123460-2026-SWB-42.pdf

REQUEST FOR PROPOSAL

PROFESSIONAL AND TECHNICAL ASSISTANCE FOR

TITLE V AIR PERMIT COMPLIANCE

Solicitation # 2026-SWB-42

Proposal Due Date: August 6, 2026 Proposal Due Time: 11:00 AM CST

Sewerage and Water Board of New Orleans Request for Proposal

Professional and Technical Assistance for Title V Air Permit Compliance

The Sewerage and Water Board of New Orleans (SWBNO) is issuing a request for proposals (RFP) from an experienced, qualified environmental consultants/contractor with specialized experience in the Clean Air Act, (CAA), Title 33 Part III and Title V Part 70 Operating Permits, specifically Title V Part 70 Operating Permit No. 2140-00128-V5 (LDEQ Document No. 11285150) for the SWBNO Power Plant.

RFP will be available July 8, 2026, for download at the following websites:

SWBNO: https://www2.swbno.org/business_bidspecifications.asp LAPAC: https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=181

A pre-bid conference for this RFP will be held on July 15, 2026, at 2:30 pm CDT at the SWBNO Administration Building, 625 St. Joseph St. – Executive Boardroom, New Orleans, LA 70165 or if you are unable to attend this in-person meeting, you can also join via teleconference call:

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/247369929495858?p=1BRUBH0AaoNrn7xrHk Meeting ID: 247 369 929 495 858 Passcode: FB6ET9gq Dial in by phone +1 504-224-8698,,143010030# United States, New Orleans Phone conference ID: 143 010 030#

At this meeting, staff will discuss the scope of work, proposal requirements and respond to questions from the attendees.

Inquiries and/or Requests for Clarification are due to Prentice Mackyeon, on July 17, 2026, no later than 5:00 pm CDT via in writing or email to pmackyeon@swbno.org. All responses will be posted on or before July 21, 2026.

Proposals will be received by the Sewerage and Water Board of New Orleans Procurement Department by August 6, 2026, at 11:00 am CDT. For submission instructions, see proposal documents.

LATE PROPOSALS WILL NOT BE ACCEPTED.

https://www2.swbno.org/business_bidspecifications.asp https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=181 https://teams.microsoft.com/meet/247369929495858?p=1BRUBH0AaoNrn7xrHk mailto:pmackyeon@swbno.org

Table of Contents

PART I. ADMINISTRATIVE INFORMATION

1.1 Request for Proposals

1.2 Proposal Preparation

1.3 Point of Contact/ Inquiries/ Requests for Information:

1.4 Questions and Answers

1.5 Submission of Proposals

1.6 Changes, Addendum, or Withdrawal of Proposals

1.7 Prohibition of Communication

1.8 Ownership

1.9 Effect

1.10 Errors or Omissions

1.11 Cost of Preparation

1.12 RFP Schedule Summary

1.13 Bid Protest Procedures

1.14 Public Records Request

PART II. GENERAL INFORMATION

2.1 Overview of the SWBNO

2.2 Scope of Work

2.3 Contract Terms and Compensation

2.4 Payment

2.5 Information

2.6 Non-Collusion Statement

2.7 Non-Solicitation Statement

2.8 Convicted Felon Statement

2.9 Insurance Requirements

2.10 Right to Audit

2.11 Confidential Information

2.12 Confidentiality Statement

2.13 Subcontractor

2.14 Escalation Clause……………………………………………………………………….13

PART III. PROPOSAL EVALUATION AND SELECTION

3.1 Selection Committee

3.2 Technical Evaluation

3.3 Price Evaluation

3.4 Shortlist

3.5 Best and Final Offer (BAFO)

3.6 Notification

PART IV. PROPOSAL SUBMISSION REQUIREMENTS

4.1 TITLE PAGE

4.2 TABLE OF CONTENTS

4.3 PROPOSER BACKGROUND AND EXPERIENCE

4.4 PROPOSER METHODOLOGY/APPROACH

4.5 PROPOSER STAFF QUALIFICATIONS

4.6 ECONOMIC DISADVANTAGED BUSINESS PARTICIPATION

4.7 PROPOSER COST PROPOSAL

ATTACHMENT

PART I. ADMINISTRATIVE INFORMATION

1.1 Request for Proposals

The Sewerage & Water Board of New Orleans (SWBNO, Board) is committed to environmental compliance of the Clean Air Act, (CAA), Title 33 Part III and Title V Part 70 Operating Permits, specifically Title V Part 70 Operating Permit No. 2140-00128-V5, current permit, (LDEQ Document No. 11285150) for the SWBNO Power Plant. A list of tasks is found in the scope of work, Section 2.2. The successful proposer should demonstrate specialized experience in Title V permitting process, compliance with specific conditions found in Title V Permit.

1.2 Proposal Preparation

Proposals submitted for consideration should follow the format and order of presentation provided in Part IV - Proposal Submission Requirements.

1.3 Point of Contact/ Inquiries/ Requests for Information:

All correspondence and other communications regarding this RFP shall be directed to Prentice Mackyeon, Purchasing Agent, Sewerage and Water Board of New Orleans, 625 St. Joseph Street, Room 133, New Orleans, Louisiana 70165, 504-585-2368, pmackyeon@swbno.org.

