125-25spec.pdf

Invitation No. 125-25

ITB 125 – Sign Hardware

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation is to establish pricing for Sign Hardware in accordance with the enclosed specifications and the Department’s Standard Terms and Conditions.

Section 2: Contract Duration

The duration of the contract shall be for twelve (12) months from the date of the award.

Section 3: Multiple Award

ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive bidders pursuant to O.R.C. 5513.02. Pricing shall be held firm for the contract duration.

This contract does not contain any estimates for amounts to be purchased and does not guarantee purchasing will occur. Orders will be placed as needed by the Department.

Section 4: Free on Board (F.O.B.) Destination

The net unit bid price shall include delivery charges, Free on Board (F.O.B.) to any of ODOT’s twelve

(12) Districts and eighty-eight (88) county destination locations in the State of Ohio, as per the enclosed map, and the Sign Shop in Columbus. NOTE: Purchase orders when issued, will detail specific destination points.

District 1 – Lima

District 7- Sidney

District 2 - Bowling Green District 8 - Lebanon

District 3 - Ashland District 9 - Chillicothe

District 4 - Akron District 10 - Marietta

District 5 - Jacksontown District 11 - New Philadelphia

District 6 - Delaware District 12 - Garfield Heights

Sign Shop - Columbus

Section 5: Delivery

Delivery must be made within 45 calendar days upon written or verbal notification of a valid State of Ohio purchase order.

5.1: Delivery Hours

All deliveries must be made between the hours of 8:00 a.m. and 2:00 p.m., Monday through Friday, excluding State Holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.

Section 6: F.O.B. Destination Minimum Delivery Order: $250.00 Invoice

• Orders meeting or exceeding the minimum must be shipped F.O.B. destination at the unit price quoted.

• Orders amounting to less than the minimum must be shipped at the unit price quoted, prepaid with freight/shipping charges added to the invoice. Copies of freight/shipping charges are to be included with the invoice.

• No minimum shall apply to an order picked up by the Department of Transportation at the vendor location, at the unit price quoted.

Section 7: Construction and Material Specifications Handbook

Specifications as shown herein are incorporated into the ITB and made a part thereof and are found in the 2019 Ohio Department of Transportation Construction and Material Specifications handbook.

Handbooks are available online at the following link:

https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec- Book.aspx

Section 8: Certification and Testing

For items 62 – 66, mill certification must be provided for all materials shipped indicating compliance with specifications. Tests will be performed by the Department of Transportation on samples taken from delivered materials to ensure compliance with specifications. Failure to provide mill certification may result in rejection of the order.

Section 8.1: Sign Hardware-Specifications

Aluminum, galvanized steel and zinc plated steel bolts, nuts, washers, and lock washers shall conform to the material specifications contained in Section 9.2 and dimensional specifications contained in Section 9.3. Steel strapping, seals and brackets shall conform to the attached specifications dated December 31, 1998 and drawings dated September 15, 1977 and August 31, 1977 enclosed herein.

The self-aligning aluminum mounting clip, stainless steel T-bolt, and stainless steel hex head nylon insert elastic stop nut shall conform to the details in ODOT Standard Drawing TC-51.11. The stainless steel flat washer shall conform to the details in ODOT Standard Drawing TC-51.11 or the dimensions shown on the bid sheet. ODOT Standard Drawing TC-51.11 can be found at:

https://www.dot.state.oh.us/SCDs/Traffic/TC-51.11_2016-01-15.pdf https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec-Book.aspx https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec-Book.aspx https://www.dot.state.oh.us/SCDs/Traffic/TC-51.11_2016-01-15.pdf

The extrusheet sign mounting clip assembly shall be shipped preassembled, in accordance with ODOT Standard Drawing TC-51.11 with the flat washer included between the self-aligning aluminum mounting clip and stainless steel hex nylon insert elastic stop nut. The nut shall be “finger tight” so that the bolt threads securely engage the nylon insert in the nut.

After a preliminary review of the bids is made, the apparent low bidder(s) may be contacted by the Office of Roadway Engineering and required to submit samples of the items intended to be supplied to assure that the products offered are in compliance with the invitation specifications. All requested samples must be labeled with the bidder’s name, invitation number, item number and the bid opening date. The samples must be received within two (2) weeks of the Department’s request. Samples are to be submitted to:

Duane Soisson, P.E., Signing and Markings Engineer Office of Roadway Engineering Ohio Department of Transportation Mail Stop 1230 1980 West Broad Street Columbus, Ohio 43223

Section 8.2: Material Specifications

Aluminum bolts, nuts, washers and lock washers shall conform to Section 730.17 of the ODOT Construction and Material Specifications (C&MS). Mechanically and hot-dipped galvanized steel bolts, nuts, washers and lock washers shall conform to Section 730.08 of the C&MS. Zinc plated steel bolts, nuts, washers and lock washers shall conform to Section 730.08 of the C&MS except that all hardware shall be zinc electroplated according to ASTM B 633 (Type III), 0.2 mil minimum thickness.

