126-25_Bid_Document.pdf

Invitation No. 126-25

ITB 126-25 Barrier Reflectors, Linear Delineation Systems and Flexible Delineation Posts

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The intent of this invitation is to establish a contract for Barrier Reflectors Type 1, One-Way and Bi- Directional, Guardrail Blockout Reflectors Type 2, 3, 4 and 5, One-Way and Bi-Directional, Cable Barrier Reflectors Type 6, 3M Linear Delineation Systems, Luciol Systems Bidirectional Linear Delineation, and Flexible Delineator Posts.

Section 2: Contract Duration

The effective duration of this contract shall be from Date of Award through September 30, 2025.

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time.

ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission.

The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process.

And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

Section 3: Multiple Award

ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive bidders pursuant to O.R.C. 5513.02. This contract does not contain any estimates for amounts to be purchased and does not guarantee purchasing will occur. Orders will be placed as needed by the Department. All prices shall be held firm for the duration of the contract.

Group Item

Group 1 Type 1, Barrier Reflector, One-Way and Bi-Directional Group 2 Type 2, Corrosion Resistant Metal Guardrail Blockout Reflector, One-Way and Bi-

Directional Group 3 Type 3, Acrylic or Polycarbonate Plastic Guardrail Blockout Reflector, One-Way and Bi-Directional Group 4 Type 4, Spring Loaded Guardrail Blockout Reflector, One-Way and Bi-Directional Group 5 Type 5, L-Type Guardrail Blockout Reflector, One-Way and Bi-Directional Group 6 Type 6, Cable Barrier Reflector Group 7 3M Linear Delineation System Group 8 Luciol Systems Bidirectional Linear Delineation Group 9 Flexible Delineator Posts

Section 4: Free on Board (F.O.B.) Destination mailto:documents@esign.ohio.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fohiopays.ohio.gov%2F&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7C1ac0731aa3fa4f066d5408dc7b4d0c36%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638520818049379076%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=v8I%2Ba6H4M2smMVdNcvpoDrB2Dqsn4%2FJvMONLWyfwoxE%3D&reserved=0

The net unit bid price shall include delivery charges, Free on Board (F.O.B.) to any of ODOT’s twelve

(12) Districts and eighty-eight (88) county destination locations in the State of Ohio, as per the enclosed map: NOTE: Purchase orders when issued, will detail specific destination points.

District 1 - Lima

District 7- Sidney

District 2 - Bowling Green

District 8 - Lebanon

District 3 - Ashland

District 9 - Chillicothe

District 4 - Akron

District 10 - Marietta

District 5 - Jacksontown

District 11 - New Philadelphia

District 6 - Delaware

District 12 - Garfield Heights

Ohio Department of Transportation Traffic Maintenance Shop 1606 W. Broad St.

Columbus, Ohio 43223

Section 5: Delivery

Delivery shall be made within thirty (30) calendar days upon written or verbal notification against a valid State of Ohio purchase order.

5.1: Delivery Hours

All deliveries shall be made between the hours of 8:00 a.m. and 2:00 p.m., Monday through Friday, not including State holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement

5.2: Delivery Free on Board (F.O.B.) Minimum Order: $250.00

Orders meeting or exceeding the minimum shall be shipped FOB destination at the unit price quoted. Bidders must be able to accept both credit card and purchase orders as acceptable forms of payment.

Orders amounting to less than the minimum shall be shipped at the unit price quoted, prepaid with freight/shipping charges added to the invoice. Copies of freight/shipping charges are to be included with the invoice.

No minimum shall apply to an order picked up by the Department of Transportation at the vendor location, at the unit price quoted.

5.3: Delivery Notification

The Department must be notified a minimum of 24 hours prior to delivery being made.

5.4 Truck Driver Responsibility

An awarded vendor’s delivery driver(s) must assist Department personnel during the unloading process to ensure safe handling of materials.

Section 6: Descriptive Literature

All vendors are required to submit with their bid descriptive literature that fully describes the items being bid. The descriptive literature shall be submitted electronically. Electronic literature must clearly show by callout, circle, highlight or similar means those items being specified for bid and the contract item number.

Section 7: Construction and Materials Specifications (C&MS) Handbook

Specifications 626 and 726 as shown herein are incorporated into the ITB and made a part thereof and are found in the Ohio Department of Transportation C&MS latest edition including supplement specification 800. Handbooks are available online at the following link:

https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec- Book.aspx

Section 8: Pre-Qualified Barrier Reflectors Type 1, Guardrail Blockout Reflectors Type 2, 3, 4, and 5, and

Cable Barrier Reflector Type 6

The Type 1 Barrier Reflectors One-Way and Bi-Directional, Type 2, 3, 4 and 5 Guardrail Blockout Reflectors One-Way and Bi-Directional, and Type 6 Cable Barrier Reflector bid shall be listed on the current ODOT Qualified Products List 726.01 at the time of the bid opening AND shall be listed on the pricing page. Substitutions will not be accepted. The link below references the Qualified Products List for this ITB:

https://odotextrpt.dot.state.oh.us/ViewReport.aspx?reportPath=%2fprd%2fcmsportal%2fpublic%2fc on+qualified+products+list

Section 9: Linear Delineation Systems

The 3M Linear Delineation System shall be manufactured by 3M Traffic Safety Systems Division, 3M Center, Building 235-3B-55, St. Paul, Minnesota 55144.

The Luciol Systems Bidirectional Linear Delineation products shall be manufactured by Luciol Systems Company LLC, 5275 Dixie Highway, Unit C4, Waterford, Michigan, 48329.

Section 10: Flexible Delineator Posts

The Flexible Delineator Posts shall be listed in ODOT QPL 720.03, or shall meet minimum requirements outlined in C&MS 720.

https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec-Book.aspx https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec-Book.aspx https://odotextrpt.dot.state.oh.us/ViewReport.aspx?reportPath=%2fprd%2fcmsportal%2fpublic%2fcon+qualified+products+list https://odotextrpt.dot.state.oh.us/ViewReport.aspx?reportPath=%2fprd%2fcmsportal%2fpublic%2fcon+qualified+products+list https://odotextrpt.dot.state.oh.us/ViewReport.aspx?reportPath=%2fprd%2fcmsportal%2fpublic%2fcon+qualified+products+list https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Specifications/2023CMS/2023_CMS_04212023_for_web_Letter%20size.pdf