) or may email, fax, or otherwise deliver the checklist to the COR. The Government will review the performance as compared to contract standards, and performance objectives. Monthly payments to the Contractor may be reduced for logged deficiencies, especially if they are uncorrected.

Procurement of Biobased Products Under Service and Construction Contracts. (See also www.biopreferred.gov.)

The Contractor is not responsible to complete reporting of bio-based materials provided by the Government. The Contractor is required to use the products provided by the Government in the performance of this contract.

Should there be an issue with any products provided by the Government, the Contractor shall address the concern with the COR.

WAGE DETERMINATION

Wage Determination No. 2015-5673, Revision 25, dated 12/03/2025, is applicable to this contract, unless an exception applies, and is incorporated as Attachment 5.

REQUIRED CONTRACTOR SUBMISSIONS

This section is provided as a courtesy to repeat submission requirements described elsewhere in the contract. Any omission of a requirement in this section does not exempt the Contractor from responsibility to respond to the requirement.

- Checklists of work completed and quality control performed shall be provided to the COR at the time of invoice submission as part of the Contractor's Quality Control Program and as described in the Invoicing and Payment section of this contract.

- Within 10 work days of the contract starting date, and annually thereafter for renewal periods, the Contractor shall submit to the COR annual schedules and plans for periodic cleaning.

- The Contractor shall maintain a file of all inspections conducted by the Contractor and any corrective actions taken. This documentation is considered to be a part of the Contractor's Quality Control Program but does not need to be made available for review unless requested by the Government.

- The Contractor shall provide the documentation described in the Insurance Requirement section of this contract.

- The Contractor shall alert the Contracting Officer in writing of intent to utilize a subcontractor for work under this contract, prior to entering into any subcontract arrangement.

https://sam.gov/ http://www.ipp.gov/ http://www.biopreferred.gov/