GWCC Modernization RFP.pdf

United States Department of

Agriculture Office of Operation

George Washington Carver Center Modernization Beltsville, Maryland

SOLICITATION No. 12314420B0001

Section Title

Part I-The Schedule

A Solicitation/contract form

SF 1442 Pages 1-4

B Supplies or services and prices

Included in Section C

C Description/specifications Pages 6-18

D Packaging and marking

E Inspection and acceptance

Pages 20-21

F Deliveries or performance

G Contract administration data

Page 23-24

H Special contract requirements

Page 25-27

Part II-Contract Clauses

I Contract Clauses

Pages 28-63

Part III-List of Documents, Exhibits, and Other Attachments

J List of documents, exhibits, and other attachments Pages

64-86

Part IV-Representations and Instructions

K Representations, certifications, and other statements of bidders

Pages 87-92

L Instructions, conditions, and notices to bidders Pages 93-98

M Evaluation factors for award

Page 99-103

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

USDA, DM/OCP/POD/AMB, POD Acq Mgmt

Acquisition Management Branch-WDC

355 E Street S.W.

10th Floor, Suite 10-149A

DASO-OCP-POD-AMB-DC

Washington DC 20024-3243

FREDERICK FREEMAN 202-720-2649

1x 03/05/2020

12314420B0001

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

14 0 calendar days and complete it within ________________ ________________ calendar days after receiving

03/23/2020

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

USDA, DM/OCP/POD/AMB, POD Acq Mgmt Acquisition Management Branch-WDC

355 E Street S.W.

10th Floor, Suite 10-149A

DASO-OCP-POD-AMB-DC

Washington DC 20024-3243

TODD LENNOX

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

Continued...

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 103

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

12314420B0001

Solicitation for The George Washington Carver

Center (GWCC) Modernization Construction.

This is an Request for Proposal(RFP) using the processes and techniques found in FAR Part 36

Contracting by Negotiation. This requirement is for the Modernization of George Washington Carver

Center located in Beltsville, MD. As a result of this RFP the government will award a Firm

Fixed-Priced contract after proposals are evaluated. An award will be made with reasonable promptness to that responsible offeror whose proposal will be most advantageous to the

Government, considering Bonding Capacity, Prior

Experience, Draft Project Completion Schedule, Key personal experience, Small Business

Utilization, Past Performance, Oral Presentation and Pricing. Offerors who fail, in their proposal, to show they meet the requirements may not be eligible for award of a contract. Make sure that pricing shows the base work price with

Phase I and Phase II broken out along with the price of each of the options, and the total price which includes the base work and all options.

Offerors are hereby notified their SAM account must be active at the date and time set for receipt of proposals to be considered. Offerors whose SAM account is not active at the date and time proposals are due will not have their proposals evaluated and will not be considered.

Questions may be submitted in writing to one of the following individuals:

Frederick.Freeman@usda.gov

Todd.Lennox@usda.gov

To assist the government in answering your question, please provide the solicitation section number/page, drawing set sheet number, supplemental specification section number/page, etc. that your question is derived from.

Block 8 Address Offers to:

For USPS, UPS, and FedEx:

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

4 103

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

12314420B0001

United States Department of Agriculture

Procurement Operations Division

Solicitation 12314420B0001

355 E Street, SW

Room 10-140

Washington, DC 20250

The Magnitude of the project including all options is greater than $60,000,000.00.

0001 Phase 1 Construction

Product/Service Code: Z2AA

Product/Service Description: REPAIR OR ALTERATION

OF OFFICE BUILDINGS

Period of Performance Begins: 03/06/2020

0002 Phase II Construction

Product/Service Code: Z2AA

Product/Service Description: REPAIR OR ALTERATION

OF OFFICE BUILDINGS

Period of Performance Begins: 03/06/2020

0003 Option 1 Renovate Kitchen/ Cafeteria

(Option Line Item)

Product/Service Code: Z2AA

Product/Service Description: REPAIR OR ALTERATION

OF OFFICE BUILDINGS

Period of Performance Begins: 03/06/2020

0004 Option 2 CDC Improvements

(Option Line Item)

Product/Service Code: Z2AA

Product/Service Description: REPAIR OR ALTERATION

OF OFFICE BUILDINGS

Period of Performance Begins: 03/06/2020

0005 Option 3 Replacement of All Roofing

(Option Line Item)

