Attachment_I_-_Specifications-Statement_of_Work.pdf

SOL. No. 1232SD18B0010

ATTACHMENT I

United States Department of Agriculture Agricultural Research Service

SPECIFICATION/STATEMENT OF WORK

Replacement of Existing HVAC System Micro-Biology Lab, Building 24

USDA-ARS-PA

Conservation and Production Research Laboratory (CPRL)

Bushland, Texas

THIS PAGE IS BLANK

SPECIFICATIONS

FOR

DESIGN HVAC UPGRADE FOR MICRO-BIOLOGY

LAB BUILDING 24

CONSERVATION & PRODUCTION RESEARCH

LABORATORY

BUSHLAND, TX

AGRICULTURAL RESEARCH SERVICE

WESTERN BUSINESS SERVICE CENTER

ALBANY, CA

FEBRUARY 2018

SET NO.

MCCALL & ASSOCIATES-AIA-ARCHITECTS

8610 N New Braunfels Ave, Suite 201

San Antonio, Texas 78217-6359 Phone - (210) 824-8400

SPECIFICATIONS

FOR

DESIGN HVAC UPGRADE FOR MICRO-BIOLOGY

LAB BUILDING 24

CONSERVATION & PRODUCTION RESEARCH

LABORATORY

BUSHLAND, TX

AGRICULTURAL RESEARCH SERVICE

WESTERN BUSINESS SERVICE CENTER

ALBANY, CA

FEBRUARY 2018

Architect:

MCCALL & ASSOCIATES-AIA-ARCHITECTS

8610 N New Braunfels Ave, Suite 201 San Antonio, Texas 78217-6359

Phone - (210) 824-8400

MEP Consulting Engineers:

H2MG, LLC

70 NE Interstate 410 Loop San Antonio, Texas 78216

Phone – (210) 298-3390

USDA/ARS – Design the HVAC Upgrade for Micro-Biology Lab Building 24 Conservation & Production Research Laboratory (CPRL), Bushland, TX February, 2018

TABLE OF CONTENTS Page 1

TABLE OF CONTENTS

INDEX OF SPECIFICATIONS

DIVISION 1 GENERAL REQUIREMENTS

011000 SUMMARY

012500 SUBSTITUTION PROCEDURES

012600 CONTRACT MODIFICATION PROCEDURES

012900 PAYMENT PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013300 SUBMITTAL PROCEDURES

013520 GOVERNMENTAL SAFETY REQUIREMENTS

014000 QUALITY REQUIREMENTS

014200 REFERENCES

015000 TEMPORARY FACILITIES AND CONTROLS

016000 PRODUCT REQUIREMENTS

017300 EXECUTION

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

017839 PROJECT RECORD DOCUMENTS

017900 DEMONSTRATION AND TRAINING SUBSTITUTIONS

DIVISION 2 EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION

DIVISION 3 CONCRETE

033053 MISCELLANEOUS CAST-IN-PLACE-CONCRETE

DIVISION 4 MASONRY

(Not Used)

DIVISION 5 METALS

(Not Used)

DIVISION 6 WOOD AND PLASTICS

(Not Used)

DIVISION 7 THERMAL AND MOISTURE PROTECTION

074213.13 FORMED METAL WALL PANELS

079200 JOINT SEALANTS

TABLE OF CONTENTS Page 2

DIVISION 8 DOORS AND WINDOWS

(Not Used)

DIVISION 9 FINISHES

092900 GYPSUM BOARD

095113 LAY-IN PANEL CEILING SYSTEMS

099123 INTERIOR PAINTING

DIVISION 10 SPECIALITIES

(Not Used)

DIVISION 11 EQUIPMENT

(Not Used)

DIVISION 12 FURNISHINGS

(Not Used)

DIVISION 13 SPECIAL CONSTRUCTION

(Not Used)