Inquiries and/or Requests for Information are due to the Board’s Procurement Department via email to pmackyeon@swbno.org no later than timeline stated in the Anticipated Proposal Timetable. Any request received after that time may not be reviewed for inclusion in this RFP.

The request shall contain the requester’s name, address, and telephone number.

The Procurement Department will issue a response to any inquiry if it deems it necessary, by written addendum to the RFP, posted on Board’s website, and issued prior to the RFP’s Delivery Deadline. The Respondents shall not rely on any representation, statement or explanation other than those made in this RFP or in any addenda issued. Where there appears to be a conflict between this RFP and any addendum issued, the last addendum issued will prevail.

1.4 Questions and Answers

Inquiries and/or Requests for Clarification are due to Prentice Mackyeon, on July 17, 2026, no later than 5:00 pm CDT via in writing or email to pmackyeon@swbno.org. All responses will be posted on or before July 21, 2026. Do not contact other SWBNO program personnel with questions regarding this RFP.

The Procurement Department will issue a response to any inquiry if it deems it necessary, by written addendum to the RFP, posted on SWBNO’s website, and issued prior to the RFP’s Delivery Deadline. The Proposers shall not rely on any representation, statement or explanation other than those made in this RFP or in any addenda issued. Where there appears to be a conflict between this RFP and any addendum issued, the last addendum issued will prevail.

1.5 Submission of Proposals

Proposers who are interested in providing services requested under this RFP can submit a proposal via email.

Submitting a response:

Electronic Submission:

(1) Digitally signed technical proposal and (1) digitally signed cost proposal in searchable PDF format to bids@swbno.org

Subject Line: 2026-SWB-42 – Professional and Technical Assistance for Title V Air Permit Compliance– [Proposer Name]”.

If the file size of the email submission exceeds server requirements, the email submission may be broken into smaller emails with “Part 1 of #” included at the end of each original Subject Line (e.g. RFP# marked “2026-SWB-42 – Professional and Technical Assistance for Title V Air Permit Compliance – [Proposer Name] – Part 1 of 3)”.

Email: If the Proposer intends to submit the response by email, the date and time of the email received by the Procurement Dept. constitutes the time stamp of receipt. The date and time of the email sent by Vendor does NOT constitute proof of receipt. The Procurement Dept. encourages Vendors to confirm that the response was received timely.

Board assumes no liability for assuring accurate/complete e-mail transmission and receipt. The responsibility solely lies with each Proposer to ensure their proposal is received at the specified email address prior to the deadline for submission. Proposals received after the deadline, corrupted files, and incomplete submissions (e.g. Part 1 and Part 2 of 3 are received, but Part 3 is not) may not be considered.

Fax submission will not be acceptable. Proposers e-mailing their proposals should allow sufficient time to ensure receipt of their proposal by the time specified.

Proposers must complete all required attachments and submit along with proposal submission.

Failure to complete and submit the required documents and attachments may result in your proposal being deemed non-responsive.

Proposals should clearly demonstrate the Proposer’s qualifications to perform the needed services and attend all factors applicable in a professional relationship.

All proposals must be received by Board on or before the Delivery Deadline. Proposals delivered after the said deadline will not be accepted.

mailto:bids@swbno.org

1.6 Changes, Addendum, or Withdrawal of Proposals

Any changes or addenda to a proposal must be submitted in writing, signed by an authorized representative of the proposer, cross-referenced clearly to the relevant proposal section, and received by SWBNO prior to the proposal due date and time. All changes and addenda must meet all requirements for the proposal. Any proposer choosing to withdraw its proposal must submit a written withdrawal request to SWBNO prior to the proposal due date and time.

The Board reserves the right to reject any and all responses to the RFP (with reasonable explanation) and/or to waive any informality in evaluating the RFP responses if it deems this to be in the best interest of the Board, its customers, and the general public. The Board reserves the right to qualify Proposers as it deems in its best interest.

1.7 Prohibition of Communication

From the time of advertising, and until the final award, there is a prohibition on communication by Respondents (or anyone on their behalf) with Board’s staff, Selection Committee members and elected officials. This does not apply to oral presentations before selection committees, contract negotiations, or communications at any time with any Board employee or elected official regarding matters not concerning this RFP. Breaking the established prohibition on communication may result in a disqualification of the proposal.

1.8 Ownership

All Responses, including any submitted documents, to this RFP or any resulting solicitation are the property of the Board for all purposes. Respondents must clearly mark individual documents or information that the applicant claims are exempt from public record disclosure and specifically justify the exemption. The Board does not guarantee the confidentiality of submissions.

1.9 Effect

This RFP and any related discussions, evaluations, qualifications, or resulting solicitations by the Board or any person on its behalf create no rights or obligations whatsoever except as provided in this RFP. The Board may cancel or modify this RFP or any resulting solicitation at any time at will, with or without notice. Anything to the contrary notwithstanding, any professional services agreement executed by the Board will be issued the exclusive statement of rights and obligations extending from this solicitation.