Product/Service Code: Z2AA

Product/Service Description: REPAIR OR ALTERATION

OF OFFICE BUILDINGS

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

5 103

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

12314420B0001

Period of Performance Begins: 03/06/2020

0006 Option 4 Replace Elevator Equipment

(Option Line Item)

Product/Service Code: Z2AA

Product/Service Description: REPAIR OR ALTERATION

OF OFFICE BUILDINGS

Period of Performance Begins: 03/06/2020

0007 Option 5 Furniture for All Buildings

(Option Line Item)

Product/Service Code: Z2AA

Product/Service Description: REPAIR OR ALTERATION

OF OFFICE BUILDINGS

Period of Performance Begins: 03/06/2020

0008 Option 6 Replacement of Generator #1

(Option Line Item)

Product/Service Code: Z2AA

Product/Service Description: REPAIR OR ALTERATION

OF OFFICE BUILDINGS

Period of Performance Begins: 03/06/2020

0009 Option 7 Use of Type K Copper Pipping in Lieu of

Type L

(Option Line Item)

Product/Service Code: Z2AA

Product/Service Description: REPAIR OR ALTERATION

OF OFFICE BUILDINGS

Period of Performance Begins: 03/06/2020

Contracting Officer: Todd Lennox

Todd.Lennox@usda.gov

Contracting Specialist: Frederick Freeman

Frederick.Freeman@usda.gov

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Part I Section C

Description/Specifications

STATEMENT OF WORK

GWCC Modernization Construction 5601 Sunnyside Ave, Beltsville, MD

PART 1 –GENERAL

1.1 BACKGROUND

The George Washington Carver Center (GWCC) of the United States Department of Agriculture (USDA) is an office complex which was built in 1997. It consists of four interconnected buildings and a small entry building called the Reception Building.

Building 1 and 2 have three stories and Building 3 and 4 and Reception have two stories.

The complex has an approximate 351,805 gross square feet and 276,109 usable square feet.

The facility has a Cafeteria, Child Development Center with outdoor playground, Health Unit, Fitness Center, and a Credit Union. The entire campus size is approximately 73.7 acres which includes an 847-space surface parking lot as well as a separate outbuilding which houses the landscaping operation and a space for emergency generators and fuel tanks. The site also has a photovoltaic solar farm at the rear of the complex.

1.2 OBJECTIVES

The objectives below are intended to provide an overview of the key information of the project. Contractors must perform work in accordance with the requirements in the bid documents and in the Scope of Work (SOW) section herein

The project is for the modernization of all five buildings in a two-phase construction approach. Each phase is to be completed in a 10-month period.

Building 1 (B1), building 2 (B2), and Reception Building are in Phase 1. Building 3 (B3) and Building 4 (B4) are in Phase 2. Once construction of the Phase 1 is complete, an allowance of one month for employees to move-in is included prior to the start of Phase 2.

Provide temporary drywall construction barriers for noise/vibration/dust/smoke control;

provide also the temporary systems such as Heating Ventilating and Air Conditioning (HVAC), power, and water; and bypass and adjustment to allow occupants in the occupied zones and the Special Areas to conduct normal business during the construction. The Special Areas, shown in bid plans, are in B1 and they must remain in normal operations 24x7 year-round.

Work can be performed during daytime except for the work which disrupts the normal business in occupied areas and the Special Areas. The work such as power and utility outages must be performed between 6:00pm to 6:00am and/or weekends.

In general, the base contract part of the project creates more open space. Most interior partitions are removed. Most interior finishes are replaced. All furniture, fixtures, and equipment (FF&E) are replaced. Most infrastructure systems are replaced, modified, and/or updated, including but not limited to the mechanical, plumbing, electrical, emergency generator, audio-visual, telecom, fire protection, fire-proofing, elevators, and security systems, etc. The project is designed to meet LEED Certification level only.

There are several Alternates which cover works outside the base contract such as the Kitchen & Servery renovation and equipment, Childcare Center upgrade, Roofing and damaged substrate replacement, Elevator upgrades, FF&E package, and Upgrade domestic water piping to type “K.” These Alternates may be included in the award in whole or in part. All Alternates will be priced for the consideration of the Government.

The offerors are encouraged to participate in a pre-proposal walk-through and to include in their proposals the impacts due to all existing conditions of the buildings and associated materials, equipment and systems.