DIVISION 22 PLUMBING

221116 DOMESTIC WATER PIPING AND APPURTENANCES

221119 VALVES, STRAINERS, AND VENTS – GENERAL

221300 HUB DRAINS, CLEANOUTS AND APPURTENANCES

231316 SOIL, WASTE AND SANITARY PVC DRAIN PIPING, VENT PIPING, AND

APPURTENANCES

224000.16 PIPING AND PIPING APPURTENANCES FOR COLD WATER MAKE-UP AND

EQUIPMENT DRAINS

MEP TABLE OF CONTENTS AND SEAL SHEET

DIVISION 23 HEATING, VENTILATING, AND AIR CONDITIONING

230000 MECHANICAL GENERAL PROVISIONS

230001 PAINTING

230002 EARTHWORK

230529 EQUIPMENT SUPPORT

230548 VIBRATION ISOLATION

230700 INSULATION - GENERAL

230713 EXTERIOR DUCT INSULATION

230719.01 LOW TEMPERATURE PIPING INSULATION

230800 AIR AND WATER BALANCE

230923 DIRECT DIGITAL CONTROL SYSTEMS

232300 REFRIGERANT PIPING AND APPURTENANCES

232923 VARIABLE FREQUENCY DRIVES

233000 DUCTWORK

TABLE OF CONTENTS Page 3

DIVISION 23 HEATING, VENTILATING, AND AIR CONDITIONING (con’t.)

233300 AIR DEVICES

233333 ACCESS DOORS

233400 FANS

233616 AIR TERMINAL UNITS (SINGLE AND DOUBLE DUCT VAV BOXES)

237413 PACKAGED DEDICATED OUTSIDE AIR UNITS

237500 VRF DX SYSTEMS

238413 HUMIDIFIER

DIVISION 26 ELECTRICAL

260000 ELECTRICAL GENERAL PROVISIONS

260519 600 VOLT INSULATED CONDUCTORS

260526 GROUNDING

260529 METAL FRAMING

260533 RACEWAYS

260534 ELECTRICAL BOXES

260553 ELECTRICAL IDENTIFICATION

262726 WIRING DEVICES

262800 OVERCURRENT PROTECTIVE DEVICES

262816 ENCLOSED SAFETY SWITCHES

265100 LIGHTING FIXTURES AND LAMPS

DIVISION 28 ELECTRONIC SAFETY AND SECURITY

(Not Used)

DIVISION 31 EARTHWORK

(Not Used)

DIVISION 32 EXTERIOR IMPROVEMENTS

(Not Used)

DIVISION 33 UTILITIES

(Not Used)

END OF TABLE OF CONTENTS

INDEX OF DRAWINGS 1

INDEX OF DRAWINGS

Sheet Count

Sheet No.

Sheet Title

GENERAL

1 A0.1 Cover Sheet

2 A0.2 General Information Sheet

ARCHITECTURAL

3 A1.1 Architectural Demolition Plans

4 A2.1 Architectural Renovation Plans

5 A3.1 Elevations and Sections

MECHANICAL

6 M0.0 Mechanical Legend, Abbreviations, and Schedules

7 M0.1 Mechanical Schedules

8 MD1.0 Demolition Floor Plan - HVAC

9 M1.0 Floor Plan - HVAC

10 M1.1 Floor Plan – HVAC Piping

11 M1.2 Floor Plan – Air Flow Diagram

12 M1.3 Roof Plan - HVAC

13 M2.0 HVAC Controls

14 M2.1 HVAC Controls

15 M3.0 Mechanical Details

16 E0.1 Electrical Symbols, Abbreviations, and Notes

17 ED1.0 Floor Plan – Lighting Demolition

18 ED2.0 Floor Plan – Electrical Demolition

19 E1.0 Floor Plan – Lighting

20 E2.0 Floor Plan – Power/Signal

21 P1.1 Floor Plan - Plumbing

SUMMARY 011000 - 1

SECTION 011000 -

PART 1 - GENERAL

SUMMARY

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work by Owner.

