Ammendment 002 - 12405B21Q0065.pdf

(x)

12405B21Q0065 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

ARS-12405B-1

COLLEGE STATION TX 77845

2775 F&B ROAD

USDA ARS SEA AAO ACQ/PER PROP

05/20/20210002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/20/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NICHOLAS LANGLEY

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 002 is issued to:

1. Provide updated answers for questions received by the cutoff date (on the pages that follow)

2. Update the specification document

The the due date for quotes remains June 18, 2021 at 2:00 p.m. eastern. The outdated specifications document has been removed as it has been superseded.

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TEL: EMAIL: nicholas.langley@usda.gov

HSPD-12 Upgrade Poplarville, MS Questions and Answers

1. Is there an incumbent contractor currently performing these services, have similar services have been performed in the past, or is this a new requirement. If this is a follow-on requirement, could you please provide the previous contract or task order number?

Answer: This is a new requirement, there is no incumbent.

2. Can drawings be provided so that we can use them to design the most accurate solution for this project?

Answer: As built plan availability is limited. We will search further for some as-builts but we can’t promise any further level of detail than what is provided in the specs.

3. Page 5, Section O, please provide any preference for manufacturer or part numbers regarding the badge printer.

Answer: Fargo HDP-5000 Dual Sided Printer or approved equal

4. Page 5, section S, in reference to unfinished and expose areas in the office and common areas, what the length of the required conduit line(s)?

Answer: I’m not sure I follow the question. The cited section refers to mainly to unfinished areas. Most of this installation will occur at doorways in finished areas.

5. Page 19, section 1.9, part f, regarding the shop drawings, part f, stated “all required dimensions”; would you please give more clarification regarding dimensions?

Answer: If referring to Section 1.3, A, 1, f… Shop drawings of the contractor’s proposed installation should show the appropriate dimensions of the work to be installed.

6. Page 25, section B-1, part A-1, stated, “Provide and install card access at the thirteen (15) locations identified on the site drawings, including the existing vehicle entrance gate.” Would you please provide clarification for Card Reader counts?

Answer: As shown in the table on page 26… 13 doors + 2 gates = 15 locations

7. Page 43, Southern Horticulture Lab Floor Plan, counts for eleven (11) Card Readers; Would you please clarify for Card Reader counts? Page 26 chart shows 15 total readers, 13 in the building.

Answer: Page 43 shows 13 of the 15 installation locations. Rooms 126 & 170 are circled in black. The only 2 readers left off of that illustration are the 2 readers at the front gate.

8. Page 26, section B, please confirm the Card Readers counts and locations. Is there any of the Card Reader locations that require mullion size card readers?

Answer: As shown in the table on page 26… 13 doors + 2 gates = 15 locations. Mullion size card readers… Yes. Please refer to the photos of the existing installation and observe that mullion size readers are being used presently. This should also have been evident during site visit. The appropriately sized multi-type reader is required at each location. Available space may dictate the size of multi-reader used.

9. Page 25, section B-1, part A, “Each door should include all appurtenances for a fully functional card access control system including but not limited to card readers, locking devices, door status switches, request to exit sensors, door closers, door stops, security hinges, astragal, etc.” Is there any current door appurtenances equipment list, or will one be provided for each door on the access control system?

Answer: Please refer to the photos of the existing installations. Existing doors, door hardware, etc. should have been easily observable during the site visit and in the photos.

10. Are all the access security system doors containing the magnetic lock device?

Answer: Yes, all the currently served doors are using mag locks.

11. What is the mechanism lock setup for the gate system? Is there any existing magnetic lock for the gate system? Is the gate motor used for securing of the gate in lieu of a lock?

Answer: Please refer to the photos. Gates are double leaf swing gates… one entrance and one exit. Motor operated. No locking system. Motors are used in lieu of lock.

12. Please clarify the gate operation as it currently is configured. Based on the pictures, are the keypads for entry and exit tied into the current DSX access control system? They appear to be standard local keypad controllers.

Answer: Keypads are not currently incorporated into the DSX system.

13. Page 33, section C-1 and page 29, section W, X, AA, BB, and EE reference the Intrusion Detection System (IDS); are there any installation requirements for the Intrusion Detection System (IDS) for the Access Control System project?

Answer: No IDS requirements on this project

14. We request a quote extension.

Answer: The due date for quotes has been extended to June 18, 2021 at 2:00 p.m. Eastern

15. Who is the incumbent contractor?

Answer: None

16. Is a knox box required at the vehicle gate and main building entrance. The SOW does not require a gate knox box, but if the fire department has no gate access, they will have to damage the gate to gain access.

Answer: The specs should read “Knox box located at the front gate of the facility”. No Knox box required at building.

17. How many card readers doors are connected to the south end controller?

Answer: It is believed that 5 currently operate from the South end controller.

18. How many card readers doors are connected to the north end controller?

Answer: It is believed that 6 currently operate form the North end controller

19. Will AutoCAD Drawings be available for design and installation?

Answer: As-built availability is limited. We will look for more but at the present, what we have is included in this specs.