1.3. SCOPE OF WORK

The contractor shall provide and deliver a firm fixed price which includes all costs for the works to meet the requirements of the following documents:

1. USDA GWCC – Vol 1 of 4 Bid Set (link to be provided to firms selected for Phase Two)

2. USDA GWCC – Vol 2 of 4 Bid Set (link to be provided to firms selected for Phase Two)

3. USDA GWCC – Vol 3 of 4 Bid Set (link to be provided to firms selected for Phase Two)

4. USDA GWCC – Vol 4 of 4 Bid Set (link to be provided to firms selected for Phase Two)

5. USDA GWCC – Specifications Volume 1(link to be provided to firms selected for Phase Two)

6. USDA GWCC – Specifications Volume 2 (link to be provided to firms selected for Phase Two)

7. USDA GWCC FFE Final (link to be provided to firms selected for Phase Two)

8. USDA GWCC Kitchen Volume I Cutbook (link to be provided to firms selected for Phase Two)

9. USDA GWCC Kitchen Volume II Cutbook (link to be provided to firms selected for Phase Two) Reference 1 USDA Design Package Bid Set (link to be provided to firms selected for Phase Two) Reference 2 USDA GWCC Original Design Drawings (Drawing Index on sheet A0-01) (link to be provided to firms selected for Phase Two) NOTE: The USDA GWCC original design drawing are references and should not be used for orientation they are not As-Builts. Any request for a change order during contract performance based on information provided in these drawing will not be considered.

Below are some of the key items to facilitate the understanding of the works. The works shall include, but not be limited to those listed below. If there is a conflict, the most stringent information must apply:

ARCHITECTURAL:

• By removing most of the interior partitions and downsizing workstations to 6’x 6’ and private offices to 10’ x 10’ the building population is optimized from 846 seats to 1911 seats.

• Finishes: All final finish and material selections as specified in the contract documents.

• Reception Building (also known as the Security or Entry Building): Custom architectural features at the entrance lobby, such as torchieres, millwork, marble and terrazzo floors, will be restored as required to maintain original character. Required modifications will be complementary. Provide operable, temporary doors as required during the replacement of the existing doors. Replace all carpet tile at the first floor and second floor catwalk.

• The Reception Building is occupied by security guard services 24x7 year-round and is the place where employees enter. Coordinate work accordingly to avoid impacting the guard services, the employee traffic, and the safety of the occupants.

• The link hallways between buildings receive new acoustical ceiling and carpet tiles.

• Consider a buffer space or rooms at each end of the construction boundary for minimizing the disruption to the occupied zones during the construction.

• Elevator Lobbies/Open Stair: Carpet tile used throughout the open plan areas continue through the elevator lobbies. A paneled wood wall system applied to the 2-story stair wall with painted panel system applied on elevator walls. Elevator wall to also plan for future AV/Screen capability. This concept is carried through all 4 buildings with a different accent panel used to distinguish each building.

• Large Conference Rooms: The Conference Rooms are planned with AV capability, carpet tile flooring, painted walls in neutral color with minimum (1) painted accent wall, demountable wall system glass fronts with custom film on each panel from 1’-6” AFF to top of door frame or 6’-0”, glass doors included in demountable system. Acoustical ceiling tile and grid.

• Medium Conference Rooms/Huddle Rooms: The Conference Rooms are planned with AV capability, carpet tile flooring, painted walls, demountable wall system glass fronts with custom film on each panel from 18” AFF to top of door frame, solid wood doors included in demountable system. Acoustical ceiling tile and grid.

• Huddle Rooms: Huddle Rooms are planned with AV capability, carpet tile flooring, painted walls, demountable wall system glass fronts, solid wood doors included in demountable system. Acoustical ceiling tile and grid. Each room to include floor to ceiling custom graphic wall, as themed per building.

• Open Plan Areas: These spaces contain carpet tile flooring, painted partitions, and acoustical ceiling tile and grid throughout. Painted accent walls around building core areas. Accent colors determined per building.

• All existing window blinds are replaced.

• Offices: These spaces contain carpet tile flooring, demountable wall system consisting of glass with custom film, painted, trackable, and writeable panels, solid wood doors and acoustical ceiling tile and grid throughout.