5. Work under separate contracts.

6. Future work.

7. Purchase contracts.

8. Owner-furnished products.

9. Contractor-furnished, Owner-installed products.

10. Access to site.

11. Coordination with occupants.

12. Work restrictions.

13. Specification and drawing conventions.

14. Miscellaneous provisions.

B. Related Requirements

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3 PROJECT INFORMATION

A. Project Identification

1.

: Design the HVAC Upgrade for Micro-Biology Lab Building 24, Conservation & Production Research Laboratory (CPRL), Bushland, Texas.

Project Location 2300 Experiment Station Road

: Cropping Systems Research Laboratory

Bushland, Texas 79012

B. Owner

1.

: United States Department of Agriculture, Agricultural Research Service.

Owner's Representative Engineering Project Manager

: Everett Wilson

USDA/ARS/WBSC

SUMMARY 011000 - 2

Everett.Wilson@ars.usda.gov

(979) 260-9286 – office

C. Architect 8610 N. New Braunfels Ave.

: McCall & Associates-AIA-Architects

Suite 201 San Antonio, Texas 78217

(210) 824-8400 – office

D. Architect's Consultants

1.

: The Architect has retained the following design professionals who have prepared designated portions of the Contract Documents:

MEP Engineers 70 NE Interstate 410 Loop

: H2MG, LLC

San Antonio, Texas 78216

(210) 298-3390 - office

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Replacement of the existing HVAC systems for Micro-Biology Lab Building 24, including equipment, ductwork, controls, ceilings where scheduled, patching and repairing of existing finishes, and associated work.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.5 ACCESS TO SITE

A. General

B.

: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

Use of Site

1.

: Limit use of Project site to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

Limits

2.

: Confine construction operations to areas where work is ongoing, allowing full operations of the building occupants to remain unchanged to the greatest extent possible.

When interruptions to operations of the building occupants are unavoidable, the Contractor shall coordinate such interruptions with the Owner a minimum of two (2) weeks in advance of such interruptions.

Driveways, Walkways and Entrances

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

: Keep driveways, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

SUMMARY 011000 - 3

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building

1.6 COORDINATION WITH OCCUPANTS

: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

A. Full Owner Occupancy

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

: Owner will occupy site and existing building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

2. Notify Owner not less than two (2) weeks in advance of activities that will affect Owner's operations.

1.7 WORK RESTRICTIONS

A. Work Restrictions, General

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

: Comply with restrictions on construction operations.

B. On-Site Work Hours

1.

: Limit work in the existing building to normal business working hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise indicated.

Weekend Hours 2.

: As permitted by the Owner with a minimum of 72 hours notification.

Early Morning Hours

3.

: As permitted by the Owner with a minimum of 72 hours notification.

Hours for Utility Shutdowns

4.

: As coordinated with the Owner with a minimum two (2) weeks notice.

Hours for Noisy Work

C.

: As permitted by the Owner with a minimum of 72 hours notification.

Existing Utility Interruptions

1. Notify Owner not less than two (2) weeks in advance of proposed utility interruptions.

: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

2. Obtain Owner's written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

SUMMARY 011000 - 4

1. Notify Owner not less than 72 hours in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

E. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet

F.

of entrances, operable windows, or outdoor-air intakes.

Controlled Substances

G.

: Use of controlled substances on Project site is not permitted.

Employee Identification

1.8 SPECIFICATION AND DRAWING CONVENTIONS

: Provide identification tags for Contractor personnel working on Project site. Submit a list of all identified Contractor personnel to the Owner prior to commencing any Work and submit timely updates of the list when Contractor personnel changes occur. Require personnel to use identification tags at all times.

A. Specification Content

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements

C.

: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

Drawing Coordination

1.

: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

Terminology

2.

: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

Abbreviations

3.

: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

Keynoting

PART 2 - PRODUCTS (Not Used)

: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

SUBSTITUTION PROCEDURES 012500 - 1

SECTION 012500 -

PART 1 - GENERAL

SUBSTITUTION PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements

1. Section 012100 "Allowances" for products selected under an allowance.

2. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions

1.

: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

Substitutions for Cause

2.