20. Is there existing conduit layout to be utilized for design?

Answer: See above 19

21. Who is responsible for supplying the PoE network switch for cameras?

Answer: Not sure which cameras this is asking about. The only camera associated with this project is the Aiphone.

22. Will the security contractor be allowed to utilize existing cable to assist in pulling new cable for ePACS?

Answer: Yes

23. Where is the badging system to be installed?

Answer: to be determined by location point of contact Ray Morris.

24. Who will provide the server for the ePACS?

Answer: Lenel ePACS server is located Kansas City. This project shall include a contractor provided Lenel OnGuard ADVI Client System on a contractor provided Windows 10 PC that will serve as the connection to the USDA Lenel ePACS server in Kansas City.

25. Will USDA provide individual at USDA Data Center to confirm communication with server at USDA ARS Thad Cochran Southern Horticulture?

Answer: Access hooks to the DB require Lincpass Authentication so you will know.

26. Will there be a secured storage area for storing new equipment?

Answer: Yes. This can be arranged through location POC Ray Morris

27. Will USDA provide contractor of paint color if needed?

Answer: Yes. LPOC Ray Morris will provide

28. The existing mag locks installed at the site don’t have emergency push buttons to release the mag locks in the case of an emergency, will the security contractor utilizing the existing magnetic locks be responsible for adding the emergency push buttons?

Answer: No. There is no current security contractor. This project will require the contractor to make any additions or modifications to the new ePACS system to make it code compliant.

29. How many USDA employees will be trained on ePACS (Electronic Physical Access Control System); VSS (Video Surveillance System), and VIS (Video Intercom System)?

Answer: 5

30. Where will the training of USDA employees take place?

Answer: At the installation site.

31. What is the construction of the wall where the knox box is to be installed? Is monitoring required? If so, is there existing conduit or cable that can be re-used?

Answer: See above. Knox box to be located at the front gate, NOT front of building.

32. What is the distance to the gates? Is there existing cable or conduit that can be re-used?

Answer: This should be evident during the site visit. Measuring from Google Earth shows approximately 320 LF directly from the gate to the nearest corner of the building. All cabling and conduit are available for incorporation into the new installation if upon examination by the contractor, they are deemed sufficient.

33. Which doors have existing readers and locks? Can cabling or conduit be reused to these doors?

Answer: Please refer to specs page 43 for existing readers. Also refer to photos of existing readers. Cabling and conduit are to be evaluated by the contractor for their suitability for inclusion in the new work. If they are suitable, they can be reused.

34. What requirements exist for integrating the ePACS into the USDA enterprise? Is a server required, or simply control panels?

Answer: Lenel OnGuard ADVI Client System on a contractor provided Windows 10 PC will be used to communicate with the USDA Lenel Server at Kansas City.

35. Are there any cybersecurity requirements?

Answer: Nothing beyond the normal computer and USDA GPOs.

36. Is the intercom required to be replaced?

Answer: Yes.

37. Figure 7 indicates that the M1 push-to-exit is out of place. Is a new pedestal required here?

What are the pedestal requirements, including floor repair?

Answer: The contractor is to propose a solution that will bring this door into compliance with all applicable codes.

38. Figure 8 indicates that the AIPHONE receiver is inadequate. What is inadequate (if the contractor is required to replaced)?

Answer: Camera and or receiver no longer provide video image. It is to be replaced.

39. Is all head end equipment to be installed in R170?

Answer: Rooms 126 and Room 170 will be available to house head end equipment.

Contractor can make use of either or both.

40. As this install is to be connected to an existing Lenel database, who will be programming this site?

Answer: The contractor will do the initial programming to add all current employees to the system. Approximately 70 total. 40 Lincpass holders + 30 non-Lincpass holders.

41. Part 2.1, C. states: "The contractor shall provide fire alarm disconnect... The contractor shall be responsible for all necessary equipment and labor to accomplish the fire alarm disconnection feature." Are we to assume the agency's fire contractor will provide the fire relay required for this functionality, or is the Contractor required to provide licensed fire alarm service personnel to install a new relay?

Answer: The ARS Location doesn’t have a company that services the existing fire alarm system. The contractor should plan on securing the services of a certified fire alarm contractor to perform this function.

42. Is the existing gate keypad connected to the existing DSX access control system or stand-alone?

Answer: The current system doesn’t work with the existing ePACS system. Under this contract, we want the new gate card readers and keypads to work with the new Lenel OnGuard System.

43. Part 2.1, D. System Power section 1 states the Contractor is responsible to provide electrical service to system panels, however section 2 states that the connections shall tie to circuits serviced by the backup generator if available. Is the contractor to provide and install dedicated circuits, or will they be provided?

Answer: Emergency powered circuits should be available in existing enclosures.

44. As the minimum requirement for the lead technician is master electrician - low voltage, a license that is not recognized in all jurisdictions, are experience and more relevant certifications such as BIXIE or CSEIP certifications acceptable substitutions?

Answer: Specs modified to clarify. Lead Tech shall be Lenel Factory Certified with minimum 5 years experience.