1.10 Errors or Omissions

The Board will not be liable for any error in any proposal. A Respondent will not be allowed to alter proposal documents after the deadline for proposal submission, except under the following condition: The Board reserves the right to make corrections or clarifications due to patent errors identified in proposals by the Board or the Respondent. The Board, at its option, has the right to request clarification or additional information from the Respondent.

1.11 Cost of Preparation

The Board is not liable for any costs incurred by prospective Respondents or Contractors prior to issuance of or entering into a Contract. Costs associated with developing the proposal, preparing for oral presentations, and any other expenses incurred by the Respondent in responding to the

RFP are entirely the responsibility of the Respondent, and shall not be reimbursed in any manner by the Board.

1.12 RFP Schedule Summary

The events and dates summarized in Table 1 represent milestones in SWBNO’s RFP process; however, SWBNO reserves the right to deviate from this schedule.

Table 1. Anticipated RFP Schedule Summary

Event Date Local Time

RFP Release July 8, 2026

Non-Mandatory Pre-Proposal Meeting July 15, 2026 2:30pm

Deadline for receipt of written questions July 17, 2026 5:00pm

Responses to questions/clarification July 21, 2026

Proposal due date and time August 6, 2026 11:00am

1.13 Bid Protest Procedures

Any formal protest against the recommendation of award which is to be made by an aggrieved Proposer must be submitted in writing to the Procurement Director, Cashanna K Moses at cmoses@swbno.org according to Sewerage and Water Board of New Orleans Policy 83(R):

Procedural Rules for Bid Appeals.

1.14 Public Records Request

To request a public record for the proposal documents, please submit to the following website:

https://swbno.nextrequest.com/ mailto:cmoses@swbno.org https://swbno.nextrequest.com/

PART II. GENERAL INFORMATION

Sewerage and Water Board of New Orleans

Request for Proposals Professional and Technical Assistance for Title V Air Permit Compliance

2.1 Overview of the SWBNO

The SWBNO operates and maintains infrastructure through Orleans Parish to provide safe drinking water to support fire protection and the public health of all residents, improve sewerage collection services to support public safety and sanitation, and more effectively collect and convey stormwater out of the City of New Orleans to reduce the risk from flood events. The SWBNO remains diligent in improving public safety for the citizens of New Orleans continuously at a reasonable cost to the community.

2.2 Scope of Work

Task 1 Evaluation of Part 70 Operating Permit 2140-00128-V5

The Contractor shall review existing Part 70 Operating Permit (2140-00128-V5) including prior annual and semi-annual reports to understand specific conditions that have been out of compliance. The Contractor shall than create a report of recommendations for SWBNO Environmental Affairs Department (SWBNO EA) to achieve compliance with all specific conditions of the permit.

Task 2 Review of Facility Periodic Reports

The Contractor will prepare a draft of required periodic air compliance reports including the Annual Compliance Report, Semi-Annual Compliance Reports, Green House Gas Report (GHG), Annual Capacity Factor Report, Annual Specific Conditions Report and LDEQ Emission Inventory Reporting Inventory (ERIC) Report for SWBNO EA’s review. SWBNO EA shall submit data and/or preliminary reports to the Contractor for review at least fourteen (14) days prior to due date. The Contractor will ensure calculations are correct, reports are complete and prepared correctly before SWBNO EA files the reports.

Task 3 Unspecified Assistance with Air Permitting Related Issues

For budgetary purposes, assume 100 hours of effort per year for assistance with air permit compliance and air regulatory issues on an as-need basis, when requested in writing from SWBNO EA. The effort may include items such as follow-up regarding the Board’s Part 70 Operating Permit 2140-00128-V5, future variance requests, response to future LDEQ inquiries, inspections and/or enforcement action. Outline in proposal areas of assistance you foresee your company being able to offer as it pertains to air permit compliance, this should include an option for regulatory audit of the existing Title V air permit compliance as it pertains to the Board’s Part 70 Operating Permit 2140-00128-V5.

Task 4 Assistance with Permit Renewal Application

The Contractor shall prepare a draft permit renewal application for Part 70 Operating Permit (2140-00128-V5) for SWBNO EA’s review. Once finalized, the Contractor shall provide an engineer’s stamp on the application. The permit expires September 13, 2028, and the permit renewal application is due March 13, 2028. The permit renewal process will begin in Year 2 to be completed by the due date in Year 3. If changes occur at the facility which would require a minor permit modification prior to the permit renewal, the Contractor shall prepare a draft minor permit modification for SWBNO EA’s review.

Task 5 Optional Scope of Work

The Contractor may be requested to perform the various tasks listed below. However, there is no guarantee this work will be requested to be performed during the effective dates of the contract, initial period and renewal periods. The work outlined as optional are the following projects:

permitting an additional turbine similar in capacity to Turbine No. 7, moving auxiliary generators to new locations and elimination of Emergency Backup Generator EMD 1-5. The proposal should include an outline of work to be performed by your companies for these projects, including budgetary figures of this work.

Task No. Year No. 1, 2026 Year No. 2, 2027 1 X 2 X X 3 X X 4 X

5 (Optional) X X

2.3 Contract Terms and Compensation

The contract period is two (2) years with three (3) one (1) year renewals and is scheduled with initiation of the contract period following approval by the SWBNO Board of Directors (Board) and issuance of Notice to Proceed and Purchase Order.