The self-aligning aluminum mounting clip shall conform to Section 730.14 of the C&MS and Supplemental Specification 992. Supplemental Specification 992 can be found at:

https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/992_04182014_for_2

023.PDF

The stainless steel hex nylon insert elastic stop nut shall conform to Section 730.10 of the C&MS.

Section 8.3: Dimensional Specifications

Items 1 - 60

Round head slotted bolts shall be 5/16" diameter with class 2A free fit American Standard threads, 18 threads per inch. Bolts four inches in length and under shall be fully threaded to within two threads of the head. Bolts over four inches in length shall have a minimum thread length of four inches. Bolt head diameter = 0.590" (max), 0.557" (min). Bolt head height = 0.216" (max), 0.198" (min). Width of slot = 0.084" (max), 0.072" (min). Depth of slot = 0.132" (max), 0.099" (min).

Hex head bolts shall be 5/16" diameter with class 2A free fit American Standard threads, 18 threads per inch. Bolts four inches in length and under shall be fully threaded to within two threads of the head. Bolts over four inches in length shall have a minimum thread length of four inches. Bolt head diameter across flats = 0.500" (max), 0.489" (min).

Standard hex nuts shall be 5/16" diameter with class 2B free fit American Standard threads, 18 threads per inch. Width across flats = 0.500" (max), 0.489" (min). Thickness = 0.273" (max), 0.258" (min).

https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/992_04182014_for_2023.PDF https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/992_04182014_for_2023.PDF

Hex machine screw nuts shall be 5/16" diameter with class 2B free fit American Standard threads, 18 threads per inch. Width across flats = 0.562" (max), 0.545" (min). Thickness = 0.225" (max), 0.208" (min).

Lock washers shall be regular spring type. Inside diameter = 0.328" (max), 0.318" (min). Outside diameter = 0.586" (max). Thickness = 0.078 (min). Width = 0.125" (min).

Flat washers shall be plain type. Inside diameter = 0.334" (+0.015", -0.005"). Outside diameter = 1.125" or 0.875" (+0.015", -0.007"). Thickness = 0.071" (max), 0.056" (min).

Note: The above specifications shall apply to all aluminum, mechanically galvanized steel and zinc plated steel hardware. For hot-dipped galvanized steel hardware, slight variations in the thread design, and other dimensions shown, are permissible to allow for the thickness of the galvanizing.

The galvanizing must not be excessively thick so as to interfere with the ability of the nuts to easily engage the threads on the bolts.

Item 61

Preassembled nuts and lock washers shall be ITW Shakeproof KEPS with 5/16” diameter, 18 threads per inch, nuts with free-spinning, captive, tapered, external twisted toothed lock washers.

Items 62 - 65

Aluminum hex head bolts shall be 3/8” diameter with class 2A free fit American Standard threads, 16 threads per inch. Aluminum standard hex nuts shall be 3/8” diameter with class 2B free fit American Standard threads, 16 threads per inch. Lock washers shall be regular spring type. Flat washers shall be plain type with inside diameter of 13/32” and outside diameter of 1”.

Item 66

The bidder shall supply an engineering drawing showing an ODOT-specific part number for the Item 66 assembly and the basic dimensions of all parts in the proposed assembly: the mounting clip, the bolt, the washer, and the nut.

The self-aligning aluminum mounting clips shall be 1-7/8” x 1-3/8” castings as shown on ODOT Standard Drawing TC-51.11. The stainless steel T-bolts head bolt shall be 3/8” diameter with 16 threads per inch, 1-3/4” long, as detailed on ODOT Standard Drawing TC-51.11. The stainless steel hex nylon insert elastic stop nut shall be 3/8” diameter with 16 threads per inch. Flat washers shall be plain type with inside diameter of 0.391”, outside diameter of 0.875”, and thickness of 0.091”.

SPECIFICATIONS – Items 67 - 77

Steelbinder (wing-type) Seal – For use with Steelbinder Tensioners.