• Large Pantry: The Pantry/Lounge on the upper floors contain wood patterned luxury vinyl plank flooring, painted partitions, tile backsplash between upper and lower millwork, floor to ceiling custom graphic wall adjacent to millwork, and acoustical ceiling tile and grid. The base cabinet and upper cabinet millwork and center island are high pressure laminate with a solid surface countertop. Refrigerators, microwaves and coffee makers are included in the contract and identified in plan.

• Floor Pantry: The Pantry contains wood patterned luxury vinyl plank flooring, painted partitions, tile backsplash between upper and lower millwork, floor to ceiling custom graphic wall adjacent to millwork, and acoustical ceiling tile and grid. The millwork is high pressure laminate and high-pressure laminate cabinets with a solid surface countertop. Refrigerators, microwaves and coffeemakers are included in the contract and identified in plan.

• File, Copy, Mail, Storage Rooms: Support rooms are intended to be durable with vinyl tile flooring, rubber base, painted walls, acoustic ceiling tile and grid, high pressure laminate cabinets, countertops, and overhead millwork.

• Telecom, Electrical, Mechanical, Network: These spaces are back-of-house and have exposed concrete flooring with sealer, exposed ceilings, painted walls and rubber base.

• Toilet (Men’s/Women’s/Unisex): The Restroom/Toilet rooms contain porcelain tile flooring, semi-gloss painted partitions, patterned ceramic wall tiles, and painted drywall ceiling. The lavatories are under mounted set in a solid surface counter. The toilet partitions are ceiling hung brushed stainless steel.

• Cafeteria: Serving and seating areas; Luxury vinyl tile, rubber base, painted walls, acoustic ceiling tile and grid. Kitchen and prep area; quarry tile floor, FRP panels or epoxy paint, vinyl faced ACT or gypsum ceiling. The Kitchen and Servery renovation is an Alternate.

• Child Development Center: Carpet and luxury vinyl tile to match existing space standard for location, rubber base, painted walls, acoustic ceiling tile and grid.

• Fitness Center: Durable rubber flooring thickness to support existing equipment weight requirements, rubber base, painted walls, acoustic ceiling tile and grid. Note that the Fitness Center has been relocated.

• Credit Union: Carpet and to match existing space standard for location, rubber base, and paint. The interior partitions, furniture, and counter design and construction will be provided under a separate contract.

• Roof replacement of all the buildings is an Alternate. Remove gravel ballast and EPDM roof to existing sloped metal decking. Replace with TPO roofing system, provide maximum feasible insulation. Existing drain bodies, overflows, splash blocks, and roof pavers to be replaced. Existing vent and roof penetrations to remain. Pitch pockets to be created if required in specific areas. Replace base flashing around all roof penetrations.

Counter flashing to remain when in acceptable condition. Flashing collars to be replaced when rusted or damaged beyond acceptable condition.

• Lightning protection to remain and be protected during construction.

MECHANICAL:

• The primary objective of the demolition is to replace the current outdated equipment except for the existing fin tubed radiation heaters on each floor. The existing fin tubed radiation heaters will remain as the primary source of heating for the buildings.

• Provide temporary cooling; heating; power, telecom, HVAC, and water bypass; and adjustments to all systems including the HVAC controls as required to allow the occupied areas remain in normal business during the construction.

• All controls for the Heating, Ventilating and Air Conditioning (HVAC) systems will be BACnet protocol Direct Digital Controls (DDC). The existing Building Management System is from Siemens.

PLUMBING

• All existing fixtures are to be replaced

• The main domestic water supply of the complex must be able to receive water from the Prince George County’s Washington Suburban Sanitary S Commission (WSSC). Restore the physical piping connection from the WSSC water source.

ELECTRICAL

• To upgrade electrical system components such as low voltage panels to compliance.

Replace all the interior lighting fixtures with LED and provide lighting control system.

Systems furniture will be provided a pre-wired harness consisting of 4 circuit conductors, 1 oversized neutral conductor, 1 full sized neutral conductor, and 2 separate equipment grounding conductors, in accordance with the furniture manufacturer’s instructions.

Existing switches/disconnects for mechanical and plumbing equipment will be demolished and new ones will be provided as necessary.

• Demolition of existing electrical equipment, receptacles, conduits, lighting and all related items in the construction areas.

• Existing lighting conduits and boxes can be reused if they are in good conditions and are suitable for new work. Note: If the contractor chooses to reuse existing components the contractor will be responsible for their ability to meet current needs and expandability indicated in the drawings and warranty these parts to the same extent as all other work under the contract.