Proposal prices shall be firm and shall not be amended after the date and time of the proposal opening. Any attempt by the proposer to amend proposal prices shall constitute default as outlined in this specification.

Escalation Clause Contractor may petition the Board, or the Board may petition Contractor for additional rate and price adjustments, at reasonable times but no more than [once annually], on the basis of material changes in its costs of service. “Material changes” for purposes of this subpart, include (1) enactment or revision of relevant laws, ordinances, or regulations; (2) Updates or modification of any applicable wage standard of the United States Department of Labor or the Louisiana Workforce Commission.

a. Any such petition shall be submitted, in writing, to the Board’s representative no less than forty-five (45) days prior to the desired effective date of the adjustment.

b. The grant of any petition for an adjustment in rates or price is subject to the review and approval of the Board and made effective only by validly executed amendments to the Agreement.

c. Any adjustment to rates or price contemplated herein are subject to and contingent upon (1) the encumbrance of funds; and (2) the Board’s determination that the adjustment facilitates the continuity of services provided under the Agreement.

2.4 Payment

The Board shall pay Proposer in accordance with the contracted prices. The Proposer will invoice the agency at the billing address designated by the agency. Payments will be made by the Agency within approximately forty-five (45) calendar days after receipt of a properly executed invoice, and approval by the Department or designee. Invoices submitted without the referenced documentation will not be approved for payment until the required information is provided.

2.5 Information

All reports, surveys, tables, charts, diagrams, product recordings and other data (including electronic, audio and video) or documentation prepared or compiled by Proposer in connection with the performance of its obligations under the contract, shall be the sole and exclusive property of the SWBNO. Proposer should retain in its files sufficiently detailed working papers relevant to its engagement with the SWBNO. Proposer further agrees that its working papers will be held in the strictest confidence and will not be disclosed or otherwise made available to outside sources, except as required by law, without the written consent of the SWBNO.

2.6 Non-Collusion Statement

The Contractor confirms that this Agreement is entered into with the Board without any connection with any person or persons making a proposal for the same services, and that it is in all respects fair and without collusion or fraud; also that no member of the Board or public official of the City, who are by law are excluded from participation herein, is directly or indirectly interested herein or in furnishing the services to which it relates or in any portion of the profits thereof.

2.7 Non-Solicitation Statement

The Contractor has not employed or retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement. The Contractor has not paid or agreed to pay any person, other than a bona fide employee working for it, any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from this Agreement.

2.8 Convicted Felon Statement

The Contractor confirms that no principal, member, or officer of the Contractor has, within the preceding 5 years, been convicted of, or pled guilty to, a felony under state or federal statutes for embezzlement, theft of public funds, bribery, or falsification or destruction of public records.

2.9 Insurance Requirements

Contractor shall maintain at his own expense and in good standing, such insurance as will protect the Board, the City of New Orleans, their officers, officials, employees, boards, commissions, and volunteers, and the Contractor himself, from and against any and all claims or damages to public or private property or personal injury, including death, to employees or the public, which may arise from any operations under this contract or any of its subcontracts. The coverage shall contain no special limitations on the scope of protection afforded to the Board or the City. Both the Board and the City shall appear as "Additional Insured" on all Commercial General Liability and Business Automobile Insurance. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the Board and the City, their officers, officials, employees, boards and commissions, and volunteers. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

If this transaction requires the Contractor or subcontractor’s employees to enter the Board’s facilities or job sites, a senior employee of the Contractor and/or any subcontractor will review the Board’s Safety Orientation Notice (Notice) and will explain this Notice to every employee who will enter Board facilities. This Notice is included as a part of the specifications for this contract.

Contractor and its insurers shall agree to waive all rights of subrogation, except on their Professional Liability Policy, against the Board, the City, and their officers, officials, employees, boards and commissions, and volunteers for losses arising from work performed by the Contractor for the Board and the City. Each insurance policy required by this contract shall be endorsed to state that coverage shall not be suspended, voided or canceled by either party, or reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, that has been given to the Risk Manager of the Board. In general, insurance is to be placed with insurers with a Best's rating of at least A- V, although this requirement may be reviewed and modified by the Risk Manager of the Board in the best interest of the Board. The Risk Manager may also consider performing such review upon written request from Contractor. Contractor shall furnish the Board with certificates of insurance affecting coverage required by this contract. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf.

The certificates of insurance are to be received and approved by the Risk Manager of the Board before work commences. In the event of a claim, Contractor shall make applicable insurance policies available for review by the Board. Contractor shall retain its rights to restrict disclosure of Contractor’s proprietary information.

