127EAS24Q0059.pdf

127EAS24Q0059

USDA Forest Service Southwestern Region

Inyo National Forest Supervisor’s Office Janitorial Service

This is a combined synopsis/solicitation for commercial services prepared in accordance with (IAW) the format prescribed in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation 127EAS24Q0059 is issued as a request for quote (RFQ).

This procurement is being issued as a 100% SMALL BUSINESS SET ASIDE.

North American Industrial Classification Standard (NAICS) 561720, Size standard of $22 Million.

This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Circular 2024-03 and Agriculture Acquisition Regulation (AGAR) last updated 11 March 2021. The result of this requirement will be a firm fixed priced (FFP) contract.

ATTACHMENTS:

1. Schedule of Items (SOI)

2. Evaluation Criteria

3. Statement of Work

4. RFQ Provisions and Clauses

5. Floor Plan

6. Capability Questionnaire

CONTRACTOR MUST SUBMIT:

Completed and Signed SOI Capability Questionnaire Quality Control Plan List of proposed supplies, including biobased information Contractor Representations and Certifications

• Please see evaluation criteria for further information.

There will be a site visit for this requirement on 15 May 2024 starting at 1000 and ending at 1200 PDT. All wishing to attend the site visit will meet at the Inyo National Forest Supervisors Office, 351 Pacu Lane, Bishop, CA 93514. Please RSVP for the site visit by emailing deborah.mclaughlin@usda.gov.

All questions pertaining to this acquisition shall be asked no later than, 17 May 2024 at 10:00AM, PDT.

Questions shall be sent to Perry Rinato via email at perry.rinato@usda.gov. Email must be titled, “127EAS24Q0059 – RFQ Question”.

Quotes are due to Perry Rinato via email at perry.rinato@usda.gov no later than, 24 May 2024 at 10:00AM, PDT. Quote emails must be titled, “127EAS24Q0059 – RFQ Submission”.

It is the responsibility of the offeror to view the website for any changes or amendments to this RFQ.

Failure to comply with quote submission instruction may result in disqualification from consideration for award.

mailto:deborah.mclaughlin@usda.gov

Inyo National Forest Supervisor’s Office Janitorial Service

Schedule of Items/Price Schedule

SCHEDULE OF ITEMS

PROJECT Inyo National Forest, Supervisor's Office

UNIT Southwest Zone

SOL # 127EAS24Q0059

ITEM

NO. DESCRIPTION UNIT of

ISSUE

UNIT

QTY

UNIT

PRICE TOTAL PRICE

Base Period, Daily Tasks IAW the contract terms and conditions, and SOW.

Month 6 $_________ $_________________

Base Period Weekly Tasks IAW the contract terms and conditions, and SOW.

Month 6 $_________ $_________________

Base Period Monthly Tasks IAW the contract terms and conditions, and SOW.

Month 6 $_________ $_________________

Base Period Quarterly Tasks IAW the contract terms and conditions, and SOW.

Quarter 2 $_________ $_________________

Base Period Semi-Annual Tasks IAW the contract terms and conditions, and SOW.

Semi- Annual 1 $_________ $_________________

Base Period Total: $_________________

Option Period - One Daily Tasks IAW the contract terms and conditions, and SOW.

Month 12 $_________ $_________________

Option Period - One Weekly Tasks IAW the contract terms and conditions, and SOW.

Month 12 $_________ $_________________

Option Period - One Monthly Tasks IAW the contract terms and conditions, and SOW.

Month 12 $_________ $_________________

Option Period - One Quarterly Tasks IAW the contract terms and conditions, and SOW.

Quarter 4 $_________ $_________________

Option Period - One Semi-Annual Tasks IAW the contract terms and conditions, and SOW.

Semi- Annual 2 $_________ $_________________

Option

Period - One Total

Option Period - Two Daily Tasks IAW the contract terms and conditions, and SOW.

Month 12 $_________ $_________________

Option Period - Two Weekly Tasks IAW the contract terms and conditions, and SOW.

Month 12 $_________ $_________________

Option Period - Two Monthly Tasks IAW the contract terms and conditions, and SOW.

Month 12 $_________ $_________________

Option Period - Two Quarterly Tasks IAW the contract terms and conditions, and SOW.

Quarter 4 $_________ $_________________

Option Period - Two Semi-Annual Tasks IAW the contract terms and conditions, and SOW.

Period - Two Total

Option Period - Three Daily Tasks IAW the contract terms and conditions, and SOW.

Month 12 $_________ $_________________

Option Period - Three Weekly Tasks IAW the contract terms and conditions, and SOW.

Month 12 $_________ $_________________

Option Period - Three Monthly Tasks IAW the contract terms and conditions, and SOW.

Month 12 $_________ $_________________

Option Period - Three Quarterly Tasks IAW the contract terms and conditions, and SOW.

