Sol_No_1232SD18B0010_Amendment_01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C. DATE SIGNED

PREVIOUS EDITION UNUSABLE STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

This form was electronically produced by USDA/ARS/OCIO/ADB.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date,etc.)

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

07/25/2018

07/09/2018

1 9

Amendment No. 01

USDA, ARS, WBSC

1001 HOLLEMAN DRIVE EAST

COLLEGE STATION, TS 77840

Phone: (979) 260-9480 Email: Michael.Douglas@ars.usda.gov

SAME AS BLOCK 6

ALL PROSPECTIVE BIDDERS

1232SD18B0010

This solicitation is amended to incorporate the Pre-Bid/Site Visit meeting minutes w/ Q&A's and agenda. No other changes are made.

The bid due date IS NOT extended. Bids are due August 8, 2018 by 3:00 p.m.

No other changes are made to the terms and conditions of this solicitation.

BIDDERS MUST ACKNOWLEDGE THIS AMENDMENT BY SIGNING THIS SF-30 AND RETURNING IT WITH YOUR BID.

Michael Douglas, CONTRACT SPECIALIST

INSTRUCTIONS

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code) . Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effec-tive date shall be the same as the effective date of the initial decision.

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(1) Accounting classification

Net increase $

(2) Accounting classification Net decrease $

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

(1)

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i)

(ii)

(iii)

Total contract price increased by $

Total contract price decreased by $

Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

When the SF 30 is used to reflect a determi-nation by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to -

(i) A reference to the letter determination; and

A statement of the net amount determined to be due in settlement of the contract.

Include subject matter or short title of solicita-tion/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contract-ing officer's signature is normally affixed last on supplemental agreements.

STANDARD FORM 30 BACK (REV. 10-83)

(1)

(a)

(b)

(2)

(3)

(4)

(5)

(c)

(d)

(e)

(f)

Item 9, (Amendment of Solicitation No.--Dated), and 10, (Modification of Contract/Order No.-- Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

(g)

(2)

(3)

(4)

(5)

(6)

(i)

(ii)

(h)

Solicitation No. 1232SD18B0010

Meeting Minutes 07-24-18

Pre-Bid/Site Visit Meeting For

Replacement of the existing HVAC systems for Micro-Biology Lab Building 24 Bushland, TX

Introduction of parties

Brandy Morgan- Henning, Purchasing Agent, USDA, ARS Kaitlin Dowdy, USDA, ARS Larry Correa, Federal Mechanical Brandon McConnell, ATS Construction Kalin Audrain, Audrain Heat and Air Kyle Powers, Panhandle Steel Bldg.

David Brauer, Laboratory Director, USDA, ARS Lloyd Banghart, Maint. Worker, Location Monitor (LM), USDA, ARS

On the Phone:

Michael Douglas, Contract Specialist, USDA, ARS Douglas Stickler, Contracting Officer, USDA, ARS Everett Wilson, General Engineer/Contracting Officer’s Representative (COR)

Michael -USDA

• Instructions of what is to come- instructions invitation to bid

• Administrative notes

• Everett will answer any questions not previously addressed in SOW

• Contractors must sign the SF-1442 and any SF-30 Solicitation Amendments

• Complete and sign section A of the solicitation

• Bid Guarantee of 20 %

• Performance bonds required – attachment 3

• Davis- Bacon Wage Determination applies

• No exemption of State & Local tax

• Sealed envelope, solicitation #, opening time. Bid to be mailed to (stated address) Not emailed, must be received NLT 08/08/2018 Not Later Than 1500

• No liquidated damages on contract

• MUST register in SAM and/or update SAM

• Contractor must maintain parking, storage & restrooms ~ discuss with location

• Technical overview~ Questions?

• Questions after completion of walkthrough will be referred to Michael Douglas, Contract Specialist

• ANY QUESTIONS? NONE

Walk to Building 24

Lloyd

• Storage area behind building

• Offered restrooms in buildings 24 & 4

• A/C units West side of building stay ~ A/C units North side of building are dead inside closet

• Staff will have access to ultra-freezer. They can use nearest entrance and the area can be taped off with plastic

Kyle

• Are you protecting equipment, or are we?

• Lloyd, Contractor must protect

Kyle

• Do all Ice boxes stay?

• Lloyd, yes

Kyle

• Shape of Building floors upon completion (waxed or just cleaned?) Trash behind boxes (points at equipment)

• Restore to previously existing condition, to the satisfaction of the Location Monitor (LM)

Kyle

• Bulk head instructions?

• Lloyd, Answers are in here (Plans and Specifications)

Brandon

• We are in building 24? Is this the only building we are looking at?

