12456819R0003_Attach_02_SOW_Elevator_Maintenance.docx

12456819R0003 La Grande Forestry Range Sciences Lab Elevator Maintenance & Inspection Services

ATTACHMENT 02

STATEMENT OF WORK

ELEVATOR MAINTENANCE AND INSPECTION

Location:

USDA Forest Service PNW Research Station La Grande Forestry and Range Sciences Laboratory (LFSL) 1401 Gekeler Lane, La Grande, OR 97850

All work shall be coordinated with the Contracting Officer’s Representative (COR). Contractor will provide the COR with a proposed maintenance schedule for the LFSL to review and approve prior to work beginning. Maintenance schedule will include actual dates, times and maintenance tasks scheduled for completion.

Description:

Contractor will provide complete maintenance and service to the Virginia Control Hydraulic Passenger Rise/Length openings 2F/OR, capacity 2100, speed 100 elevator. The contractor shall provide all necessary labor, supervision, materials, parts, certificates of insurance and certificates of training to accomplish the following: using trained employees, directly employed, supervised and scheduled by the Contractor, inspect, lubricate, adjust and as conditions dictate, repair or replace part as necessary described in this contract, agreeable between the Contractor and Government to satisfy all State and Federal minimum standards.

Frequency Schedule:

lighting.

Qtly Hoist way door interlocks and hangers, bottom door guides and auxiliary door closing devices.

Qtly Machines, worms, gears, thrust bearings, drive sheaves, drive shaft bearings, brake pulleys, brake coils, contacts, linings and components parts.

Qtly Motors, motor generators, motor windings, rotating elements, commutators, brushes, brush holders and bearings.

Qtly Governor components, governor sheaves and shaft assemblies, bearings, contacts, governors jaws, deflector or secondary sheaves, car and counterweight buffers, car and counterweight guide rails, car and counterweight sheave assemblies, top and bottom limit switches, governor tension sheave assemblies and compensating sheave assemblies.

Qtly Pumps, pump motors operating valves, valve motors, leveling valves, plunger packings, exposed piping, above ground plungers and cylinders and hydraulic fluid tanks.

Annual The Contractor shall ensure that the elevator and equipment is maintained in a safe and operative condition in compliance with the requirements of the latest edition of the American National Standards Institute (ANSI) Safety Code for Elevators and Escalators, A 17.1, and all other applicable laws, regulations, rules, ordinances, codes, etc.

Annual Conduct a full load test as required by ANSI regulations on the elevator.

Qtly The Contractor shall NOT be held liable to make repairs or replacements when damage is caused by accidents, vandalism or misuse of equipment. Contractor may be requested to submit a proposal for such repairs, that when accepted by the Contracting Officer, will result in a modification to the original contract.

Testing Requirements:

1. The Contractor shall clean, inspect, adjust and lubricate each elevator part, components, etc., and conduct all tests as required by the American Standard Practice for the Inspection of Elevators. Inspector’s Manual ASME A-17.2-1985.

2. The Contractor shall submit written results of an inspections and tests in accordance with the applicable code regulations under which he/she is operating. Immediately following all inspection and tests, copies of the reports shall be forwarded to the COR, which will be designated in writing, and the Contracting Officer (CO).

3. A certificate of inspection authorizing the continued use of the elevator inspected shall be issued by the Contractor, bearing the date of inspection and the Contractor’s name and address. This certificate shall be framed under glass and placed by the Contractor in a conspicuous place in the elevator car.

Spare parts requirement:

1. The contractor must be able to provide spare parts for repair and/or replacement for all components due to normal wear, unless specify included in the “Items Not Covered” on this agreement. Parts to be used must be original manufacturer’s renewal parts or parts approved by the CO. A list of attainable replacement parts, by part number, shall be furnished if requested by the CO prior to award the contract. The Contractor shall maintain an up-to-date inventory if commonly replaced spare parts by part numbers.

2. Items Not Covered: The Government will not hold the Contractor responsible to cover cosmetic, construction, or ancillary components of the elevator system, including the finishing, repairing, or replacement of the cab enclosure, ceiling frames, panels, and or fixtures, hoistway door panels, door frames, sills, car flooring, floor covering, lighting fixtures, ceiling light bulbs and tubes, main line power switches, breaker(s), feeders to controllers, hydraulic elevator jack outer casing, buried piping, alignment of elevator guide rails, smoke and fire sensors, security systems not installed by the vendor, batteries for emergency lighting and lowering, air conditioner, and heaters.