Quarter 4 $_________ $_________________

Option Period - Three Semi-Annual Tasks IAW the contract terms and conditions, and SOW.

Period -

Three Total

Option Period - Four Daily Tasks IAW the contract terms and conditions, and SOW.

Month 12 $_________ $_________________

Option Period - Four Weekly Tasks IAW the contract terms and conditions, and SOW.

Month 12 $_________ $_________________

Option Period - Four Monthly Tasks IAW the contract terms and conditions, and SOW.

Month 12 $_________ $_________________

Option Period - Four Quarterly Tasks IAW the contract terms and conditions, and SOW.

Quarter 4 $_________ $_________________

Option Period - Four Semi-Annual Tasks IAW the contract terms and conditions, and SOW.

Period - Four Total

Base +4 OY

TOTAL $_________________

NOTES 1. Responses for quantities less than those listed in the numbered items may be rejected

2. Responses without prices for each item and sub-item may be rejected.

3. Pricing used for any extention resulting from the use of clause 52.217-8 Option to Extend Services (Nov 1999), will reflect the quoted prices for the final option year CLINS (4001, 4002,4003,4004, and 4005)

4. QUOTE AFFORDABILITY The Government estimates that the total value of the base plus all option periods is between $300,000 and $400,000. Quoters should not interpret this range as representing a ceiling or a floor; rather, this information is provided as a courtesy to prospective quoters. The Government may select a quote for award with a price below, within, or exceeding this range if it finds that quote provides the best value and funds are available.

Base Period: July 1, 2024 – December 31, 2024 Option Year 01: January 1, 2025 – December 31, 2025 Option Year 02: January 1, 2026 – December 31, 2026 Option Year 03: January 1, 2027 – December 31, 2027 Option Year 04: January 1, 2028 – December 31, 2028

PRICE SUBMITTED BY

Signature

Phone:

Vendor Fax:

Address Email:

Cage Code POC:

UEI

Evaluation Criteria

The Government intends to award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Offerors that do not submit all sections of evaluation factors may not be considered for contract award.

Responses should be submitted on the most favorable terms that the offeror could make to the Government.

The Government reserves the right to reject any or all offers or to make award without conducting negotiations.

The following factors shall be used to evaluate offers:

Technical, Past Performance, and Price.

The Government will evaluate proposals using a tradeoff process to determine the best value to the Government. This process permits tradeoffs among cost or price and non-cost factors and allows the Government to determine a quote the most advantageous proposal based upon the evaluation factors specified in the solicitation.

The Government will evaluate quotes based on the perceived value of the quoter’s provided technical submissions, past performance, and quoted price.

The Government may use confidence ratings and/or perform a comparative evaluation (comparing offers to each other) to select the contractor that provides the best value, considering the evaluation factors in this solicitation. If confidence ratings are used, they will use the definitions below:

Confidence Rating Definition

High Confidence

(Low Risk)

The Government has high confidence the vendor understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention.

Some Confidence

(Moderate Risk)

The Government has some confidence the vendor understands the requirement, proposes a sound approach, and will be successful in performing the contract with some Government intervention.

Low Confidence

(High Risk)

The Government has low confidence the vendor understands the requirement, proposes a sound approach, or will be successful in performing the contract even with Government intervention.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Please submit with your quote the following:

Price Quote:

- A completed SOI. (Schedule of Items document)

QUOTE AFFORDABILITY The Government estimates that the total value of the base plus all option periods is between $300,000.00 and $400,000. Quoters should not interpret this range as representing a ceiling or a floor; rather, this information is provided as a courtesy to prospective quoters. The Government may select a quote for award with a price below, within, or exceeding this range if it finds that quote provides the best value and funds are available.

Technical and Past Performance Information: The technical proposal shall address the evaluation factors in 52.212-2. At a minimum technical proposal shall include the following documents:

- Capability Questionnaire. Complete and return the Capability Questionnaire that has been provided. This is intended to capture a summary of your qualifications and proposed work plan and schedule; it is mandatory to fill out the form with your answers.

- Quality Control Plan. Describe specific supervisory and self-inspection measures you will use to ensure contract requirements are met.

- List of proposed supplies, including biobased information. For each product, specify the percentage of biobased content, and for USDA-designated biobased content products, demonstrate that the products to be used under this contract will contain the percentage specified in the USDA recommendations or the highest level of biobased material practicable, consistent with USDA's recommended percentages of biobased content. If the Contractor proposes utilizing non-designated products, a justification shall be provided for use of those items identified as non-designated products.

Relevant past performance is considered performance of full service janitorial contracts in active office buildings. The Government may contact references listed on the Capability Questionnaire as well as seek information from any source it deems appropriate to obtain or validate information regarding past performance of the quoter and any proposed subcontractor. Submitting past performance/references in addition to the Capability Questionnaire is optional.

