Attachment 7 - Questions and Answers.pdf
PDF 1 MB Posted
- Attached to
- Hiawatha NF Vault Toilets
- Solicitation number
- 12445523R0003
- Issued by
-
Department of Agriculture Forest Service
About this file
This document contains questions and answers regarding a federal solicitation for vault toilet installation services on the Hiawatha National Forest in Michigan. The solicitation seeks a contractor to remove existing vault toilets at multiple sites, furnish and install prefabricated precast concrete vault toilet buildings that meet ADA standards, perform associated excavation and site work. The contractor must complete work at individual sites within specified date windows. The solicitation involves furnishing toilets and associated equipment such as propane heaters and concrete pads from the same manufacturer within each recreation site to ensure consistency of features. The questions and answers provide clarification on the number and size of trees to be removed at each site, acceptable dimensions for changing areas, and confirmation that the government will provide seed mixes and propane tanks.
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12445523R0003 – Hiawatha Vault Toilets Attachment 7 - Questions and Answers
1. Question: Attach 4-Hiawatha National Forest Site Specs Bid Item #1 1.b: Scope mentions
‘Approximately 10-15 trees shall be removed…’ As the requirement is to dig out and dispose of the stumps off site, and the cost varies significantly depending upon tree diameter, please clarify the number and Caliper at Breast Height (CBH) of each tree.
RESPONSE: For Bid Item 1, see Photos 1.a-1.e, with tree DBH listed.
Photo 1.a.
DBH 9”
Photo 1.b.
DBH 6”, 6”, 6”, 6” The four trees depicted in Photo 1.b. can have the stumps ground to 2 inches below the surrounding ground level, covered with soil, and seeded rather than stump removal and disposal.
Photo 1.c.
Photo 1.d. (view from parking lot)
DBH 10”, 8”
Photo 1.e. (view from beach site)
6 trees, DBH 4”-8”
2. Question: Please clarify Bid Item 1.1.c.iii. which states, “A short trailer may be necessary to access installation site.”
Response: This is not necessary as the toilet placement is adjacent to the parking lot.
3. Question: Please clarify Attach 4-Hiawatha National Forest Site Specs Bid Item #1 1.e. which states “….government furnished seed mix.” Is it just the mix design or the actual seeds themselves that the government will be supplying?
RESPONSE: The government will be supplying the actual seeds. This applies to seed mix listed in Bid Items 1-4.
4. Question: Please clarify Attach 4-Hiawatha National Forest Site Specs Bid Item #1 1.f. dates, which currently states dates in the past and unachievable.
RESPONSE: Dates revised for items 1.1.f., 2.2.f., and 4.1.f to be: on-site work shall commence no sooner than October 1, 2023 and be completed by November 15, 2023, or no sooner than April 1, 2024 and be completed by May 26, 2024. The actual award, Notice to Proceed (NTP) issuance dates, along with vault toilet lead time will dictate which on-site performance window will be applicable.
5. Question: Bid Item #3.1.f states dates that are now in the past or unachievable, please clarify.
Response: Dates revised to be: work shall commence no sooner than June 1, 2023 and be completed by November 15, 2023, or work shall commence no sooner than April 1, 2024 and be completed by August 30, 2024. The actual award, Notice to Proceed (NTP) issuance dates, along with vault toilet lead time will dictate which on-site performance window will be applicable.
6. Question: Attach 4-Hiawatha National Forest Site Specs Bid Item #2 2. Scope mentions 7 double toilet vaults. Attachment 1-Hiwatha Schedule of Items Item 0002 mentions 6 toilets. Please clarify.
RESPONSE: Bid Item #2 is removal and installation of 6 double vault toilets in the Little Bay de Noc Campground (as stated in the Site List on Pg. 1, Table 1). The language in paragraph 2.2.a.
and 2.2.c. “Removal and proper disposal of existing vault toilets (Quantity 7)” is an error and shall be disregarded.
7. Question: Attach 4-Hiawatha National Forest Site Specs Bid Item #3.f.: Scope mentions purchase and installation of wall mounted propane fired heaters but is silent on source and routing of supply to the units. Please clarify.
Response: Bid Item #3.1.b.iii. Purchase and installation of wall-mounted propane heating units, https://sunstarheaters.com, (Model SC-10T-1-LP) or equivalent, maximum BTU 8500 ,in each toilet room. Heaters to be wall-mounted inside the toilet room adjacent the grab bars. Heaters to be plumbed or routed to propane tanks located outside of the precast structure on the wall closest the vent pipes and access hatches. Propane tanks are existing and are government supplied.
8. Question: Attach 4-Hiawatha National Forest Site Specs Bid Item #4 1.b: Scope mentions ‘Approximately 1-3 trees shall be removed…’ As the requirement is to dig out and dispose of the stumps off site, and the cost varies significantly depending upon tree diameter, please clarify the number and Caliper at Breast Height (CBH) of each tree.
RESPONSE: One tree is DBH 9”. A cluster of three trunks includes DBH of 5”, 13”, and 8.”
9. Question: Attach 4-Hiawatha National Forest Site Specs Bid Item #4 1.d: In referring to the Concrete Apron and Walkway scope mentions “Length of walkway…..may vary” but then states approximate dimensions. Can these be the basis for the firm fixed price presented and any deviation be treated as a change condition?
RESPONSE: Bid Item #2.2.d and Bid Item #4.1.d both state: “Length of walkways and depth of road may vary. Concrete aprons shall be 12.5 feet by 5 feet by 4 inches thick. Concrete walkways shall be 4.5 feet wide by 20 feet (estimated length). This is an estimated length as actual length is dependent on specific precast toilet placement.
10. Attach 6 Hiawatha Specs-Drawings. Part 3 Execution sections of this document speaks to the contractor’s responsibility for a ‘staging area pad’, somewhat reading as if the supply and delivery of the toilet vaults are by the government, or is this simply guidance information based upon previous experience?
RESPONSE: Part 3 Execution 2.1.1. refers to the contractor’s responsibility to provide access to the work site and a suitable location for the crane and semi to perform installation of precast units. Each bid item in this offering is in a recreation site that includes acceptable access.
11. Attach 4-Hiawatha National Forest Site Specs Bid Item #2 2.b.i. Scope mentions approximately 10 trees shall be removed. (Some of which are highlighted in the above picture.)
RESPONSE: Photo 2.a. Near Campsite 4: DBH of 5.1” and 4.1” Photo 2.c. Near Campsite 16: Sub-merchantable cluster (less than 4”), DBH 10.4” and 31.7” The two individual trees at this site can have the stumps ground to 2 inches below the surrounding ground level, covered with soil, and seeded rather than stump removal and disposal.
Photo 2.d. Near Campsite 20: DBH 4.4”, 16.3”, 12.0” and two sub-merchantable Photo 2.e. Near Campsite 25: Sub-merchantable cluster, one sub-merchantable
12. Question: Do the changing areas have to be the dimensions of the drawings or would you approve one that is 32” wide instead of 48.
Response: No, changing areas must meet 48” minimum width.
13. Question: Is the expectation that all restrooms are from the same manufacturer?
Response: It is required that toilets be from the same manufacturer within each rec site at a minimum, i.e. 8 toilets for Little Bay/Hunter’s Point to maintain color, texture, finish, locks, etc., but the one for Valley Spur could be from a different manufacturer as long as it meets the specs identified in the contract package.
File details come from the government source that posted it. Updated .