• Lloyd, Yes & Yes, What are buildings 51-24, 50-24 & 501-24? Section C.1? ~Lloyd buildings not included

Brandon

• Are we leaving all cable tray?

• Lloyd, Answers are in here (Plans and Specifications)

Kalin

• Work hours 8:00 a.m. – 5:00 p.m.?

• Lloyd 7:00 a.m. – 5:00 p.m.

Kyle

• Insulation in ceiling?

• Remove all batting style insulation and re-install new insulation in same places to current local, state, and federal code specifications. Existing spray on insulation is not to be disturbed in any way, manner or form.

• Falling insulation what do we do with it? Long story short it’s not to code?

• Remove all batting style insulation and re-install new insulation in same places to current local, state, and federal code specifications. Existing spray on insulation is not to be disturbed in any way, manner or form.

Walk outside of building

Lloyd

• Any further questions? NONE

Kyle

• Can I place a dumpster for trash?

• Lloyd (points behind west side of building) Yes, we know of 3 local companies that provide roll off services.

1000 Return to main building

1003 Meeting closed in front lobby

Pre-Bid/Site Visit Agenda SOL. 1232SD18B0010

SITE VISIT/PRE-BID CONFERENCE

IFB No. 1232SD18B0010 Date: July 23, 2018 9:30 a.m., Central Time Bushland, TX

AGENDA

Introductions - All

Bid Requirements - Review of Bidding Procedure

Questions and Answers on Contract

Receive Questions for Answers to be distributed as an Amendment to the Solicitation

Visit Project Site

This meeting is the site visit for Invitation for Bid (IFB) No. 1232SD18B0010 for the Replacement of the existing HVAC systems for Micro-Biology Lab Building 24 in Bushland, TX. All work to be performed at the USDA, ARS, PA, Conservation & Production Research laboratory (CPRL), 2300 Experiment Station Rd., Bushland, TX 79012. No oral remarks or explanations made here today will alter or otherwise qualify the written provisions of the IFB as it now exists. The minutes will be issued as soon as possible, covering the elements known now and those which may be discovered today.

Only a written amendment will officially change or clarify the written provisions of the solicitation package. There has been one amendment issued to date. It is not anticipated that an extension to the bid due date will be issued.

1. Introductions:

Representatives from the Location, Bushland, TX.

• David Brauer, Laboratory Director

• Brandy Henning, Purchasing Agent

• Lloyd Banghart, Maintenance Worker/LSM

• Jim Mills, Administrative Officer

Representative from the WBSC, Acquisition Branch, College Station, TX:

• Michael Douglas, Contract Specialist

• Douglas Stickler, Contracting Officer

• Everett Wilson, General Engineer

2. Proposal Requirements:

Quoter is reminded of several important items in preparing bids.

1) You must sign the SF-1442 form and sign SF-30 all amendments to the solicitation. There is one amendment to date.

2) You must complete and sign Sections A, the Schedule Form Blocks 14-20c, Section B.3 Schedule of Items, B.4

DUNS Number.

3) A Bid Guarantee is required in the amount of 20% of the total bid price.

4) In the event the successful quote exceeds $35,000, Payment and Performance Bonds (in the amount of 100%) are required on this contract within ten (10) days after award. Forms are included in the solicitation as Attachment III.

5) The Davis Bacon Act applies to the contract. They are included as Attachment II to the solicitation.

6) No exemption is granted for state or local taxes. You should include this expense as part of your quoted price.

7) Bids must be returned in a sealed envelope with the following information on the outside of the envelope:

Solicitation Number, Bid Opening Date, and Bid Opening Time on the outside of sealed envelope.

8) Your bid is to be mailed to USDA, ARS, WBSC, Michael Douglas, Contract Specialist, 1001 Holleman Drive

East, College Station, Texas 77840. Bids must be received no later than 3:00 p.m. August 8, 2018 as set forth in Item 13a of Part I - THE SCHEDULE (SF-1442).

9) There are no liquidated damages on this contract.

10) There will be no retainage withheld unless there has been no performance.

Contractor MUST be registered in the System for Award Management (SAM) prior to the submission of their bid. You can register online at www.sam.gov.

3. Utilities:

A reasonable amount of water and electricity, will be provided to the contractor by the Government at no cost.

The contractor will be expected to maintain their own work site trailer and/or telephone. Use of restroom facilities by contractor's employees, parking areas, storage areas, etc. will need to be discussed today with representatives from the location.

4. Technical Overview of the Project:

The representatives from the location will provide an overview of the technical aspects of the project.

Mr. Lloyd Banghart will now show all prospective bidders around the proposed jobsite and briefly explain the Governments objective.

http://www.sam.gov/

Site visit reg.pdf