- Representations and Certifications – Fill in the check boxes for provisions 52.204-24 and 52.212-3 found in this solicitation and include a copy with your offer.

STATEMENT OF WORK

Inyo National Forest Supervisor’s Office Janitorial Service

SCOPE OF CONTRACT

Description of Work: The intent of this contract is to secure janitorial services and supplies, including, but not limited to, cleaning of restrooms, floors, office areas, break room, and other office spaces at the Inyo National Forest’s Supervisor’s Office and BLM Bishop Field office. The building is approximately 25,000 gross square feet and includes eight (8) total restrooms: four unisex restrooms (rm #115, 114, 109 and 104), one men's restroom with shower (rm #102), one women's restroom with shower (rm #103), one men's restroom (rm #202), one women's restroom (rm #203), about 70 windows, a reception area, an elevator, three small and one large conference rooms, a kitchen area, approximately 100 individual office and work stations, 4 entrances including1 main entrance with landscaping, and a public lobby.

The Contractor shall provide everything--including, but not limited to, all equipment, supplies, transportation, labor, and supervision--necessary to complete the project, except for that which the contract states is to be furnished by the Government.

The contractor must be able to respond to emergency call back within 1 hour for any health and safety issues.

Frequency and Method of performance will be determined by the contractor based on the needs of the Government. Performance measurements will be based on the Governments evaluation of results, not the frequency or method of performance. The evaluation of results will be based on tenant satisfaction, surveys, inspections, quality control review, and best trade practices.

Project Location & Description

Location: The project is located on the Inyo National Forest Supervisors Office. 351 Pacu Lane, Bishop, CA 93514

Description: This office is in Bishop, CA. From the intersection of Main Street (Highway 395) and Line Street, proceed west on west Line Street for approximately 0.9 miles. Turn right onto Pacu Lane. The building is located next to the DMV on Bishop Paiute Tribe Reservation Land.

Exclusions (non-work areas): * Any areas that the contractor is not granted access to. Several offices will have restricted access. These areas will be cleaned when occupants are present.

Accessibility: All locations are accessible by car, truck and are located on paved roads.

Inyo National Forest Supervisor’s Office Janitorial Service

Maps

Maps showing the general vicinity and/or specific work areas are included as attachments. Maps are general in nature and are not to be considered as definitively identifying locations.

Inyo National Forest Supervisor’s Office Janitorial Service

Estimated Start Date & Contract Time

Start: July 1, 2024- December 31, 2024. Additionally there are 4, optional 12 months periods running consecutively through December 31, 2028.

Base Period: July 1, 2024 – December 31, 2024 Option Year 01: January 1, 2025 – December 31, 2025 Option Year 02: January 1, 2026 – December 31, 2026 Option Year 03: January 1, 2027 – December 31, 2027 Option Year 04: January 1, 2028 – December 31, 2028

Cleaning Schedule will be determined by contractor, but cleaning expectations are to enter a clean building daily. (Excluding Federal holidays.) Submission of Schedule to the Contracting Officer’s Representative (COR) for approval prior to commencement of work is required.

Work shall not be performed between the hours of 11 p.m. and 5 a.m. Acceptable hours to perform work are from 5 p.m. To 11 p.m. Seven days per week.

Work will be permitted to take place during regular business hours only if the individual employee has yet to be granted unescorted access to the building and has submitted all documentation required to initiate the required background investigation. The intent of the government is to limit all work to after business hours but will make temporary exceptions for employees with pending after hour access clearance.

Expectation of Performance.

The building and its occupants value a professional appearance and the environment provided by having a high level of cleanliness reflects on the wellbeing of the occupants. Basic requirements for all applicable areas are described below. Following each task is the Government’s quality standards, which define the expectation of performance. Each task is to be performed utilizing best industry practices. Throughout the course of the regular services the Contractor or their representatives should take note of the building maintenance and security issues and report them the Contracting Officer Representative.

General Conduct

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer’s Representative (COR) deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment or any Government-owned property.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

Inyo National Forest Supervisor’s Office Janitorial Service

Security of Premises:

The contractor shall be responsible for securing premises upon completion of each service. The contractor shall take the necessary precautions to assure that his/her employees do not leave exterior doors open during performance of services and/or exiting from the building. Only the contractor and the contractor's employees are allowed in the building outside of normal business hours. The contract shall exit the building before 11 p.m. Each night.

The contractor shall check to see that the two gates and twelve exterior doors are locked and that interior lights that illuminate the cubicles, hallways and offices are turned to their regular evening off position before departing the premises. The contractor shall ensure that all lights are turned off after each room or area has been serviced.

Contractor shall also report any plugged toilets or sinks to the COR and to place an “Out of Order” sign on broken facilities. The Contractor shall also report to the COR any low inventory on supplied supplies.