3. Maintenance procedure chart: the Contractor will prepare and post in the elevator machine room a complete maintenance chart covering all items of elevator equipment. This chart shall also have due date for accomplishment or task, and be signed when task is accomplished. This chart shall become the property of the LFSL and the posted copy shall remain in the machine room at the completion of the contract.

4. Hours of Service: all maintenance and services provided for herein shall be performed by qualified elevator service mechanics directly employed and supervised by the Contractor. Except for emergency services, all work shall be performed quarterly during normal duty hours of 8:00 am to 4:30 pm, Monday through Friday, excluding Holidays.

5. Contractor shall be subject to call by the representative of the Government at any hour of the day at no added cost to the Government. Contractor shall respond to emergency calls by arriving on site within 30 minutes for entrapments or 60 minutes for other emergencies or by the arranged scheduled time, fully prepared to deal with the emergency. Time spent responding to and correcting faults related to the emergency call shall not alter the schedule or time allocated to normal preventative maintenance required under this agreement.

6. Should the LFSL request that examinations, cleaning, lubrication, adjustments, repairs, replacement or emergency callback service be performed during other than regular working hours of regular working days. LFSL will compensate Contractor for the hours worked at appropriate scheduled rates.

Safety Regulations and Codes:

1. The Contractor shall comply with all Federal, State and Local safety requirements.

2. All work performed by the Contractor shall conform to all local building codes and ordinances, and to the applicable portions of the National Electrical Code and to the Safety Code for Elevators and Escalators ASME A17.1, lasts issue and supplements.

Removal of Elevator from service:

1. Removal of elevator from service shall be coordinated with and approved by the COR. The COR agree to permit the Contractor to remove elevator from service for a reasonable time in order to perform routine preventative maintenance.

Contractor to comply with laws:

1. In the performance of this contract, the Contractor agrees it will abide by all existing laws, codes, rules and regulations set forth by all appropriate authorities having jurisdiction in the location where the work it to be performed.

2. Contractor shall make periodic tests and maintenance inspections of all equipment as required by current applicable safety codes for elevators, dumbwaiters and escalators including , but not limited to, annual no-load, slow-speed test of car and counterweight safeties, governors and buffers; annual pressure test on hydraulic elevator; and 5-year full-load, full-speed, test of safeties, governors and buffers; all as required by ASME A17.1 Elevator Safety Code for Elevators, Escalators and Dumbwaiters and ASME A17.2, ASME A17.2.2 and ASME A17.2.3 Inspectors Manuals. Written reports of said tests shall be submitted to COR and in the case of running safety tests, prior notification shall be given so that COR may witness said test.

3. Under this agreement, the Contractor shall not be required to install new attachments or perform tests other than those specified herein as may be recommended or directed by inspecting entities, insurance companies and Federal, State, or Municipal Governmental authorities subsequent to the date of this contract, unless compensated for such installation or services.

Employees of Contractor to be satisfactory:

1. Contractor agrees to all work shall be performed by and under the supervision of skilled, experienced, elevator service and repair persons directly employed and supervised by Contractor. Any and all employees performing or supervising work under this contract shall be satisfactory to LFSL.

Term:

1. The term of this requirement is intended to consist of a one (1) year base period with the potential of four (4) one (1) year options.

2. The contract can be canceled by LFSL if:

· During the term of this agreement, the Contractor violated any of the provisions in this contract or fails to properly provide the services required by this contract, LFSL shall advise Contractor of specific deficiencies, and shall allow a reasonable period (60 days unless otherwise agreed) to correct these deficiencies to LFSL’s satisfaction.

· In the event Contractor fails to correct the deficiencies in the allotted time, LFSL shall have the right to terminate this agreement on 30 days in written notice to the Contractor.

3. If LFSL chooses to modernize vertical transportation equipment, contract may be canceled with 30 days written notice, provided the modernization work is considered a major modernization as defined by ASME A17.1, Section 1200.

4. If, during the term of this agreement, LFSL chooses to terminate this agreement without cause, LFSL shall provide thirty (30) days written notice to the Contractor.

ATTACHMENT 02