The following are the types of insurance policies and the minimum limits of insurance coverage which shall be maintained by Contractor during the entire term of the Contract:

a) WORKERS’ COMPENSATION AND EMPLOYERS’ LIABILITY INSURANCE, as will protect him from claims under Workers’ Compensation Laws. The Workers’ Compensation section of the policy shall afford statutory limits and be in accordance with all Louisiana Workers’ Compensation Statutes. The Employers’ Liability limit shall not be less than $1,000,000 each accident for bodily injury by accident and $1,000,000 each employee/policy limit for bodily injury by disease. Whenever any vessel or floating equipment is involved, the insurance shall afford coverage under the Federal Longshoremen’s and Harbor Workers’ Act, and shall also include protection for injuries and/or death to Masters and Members of the crews of vessels with statutory limits in accordance with the Jones Act.

b) COMMERCIAL GENERAL LIABILITY INSURANCE, with a limit of not less than $1,000,000 each occurrence and $2,000,000 general aggregate, including Explosion, Collapse, and Underground Property Damage Hazards. The Products-Completed Operations aggregate limit shall not be less than $1,000,000 each occurrence. The general aggregate limit shall apply separately to this project.

c) BUSINESS AUTOMOBILE INSURANCE, which shall cover liability arising from any auto (including owned, hired, and non-owned vehicle). The limit of liability shall not be less than $1,000,000 combined with each accident for all injuries, property damage, and/or death resulting from one occurrence.

d) ERRORS AND OMISSIONS/PROFESSIONAL LIABILITY INSURANCE, whichever is applicable to the particular profession or service to be provided, with limit of not less than $1,000,000 each Claim, with a $2,000,000 annual aggregate, without any restrictive “negligent act, negligent error, or negligent omission” clause, and sufficient to protect the Contractor, the Board, and the City, for a five (5) year period from completion of this contract, against any and all claims which may arise from the Contractor’s negligent performance of work described herein.

In addition, Contractor shall be required to furnish to the Risk Manager of the Board all copies of investigative reports with regard to any and all claims filed with the Contractor and his insurance carriers relative to the contract, with the exception of claims filed against his Workers' Compensation Insurance. Such reports shall include date, location, and description of loss as well as amounts of settlements or judgments in order that annual aggregate limits may be monitored by the Board for Contractor's compliance with these specifications.

The furnishing of insurance as provided above shall not relieve Contractor of its responsibility for losses not covered by insurance. Prior to the signing of the contract, evidence of all such applicable insurance satisfactory to the Board shall be filed with the Risk Manager of the Board. All policies shall be in insurance companies authorized to do business in Louisiana and shall remain in full force and effect until the final completion of the work and acceptance thereof by the authority of the Board. Contractor and/or his insurer shall notify the Risk Manager of the Board at least thirty

(30) days in advance of any insurance coverage to be canceled or of any insurance coverage that will expire. Contractor shall simultaneously furnish the Board evidence of new coverage to be effective the same day and hour of the expired or canceled coverage. In the event Contractor fails to submit this evidence of new coverage five (5) days prior to cancellation date or expiration date of any policy or policies, the Board will obtain the required coverage to become effective on date of cancellation or expiration of said policies. The cost of such new coverage shall be at the expense of Contractor and any expenditure incurred by the Board of this coverage will be deducted from any balance due to Contractor.

2.10 Right to Audit

The Board shall have the right to audit by its personnel or its authorized representative at all reasonable times any and all records pertaining to the administration of this contract by the contractor, including its records of any subcontractor(s) employed on the contract. Such records shall be made and kept by the contractor in accordance with generally accepted accounting principles and practices. Records shall include, but are not limited to, accounting records, daily reports, correspondence and subcontract files (hard copies as well as computer readable data, if it can be made available). Records subject to audit shall also include but not be limited to those records necessary to evaluate and verify direct and indirect costs (including overhead allocations) as they may apply to cost and/or change order requests associated with this contract. The Board also reserves the right to interview employees, make photocopies, and inspect any and all records at a reasonable time for a minimum of three (3) years after completion of the project or formal acceptance of the contract by the Board. Contractors shall be required to retain such files of the project as described herein for a minimum of three (3) years after completion of the project or formal acceptance of the contract by the Board.

2.11 Confidential Information

Information contained in the Vendor’s proposal that it deems proprietary or trade secret must be clearly identified in the proposal as described below in the Louisiana Revised Statute 44:3.2.D.(1). The Board will be free to use all information in the Vendor's proposal for the Board’s purposes. Vendor proposals shall remain confidential until the Board’s Proposal Selection Committee makes its recommendation to SWBNO Board of Directors. The Vendor understands that any material supplied to the Board may be subject to public disclosure pursuant to the Louisiana Public Records Law (LA R.S. 44:1, et seq.).

Louisiana Revised Statute 44:3.2 D.(1) All records containing proprietary or trade secret information submitted by a developer, owner, or manufacturer to a public body pursuant to Subsection A, B, or C of this Section shall contain a cover sheet that provides in bold type

"DOCUMENT CONTAINS CONFIDENTIAL PROPRIETARY OR TRADE SECRET

INFORMATION". The developer, owner, or manufacturer shall clearly mark each instance of information which is, in his opinion, proprietary or trade secret information.

2.12 Confidentiality Statement

Any information, including materials, drawings, designs, documentation, and other property or data, disclosed to the proposal responder shall not be used, reproduced, appropriated, or otherwise disseminated to anyone other than SWBNO.