• Existing power and telecom conduits and boxes below the raised floor can be reused if they are in good condition and are suitable for new work. Note: If the contractor chooses to reuse existing components the contractor will be responsible for their ability to meet current needs and expandability indicated in the drawings and warranty these parts to the same extent as all other work under the contract.

• Existing conduits for power, telecom and HVAC controls in other areas can be reused if they are in good conditions and are suitable for new work. Note: If the contractor chooses to reuse existing components the contractor will be responsible for their ability to meet current needs and expandability indicated in the drawings and warranty these parts to the same extent as all other work under the contract.

• Provide separate floor penetrations for power and telecom wiring.

• Reconnection or re-feed of all electrical components outside of construction areas affected by the demolition work.

• Provide power to all equipment required power.

• Reconnect the existing sub-metering (E-Mon D-Mon type) for computer rooms.

TELECOMMUNICATION:

Telecommunications work shall include but limited to the following:

• The telecommunications infrastructure will be based on VoIP, AV., Security where applicable, and wireless systems. It is assumed that the UTP cable is to be Cat 6A and not Cat6e, as Cat 6e is not recognized by TIA/EIA or BICSI standards.

• Demolition of existing telecom equipment, outlets, and all related items in the construction areas.

• Reconnection or re-feed of all telecom components outside of construction areas affected by the phase 1 and 2 demolition work.

AUDIOVISUAL (AV)

• The provided AV systems will be intuitive to operate by USDA users. The AV systems will be standardized across meeting space type and thus more easily managed by USDA technical staff.

• Digital Signage System: Digital signage displays will communicate information to both USDA employees and visitors. Content may include a TV signal and internally generated content. Digital signage display locations include:

1. Lobby Stairs

2. Pantry/Lounges

3. Entry Building Lobby

WIRELESS

• All access point locations will have two runs of CAT 6A UTP with Power-Over- Ethernet (POE).

• All necessary Wireless Lan Controllers (WLC), switches, and routers will be configured and provided by the client.

SECURITY

• The security design will continue to use the existing access control (Lenel) and video management system (FLIR) to perform their respective functions but will be integrated to form an integrated security management system (SMS). The security systems must be interoperable with each other so that seamless integration can be achieved with minimal interaction from systems operators and administrators. Therefore, activation of the intrusion detection devices should activate recording devices and alert security personnel via on screen icons, e-mails or by text messaging if needed. The ability to push situational events occurring at the facility to static guards on post or to FPS designated monitoring center.

• Security Management System: The integrated security system requirements will contribute in the security of assets, mitigate security threats and allow the management of the USDA facility to make fast, effective emergency decisions on a timely basis. This will be accomplished by having secure access to the right information at the right time in the right context in a real-time basis. To achieve this capability, the following systems and devices are specified:

A. Fix and PTZ Cameras: A combination of fix, multi-head and Pan-Tilt- Zoom (PTZ) cameras strategically placed throughout the facility to provide real-time video images of areas of interest such as lobby entrance, telecom rooms, elevator lobbies, child care areas, file rooms, server rooms and other areas deemed of importance by the management of the USDA.

B. Video Recording and Management System: a robust video recording and management system that stores high definition video for a minimum of 30 days C. Access Control System: add card readers at doors to areas where access needs to be restricted and controlled such as telecom rooms, file rooms, computer testing labs, server room, freight elevator, perimeter entrances doors, child care and other areas deemed of importance by the management of the USDA.

D. Access Control Readers: Design readers that can use single or two factor authentications (card only and card and pin). Single factor readers will be use at most of the secure doors throughout the facility, while two factors will be required at access to telecom, server and computer rooms.

E. Hands free Intercom: The intercom will be used to provide two-way communication between secure and non-secure spaces within the facility F. Panic Buttons: these will be used to provide an alert to the security operation center (SOC) when activated by someone in distress, they will be placed in the childcare, credit union and gym as well as other areas as deemed necessary by the management of USDA.

LIFE SAFETY, FIRE SUPPRESSION AND FIRE ALARM:

The fire suppression work focuses on removing and replacing all sprinkler heads throughout the facility. Existing main lines and branch lines will remain as-is in most of the building, except for specialty spaces with pre-action systems that are turning into general office space and spaces that will be impacted by any new ceiling work done in the facility. The fire alarm work replaces the entire existing fire alarm system with a new addressable, voice evacuation fire alarm system.

