Industry Questions 24Q0156 Custodial Services.pdf

Industry Questions and Government Responses

RFQ 12505B24Q0156

Custodial Services for CCRU

1. Can you tell me if there will be a site visit? Response: Yes a site visit was held on 13 May

2024.

2. Current Contractor: Could you please identify the current company fulfilling the custodial services duties for this location? Response: Precision Cleaning and Restoration

3. Will the USDA kindly provide the bid tab? Response: The Pricing Schedule is in the RFQ posted on SAM.gov

4. Can the subcontractor's name be provided after the award? Response: No, the subcontractor shall be submitted with the initial quote to demonstrate the prime contractor has a fully developed plan of how to meet the requirements of this procurement.

5. Contractor shall provide resume showing a minimum of 3 years of experience – Is this a past performance for the company or a resume for our staff? Response: The Company.

Past Performance is used to assess an offeror’s capability, one of the elements is historical facts of the company’s work experience – what work it did, when and where it did it, whom it did it for, and what methods it uses.

6. Does the work have to be complete? Response: Past performance for an ongoing contract will be based on the years/periods that have been completed

7. What is the current annual budget for this requirement? Response: The government is not at liberty to disclose the value of the Independent Government Cost Estimate

8. If it is past performance, do the jobs/contracts have to be 3 years complete in the contract.

Response: Multiple contracts/jobs can be used to make up the 3 years, however the time frame needs to be consecutive.

9. How many bathrooms? Response: This facility is approximately 35,000 sq. ft with multiple laboratories, and offices, and contains three restrooms

10. Where are services going to be performed? Response: Cereal Crops Research Unit 502

Walnut Street Madison, WI 53726

11. Will cost of consumable supplies be part of contract or would we bill for supplies when ordered and received? Response: Part of the Contract

12. If consumables supplies are to be provided by contractor if the supply budget goes over the estimate would it be adjusted. Response: No. This contract will be Firm Fixed Price A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract

13. Cleaning Frequency: While the Statement of Work outlines the contract period, it doesn't explicitly state the desired cleaning frequency (daily, weekly, etc.) for the building. Could you please clarify the expected cleaning schedule for the facility? Response: We would like to have the cleaning services three days a week.

14. The SOW states deliverables Mon-Fri 0730-1600, Would that mean the janitorial services are required 5 days per week? Response: Three days a week is what we want to try.

15. Is the contractor responsible for supplies such as toilet tissue, trash liners, and soap?

Response: Yes

16. How many contractor staff members are currently working under this requirement?

Response: None

17. Do know the square footage of the carpeted areas for semi-annual shampooing? Response:

Approximately 3779 sq ft. Although, cabinets, desks, and tables were not subtracted from this total.

18. How many windows and number of floors in the building? Response: one floor

19. Does the job require both interior and exterior windows cleaned? Response: Interior

20. Do you have a map of areas requiring janitorial services? Response: Yes

21. Do you have a price of the incumbent? Response: $2,497.00 for the period of March 11th to May 6th (twice a week).

22. Current contractor employees: We understand the government cannot release the names of the incumbent employees, but does the current contractor’s employees have the first right of refusal? How many employees does the current contractor have providing services?

Have any of the of incumbent employees have been employed over 5 years? Response:

There is no current contract

23. It the Government requiring a specific number of employees to service this contract?

Response: Performance based project

24. Is the government requiring the supervisor for the contractor employees be on site or just available? Response: Section 7 of the SOW addressed this issue.

25. Can the government confirm how much of the total 4,829 square feet is carpet and tile floor? Response: Approximately 9622 sf ft/tile, 3779 sf ft/carpet, and 2488 sf ft/sheet vinyl.

Although, cabinets, desks, and tables were not subtracted from the these totals.

26. Can the government also confirm how many windows will be required to be cleaned and if they are on the ground or top floors? Response: 37 Windows on ground floor

27. This section “C.3 Duties and Skills” Indicates that “the contractor shall provide all management, tools, equipment, and labor necessary to ensure that custodial services are performed . . .” Can the government please confirm that tools n equipment is specifically required for this contract? Response: Contractor brings the required tools and equipment.

28. Section “C.4 Performance and Hours” indicates that the regularly scheduled service days and times are to be coordinated with the FSA Acting County Executive Director, Carolyn

Slightom, Edwardsville, IL. Can the Government provide that days and times that the current incumbent employees are currently working for this contract Response: Previously contractor worked two days a week (Tues, Thurs). 7AM to 10AM.

29. The section entitled “Background Investigation H.1.1” - indicates Upon selection of successful bidder, USDA will work with successful bidder to obtain a background check. It also states that should successful bidder fail the background check their services could be terminated. Can the government confirm if this means the contractor organization or the employees the contractor is proposing for the contract services will need the background check? Can the government confirm if this means the contract would be terminated if the contractor employee fails the background check or the contracting agency? Response:

Contractor and designated employee(s) should clear the background check.

30. Section entitled “I.1.5 AGAR 452.237-74 Key Personnel (Feb 1988)” states the (a) The

Contractor shall assign to this contract the following key personnel and that (b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. Can the government confirm this is in relation to the contracting agency managers or if the government is referring to the contractor employee providing the services onsite? Response: It is the contractor employee

31. Section L.3.2.7 – Indicates that Per clause under Section I.5, Key personnel should be provided. Key personnel includes the main of point of contact and any personnel who will be working on this contract. We understand key personnel, the main point of contact for the offer agency must be provided with the offer. However, can the government please confirm that they are requiring even the day-to-day personnel that will provide services on this contract must be submitted with the offer? Response: Only the main point of contact will be on the contract.

32. Do they require specialized cleaning for their carpet, tile/vinyl floor, and windows and what is the frequency? Response: Bamboo floor should not be wet mopped. Carpet, tiles and windows does not require specialized cleaning. Frequency will be determined as necessary.

33. Are the services listed required only daily? What hours is the personnel expected to complete the work? Does it need to be only during business hours? Response: Bathroom cleaning and stocking, trash removal, needs to be done regularly. Floors and carpet cleaning once a week. Between 8AM and Noon.

34. How many employees does the current contractor or recent prior contractor have working on this SOW? Response: One

35. What specific services are required bi-weekly, quarterly, semi-annual or annual services?

Response: Strip and wax the floor annually.

36. How many resumes are required to be submitted with the request? Are the resumes that need to be submitted for the key personnel or the staff that will perform the daily services in this SOW? If the resumes are required of the daily staff change upon contract award will the contractor be able to submit additional resume of personnel to perform the daily services? Response: The contractor decides the personnel assigned for this contract.

37. Will the personnel that the contractor selects to work on site be required to pass any security clearances to begin work? Response: Contractor is responsible for ensuring that assigned personnel have a clean track record.

38. Will the government provide a floor plan, pictures or details about the service areas?

Response: Yes

39. What is the total square footage for VCT tile in the building? Response:

40. Is the loading dock part of the cleanable space? Response: NO

41. The VCT floors in the labs and corridors, please, provide the square footage for projects such strip &refinish, burnish & restore, scrub & refinish VCT floors? Response:

42. Any cleaning specifications or scope of work? Response: The Scope of work was published with the RFQ on SAM.gov

43. Will all equipment be provided by customer. Response: No

44. For Semi-Annual services will that be for carpet cleaning, hard floor care, window cleaning and any other special project services. Response: See 35

45. Will the submittal date be extended. Response: No

46. What are the types of laboratories there? Response: Standard biology labs.