2.13 Subcontractor

If the proposer intends to subcontract portions of the work or to satisfy any of the Proposer Requirements and/or Scope of Work through the use of a subcontractor, the proposer shall include the name of the subcontractor and specific designations of the tasks to be performed or Vendor requirements to be met by respective subcontractor(s). The information requested of the proposer under the terms of this RFP shall also be supplied for each subcontractor and shall be included in the proposal. The proposer will retain full control over this contract and will not assign or subcontract said contract without the prior written consent of SWBNO. Failure to request consent shall be grounds for default under this contract. The Proposer further agrees that assigning or subcontracting any portion or feature of the work shall not relieve the Proposer from its full obligations under this contract.

2.14 Living Wage

The Contractor agrees to abide by City Code sections 70-801, et seq., which requires payment of a wage to covered employees equal to the amounts defined in the Code (“Living Wage”). If the Contractor fails to comply with the requirements of the Living Wage during the term of the Agreement, said failure may result in termination of the Agreement or the pursuit of other remedies by the Sewerage and Water Board.

Under the city’s new Living Wage Ordinance, covered employees are required to receive a living wage and receive compensated leave. To comply with the ordinance, Covered Employers are required to:

1. Pay a living wage of $16.01 an hour to its covered employees

2. Permit covered for employees to take at least seven days per year of compensated leave

3. Post notice in a prominent place regarding the applicability of the Living Wage Ordinance in every workplace in which covered employees are working that is within the employer’s custody and control.

Living Wage Ordinance Rules and Regulations

In accordance with the Living Wage Ordinance, the current living wage per the Consumer Price Index data is $16.01 per hour.

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PART III. PROPOSAL EVALUATION AND SELECTION

3.1 Selection Committee

Pursuant to Policy Memorandum No. 95, SWBNO must establish a Selection Committee with relevant subject-matter expertise in reviewing and evaluating proposals to the RFP. Each proposal to the RFP must be evaluated by a committee of five individuals consisting of:

• General Superintendent, or designee

• Deputy Director, or designee

• Department Head requestor, or designee

• Employee who will manage and monitor the contract

• An Expert (Employee or Non-Employee) in the field as determined by the Executive

Director

The Selection Committee will first evaluate the proposals on the basis of qualitative criteria rather than quantitative prices. The members on the Selection Committee will complete the numerical grading and provide a written explanation stating the reasons for the rating for each criteria.

3.2 Technical Evaluation

SWBNO will select a Proposer generally according to the procedures described in Policy Memorandum No: 95. The Selection Committee will first evaluate and score responsive RFP Responses on the criteria listed below and provide an assessment of that score.

A composite scoring approach will be utilized, in which scores from each Committee member will be in averaged in each category in order to score the proposals out of a possible 100 points.

The Board reserves the right to reject any and all proposals. The Board reserves the right to terminate this process at any time, and no guarantee is expressed or implied that it obligates the Board to contract for the proposed project. The Board will negotiate its agreement with the highest evaluated proposer, as determined by the Selection Committee.

Proposers shall be treated fairly and equally with respect to any opportunity for discussion and revision of their offer. To obtain the best and final value offers, revisions may be requested after submissions and before award of the Contract.

A Proposer may receive the maximum points, a portion of this score, or no points at all, depending upon the merit of its response, as judged by the Selection Committee in accordance with the qualitative criteria below:

Technical Criteria

(0-25 points) Proposer Background & Experience

(0-40 points) Proposer Methodology and Approach

(0-25 points) Proposed Staff Qualifications

(0-10 points) DBE Participation

3.3 Price Evaluation

Cost Proposals must be submitted in a separate file marked “Cost Proposal”. The Cost Proposal will not be opened during the technical evaluation process. The Cost Proposal will only be opened after the technical evaluation process and will serve as the basis for negotiations with the Board.

3.4 Shortlist

SWBNO at its sole discretion may recommend a selection of Proposers for a short list based on the overall ranking by the Selection Committee.

During the review of any proposal, the Selection Committee may:

• Conduct reference checks relevant to the solicitation to verify any and all information, and rely on or consider any relevant information from such cited references or from any other sources in the evaluation of proposals;

• Seek clarification of a proposal or additional information from any or all proposers and consider same in the evaluation of proposals;

• Waive any requests or requirements if such waiver is in the best interest of the SWBNO; and

• Request interviews/presentations with any, some or all proposers to clarify any questions or considerations based on the information included in proposals, Proposals during the evaluation process, and consider any supplementary information from interviews/presentations in the evaluation

3.5 Best and Final Offer (BAFO)

Selection Committee, at its request, may ask for a Best and Final Offer from the top proposers.

Written notification is sent to the selected proposers that will include a list of the specific items to be addressed, instructions and deadline for submittal, and the evaluation criteria and scoring methodology, if different from the RFP.

If requested, when evaluating BAFO responses, if BAFO cost is requested, this will replace the original cost and the technical proposal may be re-evaluated.

3.6 Notification

Once the Selection Committee recommends a proposal, the Procurement Department notifies the selected firm by a Recommendation of Award letter. The unsuccessful proposer(s) will be notified as well. The Award Letter will contain the name and contact information of the representative of the department responsible for administering the future contract.