Phasing of the installation of the new fire alarm system and demolition of the old system will be considered with a two-phased demolition plan of the site. Life safety plans are provided for all four buildings on the site. A code analysis looking at NFPA 101 egress and IBC construction information is provided. Floor plans show occupant loads, egress capacities, travel distances, and wall fire ratings.

Fire Suppression

The fire suppression system is independent in each of the buildings on the site. Each building has an independent backflow preventer, flow switch, and main drain. The incoming line at building 1 is on the lower level in the mechanical room. The incoming line in building 2 is on the lower level in a sprinkler closet. The incoming line in buildings 3 and 4 is on the first floor in a sprinkler closet. Each staircase has an existing standpipe with a hose valve. There is also a hose valve in the links of buildings 1 and 2 on the lower level, first floor, and second floors and buildings 3 and 4 on the first floors and second floors. Floor control valves are in each staircase, and they connect through a gridded fire suppression system on each floor.

The existing piping throughout the building will stay as-is. The existing sprinkler heads and associated drops will be removed/replaced. New sprinkler heads will be spaced following NFPA 13 requirements and will clear up all sprinkler head deficiencies in the building evaluation report.

Fire Alarm

The existing fire alarm system has reached the end of its life and will be replaced. The building is being demolished in two phases. All existing devices will be removed from the entire facility in two separate construction phases. Buildings 3 and 4 will be under construction with occupants in the rest of the facility. The existing fire alarm control panel and devices will need to remain in service while the new fire alarm control panel and associated devices are installed, tested, and notice is given from the AHJ to demolish the existing equipment in buildings 3 and 4.

While buildings 1 and 2 are under construction, occupants will be in buildings 3 and 4 as well as specific spaces in buildings 1 and 2. The existing fire alarm control panel and devices will still need to remain in service while the new fire alarm devices are installed, tied into the new fire alarm control panel, tested, and notice is given from the AHJ to demolish the existing equipment in buildings 3 and 4 as well as the existing fire alarm control panel. Existing smoke detectors shown throughout the facility are newly installed.

They will be removed and replaced in the same locations but tied into the new fire alarm system. A new addressable voice evacuation fire alarm system will be installed throughout all the buildings. The main fire alarm control panel will be installed in the existing fire alarm control room. Fire alarm annunciators will be placed in the main lobby of the building at the security desk.

Life Safety

The George Washington Carver Center consists of four buildings interconnected with links. Two of the buildings (Building 1 and 2) are three stories in height with a penthouse. Two of the buildings (building 3 and 4) are two stories in height with a penthouse. The buildings consist of assembly, business, storage and educational/daycare occupancies. The construction of the existing building is a Type IIB construction. The daycare on the lower level of Building 2 is separated from the office occupancy by 2-hour fire walls. The cafeteria, classified as an A-3 occupancy, and the kitchen areas on the first floor of building 1 are separated from the business occupancies by 1-hour fire walls. Vertical shaft openings that are 3 stories or less are separated by a 1-hour fire rated separation. Vertical shaft openings 4 or more stories are separated by a 2-hour fire rated separation. Each floor has two staircases and a 2-hour fire rated exit through a link to an adjacent building. One of the staircases egresses directly outside and the other staircase enters the first level of each floor with a direct path to exit outside.

PART 2 – EXECUTION

QUALITY CONTROL

Contractor shall coordinate inspections, tests, punch list, and final inspection through the Contracting Officer Representative (COR). Any rejected work shall be corrected to the satisfaction of the Government at no additional cost to Government.

PART 3 - MISCELLANEOUS REQUIREMENTS

3.1 WORK SEQUENCE

3.1.1 COORDINATION

Coordinate construction schedules and construction operations with the COR. All changes and matters related to costs and times must be approved by the Contracting Officer prior to actual purchasing and installation.

3.1.2 PERIOD OF PERFORMANCE

The construction for each phase must be completed per attached Two-Phase Approach Timeline or as specified in the contract document. In case of conflict, the timeline in the contract section shall prevail.

The contractor shall be working in and around an occupied building and must plan their work accordingly. The normal working hours of the building occupants are from 6:00 AM through 6:00 PM, Monday thru Friday. The noise producing activities, like jack hammering and core drilling and power and utility outages, must be performed after normal hours and/or in weekends. Any work requiring power and utility outages must be scheduled fourteen (21) working days in advance.