: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

Substitutions for Convenience

1.4 ACTION SUBMITTALS

: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

A. Substitution Requests

1.

: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

Substitution Request Form 2.

: Use facsimile of form provided in Project Manual.

Documentation

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

: Show compliance with requirements for substitutions and the following, as applicable:

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors, that will be necessary to accommodate proposed substitution.

SUBSTITUTION PROCEDURES 012500 - 2

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action a.

: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

Forms of Acceptance

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

SUBSTITUTION PROCEDURES 012500 - 3

1.6 PROCEDURES

A. Coordination

PART 2 - PRODUCTS

: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

2.1 SUBSTITUTIONS

A. Substitutions for Cause

1.

: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

Conditions

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience

1.

: Architect will consider requests for substitution if received within 60 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Architect.

Conditions

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

SUBSTITUTION PROCEDURES 012500 - 4

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

END OF SECTION 012500

SUBSTITUTION

REQUEST

(During the Bidding Phase)

Project: Design HVAC Upgrade for Micro-Biology Building 24

USDA/ARS/CPRL Bushland, Texas

To: Mr. Chris Burgess, Project Architect/Manager

McCall & Associates-AIA-Architects

Re: _

Substitution Request Number:

From: _

Date: _

A/E Project Number: 375-111 Contract For: _

Specification Title: _ Description:

Section: _ Page: _ Article/Paragraph:

Proposed Substitution: _ Manufacturer: _ Address:_ Phone: _ Trade Name: Model No.: _

Attached data includes product description, specifications, drawings, photographs, and performance and test data adequate for evaluation of the request; applicable portions of the data are clearly identified.

Attached data also includes a description of changes to the Contract Documents that the proposed substitution will require for its proper installation.

The Undersigned certifies:

• Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.

• Same warranty will be furnished for proposed substitution as for specified product.

• Same maintenance service and source of replacement parts, as applicable, is available.

• Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.

• Proposed substitution does not affect dimensions and functional clearances.

• Payment will be made for changes to building design, including A/E design, detailing, and construction costs caused by the substitution.

Submitted by: _ Signed by:

Firm: _ Address: _

Telephone: _

A/E’s REVIEW AND ACTION

Substitution approved - Make submittals in accordance with Specification Section 01330.

Substitution approved as noted - Make submittals in accordance with Specification Section 01330.

Substitution rejected - Use specified materials.

Substitution Request received too late - Use specified materials.

Signed by: Date:

Supporting Data Attached: Drawings Product Data Samples Tests Reports

© Copyright 1996, Construction Specifications Institute, 99 Canal Center Plaza, Suite 300 Alexandria, VA 22314

Page 1 of 1 September 1996 CSI Form 1.5C

CONTRACT MODIFICATION PROCEDURES 012600 - 1

SECTION 012600 -

PART 1 - GENERAL

CONTRACT MODIFICATION PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.3 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, utilizing their own form, "Architect's Supplemental Instructions."

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

2. Within 14 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and

CONTRACT MODIFICATION PROCEDURES 012600 - 2

finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to Architect.

B. Contractor-Initiated Proposals

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to Architect.

1.5 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment

B.

: See Section 012100 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

Unit-Price Adjustment

1.6 CHANGE ORDER PROCEDURES

: See Section 012200 "Unit Prices" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect measured scope of unit-price work.

A. On Owner's approval of a Work Changes Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor utilizing the Architect’s standard Change Order form.

1.7 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive utilizing the Architect’s standard Construction Change Directive form. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

CONTRACT MODIFICATION PROCEDURES 012600 - 3

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 -

PART 1 - GENERAL

PAYMENT PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements

1. Section 012100 "Allowances" for procedural requirements governing the handling and processing of allowances.

2. Section 012200 "Unit Prices" for administrative requirements governing the use of unit prices.

3. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

4. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.3 DEFINITIONS

A. Schedule of Values

1.4 SCHEDULE OF VALUES

: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

A. Coordination

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

PAYMENT PROCEDURES 012900 - 2

3. Subschedules for Phased Work

B.