IMPORTANT: The Recommendation of Award letter is not a contract award notification. The contract award is subject to the successful satisfaction by the selected respondent of all additional requirements in the solicitation.

PART IV. PROPOSAL SUBMISSION REQUIREMENTS

To achieve a uniform review process and obtain the maximum degree of comparability, it is required that the proposals be organized in the manner specified below.

Proposals must be prepared in English on 8 ½ x 11inch paper with tabbed indexes separating the following sections in the following order:

4.1 TITLE PAGE

Title Page should contain the following information:

• RFP Number and Name

• Proposer’s Name and Address

• Proposer’s Contact Person and Information (email address, telephone number(s), etc.)

4.2 TABLE OF CONTENTS

Clearly identify the materials by section, page number, and tabs.

4.3 PROPOSER BACKGROUND AND EXPERIENCE

Proposer should describe successful company experience that is relevant to the proposed tasks listed in Section.

Each Proposer should describe projects undertaken by their company during the past three (3) years. In the event that the company has not done business under its present organizational name and status for three (3) years, other corporate experience brought to the company through mergers or similar corporate creations may be added.

For each project listed, the proposer should provide:

• The name and address of the client

• The name and telephone number of the client's contact person;

• The starting and ending dates of the project (contract term);

• The total dollar amount of the project; and

• A brief description of the project.

Each proposer may include as many entries as they desire, however, only complete entries shall be considered.

This criterion will also be evaluated based on proposal completeness and quality of response.

The Proposer shall list at least three (3) references with Company Name, name, email address, and phone numbers of contact persons. These references shall be of sufficient size, complexity, and similarity to this RFP to allow judgement on the Proposer’s ability to implement its proposal.

The references of the Proposer may be researched and contacted.

Additionally, the Proposer’s past performance with SWBNO may be used in the evaluation process.

4.4 PROPOSER METHODOLOGY/APPROACH

Each Proposer should clearly and concisely describe the approach to performing the tasks described in the Scope of Work (SOW) included in Section 2.2. Proposers should indicate in proposals any deviations from the SOW, including method deviations.

The Proposer’s Scope of Services should be presented in as much detail as judged necessary by the proposer.

Each proposal should include, at a minimum, a brief introduction followed by this information:

(1) Overall Project Team Organization

Describe the overall organization of the company. If multiple offices are involved in the project, describe how the home office and branch offices will interact with each other and with SWBNO. Include a description of the involvement of any proposed subcontractors in this project.

Proposers must describe the aspects of the proposed services to be performed by the proposed subcontractor(s) and demonstrate each proposed subcontractor’s qualifications and ability for performing these proposed services.

(2) Project Organization

Provide a task-specific organizational chart identifying:

• The Proposer’s key personnel intended for this work (names and positions); and

• The Proposer’s subcontractor’s key personnel intended for this work (names and positions) (if applicable). This chart should specifically include but is not limited to-

- Project Manager and key personnel responsible for preparation of deliverables.

The Proposer should also provide an accompanying narrative identifying:

• The function and responsibilities of each position identified in the organizational chart;

• The names of specific personnel proposed for assignment to these positions; and

• The position responsible for approving deliverables and submittals before submission to SWBNO.

(3) Management of the Project

Proposers should summarize project management approaches to complete the tasks listed in Section 2.2, Scope of Work.

This information submitted for review should include enough information to satisfy evaluators that the Proposer has the appropriate technical knowledge, strategy, and aptitude to perform the scope of services.

Any work to be performed by subcontractors shall also be identified including approach strategy.

Other supporting information such as quality assurance planning, reporting, emergency services, innovative concepts, and support may be included to further demonstrate the Proposer’s approach and methodology.

4.5 PROPOSER STAFF QUALIFICATIONS

Proposer should describe the qualifications and experience of all key management and supervisory personnel assigned to this project. One-page résumés including education, background, accomplishments, and any other pertinent information must be included for each of these personnel.

All subcontractors intended to perform work described in RFP Section 2.2, Scope of Work must be identified.

All work not identified as being performed by a subcontractor shall be attributed to the work of the Proposer.

This criterion shall be evaluated on the basis of the Proposer’s organizational chart for their proposed project team and other information provided to establish the ability of the firm to execute the work in a timely, responsive, and complete manner.

Proposer shall include descriptions of the Skills and Qualifications of Proposed Staff relative to the delivery of services requested in this RFP.

4.6 ECONOMIC DISADVANTAGED BUSINESS PARTICIPATION

The Sewerage and Water Board of New Orleans established the Economically Disadvantaged Business Program to offer Disadvantaged Business Enterprises (DBEs) the maximum allowable opportunity to compete for the award of and participation in Board contracts and subcontracts.

All solicitations for bids for contracts where DBE percentage goals have been established and recommended by the Staff Contract Review Committee (SCRC) and approved by the Board, shall inform all Proposers of the DBE requirements that must be submitted to the Board as part of the bid. The award of the contract will depend on the DBE requirements set below.

DBE Contract Percentage Goal __9%.