3.2 DELIVERY

The contractor shall coordinate material delivery and on-site storage with COR. The delivery times may be limited due to availability of security guards and disruption to building occupants. There is NO on-site storage of any hazardous materials; the onsite storage is limited to the available space; the items stored are at the contractor’s own risk.

3.3 DISPOSAL OF REMOVED MATERIALS, EQUIPMENT and DEBRIS

The contractor shall be responsible for the off-site disposal of all removed materials per applicable Federal, State, and local environmental disposal laws and regulations. The USDA reserves the right to retain any parts or components that may be useful for the ongoing maintenance or service of their other equipment. All debris shall be removed daily. Debris shall not be permitted to accumulate unless deposited in containers acceptable by the COR. The contractor shall insure that the work place is cleaned including mop-cleaning common areas at the end of each workday.

3.4 SAFETY AND FIRE PREVENTION

The contractor shall comply with all safety and fire prevention rules from Federal, State, and local construction regulations regarding work zone. The contractor shall obtain a “Hot Work Permit” or “burn permit” from USDA prior to performing welding, soldering, or cutting which generates heat and/or flammable debris. The Hot Work Permit shall be kept at the site where work is being performed for the period granted. Besides fire extinguisher and fire blanket, the Hot Work Permit requires a separate person who must be present at the welding and hot cutting spot to perform the fire watch duty throughout the entire welding and/or hot cutting process.

3.5 SECURITY REQUIREMENTS

The contractor shall comply with USDA security regulations for identification passes for all workers. Additional information can be found at https://oo.dm.usda.gov/howto/how-do-i-receive-hspd-12-or-site-badge-and-where-identification-office-located.

3.6 PARKING

Parking will be allowed only in the designated parking space.

3.7 GOVERNMENT-FURNISHED MATERIALS

None.

3.8 SUBMITTALS

CONSTRUCTION SUBMITTALS

The contractor to submit five (5) hard copies and (1) digital for each for the following items unless specified otherwise for the Government’s review and approval prior to ordering equipment and materials and/or starting construction. (1) hard copy is to be sent to a consulting firm in the District of Columbia (DC), (3) to the USDA office in DC, and (1) to the USDA project management team at GWCC. The items below are the minimum and government may request submission of additional items as deemed necessary.

• See contract documents, plans and specifications for detailed requirements for each discipline or equipment

• Construction schedule

• Schedule of values

• QC Plan and Safety Plan

• O/M Manuals

• Test plans and result https://oo.dm.usda.gov/howto/how-do-i-receive-hspd-12-or-site-badge-and-where-identification-office-located https://oo.dm.usda.gov/howto/how-do-i-receive-hspd-12-or-site-badge-and-where-identification-office-located

• Project close-out package including the as-built drawings in Acad and pdf files, warranty certificates and contact information. Close-out package shall be submitted within 14 calendar days after successful completion of the project.

The government review time for each submission shall be no longer than seven (7) calendar days except as noted below.

Note: Additional review time may be required for the review of special categories such as Fire Alarm/sprinkler, HVAC controls, and items which requires the review of local government and/or other Federal agencies.

3.9 WARRANTY AND PROJECT CLOSEOUT PACKAGE

The contractor shall warranty materials and labor for a period of at least 12 months, or as per the periods in the specifications, or as per manufacturer’s warranty periods, whichever is greater, from the signed date indicating satisfactory completion of the contract including punch list items. Any device requiring warranty service shall be repaired and/or replaced by the contractor and processed per the manufacturer's policy.

The contractor shall provide two (2) hard copies and one (1) electronic copy of O/M manuals with warranty information and contact phone numbers. All necessary training and equipment startup shall be done by a factory technician or manufacturer representative.

3.10 AS-BUILT DRAWINGS

The contractor shall provide the government with (2) copies of completed ½ size as-built drawings and two (2) electronic copies on thumb drives to the Government prior to project closeout.

3.11 LIQUIDATED DAMAGES

The Government will assess the contractor a liquidated charge in the amount of $28,000.00 per calendar day if the project is not completed in the specified contractual period of performance.

PART 4 SPECIAL CONSIDERATIONS

• Provide barricades and alternate paths/signs to guide building occupants for area outside the primary construction zone.

• Contractors are encouraged to attend the pre-proposal walkthrough to factor in the existing conditions in their proposal.

