12414619R0001_Culvert_Replacement_Site_Visit_Notes.pdf

USDA-US Forest Service

1700 By-Pass Road, Winchester KY 40391 Voice: (859) 745-3157

An Equal Opportunity Provider and Employer

12414619R0001 Culvert Replacement

PRE-BID CONFERENCE NOTES

27 JUNE 2019

1100HRS CST

1. Background. The prebid conference was held on 27 June 2019 at 1100hrs CST. A call in number was provided along with a meeting location. Contractors were told to meet at the district office via the questions asked matrix posted on 6-23-2019. A follow-on trip was made to the proposed construction site.

a. Two vendors were in physical attendance (Sign in roster attached)

b. Two vendors called in

c. Government attendees included: (Alves-Contracting; Nielsen/Atkins-Shoal Creek

District; Guy/Fountain Engineering)

2. Contracting reviewed the contract clauses and provisions to include weather delays and liquidated damages. Specifics included the need to mail original bid bonds and to email their proposals back.

3. There were no technical/spec questions other than the gps coordinates for the location.

Those will be passed via the question/comment matrix (Version 3 to be posted by 7-2- 19).

a. One vendor asked if the site could be designated with flags

b. Other questions were received via Email on 6-29-19 and incorporated on the questions asked matrix Version 3.

4. The meeting adjourned at 1200hrs CST and went to the actual construction site. No questions were received from those in attendance.