See Attachment Section for DBE Forms Each Bidder must submit the following forms in completion:

1. EDBP Participation Summary Sheet Form

• Name, address, and phone number of each DBE Firm

• Scope of Work

• Dollar Value for each DBE

• Signature of Prime on Form

2. EDBP Acknowledgement of Negotiated Terms Form

• Name, address, and phone number of DBE Firm

• Scope of Work

• Dollar Value

• Signatures of Prime and DBE subcontractor on Form An Acknowledgement Form must be completed for each DBE Firm.

Please note: if you are a DBE bidding as a prime contractor, you cannot count yourself toward the DBE participation requirement. You must select another certified DBE from the SWBNO-approved vendor list to fulfill this requirement

Failure to complete and submit the DBE forms according to the above instructions will render your bid non-responsive. Additional criteria taken into consideration during the evaluation of DBE forms submitted include:

• The selected DBE firms must be SLDBE or LaUCP certified in the required work areas.

To identify certified DBEs, visit https://www.swbno.org/Business/DisadvantagedBusinesses.

• The work to be performed by the selected DBE firms must be commercially useful and directly related to the project.

• The Board expects Proposers to use their best efforts to meet the DBE goals. If Proposers are unable to meet the goal, Documentation of Good Faith Effort must be submitted for the bid to be considered responsive. Instructions and documents needed to prepare an acceptable good faith effort are available at https://www.swbno.org/Business/DisadvantagedBusinesses.

4.7 PROPOSER COST PROPOSAL

Each proposer should complete the pricing form found in Attachments. The proposer should indicate the total cost for each task over the term of the contract. The total cost for each task should include costs for all years that the task is required based on the table shown. Additional details about each task can be found in Section 2.2, Scope of Work.

Any indirect costs should be included with a short description of the cost.

https://www.swbno.org/Business/DisadvantagedBusinesses https://www.swbno.org/Business/DisadvantagedBusinesses

RFP Technical and Cost Proposal Submittal Checklist Technical Proposal – In Sections Cost Proposal (separate EXCEL file), complete Attachments

Redacted RFP Technical and Cost Proposal Submittal Proposers may submit a separate redacted copy of their technical and cost proposal to provide in response to a public records request. This is not a requirement of the proposal submission documents, and it can be submitted anytime with the proposal submission or after.

Signed Documents and Forms (not included in page total) This section shall include the forms required for proposal submission and those required for the awarded proposer.

Attachments Checklist (REQUIRED AT PROPOSAL SUBMISSION):

ATTACHMENT – COVER SHEET

ATTACHMENT – PRICE PROPOSAL (SUBMITTED AS A SEPARATE ATTACHMENT

IN EXCEL)

ATTACHMENT – ECONOMICALLY DISADVANTAGED BUSINESS PARTICIPATION

SUMMARY SHEET

(SUBMITTED AS A SEPARATE ATTACHMENT)

ATTACHMENT – EDBP ACKNOWLEDGEMENT OF NEGOTIATED TERMS FORM

(SUBMITTED AS A SEPARATE ATTACHMENT)

REQUIRED FOR AWARDED PROPOSER AT CONTRACT:

ATTACHMENT – AFFIDAVITS

1. Conflict of Interest Disclosure Affidavit

2. Corporate Resolution or Proposer Organization

3. Convicted Felon Affidavit

4. Non-Solicitation Affidavit

5. Non-Collusion Affidavit

Proposers not submitting the required documents and attachments will result in your response being deemed non-responsive.

ATTACHMENT

COVER SHEET

Request for Proposal: __________________________________________________________________

Company Name:

Company Address:

Please provide the key contact person’s information who will be responsible during the active event:

Primary Contact Person:

Name: Title: ___________________________________

Cell Phone: _____________________ Email Address: ________________________________________

Secondary Contact Person:

Name: Title: ___________________________________

Cell Phone: _____________________ Email Address: _________________________________________

This RFP must be signed by an authorized Representative of the Company/Firm for proposal to be valid. Signing indicates you have read and comply with the Instructions and Conditions.

Name of Person Authorized to Sign: ___________________________________________________

Title of Person Authorized to Sign: ____________________________________________________

Signature of Person Authorized to Sign: ________________________________________________

Email Address of Person Authorized to Sign: ____________________________________________

Date: ___________________________

This form must be completed in its entirety. Deviations and failure to complete and sign this form will deem your proposal non-responsive.

ECONOMICALLY DISADVANTAGED BUSINESS PARTICIPATION SUMMARY SHEET

Minimum Percentage Goal Participation for this Contract is ____%

Contract Name and Number # __________________________________________________________________________________________________

Name and Address of

Disadvantaged Business Enterprise

Company

Name of Contact Person Scope of Work to be Performed Dollar Amount of work to be performed

Percentage of Dollar

Amount to

Total Bid

Price

NOTE: Signature required even if judged NOT APPLICABLE by the BIDDER

Prime Representative Name: _____________________________________________

Prime Company’s Name: ______________________________________________

Prime Address: ______________________________________________________

Prime Signature: ________________________________________

Date: _________________________________________________

E-mail: _________________________________________________

Telephone Number: _____________________________________

Revised October 30, 2024

ACKNOWLEDGEMENT

OF NEGOTIATED TERMS BETWEEN

PRIME CONTRACTOR AND DBE SUBCONTRACTOR

Solici…