Pusher Type Seal – For use with pusher type tensioners which apply pressure against the seal to tension the strap.

STATE OF OHIO

DEPARTMENT OF TRANSPORTATION

COLUMBUS

SPECIFICATIONS FOR STEEL STRAPPING AND ACCESSORIES

December 31, 1998

Stainless Steel Strapping – the strapping shall be manufactured from stainless steel with a dull or shiny finish. The strapping shall be ¾” wide and available in thicknesses of 0.020” and 0.030”.

The minimum fracture load for the 0.020” and 0.030”-strapping shall be 1200 pounds and 1800 pounds, respectively. The strapping shall be provided in 200 foot coils boxed in cardboard containers. Commercial tolerances shall apply to all dimensions.

Black Steel Strapping – the strapping shall be manufactured from black steel. The strapping shall be ¾” wide and 0.020” thick. The minimum fracture load shall be 1200 pounds. The strapping shall be provided in 200 foot coils boxed in cardboard containers and 100 pound rolls to fit standard dispensers. Commercial tolerances shall apply to all dimensions.

Seals – The seals shall be manufactured from stainless steel having a dull or shiny finish, or black steel, and shall fit ¾” wide strapping properly. They shall be of a standard length and shall be packaged in lots of 100 and 1000 units. The stainless steel seals shall be available in both winged or pusher types and the black steel seals shall be the wing type only.

Buckles – The buckles shall be manufactured from stainless steel having a dull or shiny finish and shall fit ¾” wide strapping properly. They shall be of standard length and shall be packed in lots of 100 units.

Sign Brackets – The sign brackets shall only be made of stainless steel with a dull or shiny finish.

The brackets shall be in conformance with the three types detailed in the drawings dated August 31, 1977 and September 15, 1977.

Section 9: Required Ohio Shared Services Vendor Registration

All vendors that are deemed awarded any portion of this invitation to bid are required to be registered through the Ohio Shared Services Office to obtain an OAKS Vendor Identification Number, if they have not already obtained one, in order for an award of this invitation to occur. An award of this invitation cannot be completed until this vendor registration process has taken place and an OAKS Vendor Identification Number has been assigned. It is strongly encouraged that prospective bidders submit their vendor registration paperwork to Ohio Shared Services before the day of the bid opening of this invitation to bid. This will avoid delays in the awarding of this invitation to bid and allow contract purchasing to commence sooner.

The required forms to become registered through Ohio Shared Services can be found by following the link below: https://obm.ohio.gov/areas-of-interest/obm-shared-services/resources/forms-for-agencies

Completed forms are required to be submitted directly to Ohio Shared Services, per the submission instructions on the forms. Completed forms or questions regarding this vendor registration process should not be directed to ODOT. Any questions regarding this registration process should be directed to Ohio Shared Services Customer Service by calling 1-877-644- 6771.

PLEASE NOTE: THIS VENDOR REGISTRATION PROCESS DOES NOT APPLY TO

VENDORS WHO REGULARLY PARTICIPATE ON ODOT PURCHASING CONTRACTS. IF

THE DEPARTMENT HAS ISSUED TO YOUR COMPANY A PURCHASE ORDER IN THE

PAST SEVERAL YEARS, AS A DIRECT RESULT OF AN AWARDED PURCHASING

CONTRACT SUCH AS THIS ONE, YOU WOULD HAVE ALREADY OBTAINED AN OAKS

VENDOR IDENTIFICATION NUMBER THROUGH OHIO SHARED SERVICES. IF THERE IS

A QUESTION AS TO WHETHER OR NOT YOUR COMPANY IS REGISTERED WITH OHIO

SHARED SERVICES, PLEASE CONTACT THE ODOT PURCHASING SECTION BY EMAIL

AT: Nicholas.Krafft@dot.ohio.gov

Vendors must submit their Bid Responses electronically in Ohio Buys before the published deadline date

& time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid

Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time. ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process. And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

https://obm.ohio.gov/areas-of-interest/obm-shared-services/resources/forms-for-agencies https://obm.ohio.gov/areas-of-interest/obm-shared-services/resources/forms-for-agencies mailto:Nicholas.Krafft@dot.ohio.gov mailto:documents@esign.ohio.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fohiopays.ohio.gov%2F&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7C1ac0731aa3fa4f066d5408dc7b4d0c36%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638520818049379076%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=v8I%2Ba6H4M2smMVdNcvpoDrB2Dqsn4%2FJvMONLWyfwoxE%3D&reserved=0