SOW.pdf

4/3/2019

Replacement of Building 4 Animal Carcass Incinerator

1.0 Scope of Work:

A. The scope of this project is to include all labor and material to decommission remove the existing animal carcass incinerator in Building 4 per the A&E documents and construct a new commissioned fully functional animal carcass incinerator attached to existing building 5 per the A&E documents.

General Requirements

1.01 Work Restrictions & Conditions

A. Site Security Access

1. Access to the construction site is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor/subcontractor employees shall sign-in and out at the site entrance gate and wear a contractor/visitor identification badge at all times while on the site. The ID badges will be turned in at the end of the work day. A current government-issued identification with a picture ID is required for entry.

2. This project construction site is located in the site security protection zone. No contractor or business vehicle tag will be required for this portion of the site.

3. Construction vehicles will be allowed access adjacent to the work; contractor employee’s personal vehicles shall be parked in the facility parking lots.

4. The Contractor shall use only the service roads and access routes approved by the Contracting Officer’s Representative.

5. Work shall be confined to the areas identified on the Drawings. Unless accompanied by a NCAH/USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

6. Additional security requirements may be imposed when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

7. Failure to comply with access requirements shall be adequate grounds for removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

8. No “tailgating” of USDA employees through secure entrances is allowed.

9. No animals/pets are allowed to be brought on site regardless of whether left in a vehicle in the parking lot or not.

B. Work Hours: Regular work hours for the site are 7:00am to 4:30pm, Monday through Friday, excluding Government holidays.

C. Work Outside Regular Work Hours: Work scheduled outside regular work hours including late hours, Saturdays, Sundays, and Government holidays requires Contracting Officer’s Representative (COR) approval in advance. Make application to the COR at least 5 calendar days prior to such work to allow arrangements to be made by the Government for access to the work area and inspection & monitoring arrangements. Requests shall include the exact dates, hours, location, and purpose of the exception. If approved, the COR will coordinate access with the site security office.

1.02 Quality Control Requirements

A. The Contractor shall maintain a Construction Quality Control (CQC) Plan for the project that is generally in conformance with the Corp of Engineers (COE) Quality Control process.

B. The Contractor’s CQC Plan manager shall be trained in the COE system and shall maintain the project CQC Plan records and documents.

C. The Contractor shall maintain an up-to-date “Conformed” set of drawings and specifications on the jobsite that documents all changes, RFIs, and field conditions encountered during the work.

1.03 Temporary Facilities

A. Utilities: The existing USDA utilities at the site may be used by the Contractor for completion of the contract work at no cost to the Contractor. The Contractor shall be responsible for making and removing any utility connections.

B. Telephones: The Contractor shall equip all his foremen and work leaders with cell phones as necessary to coordinate the work effort. The Government will not provide any phone service to the project.

C. Construction Trailer: The Contractor may locate a job trailer on the site. Location and services shall be coordinated with the COR.

D. Toilet Facilities: The Contractor shall provide and maintain portable toilet facilities for the project workers.

1.04 Confined Space Program

A. The Contractor and/or subcontractor employees who will be entering Confined Spaces shall be adequately trained and equipped for access and extraction. The Contractor shall provide all ventilation equipment, air quality monitoring, harnesses, and other safety equipment as appropriate for OSHA compliance. The Contractor’s Confined Space program shall substantially conform to the NCAH plan.

B. The Contractor shall submit a written copy of their plan(s) for acceptance by the

COR prior to entry into any confined spaces.

C. The Contractor shall provide copies of entry logs and monitoring to the Owner’s Representative at any time requested during the project effort.

1.05 Lock-out/Tag-out Program

A. The Contractor and/or subcontractor employees will apply a lockout/tagout (LOTO) process to control dangerous energy sources. The Contractor/subcontractor shall have a LOTO program established and use Contractor LOTO locks, tags, and procedures.

B. The Contractor/subcontractor shall review their LOTO program with NCAH FEU personnel to coordinate LOTO programs before implementing LOTO.

1.06 Hot Work Plan

The Contractor/subcontractor shall have a written plan in place to manage the safety and fire hazards associated with hot work. The Plan shall include fire watch and all other requirements in accordance with OSHA. The Contractor/subcontractor shall maintain written records of hot work until final acceptance of the project and shall provide copies to the Owner’s Representatives at any time requested.

1.07 Submittal & Shop Drawings Procedures

A. Submittal Register: At the beginning of the project, the Contractor will provide a Submittal Register identifying all the items called out in the Specifications for submittal to the COR for approval (in consultation with the project AE). The Contractor will update and maintain the Submittal Register to show the current status of all required submittals.

B. Submittal Requirements

1. Format: There is no formal submittal transmittal or format for this project other than the documents shall be submitted as PDF files, scanned or created in documents that can be easily read when printed on 11x17 sheets. Exceptions for larger sheet sizes will be considered by the COR. Failure of the Contractor to provide legible submittals will be adequate grounds for rejection.

2. Identification: Submittals shall be labeled and marked for this project. The identification shall include: Contractor/subcontractor’s name, date of submittal, description of item, specification section, details on product data that are marked clearly for this project.

C. Submittal Procedures: All submittals will be posted in PDF by the Contractor to the

USDA. The submittal reviewing authority/AE will download the submittals for review and reply with approvals. This same submittal process will be used for RFIs, Change Bulletins, etc.

D. Approved Submittals: The approval/acceptance of submittals is not to be construed as a complete check. Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist.

1.08 Close-out Submittals

A. Warranty Documentation

1. Warranty List: Provide a warranty summary sheet in spreadsheet format with all the warranties listed by section, description, supplier, warranty contact, start date, end date. Provide electronic copy to the COR and place printed copy in the front of the Warranty Binder.

2. Warranty Copies in Binder: Provide one signed & dated copy of all warranties for products and equipment installed on the project. The Warranty binder shall be divided by Specification Section and shall be provided to the COR. An electronic (scanned) copy of the Warranty Binder in a PDF file shall be submitted with the final close-out documentation.

B. Operation & Maintenance Manuals: Contractor shall provide a printed copy of all

Operation & Maintenance documentation provided with equipment and systems installed in the project and place the manuals in an organized binder. The O&M Manuals shall be organized by specification section and shall have an index at the front of the binder. The Contractor shall also provide a PDF version of the Manuals to be submitted with the close-out documentation.

C. Record Drawings

1. Redline Specifications: During the construction period the Contractor shall keep an updated & marked-up or “redline” copy of the project specifications on the jobsite. The redline set shall include notes on changes, RFI responses, and other field notes. At the end of the project the Contractor shall electronically scan the redline specifications and provide an electronic copy in PDF to the Owner along with the close-out documentation.

2. Redline Drawings: During the construction period the Contractor shall keep an updated “redline” or “conformed” copy of the project drawings on the jobsite.

The redline set shall include notes on changes, RFI responses, and other field notes. At the end of the project the Contractor shall electronically scan the redline drawings at full-size and in color, and provide an electronic copy in PDF to the Owner along with the close-out documentation.

3. AE Review: The Owner’s AE representative will review the redline specifications & drawings and advise the COR if the documentation appears to be full and complete. If the documentation is not complete, the Contractor will be required to provide complete redline documents before final payment is recommended.

END OF SECTION