: Where the Work is separated into phases requiring separately phased payments, provide subschedules showing values coordinated with each phase of payment.

Format and Content

1.

: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

Identification

a. Project name and location.

: Include the following Project identification on the schedule of values:

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

6. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

7. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Allowances: Provide a separate line item in the schedule of values for each allowance.

Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

PAYMENT PROCEDURES 012900 - 3

9. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

10. Schedule Updating

1.5 APPLICATIONS FOR PAYMENT

: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times

1. Submit draft copy of Application for Payment seven days prior to due date for review by Architect.

: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Application for Payment Forms

D.

: Use forms acceptable to Architect and Owner for Applications for Payment. Submit forms for approval with initial submittal of schedule of values.

Application Preparation

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

E. Stored Materials

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

PAYMENT PROCEDURES 012900 - 4

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

: Submit three signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

G. Waivers of Mechanic's Lien

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms

H.

: Submit executed waivers of lien on forms, acceptable to Owner.

Initial Application for Payment

1. List of subcontractors.

: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Products list (preliminary if not final).

5. Schedule of unit prices.

6. Submittal schedule (preliminary if not final).

7. List of Contractor's staff assignments.

8. List of Contractor's principal consultants.

9. Copies of building permits.

10. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

11. Initial progress report.

12. Report of preconstruction conference.

PAYMENT PROCEDURES 012900 - 5

I. Application for Payment at Substantial Completion

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Final Payment Application

1. Evidence of completion of Project closeout requirements.

: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 -

PART 1 - GENERAL

PROJECT MANAGEMENT AND COORDINATION

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements

1. Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI

1.4 INFORMATIONAL SUBMITTALS

: Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

A. Subcontract List

1. Name, address, and telephone number of entity performing subcontract or supplying products.

: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Use CSI Form 1.5A. Include the following information in tabular form:

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

B. Key Personnel Names

1. Post copies of list in temporary field office, and by each temporary telephone. Keep list current at all times.

: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

C. Administrative Procedures

1. Preparation of Contractor's construction schedule.

: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

D. Conservation

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as Owner's property.

: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General

1. Architect will return RFIs submitted to Architect by other entities controlled by Contractor with no response.

: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Architect.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

: AIA Document G716 or Software-generated form with substantially the same content as indicated above, acceptable to Architect.

D. Architect's Action

1. The following Contractor-generated RFIs will be returned without action:

: Architect will review each RFI, determine action required, and respond.

Allow seven working days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

PROJECT MANAGEMENT AND COORDINATION 013100 - 4

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within 10 days of receipt of the RFI response.

E. RFI Log

1. Project name.

: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log with each Application for Payment. Use CSI Log Form 13.2B or software log form with substantially the same content as indicated above with not less than the following:

2. Name and address of Contractor.

3. Name and address of Architect.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's response was received.

F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

1.7 PROJECT MEETINGS

A. General

1.

: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

Attendees

2.

: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

Agenda

3.

: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

Minutes

B.

: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within three days of the meeting.

Preconstruction Conference

1. Conduct the conference to review responsibilities and personnel assignments.

: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 15 days after execution of the Agreement.

PROJECT MANAGEMENT AND COORDINATION 013100 - 5

2. Attendees

3.

: Authorized representatives of Owner, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

Agenda

a. Tentative construction schedule.

: Discuss items of significance that could affect progress, including the following:

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Preparation of record documents.

m. Use of the premises and existing building.

n. Work restrictions.

o. Working hours.

p. Owner's occupancy requirements.

q. Responsibility for temporary facilities and controls.

r. Procedures for moisture and mold control.

s. Procedures for disruptions and shutdowns.

t. Construction waste management and recycling.

u. Parking availability.

v. Office, work, and storage areas.

w. Equipment deliveries and priorities.

x. First aid.

y. Security.

z. Progress cleaning.

4. Minutes

C.

: Entity responsible for conducting meeting will record and distribute meeting minutes.

Preinstallation Conferences

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have…