Specifications

Storage rooms for a limited amount of supplies will be provided to the contractor. There is one room available on both the first and second floors, rooms 110 and 231, respectively. They are referred to as the janitorial closets and they include shelving and a utility sink.

specifications and performance objectives/required results.

Performance Objective Required Result.

Clean Floors Non-Carpet The floors shall be clean and free of dirt, water streaks, mop marks, string, gum, grease, tar, dark scuff marks. All surfaces shall be dry and the corners free of debris and dirt. Water shall be poured into the floor drains.

Clean all fixtures, including metal and chrome, water closets, urinals, shower stalls, lavatories, mirrors, waste receptacles, floor baseboards, soap and towel dispensers.

FIXTURE CLEANING: Porcelain and metal surfaces and fixtures (lavatories, urinals, toilets, shower stalls, mirrors, etc...) shall be disinfected with FS approved products. There shall be no dust, spots, water spots, stains, rust, mold, mineral deposits, soap scum, Soap residue, excess moisture or other deposits and free of debris.

Service all product dispensers including, paper towels, soap, toilet paper, and seat covers.

Service waste receptacles.

Dispensers shall be fully filled (paper towels, toilet paper, paper seat covers, and soap).

Waste Receptacles shall be empty, clean, and disinfected with FS Approved product. Sanitary napkin receptacles Disinfected and free of debris, smudges, dirt. All waste receptacles shall have clean liners.

Clean all Surfaces/horizontal (Desk, tables, benches, railings, work partitions, doors, etc.) vertical (walls/doors etc., partitions/cubicle and bathroom.).

Free of smudges, marks, or spots, soil, dust, dirt.

Maintain all vinyl and tile floors

Floors shall be free of streaks, mop strand marks, and skipping areas. Walls, baseboards, and other surfaces shall be free of splashing and markings from the equipment. The finished surface shall have a uniform luster.

Clean shower surfaces and Grout Grout lines disinfected, free of dirt, accumulated residue, mold and mildew.

Wax floors Evenly spread, free of obvious buildup, free of debris, dirt, and scratches. No bubbles. Slip resistant. Free of scuff marks. (In the past has been done monthly)

Strip wax floors and re-wax All floors will be free of wax buildup, to include edges and corners. Baseboards clean free of smears, spatters, scuff marks, and wax. Strip and Wax floors at least semiannually.

Includes all open office areas, private offices, cubicles, storage rooms, conference rooms, stairways, hallways, mail room, and restricted offices.

Collected Trash removal Daily place in outdoor trash receptacles belonging to FS.

Clean Traffic patterned areas Carpeted Floors. Spot clean other areas.

Shall be free of obvious dirt, dust and other debris larger than a paper hole.

About a 1/4" in circumference. Free of dirt from around and under furniture.

Remove dust. Bookshelves, desks, storage cabinets and computers, tables.

Free of dust.

Remove all cobwebs.

Free of cobwebs on walls, desk areas, entrances, ceilings, corners, behind door and anywhere cobwebs collect on the interior of the building and entrances on the exterior.

Clean inside and outside surfaces semiannually/as needed.

Wastebaskets shall be free of dust, debris, and residue. Plastic liners shall not be torn, worn, or contain residue. Replace liners as necessary to maintain a clean appearance.

Empty office recycle containers to larger outside pick up containers.

Units are 30" in height and are located in office common areas. Paper shall be placed to paper bins and cardboard to cardboard bin located at East parking lot.

Do not remove items on desks, batteries, and bottles/can containers.

Clean outside entrance area Cement area shall be free of dirt, leaves, debris over a nickel in size.

Clean and polish all interior and exterior metal doors, door handles, push bars, kick plates and other metal surfaces including elevator interior.

Metal surfaces shall be free of smears, stains, debris, finger marks. They shall be clean, bright, and polished to a uniform luster.

Clean inside and outside surfaces of all entry glass doors, vestibule windows and frames.

Free of smudges, streaks, debris, and dirt to include sills and frames.

Clean ash trays, and receptacles

Free of ash, cigarette butts, matches and other material, smears, odors, and streaks.

Police trash from landscaped areas. Free of trash or debris larger than a nickel.

Clean drinking fountains. The stainless-steel surfaces shall be free of dust, spots, stains, and streaks, trash, and nozzles free from mineral deposits or other debris.

Clean counter tops and tables, sink, microwaves, vending machines, and glass surfaces.

Area shall be free of all paper, trash, empty bottles and cans, and other discarded materials. The sink, counter, and tabletops, Microwaves will be disinfected in addition to free of dust, spots, stains, food, and streaks. Refrigerators and vending machines shall free of dust, spots, stains, and streaks.

Window cleaning for both interior and exterior of all windows.

Windows shall be free of streaks, debris, water spots to include sill or frames quarterly.

Steam clean all carpet areas Spot clean stains and steam clean with extraction method all carpeted areas at a minimum semiannually.

Vacuum and wipe down mini-blinds. Vacuum and damp wipe the mini blinds at a minimum semiannually.

Sweep storage rooms or vacuum carpeted storage rooms.

Floors shall be free of obvious dirt and debris. No dirt in corners, crevices, or floor.

Maintain the lighting both inside and outside of the facility.

All light fixtures and lights for the facility will be maintained to provide adequate lighting and will include replacing light bulbs that are burned out or blinking. Light bulbs must not be thrown in the trash in form CO or COR of need to dispose.

Inyo National Forest Supervisor’s Office Janitorial Service

Technical Requirements

This is a performance-based contract that expresses the Government’s requirements in the form of minimum quality standards to be met. The Contractor must determine the optimal work schedule, frequency, resource allocations, and performance methods to achieve a work product that meets the standards.

Please see attached Clauses for Biobased Preferred Products: FAR 52.223-1, Bio-based Product Certification and FAR 52.223-2, Affirmative Procurement of Bio-based Products under Service and Construction Contracts.

AREA DESCRIPTION

OF WORK

PERFORMANCE

MEASURE

DAILY WEEKLY MONTHLY OTHER

RESTROOMS &

SHOWERS

Includes all restrooms - eight (8) total: four unisex restrooms (rm #115, 114, 109 and 104), one men's restroom with shower (rm #102), one women's restroom with shower (rm #103), one men's restroom (rm #202), one women's restroom (rm #203).

Sweep and wet mop floors utilizing a disinfectant cleaner.

SWEEPING, WET

MOPPING OR

SCRUBBING: The floors shall be clean and free of dirt, water streaks, mop marks, string, gum, grease, tar, etc.. and present an overall appearance of cleanliness. All surfaces shall be dry and the corners clean. Water shall be poured into the floor drains.

X

Clean all fixtures, including metal and chrome, water closets, urinals, shower stalls, lavatories, mirrors, waste receptacles, floor baseboards, soap and towel dispensers, and wall surfaces utilizing a germicide disinfectant cleaner.

FIXTURE CLEANING:

Porcelain and metal surfaces and fixtures (lavatories, urinals, toilets, shower stalls, mirrors, etc...) shall be clean and bright. There shall be no dust, spots, stains, rust, mold, mineral deposits, soap scum, excess moisture or other deposits.

X

Service all product dispensers including, paper towels, soap, toilet paper, and seat covers. Service waste receptacles.

SERVICING: Empty, clean, and disinfect all waste paper receptacles and sanitary napkin receptacles with a germicidal disinfectant.

Collect and dispose of soiled bags. Replace liners in receptacles with new ones. Refill supply dispensers for paper towels, toilet paper, paper seat covers, and soap so that a sufficient supply is available at all times.

X

Spot-clean other surfaces and dust horizontal surfaces

SPOT CLEANING:

Smudges, marks, or spots shall be removed without causing damage to surfaces.

X

Damp mop and spray buff and maintain all vinyl and tile floors

DAMP MOPPING AND

SPRAY BUFFING: Floors shall be free of streaks, mop strand marks, and skipping areas. Walls, baseboards, and other surfaces shall be free of splashing and markings from the equipment. The finished surface shall have a uniform luster.

X

Damp wipe the full surface area of all stall partitions, doors, and waste receptacles utilizing a multipurpose (disinfectant deodorizer) cleaner.

DAMP WIPING: All dirt, dust, water stains, spots, streaks, and smudges shall be removed from the surfaces and waste receptacles.

X

Clean shower stall surfaces to remove residue

CLEANING: All shower stall surfaces shall be free of the accumulation of soap residue.

X

Clean all bathroom and shower room floors, including grout to remove accumulated dirt and residue

CLEANING: All floors shall be cleaned to remove accumulated grout, dirt, and residue

X

Wax all vinyl and tile floors

WAXING: All vinyl and tile floors shall be waxed.

X

Strip and wax all floors

STRIPPING AND

WAXING: All floor areas will be stripped of wax and a new coat will be applied.

Semi annually

GENERAL OFFICE

CLEANING

Includes all open office areas, private offices, cubicles, storage rooms, conference rooms, stairways, hallways, mail room, and restricted offices.1

Empty wastebaskets, replace plastic liners as needed to keep clean and remove trash to a designated area.

SOLID WASTE

COLLECTION: All solid waste generated in the building shall be collected in trash bags and removed to outdoor trash receptacles. Liners shall not be tom, worn or contain residue

X

Vacuum and sweep traffic patterned areas and spot vacuum all carpet areas.

VACUUMING: Carpeted surfaces will be vacuumed and shall be free of obvious dirt, dust and other debris.

X

SWEEPING: Non-carpeted areas shall be swept and shall be free of obvious dirt debris or spillage.

Extend the sweep or vacuum to remove obvious dirt from around and under furniture.

Dust work surfaces and tops of book shelves and storage units.

DUSTING: dust or wipe down surfaces using a duster that picks dust up, rather than pushing it around. Dust exposed horizontal/flat surfaces that collect dust such as desks, book shelves, storage cabinets and computers.

X

Remove all cobwebs from walls, comers, around work stations and in other areas where cobwebs collect.

All cobwebs shall be removed.

X

Wash or damp wipe the inside and outside of wastebaskets

CLEANING

WASTEBASKETS: At least semi-annually but more frequently if necessary wash or damp wipe wastebaskets to keep them in an acceptable condition. Wastebaskets shall be free of dust, debris, and residue. Plastic liners shall not be torn, worn, or contain residue.

Liners are to be replaced at least monthly but more frequently if necessary to maintain a clean appearance.

X

OFFICE RECYCLE

CONTAINERS

Empty office recycle containers to larger outside pick up containers.

Empty and remove material: Units are 30" in height and are located in office common areas.

Paper shall be separated to paper bins, cardboard to cardboard bin located at East parking lot. This excludes desk, battery and bottle & can containers.

X

ENTRANCES,

ELEVATOR, AND

MAIN LOBBY

Vacuum floor area including all stairways. Sweep the outside front and side entrances.

VACUUMING: Carpets shall be clean and free from dust balls, dirt, and other debris.

X

SWEEPING: The entire outside cement area shall be swept of dirt, leaves, etc.

Extend the sweep or vacuum to remove obvious dirt from around and under furniture.

Clean and polish all interior and exterior metal doors, door handles, push bars, kick plates and other metal surfaces

METAL POLISHING:

Metal surfaces shall be free of smears, stains, and finger marks. They shall be clean, bright and including elevator interior.

polished to a uniform luster.

Clean inside and outside surfaces of all entry glass doors, vestibule windows and frames. Remove the cobwebs.

GLASS AND WALL

CLEANING: All glass in the doors, windows and window frames shall be cleaned and free of smudges, streaks, etc.

X

All cubicle and office partitions and walls shall be cleaned of smudges, hand prints and soil spots.

COBWEBS: All cobwebs within and around the vestibules and doors shall be removed

EXTERIOR

CLEANING

Clean ash receptacles and discard materials.

Ash, cigarette butts, matches and other material shall be removed from the receptacles and the receptacles wiped so they are free of dust, ashes, odors, tar, and streaks.

X

Remove trash from landscaped areas.

Remove and discard any trash or unwanted items.

Leave items which appear to have been dropped at the reception desk.

X

Empty trash container next to front entrance.

SOLID WASTE

COLLECTION: All material shall be removed to the trash dumpster when at least half full.

Receptacle liner shall be in place at all times.

X

DRINKING

FOUNTAINS

Clean drinking fountains.

CLEANING DRINKING

FOUNTAINS: The stainless steel surfaces shall be clean and bright and they shall be kept free of dust, spots, stains, and streaks. Drinking fountains shall be kept free of trash, ink, coffee grounds, etc., and nozzles free from mineral deposits or other debris.

X

KITCHEN/BREAK

ROOM

Sweep and spot mop full floor area.

SWEEPING: Sweep floor.

Floors shall be clean and free of trash and foreign matter. No dirt shall be left in comers or behind doors. Spot mop any spills.

Clean counter tops and tables, sink, microwaves, vending machines, and glass surfaces.

Area shall be free of all paper, trash, empty bottles and cans, and other discarded materials. The sink, counter, and tabletops, including microwaves, refrigerators, and vending machines shall be wiped down and shall be kept free of dust, spots, stains, and streaks and will present a clean appearance.

X

DISINFECTANT

CLEANING: A

disinfectant cleaning solution shall be used to disinfect sink, counter tops and the tabletop.

Wipe down and clean microwave interior.

DISINFECTANT

CLEANING: A

disinfectant cleaning solution shall be used to clean interior of microwaves.

X

Maintain all vinyl floors.

DAMP MOPPING: Floors will be free of dirt and spots, streaks, mop strand marks, and skinned areas.

X

Wax floors WAXING: The entire floor area shall be cleaned and waxed.

X

Strip and wax floor. STRIPPING AND WAXING: The entire floor area will be stripped of wax and a new coat will be applied.

Semi annually

WINDOW CLEANING Window cleaning for both interior and exterior of all windows.

Windows shall be free of streaks and no water spots on sill or frames.

Quarterly

CARPET CLEANING Steam clean all carpet areas

Spot clean stains and steam clean with extraction method all carpeted areas.

Semi annually

MINI-BLINDS Vacuum and wipe down mini-blinds

Vacuum and damp wipe the mini-blinds

Semi annually

STORAGE ROOMS Sweep storage rooms or vacuum carpeted storage rooms and extend the sweep/vacuum to remove obvious dirt and debris from under furniture or structures.

SWEEPING/VACUUM:

Floors shall be free of obvious dirt and debris. No dirt shall be left in comers, crevices or where sweepings were picked up.

X

REPLACE LIGHT

BULBS

Maintain the lighting both inside and outside of the facility.

All light fixtures and lights for the facility will be maintained to provide adequate lighting and will include replacing light bulbs that are burned out or blinking.

X

1 Access to restricted offices that are locked with an electronic lock (i.e. card reader) will be granted to Contractor personnel upon clearance.

For access into the Dispatch Center, personnel must complete a background investigation (Live Scan). For access to mechanically locked offices, entry will be provided when service is required This may be in the form of a cracked open door, or a note on the janitorial closet door with a key. The Contractor is responsible for securing these doors behind them when they are finished with the service.

QUALITY CONTROL PLAN

The Contractor shall conduct inspections on all units in accordance with his/her Quality Control Plan (QCP). The Contractor’s Quality Control Plan shall be submitted and accepted by the Government prior to any work starting.

GOVERNMENT INSPECTIONS

Government inspections are for the purpose of satisfying the Government that the services are acceptable and do not relieve the Contractor of the responsibility for maintaining quality control.

The Contracting Officer's Representative or designated inspector will conduct all inspections. The Contractor (or designated representative) is encouraged to be present to observe inspections. Summary results will be made available on request.

Specific Procedures: Inspections will be conducted daily, weekly, monthly, quarterly, and semiannually.

The inspections will be conducted by inspectors visually inspecting as well has physically checking dispensers. Tenant participation in performance evaluation includes, compliments or complaints of service or lack of service. These compliments or complaints will result in an unscheduled inspection. Unscheduled visual inspections will also occur in any area at least twice monthly.

Acceptance will be for fully completed work in accordance performance requirements.

Deductions due to unacceptable service.

The COR may recommend to the Contracting Officer deductions based on poor or unacceptable performance or no service provided by the contract. If possible, the Contracting Officer will ask the contractor to re-work the deficient areas. The railing inspection forms will be provided along with the notice of non-compliance to the contractor for a prompt response.

Performance Evaluation.

The terms of the contract have been agreed upon by the Contractor and the government at the time of contract award. During the life of the contract, Contractor performance will be documented by means of written inspection reports, minutes of meetings, customer surveys, customer comments, service call logs, and records which will be retained as part of the official contract file.

1) Effectiveness of Quality Control (QC): The COR shall assess the effectiveness of the contractor’s QC Program through review of reports required of the contractor, service delivery information reports, and all those previously listed.

2) Inspections: A Government representative will make periodic inspections, with the contractors representative when available, to document the level of services being performed. The contractor will be notified in writing of any deficiencies. The contractor will be called/emailed or notified in writing of any deficiencies noted.

3) Service delivery: The quality and timeliness of the work performed on this contract, as well as service call responses, will be used to assess the overall service delivery. Record of service calls and responses are required by the contractor and is will be available for inspection by the COR at all times.

4) Final inspection. No Later than 60 days prior to last date of contract a final inspection will be completed. Contractor will contact the COR to schedule inspection. Any deficiencies identified will be corrected prior to expiration of contract.

Payment: Payment will be made for fully acceptable work at the prices bid in the schedule of items.

Payment will be made monthly.

Deductions. In accordance with the inspection clause, payment may be made for less than fully acceptable work at a reduced price. Other exceptions are noted below:

1. Standards of clean: Daily rate deficiencies: Categories – Restrooms (30% of daily value) Offices (35% of daily value) General (35% of daily value) Front Desk/Entrances (10% of daily value)

The standards of clean deficiencies are for major daily deficiencies where the contractor is clearly not in compliance with the specifications. Contractor after being notified of deficiencies may have the opportunity to rework the areas. If the problem is reoccurring (more than three times in a month) the deductions may be made without opportunity to rework the areas and daily deductions may be made until the deficiencies are resolved.

2. 10 documented minor standards of clean deficiencies in a category in a week may result in a deduction at daily rate for that category as stated in #1 above. 30 documented minor deficiencies in a 30 day period may result in deduction equal to the full daily rate.

3. Major deficiencies are defined as the large percentage (20 %+) of the work in the category was not acceptable. The contractor clearly did not adhere to the specifications and results of completing the objective/task listed. Examples are 3 of 8 bathrooms have several deficiencies Floors not mopped, towels and soap not refilled, mirrors dirty. 10 or more offices did not have trash emptied or were vacuumed. After being notified of leaves in the entry hallway the problem persists.

4. Minor deficiencies are defined as a small % of work required but items do not meet the stand.

Examples are a couple of trash cans not emptied or overlooked. Restroom runs out of supplies.

Dust buildup between dustings.

GOVERNMENT PROVIDED SUPPLIES

The Government will provide the following item(s) to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract.

• Secure areas for storage of Contractor-furnished materials

• Liquid hand soap

• Paper hand towels

• Toilet paper

• Solid cake toilet room deodorant

• Urinal deodorant cakes

• Paper toilet seat covers

• Incandescent and fluorescent light bulbs

• Bulk commercial trash disposal bins (outside dumpster)

• Interior and exterior recycle containers

• Site badges for access into the building. These badges are to be returned to the Forest Service upon completion of the contract.

Contractor Representatives:

The Government may deal officially and directly only with the contract signer, with corporate officers with legal contractual authority, or with persons specifically designated by the contractor to act as official representatives.

Loss Damage or Destruction Equipment furnished with operator. The Government shall not be liable for loss, damage, or destruction of equipment furnished under this contract except for such loss, damage or destruction resulting from the negligent or wrongful act(s) of the government employee(s) while acting within the scope of their employment.

Inyo National Forest Supervisor’s Office Janitorial Service

Contract Clauses and Provisions:

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023) (Provision)

Addenda to provision 52.212-1:

Addenda to Provision 52.212-1:

For simplified acquisitions, the word quote or quoter is substituted in provision 52.212-1 for the word offer or offeror.

Addenda to Provision 52.212-1 paragraph (b) Submission of Offers:

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include a Completed SOI, a Completed Capability Questionnaire, a Quality Control Document, a List of proposed supplies, and contractor representations and certifications.

Technical Proposal – The technical proposal shall address the evaluation factors in 52.212-2. At a minimum technical proposal shall include:

- Capability Questionnaire. Complete and return the Capability Questionnaire that has been provided. This is intended to capture a summary of your qualifications and proposed work plan and schedule; it is mandatory to fill out the form with your answers.

- Quality Control Plan. Describe specific supervisory and self-inspection measures you will use to ensure contract requirements are met.

- List of proposed supplies, including biobased information. For each product, specify the percentage of biobased content, and for USDA-designated biobased content products, demonstrate that the products to be used under this contract will contain the percentage specified in the USDA recommendations or the highest level of biobased material practicable, consistent with USDA's recommended percentages of biobased content. If the Contractor proposes utilizing non-designated products, a justification shall be provided for use of those items identified as non-designated products.

Relevant past performance is considered performance of full service janitorial contracts in active office buildings. The Government may contact references listed on the Capability Questionnaire as well as seek information from any source it deems appropriate to obtain or validate information regarding past performance of the quoter and any proposed subcontractor.

Submitting past performance/references in addition to the Capability Questionnaire is optional.

Representations and Certifications – Fill in the check boxes for provisions 52.204-24, 52.212-3, found in this solicitation and include a copy with your offer.

https://www.sam.gov/SAM/

3) Submit offer by email to perry.rinato@usda.gov so that it is delivered into this inbox by the due date and time. Emails should contain 3 separate attachments (Technical Proposal, Price Proposal, and Representations and Certifications) in Microsoft Word, Excel, or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer from perry.rinato@usda.gov.

4) Address questions about this solicitation to perry.rinato@usda.gov.

Addenda to Provision 52.212-1 paragraph (f) Late submissions:

Replace (f)(2)(i) with the following:

Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. Delete 52.212-1 (f)(2)(i) paragraphs A, B, & C.

52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision)

(a) The Government intends to award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Offerors that do not submit all sections of evaluation factors may not be considered for contract award.

Responses should be submitted on the most favorable terms that the offeror could make to the Government.

The Government reserves the right to reject any or all offers or to make award without conducting negotiations.

The following factors shall be used to evaluate offers:

Technical, Past Performance, and Price.

The Government will evaluate proposals using a tradeoff process to determine the best value to the Government. This process permits tradeoffs among cost or price and non-cost factors and allows the Government to determine a quote the most advantageous proposal based upon the evaluation factors specified in the solicitation.

The Government will evaluate quotes based on the perceived value of the quoter’s provided technical submissions, past performance, and quoted price.

The Government may use confidence ratings and/or perform a comparative evaluation (comparing offers to each other) to select the contractor that provides the best value, considering the evaluation factors in this solicitation. If confidence ratings are used, they will use the definitions below:

Confidence Rating Definition

High Confidence

(Low Risk)

The Government has high confidence the vendor understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention.

Some Confidence

(Moderate Risk)

The Government has some confidence the vendor understands the requirement, proposes a sound approach, and will be successful in performing the contract with some Government intervention.

Low Confidence

(High Risk)

The Government has low confidence the vendor understands the requirement, proposes a sound approach, or will be successful in performing the contract even with Government intervention.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services

(NOV 2023)

Addenda to 52.212-4:

(xii) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders– Commercial Products and Commercial Services (FEB 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

(31 U.S.C.3903 and 10 U.S.C. 3801)

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] ☒ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with

Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

☐ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

☐ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of…