• The contractor must conduct weekly meeting, prepare, and distribute meeting minutes to all interested parties.

• Submit a brief daily work report (e-mail COR before 8:00AM next day) describing the work being performed, number of workers onsite, time in, time out, problems/issues required attentions, and incidents. Inform COR as soon as possible of issues which impact the work flow.

• Work shall be coordinated through the COR or Alt COR

• New equipment shall meet the physical constraints of the existing rooms or areas and the required factory specified clearances; include in the proposal for any modification to make it fit.

PART 5 - ATTACHMENTS

See Section J

Section D

This Page is intentionally blank as there are no Packing and Marking requirements

Section E Inspection and Acceptance

52.246-12 Inspection of Construction.

Inspection of Construction (Aug 1996)

(a) Definition. “Work” includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not-

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this- section.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g)If the Contractor does not promptly replace or correct rejected work, the Government may-

(1)By contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

(2) Terminate for default the Contractor’s right to proceed.

(h)If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction.

However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government’s rights under any warranty or guarantee.)

52.246-21 Warranty of Construction. (MAR 1994)

Section F

Deliveries or Performance

52.211-10 Commencement, Prosecution, and Completion of Work. (APR 1984)

i. The Contractor shall be required to (a) commence work under this contract within 14 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 21 Months from the date of the notice to proceed. The time stated for completion shall include final cleanup of the premises.

(End of clause)

52.211-12 Liquidated Damages - Construction. (SEP 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $28,000.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor's right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

DELIVERY

The offeror shall coordinate material delivery and on-site storage with USDA. The delivery times may be limited due to availability of security guards and disruption to building occupants.

The D/B contractor shall store materials/equipment on-site at their own risk. The on-site storage of materials for this project will be limited to the respective electrical vaults or available storage space. Store materials without creating any hazard conditions and accessibility to equipment.

Section G

Contract Administration Data

CONTRACTING MANAGEMENT

Notwithstanding the contractor’s responsibility for total management during performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The following individuals will be the Government points of contact during performance of the work.

Contracting Officer’s Representative (COR) Hossein Amini is designated the COR with authority to monitor all technical aspects and assist in the administration of the contract. The types of action within the purview of the COR’s authority are to assure the contractor performs requirements of the contract; to perform, or cause to be performed inspections necessary in connection with performance with the contractor concerning the aspects of the contract within his purview; to issue written interpretation of technical requirements of Government drawings, designs, and specifications; to monitor the Contractor’s performance under the contract and to notify the contractor and the Contracting Officer of any deficiencies observed; and to coordinate Government furnished property availability and provide site entry of Contractor personnel if required.

-Contracting Officer (CO) All contract administration will be completed by the Contracting Officer.

Communications pertaining to contract administration matters will be addressed to the Contracting Officer. No changes in or deviation from the scope of the work shall be done without a supplemental agreement (modification) executed by the Contracting Officer authorizing such changes.

CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make any changes and approve any changes in any of the requirements of the contract, and not within standing any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The Contracting Officer is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed contract or specific authorization from the Contracting Officer.

INVOICING INSTRUCTION (FIRM-FIXED PRICED)

(a) Invoices shall be prepared and submitted in accordance with the provisions of clause 52.232-7, “Prompt Payment for Construction Contracts.”

(b) Invoices, in draft should be emailed to the Contracting Officer and Contracting Officer Representative for review prior to submission into IPP.gov .

(c) Payments will not be made more frequently than once per month.

(d) Invoices must identify the contractor’s tax identification number

(e) The following information must be included in each request for progress payment:

a. A listing of the amount included for work performed by each subcontractor under the contract.

b. A listing of the total amount of each subcontract under the contract.

c. A listing of the amounts previously paid each subcontractor under the contract.

CONTRACT ADMINISTRATION

This contract will be administered by the Contracting Officer, Todd Lennox USDA/DA/OCP Procurement Operations Division. All matters related to the performance of this contract, and all correspondence shall be coordinated with and directed to the Contracting Officer:

Todd Lennox Contracting Officer

USDA/DA/OCP – Procurement Operations Division Patriots Plaza III 355 Est Street, SW, 10th floor Washington, DC 20024

Section H

Special Contract Requirements

H.1 REQUIREMENT FOR INSURANCE

H.2 INSURANCE–WORK ON A GOVERNMENT INSTALLATION (FAR 52.228-5) (JAN

1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained.