12604 sole source justification Redacted.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

CONTROLLED UNCLASSIFIED INFORMATION

March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 1 of 5

NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Funding level for this acquisition: >SAT and < $750K > $750K and < $15M

Contracting Activity: AFMC/AFSC OL_H/PZIEB

Purchase Request / Local ID Number: PRI 19523

Program / Project (and PE, if applicable): Alexsys 12604 North Atlantic I/O Boards

Program Type (PEO or Other Contracting): Other Contracting

Authority: AFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

AFFARS 5313.501 - 10 U.S.C. 3403, Special Emergency Procurement Authority (41 U.S.C. 1903)

Estimated Contract Cost (including options): $ Justification Type: Class Individual

COORDINATION ( AFFARS 5306.304(a))

Date

29 Apr 2025

Project Lead / Program Mgr / Requiring Activity Dylan Russett

AFSW/SWPB 801-777-4977

Signature

Date

29 Apr 2025

Contracting Officer Ashlee Hawkins

AFSC OL:H/PZIEB, 801-586-0647

Signature

Date [ Title ] [ Name ] [ Office Symbol / Phone Number ]

Signature

APPROVAL (AFFARS 5306.304(a) )

Date [ Official Signature Block ]

Signature

RUSSETT.DYLAN.MATH

EW.

Digitally signed by

RUSSETT.DYLAN.MATHEW.

Date: 2025.04.29 14:28:47 -06'00'

HAWKINS.ASHLEE.MIC

HELLE.

Digitally signed by

HAWKINS.ASHLEE.MICHELLE

Date: 2025.04.29 16:21:57 -06'00'

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 2 of 5

I. Contracting Activity.

United States Air Force (USAF)

AFMC AFSC OL:H/PZIEB

6038 Aspen Ave, Bldg 1289 NW Wing Hill Air Force Base, UT 84056 Contracting Officer: Ashlee Hawkins, 801-586-0647

II. Nature and/or description of the action being processed.

This requirement is a sole source acquisition of 20 North Atlantic Industries VME-60 Multifunction I/O (Input/ Output) Boards in support of the 519th F-16 Pre- and Post- Block operational flight program (OFP) as an end of life buy through Kampi Components Co. These I/O boards go on the test stands to provide enhanced capabilities to the war fighter. These I/O boards provide testing environments with real hardware to the OFP groups and provide hardware to software interface and integrate OFP into the aircraft. These I/O boards will serve as spares and provide the program with continued support. The program spares stock is dwindling and if we were not able to procure these then the test stands will have limited capabilities to develop, test, and release OFP updates.

III. Description of supplies/services required to meet agency needs.

This acquisition is for 20 North Atlantic Industies VME-60 Multifunction I/O Boards in support of the 519th F-16 Pre- and Post- Block operational Flight program (OFP). The required parts are manufactured by North Atlantic Industries but sold exclusively by Kampi Components Co.

Required items and quantities:

VME-6U Multifunction I/O Board Part Number: 64E3-K6C1F1D8K9BC1 Qty: 20 Each Price: $

Total Estimated Value: $ Delivery: 288 Days ARO

Kampi Components Co Inc 88 Canal RD Fairless Hills, Pennsylvania 19030-4302, United States POC: Sabrina David Tel: 215-736-2000 Ext. 245 Email: sabrina.david@kampi.com Cage Code: 7Z016 Business: Small

Funding Appropriation: 4930 DMAG Funds

IV. Statutory authority permitting other than full and open competition.

DAFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

FAR 16.505(a)(4)(i) "The contracting officer must justify restricting consideration to an item peculiar to one manufacturer (e.g., a particular brand-name, product, or a feature of a product that is peculiar to one manufacturer). A brand-name item, even if available on more than one contract, is an item peculiar to one manufacturer. Brand-name specifications shall not be used unless the particular brand-name, product, or

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 3 of 5 feature is essential to the Government's requirements and market research indicates other companies' similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency's needs.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

The North Atlantic I/O boards offer unique technical specifications that are unmatched by other manufacturers due to their advanced features, such as high-speed data processing, robust signal integrity, and superior environmental resilience, which are essential for our specific application needs. These boards are specifically designed to integrate seamlessly with our existing systems. The proprietary interfaces and protocols used by North Atlantic ensure that there is no need for additional modifications or adapters, which could introduce potential points of failure or inefficiencies. North Atlantic I/O boards have a proven track record of reliability and performance in similar applications. While the initial cost may be higher compared to other options that do not have the proprietary features that we need in I/O boards, the long-term cost efficiency of North Atlantic I/O boards is evident through reduced maintenance costs, lower risk of system downtime, and extended product lifespan. The North Atlantic I/O boards meet all necessary compliance and certification standards required for our operations, ensuring adherence to industry regulations and standards.

Choosing an alternative supplier would result in compatibility issues, requiring additional modifications or adapters, which can introduce inefficiencies and potential points of failure. The technical specifications and performance characteristics of North Atlantic's boards are tailored to meet specific operational requirements. Using boards from another supplier may lead to reduced performance, affecting data processing speed, signal integrity, and overall system efficiency. Opting for a different supplier may increase the risk of system failures or downtime due to less reliable components, impacting mission-critical operations. Non-standard boards may require more frequent maintenance and troubleshooting, leading to increased operational costs over time. This can also result in longer downtimes and reduced productivity.

North Atlantic's boards meet specific compliance and certification standards required for certain applications. Using boards from another supplier may pose risks related to non-compliance with industry regulations, potentially leading to legal and operational challenges. North Atlantic Industries has established supply chain processes that ensure timely delivery and availability of their products. Switching suppliers would cost the program 500 engineering hours to modify the code to work with new boards and would also incur reoccurring maintenance hours as time would be taken to maintain different types of I/O boards, leading to delays and disruptions in operations. If these boards were not able to be purchased it would lead to work stoppage and would require down time on the test stands of about 6-7 months while new I/O board integration is established, as well as selection testing, security approval and engineer training for integration.

Kampi Components Co. is the only company that North Atlantic Industries authorizes to sell these to government customers. Kampi has provided an OEM letter to state that they are the only authorized government sales distributor for North Atlantic Industries. The Contracting Officer further verified with the OEM North Atlantic Industries that they would not do business directly with the government and will only sell the I/O Boards through their government reseller Kampi Components Co. As a result, this will be a sole source acquisition through Kampi Components Co.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 4 of 5

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

An RFI was posted to GSA 2GIT (RFI# RFQ1743158) from 02/10/2025 and closed 02/18/2025 with 0 quotes received back. An RFQ was also posted to NASA SEWP (RFI# 335833) from 02/10/2025 and closed 02/18/2025 with 0 quotes received back. A search of all part numbers on GSA 2GIT was conducted and 0 products were found and a search of NASA SEWP was conducted on all part numbers and 0 vendors were listed with those part numbers. A Sole Source procurement is recommended.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

In accordance with FAR 13.106-3(a), the Contracting Officer will perform price analysis for commercial items utilizing the commercial techniques and procedures. The quote will be evaluated for technical acceptability prior to the price analysis that will determine if pricing is fair and reasonable.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

An RFI was posted to GSA 2GIT (RFI# RFQ1743158) from 02/10/2025 and closed 02/18/2025 with 0 quotes received back. An RFQ was also posted to NASA SEWP (RFI# 335833) from 02/10/2025 and closed 02/18/2025 with 0 quotes received back. A search of all part numbers on GSA 2GIT was conducted and 0 products were found and a search of NASA SEWP was conducted on all part numbers and 0 vendors were listed with those part numbers. A Sole Source procurement is recommended.

Kampi has provided an OEM letter to state that they are the only authorized government sales distributor for North Atlantic Industries. The Contracting Officer further verified with the OEM North Atlantic Industries that they would not do business directly with the government and will only sell the I/O Boards through their government reseller Kampi Components Co. As a result, this will be a sole source acquisition through Kampi Components Co.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

None.

X. List of any sources that expressed, in writing, an interest in the acquisition.

The government did not receive any responses to the RFIs posted to NASA SEWP or GSA 2GIT. The team obtained a quote directly through North Atlantic Industries who then provided a quote through Kampi Components Co. North Atlantic Industries asserted that they will not sell directly to the government and that we must acquire the I/O Boards through their authorized government reseller, Kampi Component Co.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

It is anticipated that Sole Source justification will be required in the future. However the government will continue to search the market for alternatives. Should a new product come to market that is compatible, the team will evaluate that product as well.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

March 2023 CONTROLLED UNCLASSIFIED INFORMATION Page 5 of 5

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.